Администрирование и офис вакансии - гибрид

Задачи: — Вести расписание студии, встреч и съёмок, координировать участников. — Подготавливать студию к съёмкам: проверять готовность помещений, расходных материалов и необходимого оборудования. — Встречать клиентов и гостей, контролировать тайминг и организацию съёмочного дня. — Обеспечивать работу офиса и студии: закупки, порядок, взаимодействие с клинингом, техническими специалистами и другими подрядчиками. — Выполнять поручения руководителя, вести календарь, отчёты и деловую переписку. — Ставить организационные задачи сотрудникам, контролировать сроки и собирать статусы. — Вести таблицы показателей и рассчитывать KPI по утверждённой системе. — Вести документооборот: договоры, счета, акты, реестры и корреспонденцию. — Искать и проверять партнёров и подрядчиков, запрашивать предложения, участвовать в переговорах и контролировать выполнение договорённостей. — Поддерживать актуальную информацию в CRM и системе управления задачами. — Готовить презентации, таблицы, графики, инструкции и другие рабочие материалы. Требования: — Опыт работы ассистентом, администратором, координатором или офис-менеджером. — Понимание документооборота и правил деловой переписки. — Грамотный русский язык и развитые коммуникативные навыки. — Уверенная работа с Google Docs, Google Таблицами, CRM, офисной техникой и системами управления задачами. — Системность, дисциплина, самостоятельность и внимательность к деталям. — Умение вести несколько задач одновременно и сохранять спокойствие при изменении планов. — Чувство вкуса и аккуратность в оформлении документов, презентаций и пространства студии. — Понимание социальных сетей и видеоплатформ. — Опыт в видеопроизводстве, маркетинге или работе студии будет преимуществом. Условия: — ЗП после прохождения стажировки 80 000 + бонусы и премии (на этапе стажировки зп 60 000 + бонусы). — Гибридный формат работы: часть рабочих дней дома, часть в офисе. — График 5/2, основные часы работы — с 10:00 до 19:00. — Офис и студия находятся в центре Санкт-Петербурга. — Фиксированный оклад + премия по результатам работы. — Выплаты два раза в месяц без задержек. — Оплачиваемый отпуск. — Испытательный срок — 1–2 месяца в зависимости от результатов работы. — Корпоративное обучение и подробные рабочие инструкции. — Возможность вырасти в проект-менеджера или руководителя операционного направления.

Задачи: — Выполнение поручений руководителя. — Контроль локаций и координация операторов. — Работа с подрядчиками и поставщиками. — Организация закупок, доставок и ремонтов аппаратов. — Поиск товаров, услуг и решений. — Работа с таблицами, отчётами и ChatGPT. — Участие в запуске новых проектов. Требования: — Свободный русский язык (обязательно). — Уверенное владение ПК, Excel и Google Таблицами. — Знание ChatGPT или готовность освоить. — Сообразительность, инициативность, ответственность. — Организованность и умение решать нестандартные задачи. — Грамотная речь и навыки общения. — Готовность к выездам по Ташкенту. — Возраст: желательно 20–30 лет (рассмотрим до 40). — Личный автомобиль приветствуется, но не обязателен. Условия: — Смешанный формат работы: дистанционно и на объектах. — Обучение и перспективы карьерного роста до руководящей должности. — Зарплата: от 3 000 000 до 5 000 000 сум, по результатам собеседования.

Задачи: — Логистика и закупки: оперативная доставка вещей/документов, закупка продуктов и товаров. — Бытовая помощь: выгул и забота о домашних питомцах, выполнение разовых поручений. — Организационные задачи: сопровождение специалистов на локациях. — Онлайн-поддержка: поиск информации в сети, оформление заказов и бронирование. Требования: — Наличие автомобиля и водительских прав (обязательно). — Хорошая физическая форма (работа связана с движением и перемещением вещей). — Уверенный пользователь ПК и смартфона. — Самостоятельность, пунктуальность, высокий уровень ответственности и соблюдение конфиденциальности. Условия: — Формат: гибридный (часть задач удаленно, часть — на выездах или в офисе). — Занятость: неполный рабочий день, гибкое начало дня. — Социальный пакет: оплачиваемый отпуск (28 дней) и больничный.

Обязанности: - Ведение онлайн переписки - Направление к специалистам - Распределение по отделам График работы: 10:00 - 16:00 Возраст: от 21 года (Можно пенсионерам) Обучение: Предоставляется

Задачи: — Координация мероприятий для сотрудников — Организация коммуникаций — Работа с поставщиками — Исполнение программ на площадке Требования: — Опыт работы с инструментами Slack, Zendesk, Canva, Google Workspace Условия: — Гибридный формат работы в офисе в Нью-Йорке — Зарплата от $97,200 до $123,600 в год

Задачи: — Логистика и закупки: оперативная доставка вещей/документов, закупка продуктов и товаров. — Бытовая помощь: выгул и забота о домашних питомцах, выполнение разовых поручений. — Организационные задачи: сопровождение специалистов на локациях. — Онлайн-поддержка: поиск информации в сети, оформление заказов и бронирование. Требования: — Наличие автомобиля и водительских прав (обязательно). — Хорошая физическая форма (работа связана с движением и перемещением вещей). — Уверенный пользователь ПК и смартфона. — Самостоятельность, пунктуальность, высокий уровень ответственности и соблюдение конфиденциальности. Условия: — Формат: гибридный (часть задач удаленно, часть — на выездах или в офисе). — Занятость: неполный рабочий день, гибкое начало дня. — Социальный пакет: оплачиваемый отпуск (28 дней) и больничный.

Location: San Francisco Bay Area, USA Workplace: Hybrid WHY WORK AT HIGGSFIELD AI? Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like. ROLE OVERVIEW We are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership. You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential. The ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies. KEY RESPONSIBILITIES EXECUTIVE SUPPORT - Manage highly complex calendars across multiple time zones and competing priorities. - Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. - Assist with in-person events/appearances - Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. - Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. - Track action items and ensure follow-through across executive meetings and company initiatives. - Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. - Draft, edit, and manage executive communications and correspondence. - Partner closely with executives to maximize efficiency, productivity, and effectiveness. - Handle confidential and highly sensitive information with exceptional judgment and discretion. CROSS-FUNCTIONAL COORDINATION - Serve as a key liaison between executives and internal and external stakeholders. - Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. - Manage logistics for investors, board members, customers, partners, and candidates. - Support strategic initiatives and special projects as assigned by leadership. - Help create structure and operational excellence in a fast-moving, high-growth environment. OFFICE OPERATIONS & WORKPLACE SUPPORT - Coordinate office logistics and workplace vendors as needed. - Support planning and execution of company events, leadership offsites, and team gatherings. - Assist with visitor, candidate, and investor hospitality. - Help ensure office spaces are organized, professional, and operating smoothly. - Support onboarding logistics and workplace coordination in partnership with People Operations and IT. KNOWLEDGE, SKILLS, AND QUALIFICATIONS - 6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams. - Experience supporting senior executives within one or more of the following environments: - Venture Capital - Private Equity - Management Consulting - Investment Banking - Hypergrowth Technology Companies - Demonstrated experience supporting founders or CEOs in fast-paced organizations. - Exceptional organizational and project management skills. - Outstanding written and verbal communication abilities. - Strong business judgment and problem-solving skills. - Ability to manage multiple priorities with minimal direction. - High level of professionalism, discretion, and confidentiality. COMPENSATION & BENEFITS We offer a competitive and thoughtfully structured compensation package designed to align with impact and growth. Base Salary: The anticipated salary range for this role is $110,000 - $175,000, depending on experience, skills, and location. In addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally. This is a hybrid role based in the San Francisco Bay Area. Team members are expected to work from our San Francisco office at least three full days per week, with the remaining days worked remotely and are expected to be available during agreed working hours and to maintain sufficient overlap with the relevant team’s time zone. We value in-person collaboration, active communication, responsiveness, and close partnership across teams. Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.

Задачи: — доставки и закупки — сопровождение специалистов — онлайн-заказы и бронирования — поиск информации — помощь с питомцами — разовые поручения Требования: — авто и права — уверенный ПК — самостоятельность — ответственность — пунктуальность — коммуникабельность — дискретность Условия: — гибрид — гибкое начало дня — неполная занятость — оплачиваемый отпуск 28 дней — больничный

Задачи: — Помогать команде создавать и внедрять технические решения, разруливать на месте и доводить до результата. — Участвовать в создании новых IT-технических комплексов: от идеи до работы у клиента. — Общаться с пользователями, понимать их реальные потребности. — Находить решения, комплектующие, подрядчиков или выполнять задачи самостоятельно. — Тестировать, тренировать и убеждаться в работоспособности решений. — Выезжать к клиентам по России для настройки, ремонта и решения проблем. — Разруливать возникающие проблемы и находить решения. Требования: — Жить в Москве или в 1,5 часах от нее. — Не учиться и не совмещать с другой работой. — Готовность начать работу с 22.09.2026. — Готовность быть на связи через мессенджеры. — Готовность выезжать по городу и в командировки по России. — Ответственность, инициативность, умение договариваться и доводить дела до результата. — Интерес к технической части и продуктовое мышление. Условия: — Официальное оформление. — Тестовая неделя с оплатой 10 000 рублей. — Первый месяц — 80 000 рублей, второй и третий — 100 000 рублей, после третьего — от 120 000 до 150 000 рублей на руки. — Все рабочие расходы оплачивает компания. — Активная, напряжённая работа, не с 9 до 18. — Работа в Москве с гибридным форматом: офис, лаборатория, дом, командировки. Кого не рассматривают: — Жителей вне Москвы или не готовых быть в городе. — Не готовых к выездам и командировкам. — Ищущих спокойную работу с 9 до 18. — Ожидающих подробных инструкций и пассивного выполнения задач. Ключевые навыки: — Инициативность и самостоятельное решение задач. — Умение договариваться и понимать людей. — Доведение дел до результата. — Автоматизация рутинных процессов. — Интерес к техническим деталям. — Продуктовое мышление и понимание ценности работы.

Задачи: — Организация и координация встреч, совещаний и деловых мероприятий — Полная travel-поддержка: бронирование билетов, гостиниц, оформление виз, заказ такси и организация командировок — Контроль исполнения поручений руководителя — Оперативное решение административных и организационных вопросов Требования: — Опыт работы помощником/ассистентом руководителя от 1 года — Умение работать с большим объёмом информации и расставлять приоритеты — Отличные коммуникативные навыки и грамотная письменная речь — Владение офисными программами и современными онлайн-сервисами — Ответственность, пунктуальность, внимательность к деталям — Готовность к работе в динамичном режиме и многозадачности — Доброжелательность и стрессоустойчивость — Знание английского языка в приоритете (обязательно) Условия: — График работы обсуждается лично — Возможность работать как в офисе, так и удалённо — Оформление по ТК РФ, стабильная заработная плата — Интересные задачи и возможность профессионального роста — Дружная команда и поддержка на всех этапах адаптации

Location: Paris, France Workplace: Hybrid HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture https://alan.com/en/careers. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. ⭐ GENERAL SECRETARY ASSOCIATE INTERNSHIP ⭐ The position is open for gap year or end-of-study interns with a starting date in March 2027, for a six-month internship. It is not open to MBA students. - The Associate supports the General Secretary on top business priorities, such as building new processes internally and externally. - This role offers a unique opportunity to work on a diverse range of projects in a dynamic and innovative environment. ⭐ DETAILED MISSIONS ⭐ The list below is not exhaustive as it will depend on the company priorities during your internship. However it gives a good overview of the range of topics and tasks. Regular missions and recent projects - Sales & Business - Prepare meetings with external stakeholders, support in following up post meetings, track actions to conversion and maintain stakeholder momentum. 👉Help in the organization of events with investors and customers. - Corporate & Governance - Support research and projects related to regulatory stakeholders, fundraisings and governance matters. 👉Contribution to board pack preparation and management (content, timelines, Q&A); conduct targeted legal and market research. - Internal missions - Work on highly structural topics (salary grids, internal frameworks). Improve internal processes and cross-team coordination to ensure Alan can scale without compromising its core values. 👉Harmonization of the weekly internal communication - Brand & Communication - Strengthen the HR & Corporate presence at major events and on social channels, organise internal and external events to build the Alan network and systematize outreach and leverage connections globally. 👉End-to-end organization of events with top schools in our offices - Product & Technical topics - Support cross-functional projects through research, synthesis, and stakeholder coordination, turn insights into actionable recommendations for product and operations. - Talent - Sourcing and recruiting the next GS Associate. 👉Development of the hiring process for the next GS Associate ⭐ PROFILE & COMPETENCIES ⭐ Skills - Proactive & curious - You will be expected to deliver quickly and well on the tasks assigned to you, while to also always be going the extra-mile and show proactive thinking. - Analytical judgment and critical thinking - GS Associate produces a lot of research and analysis. This requires the ability to frame the right questions, evaluate and problem-solve including possible outcomes. - Versatility and stellar execution - You are comfortable with context switching while maintaining impact. - Organization and autonomy - You are well-served in missions requiring precision and reliability. - Crisp thinking and clear communication - You communicate effectively and concisely . - Step back - You have the ability to take a step back and understand the business needs related to any mission. - Technical appetite - Having an aptitude in or appetite for automation, AI and/or data analysis is a plus. Languages - Fluency in spoken and written English. - Fluency in spoken and written French. Background We welcome applications from (at least M1 graduated) candidates with diverse educational backgrounds, including but not limited to: - Business schools (HEC, ESSEC, ESCP, LSE …) - Engineering schools (Polytechnique, Mines Paris, Ecole des Ponts, CentraleSupelec, Imperial … ) - Law schools or political sciences/communication/HR masters in various schools (Science Po, Assas, La Sorbonne, Dauphine…) - Data science or mathematics programs Other relevant fields or schools (Bocconi, Politecnico, TU Delft, UCL, Oxford, Cambridge) Diplomas matter to an extent but if you don’t have one and have built a project or a company, we’d love to hear from you so please send your application! 🙌 PERKS & BENEFITS https://alan.com/about/life-at-alan/a/perks At Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers. THEREFORE, WE OFFER: - All the tools you need. Top of the range equipment: Macbook Air, keyboard, laptop stand, monitor, and Bose noise-canceling headphones. - Flexible vacation policy and flexible working hours. Organize your time as you wish. - Transport. Generous transit benefit - Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises. - Personal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one, who helps maximize their impact, nurture engagement, and navigate Alan's values to develop their full potential. Learn more about our coaching culture https://alan.com/en/blog/discover-alan/a/alan-culture-excellence-through-coaching. IMPORTANT NOTE: WE HIRE PEOPLE, NOT ROLES. If you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success. If you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements? Remember, this is just a guide, not a checklist. We'll be thrilled to receive your application! 🔖 Check out our About Alan https://alan.com/about and Career https://alan.com/careers pages, as well as our Medium https://medium.com/alan, blog https://blog.alan.com/ and Glassdoor page https://www.glassdoor.com/Overview/Working-at-Alan-EI_IE1696043.11,15.htm for more info. #LI-DNP

Location: New York, NY (HQ) Workplace: Hybrid ABOUT RAMP Ramp is building the smart infrastructure for finance teams, embedded in the transaction flow of every dollar a business spends. We automate how over $275B in annualized spend flows in and out of 85,000+ companies: authorizing payments, flagging risk, categorizing spend, and closing books. The problems are high-stakes, data-dense, and unforgiving. We hire people with high agency and high urgency. We look for slope over intercept. We care less about where you trained and more about what you’ve built. At Ramp, everyone is a builder who owns problems end to end and makes consequential decisions that shape the outcome. The median Ramp customer saves 7.5% and grows revenue 16% in their first year – far in excess of businesses operating without Ramp. We believe every ambitious company deserves the same. If you want to build systems that directly shape how companies move and manage billions, Ramp is the place to do it. ABOUT THE ROLE Ramp is hiring Executive Assistants to partner with senior leaders across the company. Our EAs play a critical role in helping executives operate at their best—creating focus, removing friction, anticipating needs, and ensuring important work moves forward. This is more than calendar and logistics management. You’ll serve as a trusted partner to your executives, using strong judgment, operational rigor, and modern tools to create leverage in a fast-moving environment. The work is highly visible and constantly evolving, offering exposure to some of Ramp’s most important teams, priorities, and decisions. We are currently hiring two Executive Assistants to support leaders across Finance and Legal. We generally look for the same core qualities across our EA team: exceptional judgment, discretion, adaptability, and the ability to build trusted partnerships. During the initial conversations, we’ll learn more about your experience and preferences and discuss where there may be the strongest mutual fit. This role is based in our New York City office. We default to being in the office at least three days a week. WHAT YOU'LL DO - Partner closely with senior leaders to manage their time, priorities, and day-to-day execution - Own complex, high-volume calendar management across multiple executives, navigating frequent changes and competing priorities - Manage executive inboxes as needed, including triaging communications, drafting responses, flagging urgent matters, and ensuring important items receive timely attention - Coordinate domestic and international travel with close attention to efficiency, executive preferences, and changing business needs - Plan and execute leadership meetings, offsites, team events, customer or partner engagements, and cross-functional working sessions - Draft, organize, and manage communications on behalf of executives when appropriate - Serve as a central coordination point across internal teams and external stakeholders, ensuring clarity, alignment, and follow-through - Track action items, deadlines, and commitments, proactively prompting executives and partners to keep work moving - Manage budgets, expenses, and vendor relationships on behalf of executives - Handle sensitive business, financial, legal, customer, and personnel information with exceptional discretion - Identify inefficiencies and build lightweight systems, documentation, and workflows that improve speed and organization - Use AI, automation, and modern tooling to eliminate repetitive work and create greater leverage for yourself and your executives - Continuously look for ways to anticipate needs and improve how work gets done WHAT YOU NEED - 3+ years of experience supporting senior executives in a fast-paced, high-accountability environment - Proven ability to manage complex calendars, shifting priorities, and multiple high-priority workstreams - Strong organizational instincts and exceptional attention to detail—you anticipate what’s needed and ensure nothing falls through the cracks - Sound judgment about when to act independently, when to seek context, and when to escalate - High discretion and comfort handling sensitive or confidential information - Clear, concise written and verbal communication skills - High EQ and the ability to build trust quickly with executives, cross-functional partners, and external stakeholders - A proactive, ownership-oriented approach—you identify what needs to happen and move it forward without waiting to be asked - Comfort operating in ambiguity and adapting as priorities evolve - Strong proficiency with Google Workspace, Slack, and other modern collaboration tools - Demonstrated use of AI, automation, or tooling to streamline work and reduce manual effort NICE-TO-HAVES - Experience supporting multiple executives simultaneously - Experience supporting leaders in GTM, Finance, Legal, or another externally facing or highly confidential function - Background in a high-growth or scaling company - Experience coordinating with customers, investors, partners, advisors, or external counsel - Experience managing executive inboxes and drafting communications - Track record of building systems or processes that improve team speed and execution - Fluency with workflow automation, bots, or AI assistants BENEFITS AVAILABLE TO ALL FULL-TIME RAMP EMPLOYEES (GLOBAL) - Flexible PTO - Centralized home-office equipment ordering - Health and wellness stipend - Budget for intra-office travel - Weekly coffee stipend UNITED STATES - 100% medical, dental & vision insurance coverage for you, with partial coverage for dependents - One Medical annual membership - 401(k), including employer match on contributions made while employed by Ramp - Fertility HRA (up to $10,000 per year) - Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay - Pet insurance - In-office perks: lunch, snacks, drinks, and more - Relocation expense coverage to NYC or SF (if needed) CANADA - Group medical, dental, and vision coverage through Sun Life - Life, AD&D, and disability coverage - Fertility drug coverage (up to $4,000 lifetime) - Group Retirement Plan with employer match (RRSP + DPSP) - Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay, with additional time available at reduced pay - Employee Assistance Program and virtual care through Lumino Health UNITED KINGDOM - Private medical insurance through Freedom Elite - Virtual GP and at-home care via eMed x Livi - Workplace pension through Penfold, with salary sacrifice option - Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay with additional time available at reduced pay REFERRAL INSTRUCTIONS If you are being referred for the role, please contact that person to apply on your behalf.   OTHER NOTICES Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.   Beware of recruiting scams: Ramp will only contact you through official @Ramp.com http://Ramp.com email addresses and will never ask for payment or sensitive personal information during the hiring process.   Ramp Applicant Privacy Notice https://ramp.com/legal/applicant-privacy-notice

Location: New York, New York; San Francisco, California Workplace: Hybrid WHO WE ARE Notion is the collaborative AI workspace where teams and agents think together https://www.youtube.com/watch?v=vkpYpWfEK5s. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion. Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work. ABOUT THE ROLE: Our Executive Operations team work closely with Notion’s leadership, serving as trusted advisors, collaborators, and problem-solvers. We focus on amplifying the impact of our executives by anticipating needs, streamlining operations, and building systems that keep leaders focused on the highest leverage work. We’re deeply connected to Notion’s mission and values, and we take pride in creating an environment of collaboration, clarity, and authenticity. Our team thrives on strong relationships, operational excellence, and a shared commitment to building tools that empower people to think and work together more effectively. This role calls for someone who is proactive, adaptable, and deeply organized. Someone who can balance complex scheduling, drive cross-functional coordination, and bring clarity to fast moving priorities. This person will support 2 leaders in our Engineering and Product orgs. Our ideal candidate thrives in dynamic environments, operates independently, and consistently finds ways to improve workflows and communication. You’ll be a key partner in making sure our leaders and the company as a whole can move quickly while staying aligned.   This role is based in our New York office. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days. WHAT YOU'LL ACHIEVE: - Organizational support: Partner with Engineering and Product leaders on running the day-to-day of an efficient, high-velocity, and fun organization - Calendar management: Prioritize and coordinate the teams’ operating calendar, ensuring time is spent in a way that's most leveraged to achieve our business objectives - Meeting aficionado: Organize, attend, and track meeting notes and action items, with an eye on making every interaction productive and warm - Travel planner: Flights, hotels, transportation, dining, etc. A strong attention to detail here is valued - Expense management: Manages expense reports for the executives you support - Culture carrier and community builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized SKILLS YOU'LL NEED TO BRING: - 5+ years of Executive Operations experience at fast-growing companies, ideally with experience with technical teams. - Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order of out chaos - Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication - Event planning: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite - EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization - Discreet: Demonstrated ability to maintain complete confidentiality on all business matters NICE TO HAVES: - You're a Notion evangelist! You love the product, and already use it in your daily life Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco and New York City, the estimated base salary range for this role is $165,000 - $190,000. By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy https://notion.notion.site/Notion-Global-Recruiting-Privacy-Policy-fc3eb4e829354a26a2bb6fd5e289b550?pvs=74 and NYLL 144 https://notion.notion.site/Ashby-AI-Bias-Audit-2b0efdeead05803bbbfae159ec86c528. #LI-Onsite A NOTE ON AI You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that’s the case, we'll say so explicitly in the qualifications. People who thrive here don’t treat AI as a novelty. They use it to think better, and make their work easier for others to build on. EQUAL OPPORTUNITY & ACCOMMODATIONS We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know. Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Location: San Francisco Workplace: Hybrid ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE We’re looking for an experienced Executive Assistant to support our Head of Engineering. This is a highly operational role that goes well beyond calendar management. You’ll own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly. You’ll partner closely with senior engineering leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment. RESPONSIBILITIES - Own complex calendar management for the Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally - Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward - Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums - Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums - Support the Head of Engineering in delivering an exceptional candidate and new hire experience—from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week - Partner with customers and external partners to coordinate executive meetings, visits, and other engagements - Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up - Coordinate domestic and international travel, including last-minute changes - Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable REQUIREMENTS - 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams. - Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details - Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives - Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders - Experience managing complex calendars, travel, executive communications, and recurring operating cadences - Comfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presence - Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems. - High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks. - Thrives in a high-growth environment where priorities change quickly and adaptability is essential. BENEFITS - Competitive compensation, including meaningful equity - (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents - Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!) - Paid parental leave - Fertility and family-building stipend through Carrot - (U.S. only) Company-facilitated 401(k) - Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities. Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you. At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

Location: Paris, France Workplace: Hybrid HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture https://alan.com/en/careers. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. People joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values https://alan.com/about/company-culture that guide our approach to work, such as: 🎯 What drives us — We're obsessed with helping our members live healthier Mission is the Boss: long-term thinking, seeking our mission success above all else. Member & customer-led: obsessively focused on solving members & customers problems and creating the most delightful experiences. 🏆 How we build excellence — We hire the best people and give them platform to succeed Champions of excellence: extremely high standards and talent density. Distributed ownership: accountable enlightened despots, everyone owns their decisions and results. Radically transparent: all information is accessible and written-first, so everyone can make the best decisions asynchronously 🤝 How we grow together — We help each other improve through honest feedback and bold thinking Optimistic alchemy: optimists who collaborate with genuine care and support teammates. Empathetic challengers: direct, caring feedback combined with praises to help each other grow professionally Bold & creative contrarians: think differently to achieve greatness, try new approaches ⚡ How we move fast — We fight complexity and focus on what matters most Disciplined in execution: taking decisive actions with focus that compounds success over time Fight for simplicity: only high impact processes, smart frugality 💡 THE MISSIONS Alan has grown to nearly 900 Alaners, with close to 300 hires completed in H1 2026 alone. The Workplace team is the engine behind the experience Alaners have every day — from their first day to the daily rhythm of office life. As the company scales, we need to scale with it and enhancing Alaners' experience wherever they work from, whether through the operational backbone of the office (vendors, procurement, RSE). The role will be affected to a single contract: Workplace Experience. While this profile comes with a clear focus area from the start, scopes are designed to evolve within the team, giving real room to grow over time. The positions is based in Paris and require an onsite presence at least 4 days per week.   Detailed missions - Lead and support projects for the long-term improvement of our work environment as we grow - Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation - Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders - Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning - Interact daily with cross-functional teams: - People — culture, onboarding and offboarding, perks, analytics, labor law - IT — facilities, network, room equipment, process automation, analytics - Security — office and work environment safety policies, crisis reaction - Finance — budget monitoring, taxes, invoicing, cost optimization - Legal — compliance, agreements - Contribute to the "on-call" rotation (daily run Office Management tasks) 👀 MORE SPECIFICITIES ON THE PROFILE WE'RE LOOKING FOR (LEVEL RANGE TARGETED ON OUR LEVEL GRID: B0-B1) Specific missions - Run day-to-day office operations at Valmy — our Paris HQ: office tours, maintenance follow-up, supply and equipment management - Manage and challenge the full vendor portfolio: onboarding, performance monitoring, contract tracking, invoicing, RFPs - Own office procurement: purchases, budget tracking, cost optimization, reporting - Lead Alan's RSE (Corporate Social Responsibility) approach: audit current practices, benchmark comparable organizations, build a prioritized action plan and drive concrete initiatives Key outcomes by 1 year - Office operations at Valmy are running smoothly and reliably — daily rounds, maintenance follow-up and supply management are handled with no recurring gaps - Vendor portfolio is documented and tracked: contracts, invoices and performance are monitored consistently - Led at least two vendor reviews or benchmarking processes, produced clear findings and took corresponding decisions autonomously - Led an RSE audit: assessed what exists at Alan, benchmarked comparable organizations, proposed a realistic and prioritized action plan, and launched at least 2 concrete actions - Automated at least 3 manual or recurring tasks You may be a great fit if you are: - An Office Manager with 2–4 years of experience, with a procurement or vendor management dimension, from a scale-up or fast-growing company - A Facilities coordinator who has managed multiple vendors simultaneously and owned budget lines - An operational profile with concrete RSE delivery experience 🙌 PERKS & BENEFITS https://alan.com/about/life-at-alan/a/perks At Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers. Therefore, we offer: - All the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones. - Flexible vacation policy and flexible working hours. Organize your time as you wish. - Transport. Country-specific commuter benefits. - Personal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one, who helps maximize their impact, nurture engagement, and navigate Alan's values to develop their full potential. Learn more about our coaching culture https://alan.com/en/blog/discover-alan/a/alan-culture-excellence-through-coaching. - Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises. - Fair rewards. Generous equity packages complement your base salary. - Delightful healthcare insurance. Extremely comprehensive health insurance - 100% of the contribution covered by Alan for you and your family. - Parental leave. Extended parental leave for all new parents. IMPORTANT NOTE: WE HIRE PEOPLE, NOT ROLES. If you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success. If you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements? Remember, this is just a guide, not a checklist. We'll be thrilled to receive your application! 🔖 Check out our About Alan https://alan.com/about and Career https://alan.com/careers pages, as well as our Medium https://medium.com/alan, blog https://blog.alan.com/ and Glassdoor page https://www.glassdoor.com/Overview/Working-at-Alan-EI_IE1696043.11,15.htm for more info.