Администрирование и офис вакансии - в офисе

Задачи: — Поддержание дисциплины сотрудников офиса; — Наблюдение за сотрудниками и контроль над выполнением ими установленных правил; — Интенсивное участие в жизни офиса; — Обеспечение офиса всем необходимым: закупки/заказ провизии; Условия: — Испытательный срок до одного месяца на параллельной позиции (обучение и испытательный срок оплачиваются - 1600 euro); — 9 часовой рабочий день (09.00-18.00) с понедельника по пятницу; — ЗП 2000 ( + компенсация расхода на бензин); — Физическое нахождение в офисе (Лимассол); — Официальное трудоустройство; Требования: — Базовое знание английского языка; — Наличие автомобиля; — Наличие разрешения на работу.

Задачи: — вести учет входящих документов и фиксировать информацию в электронном реестре; — принимать и отправлять документы в офисе; — взаимодействовать с коллегами и запрашивать необходимые документы; — поддерживать порядок в физическом документообороте; — своевременно выдавать и предоставлять документы по запросам; — контролировать правильность учета и хранения документов. В работе будут встречаться договоры купли-продажи, учредительные и корпоративные документы по компаниям. С нуля выстраивать систему не потребуется: процесс уже налажен, основная задача — поддерживать его работу и порядок в документах. Требования: — опыт работы архивариусом, делопроизводителем, секретарем или специалистом по документообороту будет преимуществом; — достаточно 1–2 лет опыта, но готовы рассмотреть кандидатов без профильного опыта при наличии хороших цифровых навыков и внимательного отношения к работе; — уверенное владение Excel; — аккуратность, внимательность и системность; — понимание базовых принципов работы с документами; — готовность работать с физическим и электронным документооборотом. Знание законодательства Казахстана об архивном деле, работа с ЭЦП и государственными сервисами не требуются. Плюсом будет: — опыт работы с корпоративными и учредительными документами; — опыт ведения электронных реестров; — уверенное использование цифровых инструментов. Условия: — График: 5/2, с 09:00 до 18:00 по московскому времени (11:00 до 20:00 по времени Павлодара); — Работа в офисе; — Испытательный срок — 2 месяца; — Объем документов умеренный: в среднем 100–150 физических комплектов в офисе; — Офис находится в процессе аренды, точный адрес сообщим дополнительно; — Оформление и формат работы обсуждаются на этапе собеседования.

Обязанности: • Ведение, учёт табеля рабочего времени участка на 500 человек • Сбор первичной документации (заявления на приём, отпуск, увольнение, и тд.) • Сверка табеля с утверждёнными графиками работ • Внесение табелей рабочего времени в Excel • На ежедневной основе формирование отчетов о явках на работу, опозданиях и неявках, на ежедневной основе актуализация списка фактически приступивших к работе сотрудников • Вносить изменения в списки работающих на объекте Требования: • Опыт работы табельщиком/специалистом по кадрам на участке ведения табеля обязательно • Знание основ организации труда, видов рабочего времени, действующего трудового законодательства • Хорошее знание ПК, уверенный пользователь в части Excel • Опыт работы с различными учетными системами (1C, SAP, Word, Excel) Мы предлагаем: • Место работы – Арабская Республика Египет, АЭС строится на побережье Средиземного моря, в 135 км на запад от г. Александрия, в 5,8 км на северо-восток от г. Эль-Дабаа • Работа по графику: 5-дневная рабочая неделя с двумя выходными днями (пятница и суббота) и первым отпуском через 6 месяцев • Оплачиваемый отпуск – 37 дней (28 - основной, 9- дополнительный) • Проживание в жилом поселке (коммунальная квартира, меблированная, с бытовой техникой), предоставляется работодателем • Бесплатное 3-разовое питание в рабочие дни • Проезд к месту работы и месту отпуска в РФ до г. Москва два раза в год оплачивается работодателем • Компенсация стоимости прохождения медицинского осмотра согласно ЛНА организации • Медицинское обслуживание на площадке (собственные врачи) • Страховка выезжающих за рубеж • Выплата подъемных согласно ЛНА организации • Оформление по ТК РФ • Выдача СИЗ, спецодежды • Приглашение на работу, визовое обеспечение • Годовое премирование по результатам эффективности • Работа в стабильной, социально-ответственной компании • Возможности профессионального роста и развития • Участие в решении амбициозных проектов и задач в команде профессионалов • Корпоративные мероприятия: тимбилдинги, спортивные активности и отраслевые соревнования • Волонтерские движения. Мероприятия для сотрудников и их семей • Финансовая помощь в особых жизненных ситуациях

Требования: — Опыт работы администратором обязателен — Знание английского языка — Грамотная речь и умение общаться с клиентами — Ответственность, организованность и внимательность — Навыки продаж будут преимуществом Условия: — График: 3 дня в неделю — Среда и пятница — 10:00–20:00 — Суббота — 10:00–19:00 Местоположение: центр Лимассола, район ERA Apollon

Location: Dakar, Senegal Workplace: OnSite ⭐ LA SANTÉ N’ATTEND PAS ⭐ Que les symptômes s’aggravent. Qu’il faille six mois avant d’obtenir un rendez-vous. Qu’on dépende d’un système de santé englué dans le papier et les processus manuels. Et pourtant, c’est ainsi que fonctionne aujourd’hui la santé en Afrique de l’Ouest. Vous attendez, jusqu’à ne plus pouvoir attendre. Nous existons pour mettre fin à cette attente. Née en 2022 au Sénégal, Tanel est la première assurance santé numérique d’Afrique de l’Ouest francophone. Elle opère au Sénégal et en Côte d’Ivoire. Nous transformons un marché dominé par les processus papier et des acteurs historiques fragmentés. Avec plus de 30 000 membres, un réseau de plus de 1 200 établissements de santé et de plus de 400 pharmacies, ainsi qu’un chiffre d’affaires multiplié par sept en 2025, nous avons démontré une véritable adéquation entre notre produit et les besoins du marché, dans des pays qui avaient besoin d’une révolution. En 2026, Alan, le leader européen de l’assurance santé axée sur la prévention, avec plus de 950 M€ de chiffre d’affaires et plus d’un million de membres en France, en Belgique, en Espagne et au Canada, a acquis Tanel afin d’accélérer son expansion sur le continent africain. Ensemble, nous construisons l’assurance santé de référence en Afrique de l’Ouest francophone, avec l’ambition d’atteindre 200 M$ de chiffre d’affaires d’ici 2030. Nous réunissons le meilleur des deux mondes : l’expertise de terrain de Tanel, ses relations locales et la confiance qu’elle a su bâtir, ainsi que la plateforme technologique de pointe d’Alan, son expertise actuarielle et son expérience du déploiement dans plusieurs pays. Les personnes qui rejoignent Alan sont souvent surprises et ravies par notre méthode de travail innovante. Nous avons défini un ensemble de valeurs culturelles https://alan.com/about/company-culture qui guident notre façon de travailler. 💡 LA MISSION Alan se développe rapidement en Afrique et nous recherchons une personne pour prendre en charge l’expérience Workplace au Sénégal et en Côte d’Ivoire. Vous contribuerez à faire des bureaux des environnements agréables, efficaces et bien organisés, tout en créant des moments qui renforcent le lien entre les Alaners. - Gérer les opérations quotidiennes des bureaux de Dakar et d’Abidjan : espaces, fournitures, équipements, accès, courrier et services. - Coordonner les fournisseurs, les achats, les factures et les sujets de maintenance. - Organiser les événements locaux, les moments d’équipe, les offsites et les rituels de communauté. - Accompagner les Alaners en déplacement entre les différents hubs, notamment sur les sujets de transport et de logistique. - Coordonner les besoins Workplace liés à l’onboarding et à l’offboarding : postes de travail, badges, équipements et accès. - Contribuer à des projets globaux Workplace et adapter les processus au contexte local. - Structurer la documentation, améliorer les processus et identifier les tâches pouvant être simplifiées ou automatisées. - Travailler avec les équipes locales et globales, notamment IT, People, Finance et Workplace. LE PROFIL RECHERCHÉ - Vous êtes autorisé(e) à travailler au Sénégal et êtes basé(e) à Dakar, ou prêt(e) à vous y installer. - Vous avez entre 2 et 4 ans d’expérience en Office Management, Workplace, Facilities ou dans un rôle opérationnel similaire. - Vous êtes autonome, pragmatique et à l’aise dans un environnement en construction. - Vous savez gérer plusieurs sujets en parallèle, des prestataires et des interlocuteurs variés. - Vous combinez sens du service, attention aux détails et capacité à prendre des initiatives. - Vous appréciez autant l’organisation concrète du quotidien que la création d’expériences et de moments collectifs. - Vous êtes à l’aise en français et en anglais. - Vous êtes prêt(e) à vous déplacer ponctuellement entre Dakar et Abidjan. 🎁 AVANTAGES - Type de contrat : CDI, avec une période d’essai de trois mois renouvelable une fois. - Poste sur site, dans nos bureaux de Dakar, en collaboration étroite avec une équipe locale passionnée. - Tous les outils nécessaires pour vous permettre de donner le meilleur de vous-même. - Une assurance santé complète via Alan pour vous et votre famille. - Des déjeuners pris en charge au bureau. - Des opportunités d’apprentissage et de formation, ainsi qu’une politique RH flexible et des budgets dédiés aux livres et aux conférences. 🎯 NOTE IMPORTANTE : NOUS RECRUTONS DES PERSONNES, PAS DES RÔLES Si cette opportunité vous intéresse mais que vous ne cochez pas toutes les cases, nous serions ravis d’échanger avec vous. Tout le monde devrait se sentir libre de postuler ! Rappelez-vous qu’il s’agit d’un guide, et non d’une liste exhaustive. Nous serons ravis de recevoir votre candidature.

Требования: ✓ Знание русского и узбекского языков — обязательно ✓ Уверенный пользователь компьютера (MS Office, Google Docs и др.) ✓ Ответственность, аккуратность, внимательность к деталям ✓ Коммуникабельность и желание развиваться Время работы: 🕙 с 10:00 до 20:00 Задачи: ✓ Работа с документами и входящей/исходящей корреспонденцией ✓ Поддержка административных процессов ✓ Взаимодействие с кандидатами ✓ Выполнение поручений руководителя Условия: ✓ Стабильную и официальную работу ✓ Дружный и профессиональный коллектив ✓ Комфортные условия в современном офисе ✓ Возможности для роста и развития внутри компании ✓ Обучение и поддержку на всех этапах

Требования: - Женщина; - Умение работать в женском коллективе; - Ответственность и внимательность; - Желательно знание основ бухгалтерии; - Желание обучаться и развиваться. Условия работы: - График работы: с 09:00 до 17:00; - Заработная плата: от 3 000 000 до 5 000 000 сум; - Испытательный срок: 1 месяц; - Место работы: Учтепа Outlet; - Работа в дружном женском коллективе.

Требования: — Возраст от 23 до 40 лет — Приятная внешность — Знание ПК, 1С, Excel, Word — Умение работать с компьютером — Коммуникабельность и умение работать с людьми Условия: — График: сутки через двое — Заработная плата: 180,000 – 230,000 тг за 10 смен (оклад + бонусы) — Оплачиваемая стажировка — Официальное трудоустройство — Все выплаты за счет работодателя

Требования: • обязательное знание грузинского языка • русский и английский языки приветствуются • коммуникабельность и умение работать с людьми • ответственность и организованность Условия: • официальное трудоустройство • стабильная работа • комфортные условия • график 3–4 дня в неделю, для студентов возможен индивидуальный график • время работы: 11:00–21:00 • оплата: 80 GEL/смена + чаевые + бонусы

Задачи: — Обеспечение комфорта офиса: мебель, декор, освещение, температура, переговорные комнаты, кухня, санузлы — Контроль качества уборки, запасов и общего порядка — Организация питания команды: ежедневный обед, кофе, закуски, вода, кейтеринг для встреч и мероприятий — Взаимодействие с подрядчиками: уборка, арендодатель, ремонт, IT/кондиционирование, системы доступа — Закупки и бюджет: пополнение запасов, отслеживание расходов, работа с чеками для бухгалтерии — Организация командных мероприятий: дни рождения и внутренние праздники — Ведение кадровых документов и личных дел сотрудников — Помощь в координации внутренних коммуникаций и объявлений Требования: — Внимательность к деталям, инициативность, самостоятельность — Забота о комфорте окружающих — Умение спокойно и уверенно работать с людьми и поставщиками — Аккуратность с финансами и выполнение обязательств — Свободное владение английским и русским языками, знание греческого будет преимуществом Условия: — Полная занятость, работа в офисе в Лимассоле — Работа в быстрорастущей финтех-компании — Высокая степень ответственности и реальное влияние — Международная команда и современный офис

Задачи: — Организация ежедневной работы офиса и поддержание комфортной рабочей среды — Заказ всего необходимого для офиса, организация рабочих мест — Взаимодействие с поставщиками, клинингом, арендодателем и другими подрядчиками — Решение текущих административных и организационных вопросов — Контроль офисных расходов и счетов — Организация корпоративов, тимбилдингов, праздников и других командных активностей — Поиск площадок, ресторанов, активностей и подрядчиков — Планирование бюджета и координация мероприятия от идеи до реализации — Организация подарков, поздравлений и небольших офисных мероприятий — Помощь HR с onboarding и offboarding сотрудников — Организация первого рабочего дня новых коллег — Поддержка внутренних коммуникаций и HR-инициатив — Помощь с базовыми административными HR-задачами Требования: — Опыт в Office Management / Administration / Events будет преимуществом — Отличные организационные и коммуникативные навыки — Самостоятельность, ответственность и внимание к деталям — Умение вести несколько задач одновременно и быстро решать возникающие вопросы — Русский - свободный, английский - рабочий Условия: — Работа на Кипре, в офисе Ищем человека, который не просто выполняет поставленные задачи, а замечает, что можно улучшить, предлагает решения и умеет самостоятельно доводить их до результата.

Location: Almaty, Kazakhstan Workplace: OnSite WHY WORK AT HIGGSFIELD AI? Higgsfield AI is the fastest-scaling generative AI company in history, hitting $700M in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. In 365 days we shipped 305 releases — roughly five years of work at most companies. New models, features and workflows land every week, and each one has to be explained to millions of users in a way that makes them understand it, want to try it, and remember it. WHO WE'RE LOOKING FOR Everyone at Higgsfield is an A-player. We're looking for teammates who bring: - High IQ, energy, and agency. - Extreme autonomy and ownership. - The ability to move fast, experiment constantly, and learn even faster. - Resilience under pressure and readiness for an always-on environment. - A balance of data-driven judgment and creative intuition. - The drive to raise the standard for the entire team, not just yourself. WHAT YOU WILL WORK ON FOOD & DAILY COMFORT - Own everything the team eats: daily lunches, breakfasts, snacks, coffee, drinks. Choose vendors, place orders, manage delivery timing, and make sure food arrives hot and on schedule — every day, without reminders. - Handle dietary needs and preferences, collect feedback, and rotate the menu so people actually look forward to lunch. - Keep the kitchen and snack stock full at all times. Nobody should ever find an empty coffee machine or an empty fridge. - Track food spend, compare vendors, and negotiate better terms as the team grows. OFFICE MANAGEMENT - Keep the office running end to end: cleaning, supplies, water, repairs, furniture, plants, lighting, temperature — all of it. - Be the main point of contact for landlords, cleaning services, delivery couriers, repair crews, and other vendors. Escalate fast, follow up until things are actually resolved. - Set up and improve workspaces: desks, meeting rooms, quiet areas, lounge zones. Make the space something people choose to be in. - Run the logistics of team events, all-hands, and guest visits — space, food, setup, teardown. SYSTEMS & IMPROVEMENT - Build simple systems that make all of this repeatable: inventory trackers, vendor lists, order schedules, onboarding checklists. - Spot recurring annoyances and eliminate them permanently instead of solving them one by one. - Keep documents, invoices, and receipts from vendors organized and handed off to finance on time. YOUR MUST-HAVES - 1+ years as an Office Manager, Administrative Assistant, or Coordinator (flexible for high-potential candidates). - Strong organizational skills and real attention to detail — you notice the empty water cooler before anyone mentions it. - Ability to juggle many small tasks at once and react quickly when something breaks. - Initiative to improve and systematize processes rather than firefight forever. - Excellent communication skills for working with vendors, couriers, contractors, and internal teams. - Proficiency in Excel, Google Sheets, Notion, Google Calendar, and Slack. - Fluent English. NICE TO HAVES - Experience in startups or high-growth environments. - Hands-on experience with laptop setup, IT inventory, or basic hardware troubleshooting. - An existing network of reliable vendors — catering, cleaning, repairs, equipment. - Interest in growing into Project Management, Workplace Operations, or IT Operations. The deal - Competitive salary in USD, reviewed as you grow; - On-site role in our Almaty office; - Access to Higgsfield products and the AI tools we use internally; - Breakfast, lunch and good coffee on us; - Full-time position with high ownership.

INXY Payments is looking for a Part-time Office Manager to join their office in Limassol, Cyprus. The candidate should be proactive and organized, responsible for taking care of the office, coordinating suppliers and contractors, supporting administrative tasks, and handling occasional errands around Limassol. The position is on-site in Limassol with flexible morning or afternoon shifts. Russian and English language skills are required.

Задачи: — Решать текущие административные задачи и помогать сотрудникам с бытовыми и организационными вопросами. — Следить за состоянием мебели, техники и офисного оборудования, своевременно организовывать ремонт или замену. — Работать с подрядчиками и поставщиками: искать, договариваться, сопровождать договоры и контролировать качество услуг. — Подключаться к онбордингу новых членов команды и помогать им комфортно адаптироваться в офисе. — Планировать административные расходы, вести офисный бюджет и готовить необходимую отчетность. — Участвовать в подготовке внутренних мероприятий, корпоративов и других командных активностей. — Организовывать закупки для офиса: от расходников и канцелярии до мебели и необходимых сервисов. — Вести административный документооборот и работать с корреспонденцией. — Координировать работу клининга, курьерских и других сервисов, следить за порядком и состоянием офисного пространства. — Отвечать за то, чтобы офис был комфортным, функциональным и полностью готовым к ежедневной работе команды. Требования: — Опыт работы в office management / административно-хозяйственном направлении от 2 лет. — Уверенный русский и английский язык — английский не ниже уровня B2. — Понимание того, как устроены административные процессы, работа с подрядчиками, закупками и документами. — Умение самостоятельно выстраивать работу, расставлять приоритеты и держать под контролем несколько задач одновременно. — Сильные организационные навыки и внимательность к деталям. — Проактивность: способность не только реагировать на возникающие вопросы, но и заранее замечать, что можно улучшить в офисных процессах. — Развитые коммуникационные навыки и умение находить общий язык с очень разными людьми. — Грамотная устная и письменная речь. Условия: — Официальное трудоустройство. — Нет жесткой вилки ЗП, ориентируются на ожидания, уровень навыков и опыта. — Возможность развивать свои идеи, свобода для творчества и принятия решений. — График работы по договоренности. — Комфортная и неформальная атмосфера в команде. — Прокачивание навыков и личных качеств по индивидуальному плану развития. — Пересмотр ЗП по итогам работы, по мере роста навыков и уровня выполняемых задач. — Совместный чилл, активности, корпоративные мероприятия, тусовки.

Location: Seattle, WA Workplace: OnSite ABOUT DOCKER Docker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's largest companies, developers rely on Docker to build, share, and run their applications across our suite of products including Docker Desktop, Docker Hub, and Docker Scout. We are a globally distributed, remote-first team building the tools that define how software gets built and delivered. As AI agents redefine software development, Docker is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default. _______________________________________________________________________ Docker is seeking a highly organized, proactive, and people-focused Office Manager to lead operations for our new Seattle office. This role will be instrumental in building an engaging, productive, and inclusive workplace that reflects Docker’s culture and values. You will play a foundational role in establishing office systems, vendor partnerships, workplace experience standards, and operational processes, not only for the office in Seattle, but for any future office expansions going forward. You will serve as the go-to person for all things office related, partnering closely with People, IT, Finance, and executive leadership to ensure a seamless and welcoming environment for employees and visitors. Additionally, you will be the owner and driver of our partnership and collaboration with our facilities vendors and managers. This role is ideal for someone who thrives in fast-growing environments, enjoys building from the ground up, and takes pride in creating exceptional workplace experiences.     RESPONSIBILITIES Office Operations & Facilities - Establish and manage daily operations of the Seattle office - Oversee facilities management, including landlord relations and maintenance coordination - Manage office vendors (cleaning, security, utilities, catering, supplies, etc.) - Develop and maintain office budgets in partnership with Finance - Ensure compliance with local regulations and workplace safety standards - Create and maintain operational processes and documentation Workplace Experience & Culture - Foster a welcoming, inclusive, and engaging office environment - Plan and execute on-site events, team gatherings, and cultural initiatives - Partner with People team and IT team to support onboarding and employee engagement - Serve as a culture ambassador, aligning the physical workspace with Docker’s values Office Visitation & Usage Support - Support visiting executives, leadership, and customers with logistics and coordination - Manage office access systems and badging - Coordinate conference rooms, shared spaces, and workspace assignments Cross-Functional Partnership - Collaborate with IT on equipment provisioning, office technology, and troubleshooting - Partner with People and Talent teams to support hiring growth in Seattle - Coordinate with global office operations to ensure consistency across locations - Contribute to workplace policies and future office planning initiatives QUALIFICATIONS - 8 + years of experience in office management, facilities management, or workplace operations - Experience launching or scaling a new office location strongly preferred - Strong vendor management and budget oversight experience - Excellent organizational and project management skills - High level of discretion and professionalism - Strong communication and interpersonal skills - Ability to work independently and make decisions in a fast-paced environment - Experience working in a technology company or high-growth environment preferred - Proficiency with workplace management tools and common office software platforms WHAT TO EXPECT - A high-impact, highly visible role in building Docker’s Seattle presence - Opportunity to design and shape the employee workplace experience from day one - Cross-functional collaboration with leadership and global teams - A fast-paced, growth-oriented environment - Autonomy, ownership, and the ability to influence how our workplace evolves FIRST 30 DAYS - Develop a deep understanding of Docker’s culture, values, and operating model - Assess the current state of the Seattle office (space, vendors, systems, needs) - Build relationships with key stakeholders (People, IT, Finance, leadership) - Establish vendor contacts and ensure operational continuity - Identify immediate improvements and quick wins FIRST 90 DAYS - Implement standardized office operations processes and documentation - Finalize vendor agreements and optimize service levels Launch regular workplace experience initiatives (events, engagement programs) - Establish budget tracking and reporting mechanisms - Ensure onboarding experience is seamless for new Seattle hires FIRST YEAR - Successfully scale office operations to support team growth - Optimize space utilization and workplace systems - Build a strong, connected Seattle office culture aligned with Docker values - Establish a long-term facilities and growth plan - Serve as a trusted partner to leadership on workplace strategy and employee experience Docker does not offer visa sponsorship for this role.   Compensation & Equity United States: $72,800– $104,000 + equity ______________________________________________________________________   POSTING INFORMATION - Open vacancy: This posting is for an existing open role. - AI in hiring: Docker may use AI-assisted tools during our recruiting process. - Interview recordings: Candidates will be invited to opt in to interview recordings to support interviewer calibration and consistent evaluations. Recordings are optional and require explicit consent. ______________________________________________________________________   PERKS & BENEFITS - Flexibility that fits your life – We trust you to manage your schedule while delivering great work. - Time to recharge – Generous PTO, designated quarterly Whaleness Days, and a designated end-of-year Whaleness break. - Home office support – Set up your workspace for comfort and success. - Technology stipend – Equivalent to US$100 net per month to help support your work. - Learning & development – Annual stipend for conferences, courses, certifications, and continued learning. - Parental leave – 16 weeks of paid parental leave after six months of employment. - Equity for all full-time employees – Share in Docker's long-term success as we continue to grow. - Comprehensive benefits – Medical, retirement, and paid holidays vary by country. - Docker swag – Because representing the whale never gets old.   Docker is proud to be an equal opportunity employer. We are committed to building a team that reflects a broad range of backgrounds, experiences, and perspectives. We believe diverse teams build better products, make better decisions, and better serve our global community.

Location: San Francisco Workplace: OnSite ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE We're looking for an experienced Executive Assistant to support our Chief Marketing Officer. This is a highly operational role that goes well beyond calendar management. You'll own the day-to-day operating rhythm of the Marketing organization, ensuring the leader is prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly. You'll partner closely with senior marketing leadership and serve as a trusted point of coordination for employees, customers, agencies/vendors, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment. RESPONSIBILITIES - Own complex calendar management for the Head of Marketing, balancing shifting priorities while ensuring time is allocated intentionally - Ensure the leader is prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward - Support forward-looking calendar planning, coordinating recurring operating cadences including marketing reviews, leadership meetings, campaign planning sessions, Marketing All Hands, and other cross-functional forums - Partner with agencies, vendors, and external partners to coordinate executive meetings, events, and other engagements - Support executive inbox management, helping prioritize communications, triage requests, and ensure timely follow-up - Coordinate domestic and international travel, including last-minute changes, ensuring seamless logistics - Support planning of team offsites, celebrations, and milestone recognition events, coordinating logistics end-to-end from venue, budget, and vendor coordination - Continuously improve how the Marketing leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable REQUIREMENTS - 3-5+ years of experience supporting senior leaders (CMO, VP Marketing, Head of Marketing, or similar) in a high-growth technology company, venture capital or private equity firm, or professional services environment - You understand how marketing organizations operate and have experience supporting marketing operating rhythms, campaign cycles, and fast-moving go-to-market teams - Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details - Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives - Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders - Experience managing complex calendars, domestic and international travel, executive communications, and recurring operating cadences - Experience supporting team offsites, celebrations, and milestone events with strong attention to detail - Comfortable working with senior leaders, customers, agencies, candidates, and external partners with professionalism and executive presence - Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems. - High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks. - Thrives in a high-growth environment where priorities change quickly and adaptability is essential. BENEFITS - Competitive compensation, including meaningful equity - (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents - Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!) - Paid parental leave - Fertility and family-building stipend through Carrot - (U.S. only) Company-facilitated 401(k) - Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities. Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you. At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

Location: San Francisco Workplace: OnSite ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE Note: This is an in-person role based in San Francisco, and we’d like you in the office five days a week. As our Office Manager, you’ll own the rhythms and details that make the San Francisco office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality. This role is hands-on and highly collaborative. Baseten moves fast, and you should be ready to hit the ground running. You’ll report to the Workplace Experience Manager and partner with IT, People Ops, and EA’s to proactively solve problems before they impact employees. This role is based in hospitality with employees as the customers. You’ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day. OUR SAN FRANCISCO OFFICE - Baseten HQ Campus - Up to 275 people onsite daily - Growing rapidly - Frequent visitors - ~24,000 square feet RESPONSIBILITIES Events and culture - Collaborate on a thoughtful calendar of employee-facing events with your WPX (Workplace Experience) teammates. - Own location-based programming for your building. - Support logistics for team onsites hosted in your building, including space setup, catering coordination, and on-the-ground execution. - Track budgets, contracts, and feedback to continuously improve quality and efficiency. Office operations and facilities - Serve as the first point of contact for employees and guests, creating a welcoming, professional experience. - Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs. - Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs. - Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements). - Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably. - Identify and implement process improvements that reduce friction and increase reliability. Space and workplace logistics - Support new hire onboarding logistics, including workspace setup. - Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments. - Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement. - Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed. REQUIREMENTS - 3–5+ years of experience in office management, workplace operations, facilities coordination, or a related role. - Strong vendor management skills, including working through issues quickly and professionally. - Excellent organizational habits and follow-through, with comfort juggling multiple requests at once. - Experience bringing people together and creating space for culture in a rapidly changing environment. - High attention to detail and pride in running a tight, welcoming office. - Clear written and verbal communication skills. - Calm under pressure, adaptable, and proactive about solving problems before they escalate. - Availability and interest in being onsite in our San Francisco HQ five days a week. - Availability to accommodate early or late hours as needed for event production and onsite coordination. BENEFITS - Competitive compensation, including meaningful equity - (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents - Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!) - Paid parental leave - Fertility and family-building stipend through Carrot - (U.S. only) Company-facilitated 401(k) - Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities. Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you. At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

Location: Office Based - Tokyo, Japan Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution. The company is founder led, profitable and growing. We are hiring Tokyo Office Administrators with excellent English to help take responsibility for the success of our Tokyo office. Our office administrators are part of our global business services team which covers business services, travel and logistics, events, expense management and administration. We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement. Location: This is an office-based role based in Tokyo. What your day will look like Create a professional, positive and welcoming environment for colleagues and guests Proactive management of front-of-house, meeting rooms and desk space Clerical, administrative and logistical tasks such as ordering supplies, office equipment, and processing invoices Creating and maintaining relationships with internal and external stakeholders Cross team collaboration across the company What we are looking for Excellent academics Excellent spoken and written English skills Responsible and accountable Self-awareness and thoughtfulness Ability to travel up to twice a year for company events of up to two weeks duration Ability to grasp our existing technical systems and suggest improvements Strong problem-solving skills with attention to detail Excellent communication and interpersonal skills Adaptability in a fast-paced, ever-changing environment What we offer you We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally. Personal learning and development budget of USD 2,000 per year Annual compensation review Recognition rewards Annual holiday leave Maternity and paternity leave Pension and medical insurance Employee Assistance Program Opportunity to travel to new locations to meet colleagues Priority Pass, and travel upgrades for long haul company events About Canonical Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do. Canonical has been a remote-first company since its inception in 2004.​ Working here is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical is an equal opportunity employer We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.