Ассистент, помощник руководителя вакансии

Задачи: — помощь руководителю в операционных задачах, организации процессов и взаимодействии с клиентами и подрядчиками — организация рабочего процесса руководителя: ведение Apple Календаря, планирование личных и рабочих встреч, запись на массаж, спортзал и другие мероприятия, контроль дедлайнов и напоминания — административная поддержка: поиск, анализ и систематизация информации, поиск и взаимодействие с подрядчиками, бронирование ресторанов, площадок, гостиниц, организация командировок и тревел-сопровождение, выполнение разноплановых поручений — работа с клиентами: назначение встреч и стратегических сессий, ведение деловой переписки, отправка напоминаний и ссылок на Zoom, подготовка сообщений для клиентских чатов, выставление счетов и контроль поступления оплат — документооборот: подготовка договоров и NDA, отправка документов и контроль подписания, ведение отчетности — организация мероприятий: подбор площадок, отелей и кейтеринга, организация корпоративных и обучающих выездов, взаимодействие с подрядчиками и сопровождение мероприятий — работа с контентом: скачивание записей Zoom и загрузка в Telegram, Яндекс Диск и GetCourse, редактирование рабочих тетрадей, подготовка регламентов, создание транскрибаций и таймингов для видео, ведение социальных сетей — работа с сервисами: Google Таблицы, презентации, Canva и Figma (по готовым макетам), активное использование нейросетей (ChatGPT и аналогов) Требования: — организованность, инициативность и ответственность — опыт работы бизнес-ассистентом будет преимуществом — опыт ведения соцсетей будет преимуществом Условия: — занятость частичная/полная — оплата: частичная занятость 50-70 000 р, полная занятость от 100-120 000 р, обсуждается по итогам собеседования Работа по Московскому часовому поясу

Требования: - Женщина; - Умение работать в женском коллективе; - Ответственность и внимательность; - Желательно знание основ бухгалтерии; - Желание обучаться и развиваться. Условия работы: - График работы: с 09:00 до 17:00; - Заработная плата: от 3 000 000 до 5 000 000 сум; - Испытательный срок: 1 месяц; - Место работы: Учтепа Outlet; - Работа в дружном женском коллективе.

Задачи: — Организация и координация встреч, совещаний и деловых мероприятий — Полная travel-поддержка: бронирование билетов, гостиниц, оформление виз, заказ такси и организация командировок — Контроль исполнения поручений руководителя — Оперативное решение административных и организационных вопросов Требования: — Опыт работы помощником/ассистентом руководителя от 1 года — Умение работать с большим объёмом информации и расставлять приоритеты — Отличные коммуникативные навыки и грамотная письменная речь — Владение офисными программами и современными онлайн-сервисами — Ответственность, пунктуальность, внимательность к деталям — Готовность к работе в динамичном режиме и многозадачности — Доброжелательность и стрессоустойчивость — Знание английского языка в приоритете (обязательно) Условия: — График работы обсуждается лично — Возможность работать как в офисе, так и удалённо — Оформление по ТК РФ, стабильная заработная плата — Интересные задачи и возможность профессионального роста — Дружная команда и поддержка на всех этапах адаптации

Стажировка для иностранных студентов, желающих поработать в качестве помощника менеджера. Требования: — знание английского — высокая академическая успеваемость — хорошие организаторские способности Дедлайн: как можно скорее. Оплата: стажировка предусматривает стипендию.

Задачи: — подготовка документов и банковских заявок — семейная логистика — поиск подрядчиков — участие в звонках и оформление правок к документам — бронирование сложных маршрутов — взаимодействие с бухгалтером Требования: — свободный русский и английский (устно и письменно) — наличие автомобиля и водительских прав — проживание на Кипре — опыт от 3 лет в роли PA/EA/семейного ассистента — уверенное владение AI-инструментами — готовность к гибкому графику Будет плюсом: — опыт работы с собственником бизнеса или UHNW-клиентом — финансовая грамотность — знание инфраструктуры Кипра и своя база подрядчиков Условия: — конкурентная зарплата + бонус — 20 дней отпуска + праздники — предоставление телефона — командировки за счёт компании

Задачи: — вести и контролировать текущие задачи руководителя; — ставить задачи подрядчикам и следить за сроками; — взаимодействовать с логистикой, маркетингом, маркетплейсами, фото и видео командами; — помогать в коммуникации с фабриками и поставщиками; — собирать информацию, сравнивать варианты и готовить краткие выводы; — работать с таблицами, документами и рабочими чатами; — контролировать выполнение договорённостей и возвращаться к задачам до их полного закрытия; — брать на себя организационные вопросы, которые возникают в процессе работы. Требования: — умение самостоятельно организовывать свою работу; — внимательность к деталям и хорошая память на договорённости; — уверенная работа с Google Таблицами / Excel; — грамотная письменная и устная коммуникация; — способность быстро разобраться в новой задаче и найти решение; — ответственность за результат, а не только за выполнение поручения. Условия: — полностью удалённую работу; — график 5/2; — доход 80 000 – 110 000 ₽ по итогам собеседования; — работу напрямую с руководителем и возможность влиять на процессы; — погружение в fashion и e-commerce; — понятные задачи, рост зоны ответственности и профессиональное развитие.

Зарплата: 30 000 – 50 000 ₽ (оклад 10 000 ₽ + бонус с каждой сданной виллы) Формат: удалённо, частичная занятость, гибкий график Опыт: не обязателен О проекте Мы сдаём виллы на Бали в аренду: находим стильные объекты у собственников, размещаем их на ...

Location: Paris, France Workplace: Hybrid HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture https://alan.com/en/careers. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. ⭐ GENERAL SECRETARY ASSOCIATE INTERNSHIP ⭐ The position is open for gap year or end-of-study interns with a starting date in March 2027, for a six-month internship. It is not open to MBA students. - The Associate supports the General Secretary on top business priorities, such as building new processes internally and externally. - This role offers a unique opportunity to work on a diverse range of projects in a dynamic and innovative environment. ⭐ DETAILED MISSIONS ⭐ The list below is not exhaustive as it will depend on the company priorities during your internship. However it gives a good overview of the range of topics and tasks. Regular missions and recent projects - Sales & Business - Prepare meetings with external stakeholders, support in following up post meetings, track actions to conversion and maintain stakeholder momentum. 👉Help in the organization of events with investors and customers. - Corporate & Governance - Support research and projects related to regulatory stakeholders, fundraisings and governance matters. 👉Contribution to board pack preparation and management (content, timelines, Q&A); conduct targeted legal and market research. - Internal missions - Work on highly structural topics (salary grids, internal frameworks). Improve internal processes and cross-team coordination to ensure Alan can scale without compromising its core values. 👉Harmonization of the weekly internal communication - Brand & Communication - Strengthen the HR & Corporate presence at major events and on social channels, organise internal and external events to build the Alan network and systematize outreach and leverage connections globally. 👉End-to-end organization of events with top schools in our offices - Product & Technical topics - Support cross-functional projects through research, synthesis, and stakeholder coordination, turn insights into actionable recommendations for product and operations. - Talent - Sourcing and recruiting the next GS Associate. 👉Development of the hiring process for the next GS Associate ⭐ PROFILE & COMPETENCIES ⭐ Skills - Proactive & curious - You will be expected to deliver quickly and well on the tasks assigned to you, while to also always be going the extra-mile and show proactive thinking. - Analytical judgment and critical thinking - GS Associate produces a lot of research and analysis. This requires the ability to frame the right questions, evaluate and problem-solve including possible outcomes. - Versatility and stellar execution - You are comfortable with context switching while maintaining impact. - Organization and autonomy - You are well-served in missions requiring precision and reliability. - Crisp thinking and clear communication - You communicate effectively and concisely . - Step back - You have the ability to take a step back and understand the business needs related to any mission. - Technical appetite - Having an aptitude in or appetite for automation, AI and/or data analysis is a plus. Languages - Fluency in spoken and written English. - Fluency in spoken and written French. Background We welcome applications from (at least M1 graduated) candidates with diverse educational backgrounds, including but not limited to: - Business schools (HEC, ESSEC, ESCP, LSE …) - Engineering schools (Polytechnique, Mines Paris, Ecole des Ponts, CentraleSupelec, Imperial … ) - Law schools or political sciences/communication/HR masters in various schools (Science Po, Assas, La Sorbonne, Dauphine…) - Data science or mathematics programs Other relevant fields or schools (Bocconi, Politecnico, TU Delft, UCL, Oxford, Cambridge) Diplomas matter to an extent but if you don’t have one and have built a project or a company, we’d love to hear from you so please send your application! 🙌 PERKS & BENEFITS https://alan.com/about/life-at-alan/a/perks At Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers. THEREFORE, WE OFFER: - All the tools you need. Top of the range equipment: Macbook Air, keyboard, laptop stand, monitor, and Bose noise-canceling headphones. - Flexible vacation policy and flexible working hours. Organize your time as you wish. - Transport. Generous transit benefit - Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises. - Personal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one, who helps maximize their impact, nurture engagement, and navigate Alan's values to develop their full potential. Learn more about our coaching culture https://alan.com/en/blog/discover-alan/a/alan-culture-excellence-through-coaching. IMPORTANT NOTE: WE HIRE PEOPLE, NOT ROLES. If you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success. If you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements? Remember, this is just a guide, not a checklist. We'll be thrilled to receive your application! 🔖 Check out our About Alan https://alan.com/about and Career https://alan.com/careers pages, as well as our Medium https://medium.com/alan, blog https://blog.alan.com/ and Glassdoor page https://www.glassdoor.com/Overview/Working-at-Alan-EI_IE1696043.11,15.htm for more info. #LI-DNP

Задачи: — Быстро искать информацию — Искать Телеграм-каналы и людей, писать им в личку — Вести Google-таблицы и трекер задач — Соблюдать сроки по задачам Требования: — Ответственный по времени — Уверенное владение Google-таблицами — Опыт в SMM — плюс Условия: — Удалённая подработка — Тестовый месяц, дальше расширение задач — Потенциальный рост: продакшн, ведение соцсетей и оформление бренда

Обязанности: • Работа с документами, ведение документооборота компании (договора, счета, акты: контроль своевременного предоставления и организация хранения) • Работа с электронно-торговыми площадками (научим) • Дополнительная проверка документов, расчётов • Поиск, структурирование и аналитика информации • Участие в регулярном менеджменте компании • Помощь в планировании и координация расписания встреч и мероприятий, организация совещаний • Протоколирование совещаний и встреч, распределение задач по их итогам • Формирование и поддержание актуальности базы знаний компании • Взаимодействие с бухгалтерией и другими подразделениями • Работа с ЭДО (научим) • Составление писем и ведение деловой переписки • Работа с корреспонденцией (регистрация входящих и исходящих писем, отправка почтой или курьерской службой) Требования: • Владеешь современными инструментами (Google Docs, Notion, Trello, ...) • Умеешь работать с большим объемом информации, самостоятельно систематизировать и организовывать свою работу • Имеешь опыт ведения документооборота • Обладаешь грамотной устной и письменной речью, навыками делового общения, опытом в ведении деловой переписки и телефонных переговоров • Обладаешь навыками: решение нестандартных задач, гибкость, смекалка, широкий кругозор • Имеешь опыт работы с офисными приложениями: Excel, Word, PowerPoint, Outlook, CRM, Система управления проектами Условия: • Молодая и амбициозная компания, где каждый может внести свой вклад • Энергичный руководитель. Со мной ты будешь получать и прокачивать навыки, участвуя в различных проектах, бизнес процессах, на встречах и переговорах • Крутой опыт и знакомства. Участвуя в решение различных бизнес-задач, настройке бизнес-процессов, переговорах, ты познакомишься со многими интересными людьми, предпринимателями и бизнесменами, получишь увлекательный и нестандартный опыт • Возможность для самореализации, финансового и карьерного роста • Посещение тематических выставок, форумов и других мероприятий • Удалённая работа • ЗП, уровень обсуждается индивидуально с успешным кандидатом • Стремительный личный рост и развитие. Я буду делиться накопленным опытом в менеджменте, в переговорах, в продажах, что гораздо полезнее чем бизнес-образование • Возможность дополнительных поощрений за высокую результативность

Задачи: — готовить договоры, акты, коммерческие предложения и другую документацию; — взаимодействовать с поставщиками, подрядчиками и заказчиками; — запрашивать и сравнивать коммерческие предложения; — вести таблицы, отчёты и базу объектов; — организовывать встречи, звонки и календарь руководителя; — контролировать оплаты, счета и документооборот; — искать подрядчиков и материалы; — выполнять текущие операционные поручения. Требования: — способность быстро ориентироваться в новых задачах; — самостоятельность; — внимательность к деталям; — соблюдение сроков; — готовность брать ответственность; — умение работать в режиме многозадачности. Условия: — полностью удалённая работа; — график 5/2; — зарплата 40 000 ₽ в месяц.

Location: São Paulo, Brazil Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! We’re looking for an Executive Assistant to support (2) of Figma’s Sr. Directors, Sales - LATAM + DACH. This role strategically manages the day-to-day administrative and operational needs of the LATAM + DACH businesses, while also contributing significantly to projects and initiatives that help drive the company’s priorities. We are looking for an experienced Executive Assistant who has supported at a VP level in complex global markets. This is a full-time role based in our São Paulo hub and requires fluency in both Portuguese and English. What you’ll do at Figma: Manage Sr. Directors’ calendars, meetings, expenses, and business travel arrangements Brief and prepare Sr. Directors ahead of key meetings, calls, and events, including confidential reports and materials Coordinate Senior Management meetings, including agendas, materials, action items, and follow-up Lead planning and execution of monthly and quarterly meetings and in-person leadership offsites, coordinating content, slides, venues, and stakeholders Build executive materials using Figma, Figma Slides, and FigJam Act as a key liaison between Sr. Directors, their leadership teams, and the wider LATAM + DACH teams Work alongside the Sales EA team and greater EA team to provide some support for logistics of internal events, team offsites and external events Evolve and create processes for efficiency and global alignment We'd love to hear from you if you have: 4+ years of experience in an administrative or support role Fluent in both Portuguese and English, with strong communication skills across a wide range of stakeholders Thrive in fast-paced environments and adapt quickly to changing priorities and demands Expert at prioritizing, anticipating needs, and handling sensitive information with discretion and confidentiality Bring a positive, reliable approach and foster an inclusive environment where others can thrive While it’s not required, it’s an added plus if you also have: Previous experience supporting customer facing teams and/or sales Experience supporting senior leadership at fast paced SaaS companies At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. #LI-JB6 At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Application limits: To help candidates focus on the opportunities most relevant to their skills and experience, Figma limits the number and frequency of applications. These limits apply to all roles: Candidates may submit up to 5 applications during any rolling 30-day period. Candidates may not reapply to the same role while an application is active or within 90 days of receiving a rejection. Once the applicable days has passed, candidates are welcome to apply again.

Location: San Francisco Workplace: OnSite ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE We're looking for an experienced Executive Assistant to support our Chief Marketing Officer. This is a highly operational role that goes well beyond calendar management. You'll own the day-to-day operating rhythm of the Marketing organization, ensuring the leader is prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly. You'll partner closely with senior marketing leadership and serve as a trusted point of coordination for employees, customers, agencies/vendors, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment. RESPONSIBILITIES - Own complex calendar management for the Head of Marketing, balancing shifting priorities while ensuring time is allocated intentionally - Ensure the leader is prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward - Support forward-looking calendar planning, coordinating recurring operating cadences including marketing reviews, leadership meetings, campaign planning sessions, Marketing All Hands, and other cross-functional forums - Partner with agencies, vendors, and external partners to coordinate executive meetings, events, and other engagements - Support executive inbox management, helping prioritize communications, triage requests, and ensure timely follow-up - Coordinate domestic and international travel, including last-minute changes, ensuring seamless logistics - Support planning of team offsites, celebrations, and milestone recognition events, coordinating logistics end-to-end from venue, budget, and vendor coordination - Continuously improve how the Marketing leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable REQUIREMENTS - 3-5+ years of experience supporting senior leaders (CMO, VP Marketing, Head of Marketing, or similar) in a high-growth technology company, venture capital or private equity firm, or professional services environment - You understand how marketing organizations operate and have experience supporting marketing operating rhythms, campaign cycles, and fast-moving go-to-market teams - Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details - Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives - Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders - Experience managing complex calendars, domestic and international travel, executive communications, and recurring operating cadences - Experience supporting team offsites, celebrations, and milestone events with strong attention to detail - Comfortable working with senior leaders, customers, agencies, candidates, and external partners with professionalism and executive presence - Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems. - High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks. - Thrives in a high-growth environment where priorities change quickly and adaptability is essential. BENEFITS - Competitive compensation, including meaningful equity - (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents - Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!) - Paid parental leave - Fertility and family-building stipend through Carrot - (U.S. only) Company-facilitated 401(k) - Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities. Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you. At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

Location: New York, NY (HQ) Workplace: Hybrid ABOUT RAMP Ramp is building the smart infrastructure for finance teams, embedded in the transaction flow of every dollar a business spends. We automate how over $275B in annualized spend flows in and out of 85,000+ companies: authorizing payments, flagging risk, categorizing spend, and closing books. The problems are high-stakes, data-dense, and unforgiving. We hire people with high agency and high urgency. We look for slope over intercept. We care less about where you trained and more about what you’ve built. At Ramp, everyone is a builder who owns problems end to end and makes consequential decisions that shape the outcome. The median Ramp customer saves 7.5% and grows revenue 16% in their first year – far in excess of businesses operating without Ramp. We believe every ambitious company deserves the same. If you want to build systems that directly shape how companies move and manage billions, Ramp is the place to do it. ABOUT THE ROLE Ramp is hiring Executive Assistants to partner with senior leaders across the company. Our EAs play a critical role in helping executives operate at their best—creating focus, removing friction, anticipating needs, and ensuring important work moves forward. This is more than calendar and logistics management. You’ll serve as a trusted partner to your executives, using strong judgment, operational rigor, and modern tools to create leverage in a fast-moving environment. The work is highly visible and constantly evolving, offering exposure to some of Ramp’s most important teams, priorities, and decisions. We are currently hiring two Executive Assistants to support leaders across Finance and Legal. We generally look for the same core qualities across our EA team: exceptional judgment, discretion, adaptability, and the ability to build trusted partnerships. During the initial conversations, we’ll learn more about your experience and preferences and discuss where there may be the strongest mutual fit. This role is based in our New York City office. We default to being in the office at least three days a week. WHAT YOU'LL DO - Partner closely with senior leaders to manage their time, priorities, and day-to-day execution - Own complex, high-volume calendar management across multiple executives, navigating frequent changes and competing priorities - Manage executive inboxes as needed, including triaging communications, drafting responses, flagging urgent matters, and ensuring important items receive timely attention - Coordinate domestic and international travel with close attention to efficiency, executive preferences, and changing business needs - Plan and execute leadership meetings, offsites, team events, customer or partner engagements, and cross-functional working sessions - Draft, organize, and manage communications on behalf of executives when appropriate - Serve as a central coordination point across internal teams and external stakeholders, ensuring clarity, alignment, and follow-through - Track action items, deadlines, and commitments, proactively prompting executives and partners to keep work moving - Manage budgets, expenses, and vendor relationships on behalf of executives - Handle sensitive business, financial, legal, customer, and personnel information with exceptional discretion - Identify inefficiencies and build lightweight systems, documentation, and workflows that improve speed and organization - Use AI, automation, and modern tooling to eliminate repetitive work and create greater leverage for yourself and your executives - Continuously look for ways to anticipate needs and improve how work gets done WHAT YOU NEED - 3+ years of experience supporting senior executives in a fast-paced, high-accountability environment - Proven ability to manage complex calendars, shifting priorities, and multiple high-priority workstreams - Strong organizational instincts and exceptional attention to detail—you anticipate what’s needed and ensure nothing falls through the cracks - Sound judgment about when to act independently, when to seek context, and when to escalate - High discretion and comfort handling sensitive or confidential information - Clear, concise written and verbal communication skills - High EQ and the ability to build trust quickly with executives, cross-functional partners, and external stakeholders - A proactive, ownership-oriented approach—you identify what needs to happen and move it forward without waiting to be asked - Comfort operating in ambiguity and adapting as priorities evolve - Strong proficiency with Google Workspace, Slack, and other modern collaboration tools - Demonstrated use of AI, automation, or tooling to streamline work and reduce manual effort NICE-TO-HAVES - Experience supporting multiple executives simultaneously - Experience supporting leaders in GTM, Finance, Legal, or another externally facing or highly confidential function - Background in a high-growth or scaling company - Experience coordinating with customers, investors, partners, advisors, or external counsel - Experience managing executive inboxes and drafting communications - Track record of building systems or processes that improve team speed and execution - Fluency with workflow automation, bots, or AI assistants BENEFITS AVAILABLE TO ALL FULL-TIME RAMP EMPLOYEES (GLOBAL) - Flexible PTO - Centralized home-office equipment ordering - Health and wellness stipend - Budget for intra-office travel - Weekly coffee stipend UNITED STATES - 100% medical, dental & vision insurance coverage for you, with partial coverage for dependents - One Medical annual membership - 401(k), including employer match on contributions made while employed by Ramp - Fertility HRA (up to $10,000 per year) - Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay - Pet insurance - In-office perks: lunch, snacks, drinks, and more - Relocation expense coverage to NYC or SF (if needed) CANADA - Group medical, dental, and vision coverage through Sun Life - Life, AD&D, and disability coverage - Fertility drug coverage (up to $4,000 lifetime) - Group Retirement Plan with employer match (RRSP + DPSP) - Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay, with additional time available at reduced pay - Employee Assistance Program and virtual care through Lumino Health UNITED KINGDOM - Private medical insurance through Freedom Elite - Virtual GP and at-home care via eMed x Livi - Workplace pension through Penfold, with salary sacrifice option - Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay with additional time available at reduced pay REFERRAL INSTRUCTIONS If you are being referred for the role, please contact that person to apply on your behalf.   OTHER NOTICES Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.   Beware of recruiting scams: Ramp will only contact you through official @Ramp.com http://Ramp.com email addresses and will never ask for payment or sensitive personal information during the hiring process.   Ramp Applicant Privacy Notice https://ramp.com/legal/applicant-privacy-notice

Location: New York, New York; San Francisco, California Workplace: Hybrid WHO WE ARE Notion is the collaborative AI workspace where teams and agents think together https://www.youtube.com/watch?v=vkpYpWfEK5s. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion. Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work. ABOUT THE ROLE: Our Executive Operations team work closely with Notion’s leadership, serving as trusted advisors, collaborators, and problem-solvers. We focus on amplifying the impact of our executives by anticipating needs, streamlining operations, and building systems that keep leaders focused on the highest leverage work. We’re deeply connected to Notion’s mission and values, and we take pride in creating an environment of collaboration, clarity, and authenticity. Our team thrives on strong relationships, operational excellence, and a shared commitment to building tools that empower people to think and work together more effectively. This role calls for someone who is proactive, adaptable, and deeply organized. Someone who can balance complex scheduling, drive cross-functional coordination, and bring clarity to fast moving priorities. This person will support 2 leaders in our Engineering and Product orgs. Our ideal candidate thrives in dynamic environments, operates independently, and consistently finds ways to improve workflows and communication. You’ll be a key partner in making sure our leaders and the company as a whole can move quickly while staying aligned.   This role is based in our New York office. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days. WHAT YOU'LL ACHIEVE: - Organizational support: Partner with Engineering and Product leaders on running the day-to-day of an efficient, high-velocity, and fun organization - Calendar management: Prioritize and coordinate the teams’ operating calendar, ensuring time is spent in a way that's most leveraged to achieve our business objectives - Meeting aficionado: Organize, attend, and track meeting notes and action items, with an eye on making every interaction productive and warm - Travel planner: Flights, hotels, transportation, dining, etc. A strong attention to detail here is valued - Expense management: Manages expense reports for the executives you support - Culture carrier and community builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized SKILLS YOU'LL NEED TO BRING: - 5+ years of Executive Operations experience at fast-growing companies, ideally with experience with technical teams. - Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order of out chaos - Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication - Event planning: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite - EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization - Discreet: Demonstrated ability to maintain complete confidentiality on all business matters NICE TO HAVES: - You're a Notion evangelist! You love the product, and already use it in your daily life Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco and New York City, the estimated base salary range for this role is $165,000 - $190,000. By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy https://notion.notion.site/Notion-Global-Recruiting-Privacy-Policy-fc3eb4e829354a26a2bb6fd5e289b550?pvs=74 and NYLL 144 https://notion.notion.site/Ashby-AI-Bias-Audit-2b0efdeead05803bbbfae159ec86c528. #LI-Onsite A NOTE ON AI You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that’s the case, we'll say so explicitly in the qualifications. People who thrive here don’t treat AI as a novelty. They use it to think better, and make their work easier for others to build on. EQUAL OPPORTUNITY & ACCOMMODATIONS We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know. Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Задачи: — Выполнение широкого спектра личных и административных задач для CEO, включая проактивное управление календарём и встречами, медицинское и здоровье управление, а также управление домом и образом жизни — Планирование, координация и обеспечение готовности CEO ко всем личным поездкам и семейным мероприятиям, включая полное планирование семейных поездок на отпуска и другие события — Координация многопутевых маршрутов при расхождении расписаний и активная поддержка во время изменений в поездках — Эффективное и профессиональное общение с семьёй CEO и другими важными людьми в их жизни — Выступать в роли личного рычага для CEO, проактивно поднимая возможности и проблемы заранее, чтобы CEO мог эффективно балансировать работу и личную жизнь — Выполнение разовых задач и личных проектов, которые являются высоко сложными и чувствительными, требующими исследований и координации — Реагирование в реальном времени, понимание необходимости коммуникации вне основных рабочих часов, особенно во время поездок Требования: — Предпочтительно наличие степени бакалавра — Любой опыт работы или стажировки в быстро меняющейся предпринимательской среде, желательно в сфере обслуживания клиентов Условия: — Контракт 1099, оплата $30.00 - $35.00 в час, с возможностью оплаты сверхурочных в соответствии с применимым законодательством — Ожидаемая средняя занятость около 40 часов в неделю, с возможными изменениями в зависимости от потребностей бизнеса — Компания базируется в Нью-Йорке, офисы по адресу 120 Broadway — Предпочтение кандидату, проживающему в Остине, где живёт CEO — Нет требования работать в офисе, возможна удалённая работа, кроме случаев необходимости личного присутствия, связанного с домом CEO