Вакансии

Задачи: — Решать текущие административные задачи и помогать сотрудникам с бытовыми и организационными вопросами. — Следить за состоянием мебели, техники и офисного оборудования, своевременно организовывать ремонт или замену. — Работать с подрядчиками и поставщиками: искать, договариваться, сопровождать договоры и контролировать качество услуг. — Подключаться к онбордингу новых членов команды и помогать им комфортно адаптироваться в офисе. — Планировать административные расходы, вести офисный бюджет и готовить необходимую отчетность. — Участвовать в подготовке внутренних мероприятий, корпоративов и других командных активностей. — Организовывать закупки для офиса: от расходников и канцелярии до мебели и необходимых сервисов. — Вести административный документооборот и работать с корреспонденцией. — Координировать работу клининга, курьерских и других сервисов, следить за порядком и состоянием офисного пространства. — Отвечать за то, чтобы офис был комфортным, функциональным и полностью готовым к ежедневной работе команды. Требования: — Опыт работы в office management / административно-хозяйственном направлении от 2 лет. — Уверенный русский и английский язык — английский не ниже уровня B2. — Понимание того, как устроены административные процессы, работа с подрядчиками, закупками и документами. — Умение самостоятельно выстраивать работу, расставлять приоритеты и держать под контролем несколько задач одновременно. — Сильные организационные навыки и внимательность к деталям. — Проактивность: способность не только реагировать на возникающие вопросы, но и заранее замечать, что можно улучшить в офисных процессах. — Развитые коммуникационные навыки и умение находить общий язык с очень разными людьми. — Грамотная устная и письменная речь. Условия: — Официальное трудоустройство. — Нет жесткой вилки ЗП, ориентируются на ожидания, уровень навыков и опыта. — Возможность развивать свои идеи, свобода для творчества и принятия решений. — График работы по договоренности. — Комфортная и неформальная атмосфера в команде. — Прокачивание навыков и личных качеств по индивидуальному плану развития. — Пересмотр ЗП по итогам работы, по мере роста навыков и уровня выполняемых задач. — Совместный чилл, активности, корпоративные мероприятия, тусовки.

Мы оказываем бухгалтерские услуги небольшим компаниям и предпринимателям. Сейчас ищем помощника, которому можно передать простую, но важную часть работы — сбор и упорядочивание первичных документов. Самостоятельно вести бухгалтерию не потребуется. Вы не будете рассчитывать налоги, начислять заработную плату, составлять отчётность или консультировать клиентов. За эти задачи отвечают штатные бухгалтеры. Большую часть дня вы будете работать с готовыми документами: накладными, актами, счетами и чеками. Их нужно получать в электронном виде, проверять наличие даты, суммы и реквизитов, давать файлам понятные названия и распределять по нужным папкам. Часть информации потребуется переносить в готовую таблицу: название компании, номер документа, дату и сумму. Если какого-то документа нет или в нём обнаружена ошибка, достаточно отметить это в таблице и передать информацию бухгалтеру. Обычно за день нужно обработать от 25 до 50 документов. На один документ уходит несколько минут. Все действия выполняются по инструкции, а сложные и нестандартные случаи сразу передаются старшему сотруднику. Для начала работы достаточно уверенно пользоваться компьютером, электронной почтой и таблицами. Опыт в бухгалтерии не обязателен. Мы покажем примеры заполнения, объясним порядок действий и предоставим наставника на время обучения. Оплата зависит от количества документов и выбранной нагрузки: — 40 000 ₽ — до 25 документов в день, работа с одним направлением — 50 000–55 000 ₽ — около 35–40 документов в день — До 65 000 ₽ — до 50 документов в день и ведение нескольких папок с документами Объём закрепляется заранее. Дополнительные задачи без согласования не добавляются. За обработку документов сверх установленного количества предусмотрена доплата. Работа полностью дистанционная, по будням. В течение дня важно несколько раз проверять новые документы и соблюдать согласованные сроки. Телефонных продаж и холодных звонков нет.

Location: Amsterdam, Netherlands About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. We're looking for a proactive, highly organized Team Assistant to support one of the Managers in the Infrastructure department. In this role, you'll help ensure day-to-day operations run smoothly by providing exceptional executive support and coordinating a wide range of administrative and operational activities. You'll work closely with the Manager and the Executive Support team, handling everything from complex scheduling and travel to team events and operational coordination. Success in this role comes from being organized, detail-oriented, adaptable, and always willing to go the extra mile to get things done. What you'll do: 1. Executive Support Manage a dynamic and complex calendar across multiple time zones, balancing competing priorities and frequent scheduling changes. Coordinate domestic and international travel, including visas, accommodation, transportation, and last-minute itinerary changes. Organize meetings from end to end, ensuring all logistics and materials are in place. Manage expense reports, reimbursements, and other executive administrative processes. Coordinate administrative documentation, including NDAs and other required approvals. Act as a trusted partner to the Manager of Infrastructure, anticipating needs, removing administrative burden, and ensuring they can focus on the highest-impact work. 2. Operations & Team Support Support the planning and execution of team events, off-sites, leadership meetings, and other organizational initiatives. Coordinate vendors and external partners, including contracts, procurement, invoices, payments, and related administrative processes. Drive operational follow-ups by tracking action items and ensuring timely completion of key tasks. Continuously improve and document administrative and operational processes. Provide backup support to other Team / Executive Assistants and collaborate as part of the Executive Support team. Take ownership of ad hoc operational projects and administrative initiatives that help the organization run efficiently. What we're looking for: Experience supporting senior executives in a fast-paced, dynamic environment. Exceptional organizational skills with outstanding attention to detail and accuracy. Flexibility to adapt to changing priorities and, when needed, adjust working hours to support executive schedules. A willingness to go the extra mile to find the best solution, not just the first one. A proactive, service-oriented mindset—you anticipate needs, identify potential issues early, and take pride in delivering high-quality support. Strong communication skills, professionalism, and discretion when handling confidential information. A collaborative, positive attitude—you build strong relationships and are easy to work with across teams and with external partners. Someone who genuinely enjoys executive support as a long-term career and takes pride in enabling others to succeed. What success looks like The Head of Infrastructure can focus on strategic priorities, confident that day-to-day operations are running smoothly. Calendars, travel, meetings, expenses, and logistics are handled seamlessly, even as priorities change. Team events, leadership meetings, and operational activities are executed with exceptional attention to detail. Colleagues know they can rely on you to get things done accurately, efficiently, and with minimal follow-up. Administrative and operational processes become more efficient through your attention to detail and commitment to continuous improvement. You become a trusted and dependable partner who enjoys helping others succeed and takes pride in making their work easier. Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.

Location: Seattle, WA Workplace: OnSite ABOUT DOCKER Docker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's largest companies, developers rely on Docker to build, share, and run their applications across our suite of products including Docker Desktop, Docker Hub, and Docker Scout. We are a globally distributed, remote-first team building the tools that define how software gets built and delivered. As AI agents redefine software development, Docker is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default. _______________________________________________________________________ THE ROLE Docker is seeking a highly organized, proactive, and people-focused Office Manager to lead operations for our new Seattle office. This role will be instrumental in building an engaging, productive, and inclusive workplace that reflects Docker’s culture and values. You will play a foundational role in establishing office systems, vendor partnerships, workplace experience standards, and operational processes, not only for the office in Seattle, but for any future office expansions going forward. You will serve as the go-to person for all things office related, partnering closely with People, IT, Finance, and executive leadership to ensure a seamless and welcoming environment for employees and visitors. Additionally, you will be the owner and driver of our partnership and collaboration with our facilities vendors and managers. This role is ideal for someone who thrives in fast-growing environments, enjoys building from the ground up, and takes pride in creating exceptional workplace experiences. _______________________________________________________________________   RESPONSIBILITIES Office Operations & Facilities - Establish and manage daily operations of the Seattle office - Oversee facilities management, including landlord relations and maintenance coordination - Manage office vendors (cleaning, security, utilities, catering, supplies, etc.) - Develop and maintain office budgets in partnership with Finance - Ensure compliance with local regulations and workplace safety standards - Create and maintain operational processes and documentation Workplace Experience & Culture - Foster a welcoming, inclusive, and engaging office environment - Plan and execute on-site events, team gatherings, and cultural initiatives - Partner with People team and IT team to support onboarding and employee engagement - Serve as a culture ambassador, aligning the physical workspace with Docker’s values Office Visitation & Usage Support - Support visiting executives, leadership, and customers with logistics and coordination - Manage office access systems and badging - Coordinate conference rooms, shared spaces, and workspace assignments Cross-Functional Partnership - Collaborate with IT on equipment provisioning, office technology, and troubleshooting - Partner with People and Talent teams to support hiring growth in Seattle - Coordinate with global office operations to ensure consistency across locations - Contribute to workplace policies and future office planning initiatives _______________________________________________________________________ QUALIFICATIONS - 8 + years of experience in office management, facilities management, or workplace operations - Experience launching or scaling a new office location strongly preferred - Strong vendor management and budget oversight experience - Excellent organizational and project management skills - High level of discretion and professionalism - Strong communication and interpersonal skills - Ability to work independently and make decisions in a fast-paced environment - Experience working in a technology company or high-growth environment preferred - Proficiency with workplace management tools and common office software platforms _______________________________________________________________________ WHAT TO EXPECT - A high-impact, highly visible role in building Docker’s Seattle presence - Opportunity to design and shape the employee workplace experience from day one - Cross-functional collaboration with leadership and global teams - A fast-paced, growth-oriented environment - Autonomy, ownership, and the ability to influence how our workplace evolves FIRST 30 DAYS - Develop a deep understanding of Docker’s culture, values, and operating model - Assess the current state of the Seattle office (space, vendors, systems, needs) - Build relationships with key stakeholders (People, IT, Finance, leadership) - Establish vendor contacts and ensure operational continuity - Identify immediate improvements and quick wins FIRST 90 DAYS - Implement standardized office operations processes and documentation - Finalize vendor agreements and optimize service levels Launch regular workplace experience initiatives (events, engagement programs) - Establish budget tracking and reporting mechanisms - Ensure onboarding experience is seamless for new Seattle hires FIRST YEAR - Successfully scale office operations to support team growth - Optimize space utilization and workplace systems - Build a strong, connected Seattle office culture aligned with Docker values - Establish a long-term facilities and growth plan - Serve as a trusted partner to leadership on workplace strategy and employee experience Visa sponsorship: Not available for this role. _______________________________________________________________________   COMPENSATION & EQUITY All full-time roles include equity. Final compensation is determined on factors including but not limited to experience, skills, qualifications, and location. United States: $72,800– $104,000 base ______________________________________________________________________   POSTING INFORMATION - Open vacancy: This posting is for an existing open role. - AI in hiring: Docker may use AI-assisted tools during our recruiting process. - Interview recordings: Candidates will be invited to opt in to interview recordings to support interviewer calibration and consistent evaluations. Recordings are optional and require explicit consent. ______________________________________________________________________   PERKS & BENEFITS - Flexibility that fits your life – We trust you to manage your schedule while delivering great work. - Time to recharge – Generous PTO, designated quarterly Whaleness Days, and a designated end-of-year Whaleness break. - Home office support – Set up your workspace for comfort and success. - Technology stipend – Equivalent to US$100 net per month to help support your work. - Learning & development – Annual stipend for conferences, courses, certifications, and continued learning. - Parental leave – 16 weeks of paid parental leave after six months of employment. - Equity for all full-time employees – Share in Docker's long-term success as we continue to grow. - Comprehensive benefits – Medical, retirement, and paid holidays vary by country. - Docker swag – Because representing the whale never gets old.   Docker is proud to be an equal opportunity employer. We are committed to building a team that reflects a broad range of backgrounds, experiences, and perspectives. We believe diverse teams build better products, make better decisions, and better serve our global community.

Location: Brasov, Romania Workplace: on-site We are looking for an organized and proactive person to provide operational and administrative support to the Acquisition Committee. The role involves coordination, effective communication, and the ability to manage multiple activities simultaneously in a dynamic environment. Your main responsibilities will include: ·        Organizing the Acquisition Committee’s agenda; ·        Planning meetings and coordinating third-party participation in meetings; ·        Preparing meeting minutes; ·        Following up on actions and decisions, ensuring that information is properly communicated according to the project; ·        Reporting and facilitating communication among committee members; ·        Sending official communications and decisions to the relevant stakeholders; ·        Performing various administrative tasks assigned by committee members; ·        Organizing committee events; ·        Liaising with teams depending on the project; ·        Managing email inboxes and organizing related documentation; ·        Preparing presentations. To succeed in this role, you will need: ·        Higher education (Bachelor’s degree or equivalent); ·        English language proficiency at B2–C1 level; French is considered an advantage but is not mandatory. ·        Previous experience in a similar role: at least 6 months, up to 1 year. ·        Knowledge of MS Office, PowerPoint, and Canva is an advantage; ·        Strong organizational and communication skills, with a proactive mindset; ·        Excellent time management skills and ability to meet deadlines; ·        Analytical thinking and strong summarizing skills; ·        Ability to structure and present information clearly and coherently. Because we value your commitment and willingness to learn, we offer: ·        Flexible benefits package; ·        Initial training and onboarding support; ·        Real career development opportunities in a professional environment alongside successful international teams; ·        One extra day off during your birthday month; ·        The opportunity to work in an international company with offices in 9 countries; ·        Participation in activities, contests, and internal HR initiatives. If you recognize yourself in this description, we look forward to receiving your CV! -

Location: Lagos, Nigeria Who we are We’re a passionate team determined to challenge the status quo and make financial inclusion count for the millions of under-banked individuals and small business owners in Nigeria. We provide loans, savings, and fixed deposit solutions to our customers. Our vision is to be the most convenient lending company, delivering outstanding service experience. The position At Renmoney, we’re solving real-world problems with innovation, technology, and a mission to deepen financial inclusion. As Executive Assistant, you will work directly with our C-suite and play a critical role in driving efficiency, strategic alignment, and operational excellence across the organization. This is more than an administrative role: you will be a thought partner, execution leader, and force multiplier for executive leadership. What you’ll do Serve as a key liaison between the Executive Office and internal/external stakeholders, ensuring information flows smoothly and priorities are well-coordinated Track high-impact initiatives and business priorities, ensuring follow-through and accountability across departments Prepare briefing documents, reports, presentations, and memos for executive decision-making Facilitate effective meetings by developing agendas, recording and following up on action items, and supporting communication between cross-functional teams Lead special projects and initiatives on behalf of the Executive Office Manage executive calendars, travel plans, and high-level engagements with discretion and foresight Conserve the leadership team’s time by proactively anticipating needs, handling sensitive correspondence, and supporting day-to-day business operations Maintain an organized and secure system for managing executive documents and strategic materials Provide critical support during board meetings, strategy offsites, and external stakeholder engagements Requirements Proven ability to operate in fast-paced, high-growth environments Experience supporting C-suite leaders directly, coordinating across department heads, and managing external parties such as key partners Strong business writing and presentation skills for executive audiences Proficiency with Microsoft Office tools and report development Education & Experience Bachelor’s degree in any field (a business-related degree is a plus) Minimum of 3 years of experience supporting executive leadership or leading operational functions Experience in tech, financial services, or a startup environment is an advantage Based in Lagos, Nigeria, with eligibility to work in Lagos, Nigeria Benefits You’ll receive competitive compensation and work with passionate, driven people. You’ll collaborate directly with leadership on strategic initiatives and help shape the future of a brand solving meaningful problems. You'll be part of a flat, agile structure where your work creates real impact.

Location: Riyadh, Saudi Arabia We are Seeking a Business Administration Officer to join our team, the Business Administration Officer will provide comprehensive administrative and operational support to the Riyadh Office. The role will ensure the efficient day-to-day operation of the office while supporting administrative, financial, operational, and stakeholder coordination activities. Key Responsibilities Business & Administrative Support Provide end-to-end administrative support, including correspondence, document preparation, filing, and records management. Draft and format formal letters, memos, and reports in both Arabic and English. Coordinate calendars, meetings, logistics, and follow-up actions. Maintain document control systems and ensure confidentiality of sensitive information. Office Operations & Logistics Support daily office operations, facilities coordination, and office supplies management. Coordinate with vendors and service providers. Assist with procurement processes, requisitions, and follow-ups. Support reception and front-of-house activities when required. Financial & Reporting Support Track operational expenses and maintain basic budget records. Assist with invoice reconciliation, expense claims, and purchase orders. Prepare administrative and operational reports. Maintain operational trackers, action logs, and reporting templates. Meetings, Events & Visits Coordinate meetings, events, and official visits. Prepare agendas, meeting materials, minutes, and follow-up actions. Support visitor coordination and protocol requirements. Cross-Functional Coordination Coordinate with HR, Finance, IT, and Procurement teams. Support onboarding, systems access, and operational requests. Act as a first point of contact for routine administrative queries. Requirements Bachelor’s degree in Business Administration, Management, or a related field. Minimum 3+ years of experience in business administration, office administration, or a similar role in KSA. Strong administrative and organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills in Arabic and English . Excellent interpersonal and stakeholder coordination skills. Proactive, professional, and service-oriented mindset. High level of discretion and integrity when handling confidential information.

Location: Владивосток Хочешь работать в крупной компании, ценишь стабильность и надежность? Откликайся! Мы в активном поиске помощника руководителя, энергичного и талантливого сотрудника с развитым чувством ответственности. Обязанности * организовать и поддерживать жизнедеятельность офиса: обрабатывать поступающую корреспонденцию, входящие/исходящие звонки, готовить чай/кофе * администрировать совещания и переговоры, проводимые руководителем: собирать нужные материалы, визуализировать данные, готовить презентации, регистрировать участников и информировать их о времени, месте и повестке мероприятия * вести деловую переписку и работать в системе внутреннего электронного документооборота компании. * планировать рабочий график руководителя, организовывать встречи и телефонные переговоры * оказывать travel-поддержку руководителю: взаимодействовать с внутренними службами для бронирования билетов и проживания, организовать трансфер. * выполнять личные поручения руководителя. Требования * знание основ делопроизводства и тайм-менеджмента * владение правилами делового этикета и стандартами официальной переписки, навык деловых коммуникаций * грамотная письменная и устная речь * средне/специальное или высшее образование * коммуникабельность, доброжелательность, ответственность * навыки применения ИИ в профессиональной деятельности (например, Гигачат, Кандинский). Условия * стабильный оклад и годовая премия * ежегодный пересмотр зарплаты, премии * график работы 5/2 * комфортный современный офис * уникальная система обучения Сбера для профессионального и карьерного развития * расширенный ДМС и льготное страхование для семьи * гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ЦБ * подписка Прайм с возможностью совместного использования на трёх близких * вознаграждение за рекомендацию друзей в команду Сбера * корпоративная пенсионная программа * насыщенная корпоративная жизнь с разнообразными мероприятиями для вас и вашей семьи.

Location: Worldwide Executive Assistant - full time or part time We are seeking an experienced Executive Assistant to provide high-level remote support to a U.S.-based business owner, executive, or professional team. This role is suited for a highly organized professional who manages priorities well, communicates confidently, and keeps complex schedules, projects, and administrative responsibilities moving. Key Responsibilities Manage calendars, appointments, meetings, and scheduling across multiple priorities. Coordinate travel, including flights, hotels, transportation, and detailed itineraries. Manage inboxes, draft correspondence, organize follow-ups, and flag urgent matters. Prepare meeting agendas, notes, presentations, reports, and business documents. Track action items, deadlines, and executive priorities. Coordinate with clients, vendors, team members, and external partners. Support project management and ensure assigned tasks move forward on schedule. Maintain organized digital files, records, and shared folders. Conduct online research and prepare concise summaries for executive review. Handle confidential business and personal information with discretion. Assist with expense tracking, invoices, receipts, and administrative reporting. Support CRM updates, contact management, and business development follow-up. Use AI tools to support research, drafting, organization, and productivity. Work within Microsoft 365, Google Workspace, Zoom, Slack, and other cloud-based business systems. Candidate Requirements Minimum 5 years of professional experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar senior support role. Minimum 2 years of experience supporting U.S.-based executives, business owners, or professional services firms. Strong experience managing complex calendars, inboxes, travel, meetings, and competing priorities. Excellent written and verbal English communication skills. Strong business writing and professional correspondence skills. Advanced proficiency with Microsoft Office 365 and/or Google Workspace. Experience with project management, CRM, or task management platforms. Strong attention to detail and follow-through. Ability to work independently and anticipate executive needs. Excellent judgment when handling confidential or sensitive information. Strong organizational and time management skills. For Every LauLau Professional Proven employment stability, with at least two years of tenure in each prior role. Excellent written and verbal English communication skills. Advanced hands-on experience with AI tools such as ChatGPT, Claude, and Gemini. Reliable high-speed internet, professional equipment, and a quiet home office. Consistent availability during U.S. business hours. Commitment to a long-term remote position with a U.S. company. Salary: $11.50 / hour

Location: San Francisco, CA Workplace: OnSite ABOUT US Sierra is the leading platform for customer-facing AI agents, working with many of the world's biggest brands — including The GAP, Rocket Mortgage, SoFi, Sutter Health, and SoftBank — to transform how they serve customers and grow their businesses. We are primarily an in-person company based in San Francisco, with growing offices across North America, Europe, and Asia. We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and a commitment to balancing Family along the way. These values are the foundation of our work, and we are committed to upholding them in everything we do. Sierra was co-founded by Bret Taylor https://www.linkedin.com/in/brettaylor/ and Clay Bavor https://www.linkedin.com/in/claybavor/ who first met while working together at Google over 20 years ago. Bret currently serves as Chairman of the Board of Open AI. Previously, he was co-CEO of Salesforce and CTO of Facebook. Clay spent 18 years at Google, where he most recently led Google Labs. WHAT YOU'LL DO - As an Executive Assistant supporting the Office of the Co-Founders at Sierra, you will provide a wide range of strategic and administrative support to our Co-Founders and their teams. - Play a pivotal, high-trust role in a dynamic, fast-paced environment. You’ll partner closely with the existing executive support team to execute complex logistics, travel, meetings, events, and special projects with precision and foresight. - Act as a second assistant to our Co-Founders, coordinating complex travel, running logistics for all onsite meetings, helping the team with projects (large trip planning, events, etc) and generally be ready and able to jump in when extra support is needed. - Anticipate needs, identify potential issues, and proactively develop solutions that keep priorities and commitments moving forward. - Serve as a trusted liaison to internal teams, vendors, and external partners, building strong relationships while safeguarding the priorities of the Office of the Co-Founders. - Plan and execute leadership travel, team off-sites, executive dinners, on-site meetings, and other internal or personal events as needed. - Take ownership of evolving requests and projects, remaining flexible and ready to provide additional support wherever it is most needed. - Handle sensitive information and materials with the utmost confidentiality, discretion, and sound judgment. WHAT YOU'LL BRING - 3+ years of experience in executive support or a similar high-level administrative role. - Willingness and ability to work on-site in San Francisco up to five days per week, including consistent presence when the co-founders are on-site. - Exceptional attention to detail and an anticipatory, white-glove service mindset, with the ability to operate independently and deliver polished, seamless support with limited direction. - Exceptional organizational and time-management skills, with the ability to manage competing priorities accurately in a fast-paced environment. - Proven ability to partner effectively with senior executives, cross-functional teams, vendors, and external stakeholders. - Advanced proficiency with Google Workspace and Slack, along with the ability to learn new tools quickly. EVEN BETTER... - Experience in a fast-growing, in-person start-up environment. - Experience working with C-suite executives. - Experience working within a dual, floating, or team-based Executive Assistant structure. - Experience managing complex travel, executive events, and high-touch on-site logistics. OUR VALUES - Trust: We build trust with our customers with our accountability, empathy, quality, and responsiveness. We build trust in AI by making it more accessible, safe, and useful. We build trust with each other by showing up for each other professionally and personally, creating an environment that enables all of us to do our best work. - Customer Obsession: We deeply understand our customers’ business goals and relentlessly focus on driving outcomes, not just technical milestones. Everyone at the company knows and spends time with our customers. When our customer is having an issue, we drop everything and fix it. - Craftsmanship: We get the details right, from the words on the page to the system architecture. We have good taste. When we notice something isn’t right, we take the time to fix it. We are proud of the products we produce. We continuously self-reflect to continuously self-improve. - Intensity: We know we don’t have the luxury of patience. We play to win. We care about our product being the best, and when it isn’t, we fix it. When we fail, we talk about it openly and without blame so we succeed the next time. - Family: We know that balance and intensity are compatible, and we model it in our actions and processes. We are the best technology company for parents. We support and respect each other and celebrate each other’s personal and professional achievements. WHAT WE OFFER We want our benefits to reflect our values and offer the following to full-time employees: - Flexible (unlimited) paid time off - Medical, dental, and vision benefits for you and your family - Life insurance and disability benefits - Retirement plan dependent on country of employment - Parental leave - Fertility and family building benefits - Lunch, as well as delicious snacks and coffee to keep you energized when working onsite - Discretionary benefit stipend giving people the ability to spend where it matters most - Free alphorn lessons These benefits are further detailed in Sierra's policies, may vary by region and employment type, and are subject to change at any time, consistent with the terms of any applicable compensation or benefits plans. Eligible full-time employees can participate in Sierra's equity plans subject to the terms of the applicable plans and policies. BE YOU, WITH US We're working to bring the transformative power of AI to every organization in the world. To do so, it is important to us that the diversity of our employees represents the diversity of our customers. We believe that our work and culture are better when we encourage, support, and respect different skills and experiences represented within our team. We encourage you to apply through the link on this page even if your experience doesn't precisely match the job description. Sierra is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state or local laws, including veteran status and disability status. Hiring decisions are made by people, based on merit. If you need a reasonable accommodation for a disability, a religious practice, pregnancy or any related condition at any point in the application or interview process, contact us at accommodations@sierra.ai. Requests are handled confidentially and do not affect your candidacy. We will consider qualified applicants with arrest and conviction records in accordance with applicable fair chance laws.

Location: Dammam, Saudi Arabia The Senior Executive Secretary provides comprehensive executive, administrative, and office management support to the Director, ensuring the efficient and smooth operation of the Director’s office. The role works closely with the Director and the Director’s direct reports to coordinate business activities, manage priorities, facilitate communication, and ensure timely follow-up on key deliverables and action items. Work Location: Dhahran, Saudi Arabia Required Experience: 5–10 years Preferred Qualification: Associate Degree (Diploma) in Office Management, Business Administration, Secretary studies. Relevant Work Experience: Executive Secretary / Secretary / Executive Assistant / Administrative Support Key Responsibilities Provide comprehensive executive secretarial and administrative support to the Director. Manage the Director’s complex calendar, appointments, meetings, and daily schedule, ensuring effective prioritization of commitments. Coordinate domestic and international business travel, including flights, accommodation, transportation, visa applications, and detailed travel itineraries. Prepare, review, process, and maintain business travel expenses and related administrative documentation. Organize and coordinate meetings, including venue bookings, meeting logistics, agendas, materials, and catering arrangements. Record meeting minutes and action items, monitor progress, and follow up with relevant stakeholders to ensure timely completion. Coordinate closely with the Director’s direct reports and internal stakeholders to facilitate business activities and ensure effective follow-up. Collate and consolidate weekly and monthly highlights, reports, presentations, and management information. Knowledge, Skills & Competencies Excellent organizational and time-management skills. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Excellent calendar, meeting, and schedule management skills. Strong coordination, planning, and follow-up capabilities. Strong interpersonal and stakeholder-management skills. High level of confidentiality, integrity, discretion, and professional judgment. Education & Experience Education Associate Degree preferred in Office Management, Business Administration, Secretarial Studies , or a related discipline. Experience 5–10 years of relevant experience in executive secretarial, secretarial, executive assistant, or administrative support roles. Previous experience supporting a Director, senior executive, or equivalent leadership position is preferred. Demonstrated experience in calendar management, business travel coordination, meeting management, correspondence, report preparation, and handling confidential information. Key Attributes Professionalism and maturity High level of integrity and confidentiality Strong ownership and accountability Proactive and anticipatory approach Excellent organization and prioritization Strong communication and interpersonal skills Exceptional attention to detail Flexibility and adaptability Ability to build effective relationships with senior stakeholders

Location: Kyiv We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, we may help to find the right ones. Currently, we are looking for a Editorial Assistant for The Kyiv Independent. The Kyiv Independent is Ukraine’s leading English-language media outlet and one of Europe’s fastest-growing independent media organizations. Founded by 19 journalists in 2021, they have grown into a team of more than 95 people in less than five years, reaching global audiences through reporting, investigations, newsletters, podcasts, video, live events, publishing projects, and e-commerce initiatives. Supported by a community of more than 32,000 members, they are constantly experimenting with new formats, platforms, and business models to tell Ukraine’s story to the world and help shape the future of independent journalism. This position is Kyiv-based and requires frequent in-office presence. RESPONSIBILITIES: - Drafting official information requests on behalf of journalists and communicating with governmental bodies, institutions, and other official structures; - Planning and coordinating logistics for reporters’ assignments and trips, including conferences and events in Ukraine and abroad; - Providing written translation (English–Ukrainian and Ukrainian–English) to cover various newsroom needs; - Supporting newsroom operations, including maintaining databases, assisting with research, accreditations, and organizing internal documentation; - Handling public newsroom inquiries received via email and other channels; - Providing professional assistance and scheduling support to newsroom leadership; - Assisting the newsroom with administrative and ad hoc tasks in a fast-paced environment. REQUIREMENTS: - Strong proficiency in English and Ukrainian (C1–C2 or native level); - Excellent written and verbal communication skills; - Ability to work in a fast-paced environment and switch between tasks efficiently; - Strong organizational skills and attention to detail; - High level of responsibility, initiative, and persistence; - Ability to communicate effectively within a large team; - Ability to respond quickly and remain reachable outside standard working hours when occasional urgent requests arise; - Basic research skills are a plus; - Experience with organizational tools (e.g., Notion, spreadsheets, project management tools) is an advantage; - Devotion to the values of the Kyiv Independent. WE OFFER: - Market-level compensation; - Working with a young and value-driven team in an award-winning media outlet; - Professional development opportunities and training sessions (including BLS and first aid training); - Mental health support program, including access to psychologists and therapists; - Office-based work with structured support during energy outages; - Other benefits available to the team. Note: This is a full-time, primarily office-based position. If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider. We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.

Location: Kyiv Workplace: onsite Ajax Systems — міжнародна технологічна компанія і найбільший у Європі виробник систем безпеки. Продуктам Ajax довіряють уже понад 4,5 мільйони кінцевих користувачів і 330 тисяч PRO-користувачів у більш ніж 180 країнах. Компанія пропонує комплексні рішення для захисту житлових і комерційних об'єктів різного масштабу. Нині портфоліо Ajax налічує 280 дротових і бездротових пристроїв для захисту від вторгнення, а також відеоспостереження, пожежної безпеки та комфорту й автоматизації. Наша компанія — українська історія успіху і місце неймовірної сили та енергії. Процес виробництва забезпечують п’ять департаментів: SMT-монтажу, монтажу, напівфабрикату, тестувань та готового продукту. А також експериментально-технологічний відділ та відділ контролю якості. На виробництві встановлено сучасні SMT та конвеєрні лінії, автоматизовано ключові процеси та постійно нарощуються потужності. Ми прагнемо до повної відповідності європейським стандартам, тому забезпечуємо вам достойні умови праці, можливості розвитку та фінансову стабільність. У зв’язку з активним розвитком компанії, ми шукаємо «Інспектора відділу кадрів» Обов'язки: Кадрове адміністрування згідно трудового законодавства України. Документальне оформлення неявок співробітників. Документальне оформлення наказів на премії, матеріальні допомоги та інші виплати. Ведення штатного розпису. Робота з базою 1С ЗУП, проведення всієї кадрової документації. Автоматизація кадрового обліку, участь у переході на SAP. Розробка Положень, локальних нормативних документів та інше. Консультації співробітників з кадрових питань. Бажані компетенції: Досвід роботи з програмами 1С та SAP. Знання трудового законодавства України та практичний досвід його застосування. Високий рівень уважності до деталей та відповідальності. Організованість, системний підхід до роботи та вміння ефективно управляти пріоритетами. Гнучкість, адаптивність та здатність швидко реагувати на зміни. Ми пропонуємо: Конкурентна заробітна плата. Офіційне працевлаштування. Медичне страхування. Корпоративні курси з вивчення англійської мови. Можливість професійного розвитку. Робота в стабільній компанії. Місце розташування: Оболонський район. Якщо ти готовий приєднатися до нашої команди, надсилай нам своє резюме!

Location: Ljubljana, Slovenia Workplace: on-site Join Our Vision : Establishing Spatial Interactive Media and Leading Global VR Video Streaming. DeoVR is the leading immersive streaming technology serving multiple enterprise customers and millions of users globally. We are now expanding the boundaries of what video can be — moving from passive watching to active, interactive, multi-user journeys. If this excites you more than it scares you, you are in the right place. The Role We’re looking for an Office Manager to join our Operations team and take ownership of day-to-day office operations and support at our Ljubljana office. You’ll make sure the office is organized, well-equipped, and running smoothly while supporting our employees, business partners, and CEO with practical day-to-day needs. This role is ideal for someone who is ready to take ownership of Office Management and become a reliable part of our Operations team. Over time, there may also be an opportunity to expand the role and take on Executive Assistant responsibilities supporting the CEO. What You Will Do Manage the day-to-day operations of the office to ensure a well-organized and efficient environment. Handle mail, deliveries, phone calls, and general office communications. Work with building management, cleaners, and maintenance to keep the workspace functional and tidy. Monitor and maintain office and kitchen supplies, ensuring everything is well-stocked. Assist with asset management, ensuring essential items are available and accounted for. Support employees and business partners by setting up workspaces and providing necessary resources. Collaborate with other departments to meet their administrative needs. Take on additional responsibilities as CEO’s Executive Assistant. What We Are Looking For Previous experience in a similar role, or you're eager to take on new challenges. Fluent in Slovenian and English, with strong verbal and written communication skills. Highly organized, with the ability to juggle multiple tasks and stay on top of things. Adaptable and comfortable in a fast-paced, changing environment. Friendly, with great people skills and a positive attitude. Proactive problem solver who can take initiative and get things done. Valid driver’s licence and your own car. Bonus Points Familiarity with Slack or similar workplace communication tools. Experience with administration, office management, or executive support. Fluency in Ukranian or Russian. Hiring Process HR Screening (30 min) Team Interview (1 hour, On-site) Cheif of Staff Interview (30 min) CEO Interview (30 min) 💼 Explore our hiring process . What We Offer The chance to be part of a pioneering team in a rapidly evolving industry. Direct impact on the future of media and technology. A culture that values innovation, accountability, and collaboration. Access to the tech you need from day one. Unlimited DeoVR Premium subscription. A dynamic and innovative work environment in a cutting-edge industry. Stay Connected Join our Facebook community to connect with like-minded people. Join us and embrace a role where your expertise meets technological innovation.

Задачи: — Выполнение широкого спектра личных и административных задач для CEO, включая проактивное управление календарём и встречами, медицинское и здоровье управление, а также управление домом и образом жизни — Планирование, координация и обеспечение готовности CEO ко всем личным поездкам и семейным мероприятиям, включая полное планирование семейных поездок на отпуска и другие события — Координация многопутевых маршрутов при расхождении расписаний и активная поддержка во время изменений в поездках — Эффективное и профессиональное общение с семьёй CEO и другими важными людьми в их жизни — Выступать в роли личного рычага для CEO, проактивно поднимая возможности и проблемы заранее, чтобы CEO мог эффективно балансировать работу и личную жизнь — Выполнение разовых задач и личных проектов, которые являются высоко сложными и чувствительными, требующими исследований и координации — Реагирование в реальном времени, понимание необходимости коммуникации вне основных рабочих часов, особенно во время поездок Требования: — Предпочтительно наличие степени бакалавра — Любой опыт работы или стажировки в быстро меняющейся предпринимательской среде, желательно в сфере обслуживания клиентов Условия: — Контракт 1099, оплата $30.00 - $35.00 в час, с возможностью оплаты сверхурочных в соответствии с применимым законодательством — Ожидаемая средняя занятость около 40 часов в неделю, с возможными изменениями в зависимости от потребностей бизнеса — Компания базируется в Нью-Йорке, офисы по адресу 120 Broadway — Предпочтение кандидату, проживающему в Остине, где живёт CEO — Нет требования работать в офисе, возможна удалённая работа, кроме случаев необходимости личного присутствия, связанного с домом CEO

Location: Zakarpattia Workplace: onsite Ajax Systems — міжнародна технологічна компанія і найбільший у Європі виробник охоронних систем. Продуктам Ajax довіряють уже понад 4,5 мільйони кінцевих користувачів і 330 тисяч PRO-користувачів у більш ніж 180 країнах. Компанія пропонує комплексні рішення для захисту житлових і комерційних об'єктів різного масштабу. Нині портфоліо Ajax налічує 280 пристроїв для захисту від вторгнення, відеоспостереження, пожежної безпеки та комфорту й автоматизації. Кожного року ми демонструємо кратне зростання як у чисельності команди, так і в кількості користувачів у всьому світі. Ajax Systems має виробництво повного циклу: від генерації ідей та створення прототипів до масового виробництва та продажу по всьому світу. Кожен департамент закриває певну операційну потребу бізнесу в повній мірі. Фахівці компанії залучені на всіх етапах: від виробничої лінії в Україні до логістичного центру в Польщі, звідки продукцію відправляють дистрибʼюторам по всьому світу. Обов'язки: Забезпечення офісу та виробничих площ — забезпечення локації всім необхідним для життєдіяльності офісу та виробничих площ. Контроль чистоти та порядку — організація та контроль чистоти, порядку в усіх приміщеннях офісу. Замовлення продовольчих товарів — контроль та замовлення продовольчих товарів. Замовлення необхідних товарів — контроль та замовлення канцтоварів, господарчих товарів, медикаментів для аптечок. Організація інших замовлень — інші замовлення (меблі, кейтеринг, включаючи збір інформації). Організація робочих місць — організація та переміщення робочих місць для персоналу. Пошук та підбір підрядників — пошук інформації по підбору підрядників, порівняння цін, характеристик (підбір і аналіз оптимальних варіантів). Робота в 1С — створення заявок на оплату, замовлення постачальнику, ПТУ, списання та інші. Ведення операційних процесів — ведення процесів траспортування виробництва, хостелу, спец.одягу, клінінгу, харчування. Підготовка звітності — підготовка звітності з витрат. Робота з кореспонденцією — відправлення / отримання кореспонденції. Вимоги до кандидата: Розвинені комунікаційні навички — вміння легко знаходити спільну мову з колегами, постачальниками та підрядниками, домовлятися та конструктивно вирішувати робочі питання. Проактивність та активна позиція — готовність самостійно включатися в задачі, шукати рішення та пропонувати оптимальні варіанти, а не лише працювати за чіткими інструкціями. Організованість та уважність до деталей — здатність одночасно вести декілька процесів, контролювати строки, замовлення, документи та не втрачати важливі деталі. Вміння працювати в режимі багатозадачності — здатність визначати пріоритети та швидко переключатися між різноплановими операційними задачами. Гнучкість та готовність виходити за межі звичних задач — не боятися нових або нестандартних запитів, самостійно розбиратися в них та знаходити рішення. Бажання навчатися та розвиватися — готовність швидко опановувати нові процеси, програми та інструменти, необхідні для роботи. Впевнене користування цифровими інструментами — Google Workspace / Microsoft Office, електронні таблиці, онлайн-сервіси та інші інструменти для організації й контролю роботи. Навички роботи з Excel / Google Sheets — на рівні, достатньому для ведення обліку, роботи з таблицями та підготовки базової звітності. Досвід роботи з 1С або іншими ERP-системами буде перевагою, але не є обов’язковим — важливіше готовність швидко освоїти необхідну систему. Аналітичний підхід — вміння знаходити необхідну інформацію, порівнювати пропозиції постачальників і підрядників за ціною та характеристиками та обирати оптимальний варіант. Стресостійкість та відповідальність — здатність спокійно реагувати на термінові запити, зміни пріоритетів та доводити задачі до результату. Буде перевагою: досвід роботи Office Manager, Administrative Manager, Facility Coordinator або на аналогічній операційно-адміністративній позиції; досвід взаємодії з постачальниками та підрядниками; досвід ведення закупівель, витрат та адміністративної звітності; досвід роботи з ERP-системами. Пропонуємо: Роботу в комфортабельному офісі з бомбосховищем; Офіційне працевлаштування зі стабільною оплатою та всіма гарантіями Дія.City резидента; Заняття англійською; Медичне страхування; Комплект системи безпеки Ajax (участь у проєкті бета-тесту — отримання та тестування нових гаджетів до їх релізу); Різносторонні проєкти та професійне зростання; Драйвову команду; Можливість пропонувати та реалізовувати власні ідеї, які мають вплив на продукт і виробництво;