Вакансии

Location: Brasov, Romania Workplace: on-site We are looking for an organized and proactive person to provide operational and administrative support to the Acquisition Committee. The role involves coordination, effective communication, and the ability to manage multiple activities simultaneously in a dynamic environment. Your main responsibilities will include: ·        Organizing the Acquisition Committee’s agenda; ·        Planning meetings and coordinating third-party participation in meetings; ·        Preparing meeting minutes; ·        Following up on actions and decisions, ensuring that information is properly communicated according to the project; ·        Reporting and facilitating communication among committee members; ·        Sending official communications and decisions to the relevant stakeholders; ·        Performing various administrative tasks assigned by committee members; ·        Organizing committee events; ·        Liaising with teams depending on the project; ·        Managing email inboxes and organizing related documentation; ·        Preparing presentations. To succeed in this role, you will need: ·        Higher education (Bachelor’s degree or equivalent); ·        English language proficiency at B2–C1 level; French is considered an advantage but is not mandatory. ·        Previous experience in a similar role: at least 6 months, up to 1 year. ·        Knowledge of MS Office, PowerPoint, and Canva is an advantage; ·        Strong organizational and communication skills, with a proactive mindset; ·        Excellent time management skills and ability to meet deadlines; ·        Analytical thinking and strong summarizing skills; ·        Ability to structure and present information clearly and coherently. Because we value your commitment and willingness to learn, we offer: ·        Flexible benefits package; ·        Initial training and onboarding support; ·        Real career development opportunities in a professional environment alongside successful international teams; ·        One extra day off during your birthday month; ·        The opportunity to work in an international company with offices in 9 countries; ·        Participation in activities, contests, and internal HR initiatives. If you recognize yourself in this description, we look forward to receiving your CV! -

Location: Lagos, Nigeria Who we are We’re a passionate team determined to challenge the status quo and make financial inclusion count for the millions of under-banked individuals and small business owners in Nigeria. We provide loans, savings, and fixed deposit solutions to our customers. Our vision is to be the most convenient lending company, delivering outstanding service experience. The position At Renmoney, we’re solving real-world problems with innovation, technology, and a mission to deepen financial inclusion. As Executive Assistant, you will work directly with our C-suite and play a critical role in driving efficiency, strategic alignment, and operational excellence across the organization. This is more than an administrative role: you will be a thought partner, execution leader, and force multiplier for executive leadership. What you’ll do Serve as a key liaison between the Executive Office and internal/external stakeholders, ensuring information flows smoothly and priorities are well-coordinated Track high-impact initiatives and business priorities, ensuring follow-through and accountability across departments Prepare briefing documents, reports, presentations, and memos for executive decision-making Facilitate effective meetings by developing agendas, recording and following up on action items, and supporting communication between cross-functional teams Lead special projects and initiatives on behalf of the Executive Office Manage executive calendars, travel plans, and high-level engagements with discretion and foresight Conserve the leadership team’s time by proactively anticipating needs, handling sensitive correspondence, and supporting day-to-day business operations Maintain an organized and secure system for managing executive documents and strategic materials Provide critical support during board meetings, strategy offsites, and external stakeholder engagements Requirements Proven ability to operate in fast-paced, high-growth environments Experience supporting C-suite leaders directly, coordinating across department heads, and managing external parties such as key partners Strong business writing and presentation skills for executive audiences Proficiency with Microsoft Office tools and report development Education & Experience Bachelor’s degree in any field (a business-related degree is a plus) Minimum of 3 years of experience supporting executive leadership or leading operational functions Experience in tech, financial services, or a startup environment is an advantage Based in Lagos, Nigeria, with eligibility to work in Lagos, Nigeria Benefits You’ll receive competitive compensation and work with passionate, driven people. You’ll collaborate directly with leadership on strategic initiatives and help shape the future of a brand solving meaningful problems. You'll be part of a flat, agile structure where your work creates real impact.

Location: Владивосток Хочешь работать в крупной компании, ценишь стабильность и надежность? Откликайся! Мы в активном поиске помощника руководителя, энергичного и талантливого сотрудника с развитым чувством ответственности. Обязанности * организовать и поддерживать жизнедеятельность офиса: обрабатывать поступающую корреспонденцию, входящие/исходящие звонки, готовить чай/кофе * администрировать совещания и переговоры, проводимые руководителем: собирать нужные материалы, визуализировать данные, готовить презентации, регистрировать участников и информировать их о времени, месте и повестке мероприятия * вести деловую переписку и работать в системе внутреннего электронного документооборота компании. * планировать рабочий график руководителя, организовывать встречи и телефонные переговоры * оказывать travel-поддержку руководителю: взаимодействовать с внутренними службами для бронирования билетов и проживания, организовать трансфер. * выполнять личные поручения руководителя. Требования * знание основ делопроизводства и тайм-менеджмента * владение правилами делового этикета и стандартами официальной переписки, навык деловых коммуникаций * грамотная письменная и устная речь * средне/специальное или высшее образование * коммуникабельность, доброжелательность, ответственность * навыки применения ИИ в профессиональной деятельности (например, Гигачат, Кандинский). Условия * стабильный оклад и годовая премия * ежегодный пересмотр зарплаты, премии * график работы 5/2 * комфортный современный офис * уникальная система обучения Сбера для профессионального и карьерного развития * расширенный ДМС и льготное страхование для семьи * гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ЦБ * подписка Прайм с возможностью совместного использования на трёх близких * вознаграждение за рекомендацию друзей в команду Сбера * корпоративная пенсионная программа * насыщенная корпоративная жизнь с разнообразными мероприятиями для вас и вашей семьи.

Location: Worldwide Executive Assistant - full time or part time We are seeking an experienced Executive Assistant to provide high-level remote support to a U.S.-based business owner, executive, or professional team. This role is suited for a highly organized professional who manages priorities well, communicates confidently, and keeps complex schedules, projects, and administrative responsibilities moving. Key Responsibilities Manage calendars, appointments, meetings, and scheduling across multiple priorities. Coordinate travel, including flights, hotels, transportation, and detailed itineraries. Manage inboxes, draft correspondence, organize follow-ups, and flag urgent matters. Prepare meeting agendas, notes, presentations, reports, and business documents. Track action items, deadlines, and executive priorities. Coordinate with clients, vendors, team members, and external partners. Support project management and ensure assigned tasks move forward on schedule. Maintain organized digital files, records, and shared folders. Conduct online research and prepare concise summaries for executive review. Handle confidential business and personal information with discretion. Assist with expense tracking, invoices, receipts, and administrative reporting. Support CRM updates, contact management, and business development follow-up. Use AI tools to support research, drafting, organization, and productivity. Work within Microsoft 365, Google Workspace, Zoom, Slack, and other cloud-based business systems. Candidate Requirements Minimum 5 years of professional experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar senior support role. Minimum 2 years of experience supporting U.S.-based executives, business owners, or professional services firms. Strong experience managing complex calendars, inboxes, travel, meetings, and competing priorities. Excellent written and verbal English communication skills. Strong business writing and professional correspondence skills. Advanced proficiency with Microsoft Office 365 and/or Google Workspace. Experience with project management, CRM, or task management platforms. Strong attention to detail and follow-through. Ability to work independently and anticipate executive needs. Excellent judgment when handling confidential or sensitive information. Strong organizational and time management skills. For Every LauLau Professional Proven employment stability, with at least two years of tenure in each prior role. Excellent written and verbal English communication skills. Advanced hands-on experience with AI tools such as ChatGPT, Claude, and Gemini. Reliable high-speed internet, professional equipment, and a quiet home office. Consistent availability during U.S. business hours. Commitment to a long-term remote position with a U.S. company. Salary: $11.50 / hour

Location: San Francisco, CA Workplace: OnSite ABOUT US Sierra is the leading platform for customer-facing AI agents, working with many of the world's biggest brands — including The GAP, Rocket Mortgage, SoFi, Sutter Health, and SoftBank — to transform how they serve customers and grow their businesses. We are primarily an in-person company based in San Francisco, with growing offices across North America, Europe, and Asia. We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and a commitment to balancing Family along the way. These values are the foundation of our work, and we are committed to upholding them in everything we do. Sierra was co-founded by Bret Taylor https://www.linkedin.com/in/brettaylor/ and Clay Bavor https://www.linkedin.com/in/claybavor/ who first met while working together at Google over 20 years ago. Bret currently serves as Chairman of the Board of Open AI. Previously, he was co-CEO of Salesforce and CTO of Facebook. Clay spent 18 years at Google, where he most recently led Google Labs. WHAT YOU'LL DO - As an Executive Assistant supporting the Office of the Co-Founders at Sierra, you will provide a wide range of strategic and administrative support to our Co-Founders and their teams. - Play a pivotal, high-trust role in a dynamic, fast-paced environment. You’ll partner closely with the existing executive support team to execute complex logistics, travel, meetings, events, and special projects with precision and foresight. - Act as a second assistant to our Co-Founders, coordinating complex travel, running logistics for all onsite meetings, helping the team with projects (large trip planning, events, etc) and generally be ready and able to jump in when extra support is needed. - Anticipate needs, identify potential issues, and proactively develop solutions that keep priorities and commitments moving forward. - Serve as a trusted liaison to internal teams, vendors, and external partners, building strong relationships while safeguarding the priorities of the Office of the Co-Founders. - Plan and execute leadership travel, team off-sites, executive dinners, on-site meetings, and other internal or personal events as needed. - Take ownership of evolving requests and projects, remaining flexible and ready to provide additional support wherever it is most needed. - Handle sensitive information and materials with the utmost confidentiality, discretion, and sound judgment. WHAT YOU'LL BRING - 3+ years of experience in executive support or a similar high-level administrative role. - Willingness and ability to work on-site in San Francisco up to five days per week, including consistent presence when the co-founders are on-site. - Exceptional attention to detail and an anticipatory, white-glove service mindset, with the ability to operate independently and deliver polished, seamless support with limited direction. - Exceptional organizational and time-management skills, with the ability to manage competing priorities accurately in a fast-paced environment. - Proven ability to partner effectively with senior executives, cross-functional teams, vendors, and external stakeholders. - Advanced proficiency with Google Workspace and Slack, along with the ability to learn new tools quickly. EVEN BETTER... - Experience in a fast-growing, in-person start-up environment. - Experience working with C-suite executives. - Experience working within a dual, floating, or team-based Executive Assistant structure. - Experience managing complex travel, executive events, and high-touch on-site logistics. OUR VALUES - Trust: We build trust with our customers with our accountability, empathy, quality, and responsiveness. We build trust in AI by making it more accessible, safe, and useful. We build trust with each other by showing up for each other professionally and personally, creating an environment that enables all of us to do our best work. - Customer Obsession: We deeply understand our customers’ business goals and relentlessly focus on driving outcomes, not just technical milestones. Everyone at the company knows and spends time with our customers. When our customer is having an issue, we drop everything and fix it. - Craftsmanship: We get the details right, from the words on the page to the system architecture. We have good taste. When we notice something isn’t right, we take the time to fix it. We are proud of the products we produce. We continuously self-reflect to continuously self-improve. - Intensity: We know we don’t have the luxury of patience. We play to win. We care about our product being the best, and when it isn’t, we fix it. When we fail, we talk about it openly and without blame so we succeed the next time. - Family: We know that balance and intensity are compatible, and we model it in our actions and processes. We are the best technology company for parents. We support and respect each other and celebrate each other’s personal and professional achievements. WHAT WE OFFER We want our benefits to reflect our values and offer the following to full-time employees: - Flexible (unlimited) paid time off - Medical, dental, and vision benefits for you and your family - Life insurance and disability benefits - Retirement plan dependent on country of employment - Parental leave - Fertility and family building benefits - Lunch, as well as delicious snacks and coffee to keep you energized when working onsite - Discretionary benefit stipend giving people the ability to spend where it matters most - Free alphorn lessons These benefits are further detailed in Sierra's policies, may vary by region and employment type, and are subject to change at any time, consistent with the terms of any applicable compensation or benefits plans. Eligible full-time employees can participate in Sierra's equity plans subject to the terms of the applicable plans and policies. BE YOU, WITH US We're working to bring the transformative power of AI to every organization in the world. To do so, it is important to us that the diversity of our employees represents the diversity of our customers. We believe that our work and culture are better when we encourage, support, and respect different skills and experiences represented within our team. We encourage you to apply through the link on this page even if your experience doesn't precisely match the job description. Sierra is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state or local laws, including veteran status and disability status. Hiring decisions are made by people, based on merit. If you need a reasonable accommodation for a disability, a religious practice, pregnancy or any related condition at any point in the application or interview process, contact us at accommodations@sierra.ai. Requests are handled confidentially and do not affect your candidacy. We will consider qualified applicants with arrest and conviction records in accordance with applicable fair chance laws.

Location: Dammam, Saudi Arabia The Senior Executive Secretary provides comprehensive executive, administrative, and office management support to the Director, ensuring the efficient and smooth operation of the Director’s office. The role works closely with the Director and the Director’s direct reports to coordinate business activities, manage priorities, facilitate communication, and ensure timely follow-up on key deliverables and action items. Work Location: Dhahran, Saudi Arabia Required Experience: 5–10 years Preferred Qualification: Associate Degree (Diploma) in Office Management, Business Administration, Secretary studies. Relevant Work Experience: Executive Secretary / Secretary / Executive Assistant / Administrative Support Key Responsibilities Provide comprehensive executive secretarial and administrative support to the Director. Manage the Director’s complex calendar, appointments, meetings, and daily schedule, ensuring effective prioritization of commitments. Coordinate domestic and international business travel, including flights, accommodation, transportation, visa applications, and detailed travel itineraries. Prepare, review, process, and maintain business travel expenses and related administrative documentation. Organize and coordinate meetings, including venue bookings, meeting logistics, agendas, materials, and catering arrangements. Record meeting minutes and action items, monitor progress, and follow up with relevant stakeholders to ensure timely completion. Coordinate closely with the Director’s direct reports and internal stakeholders to facilitate business activities and ensure effective follow-up. Collate and consolidate weekly and monthly highlights, reports, presentations, and management information. Knowledge, Skills & Competencies Excellent organizational and time-management skills. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Excellent calendar, meeting, and schedule management skills. Strong coordination, planning, and follow-up capabilities. Strong interpersonal and stakeholder-management skills. High level of confidentiality, integrity, discretion, and professional judgment. Education & Experience Education Associate Degree preferred in Office Management, Business Administration, Secretarial Studies , or a related discipline. Experience 5–10 years of relevant experience in executive secretarial, secretarial, executive assistant, or administrative support roles. Previous experience supporting a Director, senior executive, or equivalent leadership position is preferred. Demonstrated experience in calendar management, business travel coordination, meeting management, correspondence, report preparation, and handling confidential information. Key Attributes Professionalism and maturity High level of integrity and confidentiality Strong ownership and accountability Proactive and anticipatory approach Excellent organization and prioritization Strong communication and interpersonal skills Exceptional attention to detail Flexibility and adaptability Ability to build effective relationships with senior stakeholders

Location: Kyiv We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, we may help to find the right ones. Currently, we are looking for a Editorial Assistant for The Kyiv Independent. The Kyiv Independent is Ukraine’s leading English-language media outlet and one of Europe’s fastest-growing independent media organizations. Founded by 19 journalists in 2021, they have grown into a team of more than 95 people in less than five years, reaching global audiences through reporting, investigations, newsletters, podcasts, video, live events, publishing projects, and e-commerce initiatives. Supported by a community of more than 32,000 members, they are constantly experimenting with new formats, platforms, and business models to tell Ukraine’s story to the world and help shape the future of independent journalism. This position is Kyiv-based and requires frequent in-office presence. RESPONSIBILITIES: - Drafting official information requests on behalf of journalists and communicating with governmental bodies, institutions, and other official structures; - Planning and coordinating logistics for reporters’ assignments and trips, including conferences and events in Ukraine and abroad; - Providing written translation (English–Ukrainian and Ukrainian–English) to cover various newsroom needs; - Supporting newsroom operations, including maintaining databases, assisting with research, accreditations, and organizing internal documentation; - Handling public newsroom inquiries received via email and other channels; - Providing professional assistance and scheduling support to newsroom leadership; - Assisting the newsroom with administrative and ad hoc tasks in a fast-paced environment. REQUIREMENTS: - Strong proficiency in English and Ukrainian (C1–C2 or native level); - Excellent written and verbal communication skills; - Ability to work in a fast-paced environment and switch between tasks efficiently; - Strong organizational skills and attention to detail; - High level of responsibility, initiative, and persistence; - Ability to communicate effectively within a large team; - Ability to respond quickly and remain reachable outside standard working hours when occasional urgent requests arise; - Basic research skills are a plus; - Experience with organizational tools (e.g., Notion, spreadsheets, project management tools) is an advantage; - Devotion to the values of the Kyiv Independent. WE OFFER: - Market-level compensation; - Working with a young and value-driven team in an award-winning media outlet; - Professional development opportunities and training sessions (including BLS and first aid training); - Mental health support program, including access to psychologists and therapists; - Office-based work with structured support during energy outages; - Other benefits available to the team. Note: This is a full-time, primarily office-based position. If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider. We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.

Задачи: — Выполнение широкого спектра личных и административных задач для CEO, включая проактивное управление календарём и встречами, медицинское и здоровье управление, а также управление домом и образом жизни — Планирование, координация и обеспечение готовности CEO ко всем личным поездкам и семейным мероприятиям, включая полное планирование семейных поездок на отпуска и другие события — Координация многопутевых маршрутов при расхождении расписаний и активная поддержка во время изменений в поездках — Эффективное и профессиональное общение с семьёй CEO и другими важными людьми в их жизни — Выступать в роли личного рычага для CEO, проактивно поднимая возможности и проблемы заранее, чтобы CEO мог эффективно балансировать работу и личную жизнь — Выполнение разовых задач и личных проектов, которые являются высоко сложными и чувствительными, требующими исследований и координации — Реагирование в реальном времени, понимание необходимости коммуникации вне основных рабочих часов, особенно во время поездок Требования: — Предпочтительно наличие степени бакалавра — Любой опыт работы или стажировки в быстро меняющейся предпринимательской среде, желательно в сфере обслуживания клиентов Условия: — Контракт 1099, оплата $30.00 - $35.00 в час, с возможностью оплаты сверхурочных в соответствии с применимым законодательством — Ожидаемая средняя занятость около 40 часов в неделю, с возможными изменениями в зависимости от потребностей бизнеса — Компания базируется в Нью-Йорке, офисы по адресу 120 Broadway — Предпочтение кандидату, проживающему в Остине, где живёт CEO — Нет требования работать в офисе, возможна удалённая работа, кроме случаев необходимости личного присутствия, связанного с домом CEO

About the company We are building business-focused media across popular social platforms. Responsibilities — Conduct research in English: find relevant information, organize it clearly, and draw conclusions from it; — Find, evaluate, and implement new tools and services; — Work with social media platforms: publish content and analyze performance metrics; — Source freelancers, including video editors, designers, lawyers, and other specialists; — Assign tasks to our English-speaking team and oversee the quality of their work; — Improve existing workflows and guidelines, and create new ones when needed. Requirements — You must be based outside Russia; — At least 2 years of experience as a business assistant, business analyst, product or project manager; — English proficiency at C1 level or above, with the ability to communicate confidently with English-speaking freelancers and research and analyze information from English-language sources; — Ability to independently figure out new tools and processes. What we offer — Full-time; — Fully remote work; — Payment terms will be agreed upon with the successful candidate.

Location: Mumbai, India Position: Executive Assistant Job Summary: An Executive Assistant for the Chief Strategy Officer is responsible for providing high-level administrative support to the CSO and assisting with the coordination and implementation of strategic plans and initiatives. This may include scheduling meetings, managing correspondence, and maintaining confidential files and documents. Additionally, the executive assistant may be responsible for conducting research, preparing presentations and reports, and representing the CSO in meetings with internal and external stakeholders. Strong organizational skills, attention to detail, and the ability to work independently and manage multiple tasks are essential for this role. Key Responsibilities: Manage the CSO's calendar, ensuring all appointments and meetings are scheduled effectively and efficiently Prepare meeting agendas and assist in conducting meetings, taking notes and summarizing key points Coordinate and manage communication between the CSO and internal and external stakeholders, including clients, partners, and vendors Draft and proofread correspondence, reports, and presentations Conduct research and provide data analysis to support decision making Support managing the company's CRM system (HubSpot), including inputting data and managing contacts, as well as creating reports and dashboards for the CSO Assist with the coordination and execution of business development initiatives, including managing deals and partnerships Provides operational and administrative support to assigned business unit Make travel bookings and arrangements Adhere to company policies and work standards Ad-hoc administrative duties Desired Skills and Qualifications: Experience: 1 year of experience working directly with C-level executives. Excel proficiency - Intermediate level. Technical Skills: Microsoft Office 365/Google Workspace. Familiarity with CRM platforms and Zoom Communication: Excellent command of English, both written and verbal, adapted to diverse business needs. Organization: Able to manage multiple tasks and deadlines efficiently. Problem-solving: Independent problem solver with innovative solutions. Professionalism: Strong work ethic, detail-oriented, and capable of working independently. Job details: Employment Type: Contract Duration: 1 year, with the possibility of extension Compensation: Given the full-time support required, the projected monthly income ranges from ₹20,000 to ₹30,000. Work Schedule: Monday to Friday, adhering to a night shift to align with US Time Zones (8 AM – 5 PM PST / 8:30 PM – 5:30 AM IST). Additionally, schedule may be changed contingent upon the role requirement. Location: Remote (Work from Home) Internet Requirements: A minimum internet speed of 50 Mbps is required, with a LAN connection recommended for optimal performance. Join Us: Become a part of our dynamic team and contribute to our mission of finding the best talent to drive our organization forward. If you are passionate about recruitment and want to make a significant impact in a growing company, we would love to hear from you.

Location: Bogota, Colombia; Mexico; Honduras; Argentina; Peru Job Title: Executive Assistant to Chief Strategy Officer (Remote) Location: LATAM and INDIA (Contractual) Work Schedule: 8:00 AM – 5:00 PM PST (US Business Hours) ________________________________________ About the Role We are looking for a smart, proactive, and highly organized Executive Assistant to provide dedicated support to our Chief Strategy Officer (CSO). This role is ideal for someone who thrives in operations, can manage multiple priorities, and brings a strong "can-do" attitude. While the position will primarily support the CSO, we welcome candidates who have prior experience assisting C-level executives, directors, or other decision-makers. ________________________________________ Key Responsibilities • Provide comprehensive administrative and operational support to the Chief Strategy Officer. • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones. • Prepare meeting materials, agendas, and ensure follow-up on action items. • Support project management tasks, tracking deliverables, and ensuring deadlines are met. • Handle email correspondence, draft communications, and prioritize urgent matters. • Serve as the primary point of contact for internal and external stakeholders on behalf of the CSO. • Conduct research, prepare reports, and assist with strategic initiatives as required. • Anticipate the needs of the CSO and proactively address challenges. • Maintain confidentiality and discretion at all times. ________________________________________ Qualifications • At least 1 year of experience as an Executive Assistant, ideally supporting a C-level executive, director, or decision-maker. • Strong organizational, time management, and project management skills. • Excellent written and verbal communication skills. • Tech-savvy with experience using collaboration tools (Google Workspace, Microsoft Office, project management software). • Able to work independently, multitask, and adapt in a fast-paced environment. • Proactive, resourceful, and solution-oriented mindset. • Comfortable working remotely and aligned with US business hours (PST). ________________________________________ What We Offer • Remote work flexibility. • Opportunity to work closely with executive leadership, particularly in strategy and operations. • A dynamic, supportive, and growth-oriented work environment. Join Us! Become part of a dynamic team where your contributions are valued, your ideas are heard, and your growth is supported. At H!KINEX, we offer not just a job, but a career path with opportunities to learn, grow, and work alongside industry leaders.

Задачи: — Предоставлять административную поддержку 2 лидерам в бизнес-функции People Leadership. — Управлять сложным календарём для лидеров и, возможно, других членов их команды. — Организовывать и бронировать поездки, а также обрабатывать отчёты о расходах. — Давать рекомендации лидерам по управлению временем, приоритизации, делегированию и организации. — Организовывать и планировать командные встречи и выездные мероприятия, помогая с подготовкой материалов и предварительных чтений, ведением заметок и отслеживанием действий. — Сотрудничать с лидером для отслеживания ключевых этапов проектов и прогресса по личным, командным и корпоративным целям. — Создавать новые и улучшать существующие административные системы и процессы. — Поддерживать операционную деятельность и культуру организации лидеров. — Быть доверенным стратегическим партнёром и работать с конфиденциальными данными с абсолютной осторожностью. Требования: — Опыт административной работы не менее 5 лет в быстрорастущей или крупной компании. — Исключительная организованность, внимание к деталям и высокая исполнительность. — Отличные навыки управления временем и способность быстро переключаться между задачами и приоритетами. — Эффективная работа с различными ролями и командами в быстро меняющейся среде, оставаясь гибким, проактивным, находчивым и эффективным. — Умение хорошо коммуницировать и работать под давлением или в условиях неопределённости. — Удовольствие от оптимизации и улучшения процессов. — Умение обращаться с конфиденциальной информацией и ситуациями с осторожностью и уверенностью. — Способность предвидеть и реагировать на потребности других до того, как они возникнут. — Опыт работы в технологическом стартапе с высоким ростом. Условия: — Возможность работать удалённо. При отклике необходимо указать, что вакансия найдена на Remocate.

Location: San Francisco Workplace: Hybrid ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE We’re looking for an experienced Executive Assistant to support our Head of Engineering. This is a highly operational role that goes well beyond calendar management. You’ll own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly. You’ll partner closely with senior engineering leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment. RESPONSIBILITIES - Own complex calendar management for the Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally - Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward - Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums - Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums - Support the Head of Engineering in delivering an exceptional candidate and new hire experience—from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week - Partner with customers and external partners to coordinate executive meetings, visits, and other engagements - Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up - Coordinate domestic and international travel, including last-minute changes - Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable REQUIREMENTS - 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams. - Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details - Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives - Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders - Experience managing complex calendars, travel, executive communications, and recurring operating cadences - Comfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presence - Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems. - High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks. - Thrives in a high-growth environment where priorities change quickly and adaptability is essential. BENEFITS - Competitive compensation, including meaningful equity - (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents - Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!) - Paid parental leave - Fertility and family-building stipend through Carrot - (U.S. only) Company-facilitated 401(k) - Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities. Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you. At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

Location: Al Khobar, Saudi Arabia We are seeking a highly sophisticated, tech-savvy Management Executive Secretary to directly support our clients Chief Technology Officer (CTO) and interface with the broader C-level executive team. This is not a traditional administrative role. We are seeking a high-caliber professional with 8+ years of C-suite support experience who speaks the language of technology. As the Management Executive Secretary, you will serve as the trusted partner and primary gatekeeper to the CTO. While the executive leads the technology division, your focus will be on seamless administrative execution, high-level stakeholder management, and calendar optimization. The ideal candidate is a proactive coordinator who thrives in a dynamic corporate office, manages confidentiality with absolute discretion, and keeps the executive office running like clockwork. Key Responsibilities Calendar & Schedule Management: Proactively manage and optimize the CTO’s complex calendar, prioritizing high-stakes meetings, resolving scheduling conflicts, and ensuring smooth daily workflows. Executive Gatekeeping: Act as the primary point of contact for the CTO's office. Professionally screen and manage incoming calls, emails, visitors, and correspondence. Meeting & Board Coordination: Organize and facilitate C-level and department-wide meetings. Prepare detailed agendas, compile briefing materials, draft accurate meeting minutes, and track action items to completion. Travel & Logistics: Plan and coordinate flawless domestic and international travel itineraries, including visa processing, flight/hotel bookings, and ground transportation. Document & Presentation Preparation: Draft, edit, and format professional correspondence, memos, reports, and executive-level presentations. Liaison & Communication: Serve as a professional bridge for communication between the CTO’s office, internal department heads, global partners, and external vendors. Information & File Management: Maintain a highly organized, secure, and confidential digital and physical filing system for all executive-level documentation. Requirements Experience: Strictly 8+ years of dedicated experience as an Executive Secretary or Executive Assistant, with a proven track record of exclusively supporting C-level executives (CEOs, CFOs, CTOs, or Board Members). Education: Bachelor’s degree in Business Administration, English, Office Management, or a related field is preferred. Language Skills: Boardroom-level fluency in written and spoken English is mandatory. Conversational or professional Arabic is highly advantageous for local coordination. Key Competencies C-Suite Polish & Diplomacy: Exceptional interpersonal and communication skills, with the confidence to interact with high-profile stakeholders and board members. Exceptional Organization: A master of prioritization and multitasking who can manage tight deadlines and high-pressure situations with grace. Absolute Discretion: Proven ability to handle highly sensitive, proprietary, and confidential corporate information. Modern Tool Proficiency: Fully proficient in standard corporate tools (Microsoft Office Suite, Google Workspace, and modern communication platforms).

Location: Dubai, United Arab Emirates We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office. The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager , with previous experience in a real estate development company strongly preferred . The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment. Key Responsibilities Provide comprehensive executive support to the CEO and CFO. Manage complex calendars, appointments, and meeting schedules. Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries. Prepare meeting agendas, presentations, reports, and executive correspondence. Record meeting minutes and follow up on action items to ensure timely completion. Act as the primary point of contact between executives and internal/external stakeholders. Manage confidential documents and sensitive business information with the highest level of discretion. Coordinate board meetings, investor meetings, and executive presentations. Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes. Organize company events, executive meetings, and business functions. Liaise with various departments to ensure projects and executive requests are completed on time. Monitor office supplies, vendor relationships, and administrative budgets where applicable. Assist with special projects and strategic initiatives as assigned by management. Requirements Bachelor's degree in Business Administration or a related field is preferred. Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager. Previous experience within a real estate development, construction, or property development company is highly preferred. Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director). Excellent written and verbal communication skills in English. Strong organizational and multitasking abilities. High level of professionalism, confidentiality, and attention to detail. Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Experience preparing reports, presentations, and executive documentation. Ability to prioritize multiple tasks and work under pressure. Strong problem-solving and interpersonal skills. UAE experience will be considered a strong advantage. Benefits Competitive salary package Employment visa Medical insurance Opportunity to work directly with senior leadership Professional and dynamic work environment Career growth within a leading real estate development company

Location: Serbia; Georgia; Armenia Location: Serbia, Georgia, Armenia (Remote) Type: Internship (Full-time preferred) Time zone: CET or within ±3 hours Duration: 6 months (with potential for a long-term role) Compensation : Unpaid About Transparent Hiring Transparent Hiring is an international relocation and recruitment agency helping IT professionals from around the world build careers in Germany and relocate there with confidence. We’ve been growing steadily for over five years, combining the flexibility of a startup with the reliability of an experienced international team. Internship Overview We are looking for a Relocation Assistant Intern , located in either: Serbia , Georgia or Armenia , to support our relocation department. While our recruiters find the jobs, our relocation team ensures that the transition to Germany is seamless. You will assist specialists and their families in navigating the "bureaucratic bridge" between their home country and their new life in Germany. No prior relocation experience is required, you will receive onboarding and training on German immigration laws and procedures. What You’ll Learn & Work On Visa Application Support: Assist in preparing document sets for national visas (D), such as the EU Blue Card, Opportunity Card, and Family Reunion Visa. Document Verification: Review and verify clients’ documents (diplomas, job contracts, marriage certificates) to ensure they meet requirements set by German embassies and consulates. Appointment Management: Coordinate and book appointments at German Diplomatic Missions around the world and German immigration offices. Communication: Draft clear, professional instructions for clients and write professional emails to German authorities. Research: Track updates in German immigration laws and specific local requirements in different German cities. Please read the requirements carefully before applying. Applications that do not meet the requirements will not be considered. What We’re Looking For Fluency in English (C1) and Russian language Excellent written and verbal communication skills Strong attention to detail and solid research habits Comfortable working with Gmail, Google Docs, and CRM systems Eagerness to learn new tools and processes Would Be a Plus Any exposure to visa/relocation support Experience with outreach/messages, scheduling, or structured admin work What We Offer Full training and mentorship — no relocation background required Clear tasks, templates, and feedback to help you grow fast Flexible working hours and a 100% remote setup Supportive, friendly, international team environment Direct collaboration with company founders and senior relocation specialists Evaluation after the internship for a potential transition into a long-term role How to Apply Send us your CV and a short note explaining: why you’re interested in this internship which relocation skills you’d like to develop If you’re proactive, organized, and motivated to help others build international careers — we’d love to hear from you.

QLAN — технологический интегратор, внедряющий end-to-end ИИ-решения в бизнес-процессы крупных компаний и государственных структур. Задачи: — Развивать демо-проекты — прототипировать, запускать, показывать результат. Активно используем Claude Code и Cursor для ускорения процесса разработки — Участвовать в составлении ТЗ и планов работ по новым проектам — Помогать в администрировании корпоративного gitlab и других сервисов Требования к кандидату Обязательно: — Техническое образование - высшее или неоконченное высшее — Участие в соревнованиях или олимпиадах по машинному обучению — Искренний интерес к развитию в ML и полное погружение в текущие тренды и технологии в ML / AI — Опыт работы с агентными IDE (Claude, Cursor) Будет плюсом: — Свои пет-проекты или публичные работы. Условия: — Прямой доступ к СТО — учишься не на курсах, а на реальных кейсах. — Гибкий формат работы. — Возможность вырасти в полноценную техническую роль внутри компании.