Офис-менеджер, АХО, ресепшен вакансии

Задачи: — документооборот — координация питания/перекусов — закупки — платежи — помощь в организации офисной жизни Требования: — английский B2 — греческий A2 — русский C1 — организованность — внимательность к деталям Условия: — медстраховка — 13-я зарплата — 21 день отпуска — обеды в офисе — спортзал — компенсация обучения детей

Задачи: — Поддержание дисциплины сотрудников офиса; — Наблюдение за сотрудниками и контроль над выполнением ими установленных правил; — Интенсивное участие в жизни офиса; — Обеспечение офиса всем необходимым: закупки/заказ провизии; Условия: — Испытательный срок до одного месяца на параллельной позиции (обучение и испытательный срок оплачиваются - 1600 euro); — 9 часовой рабочий день (09.00-18.00) с понедельника по пятницу; — ЗП 2000 ( + компенсация расхода на бензин); — Физическое нахождение в офисе (Лимассол); — Официальное трудоустройство; Требования: — Базовое знание английского языка; — Наличие автомобиля; — Наличие разрешения на работу.

Обязанности: — Работа с ведомостями и базовые обязанности администратора Требования: — Знание русского языка и работы с кассой Условия: — Официальное трудоустройство — Зарплата при собеседовании

Требования: — Опыт работы администратором обязателен — Знание английского языка — Грамотная речь и умение общаться с клиентами — Ответственность, организованность и внимательность — Навыки продаж будут преимуществом Условия: — График: 3 дня в неделю — Среда и пятница — 10:00–20:00 — Суббота — 10:00–19:00 Местоположение: центр Лимассола, район ERA Apollon

Location: Dakar, Senegal Workplace: OnSite ⭐ LA SANTÉ N’ATTEND PAS ⭐ Que les symptômes s’aggravent. Qu’il faille six mois avant d’obtenir un rendez-vous. Qu’on dépende d’un système de santé englué dans le papier et les processus manuels. Et pourtant, c’est ainsi que fonctionne aujourd’hui la santé en Afrique de l’Ouest. Vous attendez, jusqu’à ne plus pouvoir attendre. Nous existons pour mettre fin à cette attente. Née en 2022 au Sénégal, Tanel est la première assurance santé numérique d’Afrique de l’Ouest francophone. Elle opère au Sénégal et en Côte d’Ivoire. Nous transformons un marché dominé par les processus papier et des acteurs historiques fragmentés. Avec plus de 30 000 membres, un réseau de plus de 1 200 établissements de santé et de plus de 400 pharmacies, ainsi qu’un chiffre d’affaires multiplié par sept en 2025, nous avons démontré une véritable adéquation entre notre produit et les besoins du marché, dans des pays qui avaient besoin d’une révolution. En 2026, Alan, le leader européen de l’assurance santé axée sur la prévention, avec plus de 950 M€ de chiffre d’affaires et plus d’un million de membres en France, en Belgique, en Espagne et au Canada, a acquis Tanel afin d’accélérer son expansion sur le continent africain. Ensemble, nous construisons l’assurance santé de référence en Afrique de l’Ouest francophone, avec l’ambition d’atteindre 200 M$ de chiffre d’affaires d’ici 2030. Nous réunissons le meilleur des deux mondes : l’expertise de terrain de Tanel, ses relations locales et la confiance qu’elle a su bâtir, ainsi que la plateforme technologique de pointe d’Alan, son expertise actuarielle et son expérience du déploiement dans plusieurs pays. Les personnes qui rejoignent Alan sont souvent surprises et ravies par notre méthode de travail innovante. Nous avons défini un ensemble de valeurs culturelles https://alan.com/about/company-culture qui guident notre façon de travailler. 💡 LA MISSION Alan se développe rapidement en Afrique et nous recherchons une personne pour prendre en charge l’expérience Workplace au Sénégal et en Côte d’Ivoire. Vous contribuerez à faire des bureaux des environnements agréables, efficaces et bien organisés, tout en créant des moments qui renforcent le lien entre les Alaners. - Gérer les opérations quotidiennes des bureaux de Dakar et d’Abidjan : espaces, fournitures, équipements, accès, courrier et services. - Coordonner les fournisseurs, les achats, les factures et les sujets de maintenance. - Organiser les événements locaux, les moments d’équipe, les offsites et les rituels de communauté. - Accompagner les Alaners en déplacement entre les différents hubs, notamment sur les sujets de transport et de logistique. - Coordonner les besoins Workplace liés à l’onboarding et à l’offboarding : postes de travail, badges, équipements et accès. - Contribuer à des projets globaux Workplace et adapter les processus au contexte local. - Structurer la documentation, améliorer les processus et identifier les tâches pouvant être simplifiées ou automatisées. - Travailler avec les équipes locales et globales, notamment IT, People, Finance et Workplace. LE PROFIL RECHERCHÉ - Vous êtes autorisé(e) à travailler au Sénégal et êtes basé(e) à Dakar, ou prêt(e) à vous y installer. - Vous avez entre 2 et 4 ans d’expérience en Office Management, Workplace, Facilities ou dans un rôle opérationnel similaire. - Vous êtes autonome, pragmatique et à l’aise dans un environnement en construction. - Vous savez gérer plusieurs sujets en parallèle, des prestataires et des interlocuteurs variés. - Vous combinez sens du service, attention aux détails et capacité à prendre des initiatives. - Vous appréciez autant l’organisation concrète du quotidien que la création d’expériences et de moments collectifs. - Vous êtes à l’aise en français et en anglais. - Vous êtes prêt(e) à vous déplacer ponctuellement entre Dakar et Abidjan. 🎁 AVANTAGES - Type de contrat : CDI, avec une période d’essai de trois mois renouvelable une fois. - Poste sur site, dans nos bureaux de Dakar, en collaboration étroite avec une équipe locale passionnée. - Tous les outils nécessaires pour vous permettre de donner le meilleur de vous-même. - Une assurance santé complète via Alan pour vous et votre famille. - Des déjeuners pris en charge au bureau. - Des opportunités d’apprentissage et de formation, ainsi qu’une politique RH flexible et des budgets dédiés aux livres et aux conférences. 🎯 NOTE IMPORTANTE : NOUS RECRUTONS DES PERSONNES, PAS DES RÔLES Si cette opportunité vous intéresse mais que vous ne cochez pas toutes les cases, nous serions ravis d’échanger avec vous. Tout le monde devrait se sentir libre de postuler ! Rappelez-vous qu’il s’agit d’un guide, et non d’une liste exhaustive. Nous serons ravis de recevoir votre candidature.

Требования: — Возраст от 23 до 40 лет — Приятная внешность — Знание ПК, 1С, Excel, Word — Умение работать с компьютером — Коммуникабельность и умение работать с людьми Условия: — График: сутки через двое — Заработная плата: 180,000 – 230,000 тг за 10 смен (оклад + бонусы) — Оплачиваемая стажировка — Официальное трудоустройство — Все выплаты за счет работодателя

Требования: • обязательное знание грузинского языка • русский и английский языки приветствуются • коммуникабельность и умение работать с людьми • ответственность и организованность Условия: • официальное трудоустройство • стабильная работа • комфортные условия • график 3–4 дня в неделю, для студентов возможен индивидуальный график • время работы: 11:00–21:00 • оплата: 80 GEL/смена + чаевые + бонусы

Требования: — Узбекский и русский языки — обязательно — Возраст: от 20 до 35 лет — Грамотная речь — Активность и ответственность — Умение общаться с клиентами Рабочее время: 09:30–17:00 Локация: Ekobozor Feruza

Задачи: — Обеспечение комфорта офиса: мебель, декор, освещение, температура, переговорные комнаты, кухня, санузлы — Контроль качества уборки, запасов и общего порядка — Организация питания команды: ежедневный обед, кофе, закуски, вода, кейтеринг для встреч и мероприятий — Взаимодействие с подрядчиками: уборка, арендодатель, ремонт, IT/кондиционирование, системы доступа — Закупки и бюджет: пополнение запасов, отслеживание расходов, работа с чеками для бухгалтерии — Организация командных мероприятий: дни рождения и внутренние праздники — Ведение кадровых документов и личных дел сотрудников — Помощь в координации внутренних коммуникаций и объявлений Требования: — Внимательность к деталям, инициативность, самостоятельность — Забота о комфорте окружающих — Умение спокойно и уверенно работать с людьми и поставщиками — Аккуратность с финансами и выполнение обязательств — Свободное владение английским и русским языками, знание греческого будет преимуществом Условия: — Полная занятость, работа в офисе в Лимассоле — Работа в быстрорастущей финтех-компании — Высокая степень ответственности и реальное влияние — Международная команда и современный офис

Задачи: — Организация ежедневной работы офиса и поддержание комфортной рабочей среды — Заказ всего необходимого для офиса, организация рабочих мест — Взаимодействие с поставщиками, клинингом, арендодателем и другими подрядчиками — Решение текущих административных и организационных вопросов — Контроль офисных расходов и счетов — Организация корпоративов, тимбилдингов, праздников и других командных активностей — Поиск площадок, ресторанов, активностей и подрядчиков — Планирование бюджета и координация мероприятия от идеи до реализации — Организация подарков, поздравлений и небольших офисных мероприятий — Помощь HR с onboarding и offboarding сотрудников — Организация первого рабочего дня новых коллег — Поддержка внутренних коммуникаций и HR-инициатив — Помощь с базовыми административными HR-задачами Требования: — Опыт в Office Management / Administration / Events будет преимуществом — Отличные организационные и коммуникативные навыки — Самостоятельность, ответственность и внимание к деталям — Умение вести несколько задач одновременно и быстро решать возникающие вопросы — Русский - свободный, английский - рабочий Условия: — Работа на Кипре, в офисе Ищем человека, который не просто выполняет поставленные задачи, а замечает, что можно улучшить, предлагает решения и умеет самостоятельно доводить их до результата.

Location: Almaty, Kazakhstan Workplace: OnSite WHY WORK AT HIGGSFIELD AI? Higgsfield AI is the fastest-scaling generative AI company in history, hitting $700M in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. In 365 days we shipped 305 releases — roughly five years of work at most companies. New models, features and workflows land every week, and each one has to be explained to millions of users in a way that makes them understand it, want to try it, and remember it. WHO WE'RE LOOKING FOR Everyone at Higgsfield is an A-player. We're looking for teammates who bring: - High IQ, energy, and agency. - Extreme autonomy and ownership. - The ability to move fast, experiment constantly, and learn even faster. - Resilience under pressure and readiness for an always-on environment. - A balance of data-driven judgment and creative intuition. - The drive to raise the standard for the entire team, not just yourself. WHAT YOU WILL WORK ON FOOD & DAILY COMFORT - Own everything the team eats: daily lunches, breakfasts, snacks, coffee, drinks. Choose vendors, place orders, manage delivery timing, and make sure food arrives hot and on schedule — every day, without reminders. - Handle dietary needs and preferences, collect feedback, and rotate the menu so people actually look forward to lunch. - Keep the kitchen and snack stock full at all times. Nobody should ever find an empty coffee machine or an empty fridge. - Track food spend, compare vendors, and negotiate better terms as the team grows. OFFICE MANAGEMENT - Keep the office running end to end: cleaning, supplies, water, repairs, furniture, plants, lighting, temperature — all of it. - Be the main point of contact for landlords, cleaning services, delivery couriers, repair crews, and other vendors. Escalate fast, follow up until things are actually resolved. - Set up and improve workspaces: desks, meeting rooms, quiet areas, lounge zones. Make the space something people choose to be in. - Run the logistics of team events, all-hands, and guest visits — space, food, setup, teardown. SYSTEMS & IMPROVEMENT - Build simple systems that make all of this repeatable: inventory trackers, vendor lists, order schedules, onboarding checklists. - Spot recurring annoyances and eliminate them permanently instead of solving them one by one. - Keep documents, invoices, and receipts from vendors organized and handed off to finance on time. YOUR MUST-HAVES - 1+ years as an Office Manager, Administrative Assistant, or Coordinator (flexible for high-potential candidates). - Strong organizational skills and real attention to detail — you notice the empty water cooler before anyone mentions it. - Ability to juggle many small tasks at once and react quickly when something breaks. - Initiative to improve and systematize processes rather than firefight forever. - Excellent communication skills for working with vendors, couriers, contractors, and internal teams. - Proficiency in Excel, Google Sheets, Notion, Google Calendar, and Slack. - Fluent English. NICE TO HAVES - Experience in startups or high-growth environments. - Hands-on experience with laptop setup, IT inventory, or basic hardware troubleshooting. - An existing network of reliable vendors — catering, cleaning, repairs, equipment. - Interest in growing into Project Management, Workplace Operations, or IT Operations. The deal - Competitive salary in USD, reviewed as you grow; - On-site role in our Almaty office; - Access to Higgsfield products and the AI tools we use internally; - Breakfast, lunch and good coffee on us; - Full-time position with high ownership.

INXY Payments is looking for a Part-time Office Manager to join their office in Limassol, Cyprus. The candidate should be proactive and organized, responsible for taking care of the office, coordinating suppliers and contractors, supporting administrative tasks, and handling occasional errands around Limassol. The position is on-site in Limassol with flexible morning or afternoon shifts. Russian and English language skills are required.

Задачи: — Решать текущие административные задачи и помогать сотрудникам с бытовыми и организационными вопросами. — Следить за состоянием мебели, техники и офисного оборудования, своевременно организовывать ремонт или замену. — Работать с подрядчиками и поставщиками: искать, договариваться, сопровождать договоры и контролировать качество услуг. — Подключаться к онбордингу новых членов команды и помогать им комфортно адаптироваться в офисе. — Планировать административные расходы, вести офисный бюджет и готовить необходимую отчетность. — Участвовать в подготовке внутренних мероприятий, корпоративов и других командных активностей. — Организовывать закупки для офиса: от расходников и канцелярии до мебели и необходимых сервисов. — Вести административный документооборот и работать с корреспонденцией. — Координировать работу клининга, курьерских и других сервисов, следить за порядком и состоянием офисного пространства. — Отвечать за то, чтобы офис был комфортным, функциональным и полностью готовым к ежедневной работе команды. Требования: — Опыт работы в office management / административно-хозяйственном направлении от 2 лет. — Уверенный русский и английский язык — английский не ниже уровня B2. — Понимание того, как устроены административные процессы, работа с подрядчиками, закупками и документами. — Умение самостоятельно выстраивать работу, расставлять приоритеты и держать под контролем несколько задач одновременно. — Сильные организационные навыки и внимательность к деталям. — Проактивность: способность не только реагировать на возникающие вопросы, но и заранее замечать, что можно улучшить в офисных процессах. — Развитые коммуникационные навыки и умение находить общий язык с очень разными людьми. — Грамотная устная и письменная речь. Условия: — Официальное трудоустройство. — Нет жесткой вилки ЗП, ориентируются на ожидания, уровень навыков и опыта. — Возможность развивать свои идеи, свобода для творчества и принятия решений. — График работы по договоренности. — Комфортная и неформальная атмосфера в команде. — Прокачивание навыков и личных качеств по индивидуальному плану развития. — Пересмотр ЗП по итогам работы, по мере роста навыков и уровня выполняемых задач. — Совместный чилл, активности, корпоративные мероприятия, тусовки.

Location: Seattle, WA Workplace: OnSite ABOUT DOCKER Docker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's largest companies, developers rely on Docker to build, share, and run their applications across our suite of products including Docker Desktop, Docker Hub, and Docker Scout. We are a globally distributed, remote-first team building the tools that define how software gets built and delivered. As AI agents redefine software development, Docker is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default. _______________________________________________________________________ Docker is seeking a highly organized, proactive, and people-focused Office Manager to lead operations for our new Seattle office. This role will be instrumental in building an engaging, productive, and inclusive workplace that reflects Docker’s culture and values. You will play a foundational role in establishing office systems, vendor partnerships, workplace experience standards, and operational processes, not only for the office in Seattle, but for any future office expansions going forward. You will serve as the go-to person for all things office related, partnering closely with People, IT, Finance, and executive leadership to ensure a seamless and welcoming environment for employees and visitors. Additionally, you will be the owner and driver of our partnership and collaboration with our facilities vendors and managers. This role is ideal for someone who thrives in fast-growing environments, enjoys building from the ground up, and takes pride in creating exceptional workplace experiences.     RESPONSIBILITIES Office Operations & Facilities - Establish and manage daily operations of the Seattle office - Oversee facilities management, including landlord relations and maintenance coordination - Manage office vendors (cleaning, security, utilities, catering, supplies, etc.) - Develop and maintain office budgets in partnership with Finance - Ensure compliance with local regulations and workplace safety standards - Create and maintain operational processes and documentation Workplace Experience & Culture - Foster a welcoming, inclusive, and engaging office environment - Plan and execute on-site events, team gatherings, and cultural initiatives - Partner with People team and IT team to support onboarding and employee engagement - Serve as a culture ambassador, aligning the physical workspace with Docker’s values Office Visitation & Usage Support - Support visiting executives, leadership, and customers with logistics and coordination - Manage office access systems and badging - Coordinate conference rooms, shared spaces, and workspace assignments Cross-Functional Partnership - Collaborate with IT on equipment provisioning, office technology, and troubleshooting - Partner with People and Talent teams to support hiring growth in Seattle - Coordinate with global office operations to ensure consistency across locations - Contribute to workplace policies and future office planning initiatives QUALIFICATIONS - 8 + years of experience in office management, facilities management, or workplace operations - Experience launching or scaling a new office location strongly preferred - Strong vendor management and budget oversight experience - Excellent organizational and project management skills - High level of discretion and professionalism - Strong communication and interpersonal skills - Ability to work independently and make decisions in a fast-paced environment - Experience working in a technology company or high-growth environment preferred - Proficiency with workplace management tools and common office software platforms WHAT TO EXPECT - A high-impact, highly visible role in building Docker’s Seattle presence - Opportunity to design and shape the employee workplace experience from day one - Cross-functional collaboration with leadership and global teams - A fast-paced, growth-oriented environment - Autonomy, ownership, and the ability to influence how our workplace evolves FIRST 30 DAYS - Develop a deep understanding of Docker’s culture, values, and operating model - Assess the current state of the Seattle office (space, vendors, systems, needs) - Build relationships with key stakeholders (People, IT, Finance, leadership) - Establish vendor contacts and ensure operational continuity - Identify immediate improvements and quick wins FIRST 90 DAYS - Implement standardized office operations processes and documentation - Finalize vendor agreements and optimize service levels Launch regular workplace experience initiatives (events, engagement programs) - Establish budget tracking and reporting mechanisms - Ensure onboarding experience is seamless for new Seattle hires FIRST YEAR - Successfully scale office operations to support team growth - Optimize space utilization and workplace systems - Build a strong, connected Seattle office culture aligned with Docker values - Establish a long-term facilities and growth plan - Serve as a trusted partner to leadership on workplace strategy and employee experience Docker does not offer visa sponsorship for this role.   Compensation & Equity United States: $72,800– $104,000 + equity ______________________________________________________________________   POSTING INFORMATION - Open vacancy: This posting is for an existing open role. - AI in hiring: Docker may use AI-assisted tools during our recruiting process. - Interview recordings: Candidates will be invited to opt in to interview recordings to support interviewer calibration and consistent evaluations. Recordings are optional and require explicit consent. ______________________________________________________________________   PERKS & BENEFITS - Flexibility that fits your life – We trust you to manage your schedule while delivering great work. - Time to recharge – Generous PTO, designated quarterly Whaleness Days, and a designated end-of-year Whaleness break. - Home office support – Set up your workspace for comfort and success. - Technology stipend – Equivalent to US$100 net per month to help support your work. - Learning & development – Annual stipend for conferences, courses, certifications, and continued learning. - Parental leave – 16 weeks of paid parental leave after six months of employment. - Equity for all full-time employees – Share in Docker's long-term success as we continue to grow. - Comprehensive benefits – Medical, retirement, and paid holidays vary by country. - Docker swag – Because representing the whale never gets old.   Docker is proud to be an equal opportunity employer. We are committed to building a team that reflects a broad range of backgrounds, experiences, and perspectives. We believe diverse teams build better products, make better decisions, and better serve our global community.

Location: Singapore, Singapore OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa. Who We Are: At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me , Do the Right Thing , and Get Things Done . These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more. About the Role: We are looking for a capable and driven Receptionist and Office Administrator to support our office operations in Singapore. This role is ideal for an junior to mid level professional with good organizational acumen, strong logical thinking and analytical skills, excellent stakeholder management skills, and the ability to drive initiatives in a fast-paced, tech-driven environment. Prior experience in fintech, crypto, or high-growth industries is a strong advantage. Key Responsibilities: Office Management Oversight Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace Administer access card issuance, visitor controls and front desk operations Collaborate with global security teams on physical security policies and emergency procedures Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors Employee Engagement & Workplace Culture Support and execute staff welfare initiatives, employee engagement programs and regional cultural events Ensure inclusivity and cultural relevance in event planning and internal communications to support business activities Handle new employee onboarding by conducting office orientations, to promote a positive workplace environment and coordinating employee offboarding procedures Vendor & Procurement Management Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution Support audit readiness and ensure compliance with procurement and financial policies Liaise with building management, cleaning contractors and other service providers to support smooth workplace operations Budget Management & Data Analysis Monitor budgets for office operations and admin-related expenses Provide regular reporting, cost analysis, and recommendations for efficiency improvements Able to work with local/regional finance and business teams, generate operation data to provide analysis reports for decision making and support charge-back models Cross-Functional & Regional Business Support Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations Provide admin support to nearby regional offices as required, ensuring alignment with company standards Familiar with asset management and EHS policies, able to support other administrative tasks as assigned Qualifications: 3-5 years of experience in receptionist, office administration, workspace or facility management Excellent verbal and written communication skills in a professional and approachable manner Demonstrated success in vendor negotiation, event planning & execution, operational initiatives and employee engagement Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis Familiar with AI tools and other related platforms Key Attributes: Proactive & Self-driven: Ability to work independently while collaborating effectively with cross-functional teams and external service providers Culturally Attuned: Understands business differences and ensures culturally sensitive engagement. Positive, proactive and adaptable attitude with a strong willingness to learn and take initiative People-Oriented: Strong interpersonal skills with the ability to support and influence teams across functions. Good customer service mindset with the ability to interact confidently with employees, visitors, clients and external vendors Organized & Analytical: Capable of balancing multiple priorities while maintaining strong attention to detail Perks & Benefits: Competitive total compensation package L&D programs and Education subsidy for employees' growth and development Various team building programs and company events Wellness and meal allowances Comprehensive healthcare schemes for employees and dependants More that we love to tell you along the process! Notice: All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website. Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX 's Candidate Privacy Notice .

Location: San Francisco Workplace: OnSite ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE Note: This is an in-person role based in San Francisco, and we’d like you in the office five days a week. As our Office Manager, you’ll own the rhythms and details that make the San Francisco office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality. This role is hands-on and highly collaborative. Baseten moves fast, and you should be ready to hit the ground running. You’ll report to the Workplace Experience Manager and partner with IT, People Ops, and EA’s to proactively solve problems before they impact employees. This role is based in hospitality with employees as the customers. You’ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day. OUR SAN FRANCISCO OFFICE - Baseten HQ Campus - Up to 275 people onsite daily - Growing rapidly - Frequent visitors - ~24,000 square feet RESPONSIBILITIES Events and culture - Collaborate on a thoughtful calendar of employee-facing events with your WPX (Workplace Experience) teammates. - Own location-based programming for your building. - Support logistics for team onsites hosted in your building, including space setup, catering coordination, and on-the-ground execution. - Track budgets, contracts, and feedback to continuously improve quality and efficiency. Office operations and facilities - Serve as the first point of contact for employees and guests, creating a welcoming, professional experience. - Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs. - Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs. - Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements). - Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably. - Identify and implement process improvements that reduce friction and increase reliability. Space and workplace logistics - Support new hire onboarding logistics, including workspace setup. - Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments. - Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement. - Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed. REQUIREMENTS - 3–5+ years of experience in office management, workplace operations, facilities coordination, or a related role. - Strong vendor management skills, including working through issues quickly and professionally. - Excellent organizational habits and follow-through, with comfort juggling multiple requests at once. - Experience bringing people together and creating space for culture in a rapidly changing environment. - High attention to detail and pride in running a tight, welcoming office. - Clear written and verbal communication skills. - Calm under pressure, adaptable, and proactive about solving problems before they escalate. - Availability and interest in being onsite in our San Francisco HQ five days a week. - Availability to accommodate early or late hours as needed for event production and onsite coordination. BENEFITS - Competitive compensation, including meaningful equity - (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents - Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!) - Paid parental leave - Fertility and family-building stipend through Carrot - (U.S. only) Company-facilitated 401(k) - Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities. Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you. At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

Location: Paris, France Workplace: Hybrid HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture https://alan.com/en/careers. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. People joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values https://alan.com/about/company-culture that guide our approach to work, such as: 🎯 What drives us — We're obsessed with helping our members live healthier Mission is the Boss: long-term thinking, seeking our mission success above all else. Member & customer-led: obsessively focused on solving members & customers problems and creating the most delightful experiences. 🏆 How we build excellence — We hire the best people and give them platform to succeed Champions of excellence: extremely high standards and talent density. Distributed ownership: accountable enlightened despots, everyone owns their decisions and results. Radically transparent: all information is accessible and written-first, so everyone can make the best decisions asynchronously 🤝 How we grow together — We help each other improve through honest feedback and bold thinking Optimistic alchemy: optimists who collaborate with genuine care and support teammates. Empathetic challengers: direct, caring feedback combined with praises to help each other grow professionally Bold & creative contrarians: think differently to achieve greatness, try new approaches ⚡ How we move fast — We fight complexity and focus on what matters most Disciplined in execution: taking decisive actions with focus that compounds success over time Fight for simplicity: only high impact processes, smart frugality 💡 THE MISSIONS Alan has grown to nearly 900 Alaners, with close to 300 hires completed in H1 2026 alone. The Workplace team is the engine behind the experience Alaners have every day — from their first day to the daily rhythm of office life. As the company scales, we need to scale with it and enhancing Alaners' experience wherever they work from, whether through the operational backbone of the office (vendors, procurement, RSE). The role will be affected to a single contract: Workplace Experience. While this profile comes with a clear focus area from the start, scopes are designed to evolve within the team, giving real room to grow over time. The positions is based in Paris and require an onsite presence at least 4 days per week.   Detailed missions - Lead and support projects for the long-term improvement of our work environment as we grow - Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation - Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders - Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning - Interact daily with cross-functional teams: - People — culture, onboarding and offboarding, perks, analytics, labor law - IT — facilities, network, room equipment, process automation, analytics - Security — office and work environment safety policies, crisis reaction - Finance — budget monitoring, taxes, invoicing, cost optimization - Legal — compliance, agreements - Contribute to the "on-call" rotation (daily run Office Management tasks) 👀 MORE SPECIFICITIES ON THE PROFILE WE'RE LOOKING FOR (LEVEL RANGE TARGETED ON OUR LEVEL GRID: B0-B1) Specific missions - Run day-to-day office operations at Valmy — our Paris HQ: office tours, maintenance follow-up, supply and equipment management - Manage and challenge the full vendor portfolio: onboarding, performance monitoring, contract tracking, invoicing, RFPs - Own office procurement: purchases, budget tracking, cost optimization, reporting - Lead Alan's RSE (Corporate Social Responsibility) approach: audit current practices, benchmark comparable organizations, build a prioritized action plan and drive concrete initiatives Key outcomes by 1 year - Office operations at Valmy are running smoothly and reliably — daily rounds, maintenance follow-up and supply management are handled with no recurring gaps - Vendor portfolio is documented and tracked: contracts, invoices and performance are monitored consistently - Led at least two vendor reviews or benchmarking processes, produced clear findings and took corresponding decisions autonomously - Led an RSE audit: assessed what exists at Alan, benchmarked comparable organizations, proposed a realistic and prioritized action plan, and launched at least 2 concrete actions - Automated at least 3 manual or recurring tasks You may be a great fit if you are: - An Office Manager with 2–4 years of experience, with a procurement or vendor management dimension, from a scale-up or fast-growing company - A Facilities coordinator who has managed multiple vendors simultaneously and owned budget lines - An operational profile with concrete RSE delivery experience 🙌 PERKS & BENEFITS https://alan.com/about/life-at-alan/a/perks At Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers. Therefore, we offer: - All the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones. - Flexible vacation policy and flexible working hours. Organize your time as you wish. - Transport. Country-specific commuter benefits. - Personal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one, who helps maximize their impact, nurture engagement, and navigate Alan's values to develop their full potential. Learn more about our coaching culture https://alan.com/en/blog/discover-alan/a/alan-culture-excellence-through-coaching. - Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises. - Fair rewards. Generous equity packages complement your base salary. - Delightful healthcare insurance. Extremely comprehensive health insurance - 100% of the contribution covered by Alan for you and your family. - Parental leave. Extended parental leave for all new parents. IMPORTANT NOTE: WE HIRE PEOPLE, NOT ROLES. If you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success. If you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements? Remember, this is just a guide, not a checklist. We'll be thrilled to receive your application! 🔖 Check out our About Alan https://alan.com/about and Career https://alan.com/careers pages, as well as our Medium https://medium.com/alan, blog https://blog.alan.com/ and Glassdoor page https://www.glassdoor.com/Overview/Working-at-Alan-EI_IE1696043.11,15.htm for more info.

Location: Boca Raton, Florida, United States OUR HIRING PROCESS: We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment. We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team. At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team. From there on, it’s decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live. INFUSE is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy INFUSE is a demand generation company providing solutions to B2B organizations. We help clients and partners to deliver audience, buyers, and account engagement that meets their goals. With a global team operating across more than 60 countries, the company has been recognized multiple times on the prestigious Inc. 5000 list, and has received over 60 other industry awards, including Inc. Best Workplaces This is not a traditional “manage the calendar and order lunch” role. We are looking for a highly responsible, organized, and proactive person who can help keep day-to-day operations running smoothly and make sure nothing falls through the cracks. This is a full-time, in-office position in Boca Raton, Monday through Friday, from 9:00 AM to 6:00 PM, with a lunch break of 1:00 PM to 2:00 PM. During working hours, the person will be expected to provide responsive operational and administrative support across a wide variety of corporate matters. WHAT YOU’LL DO Support the executive team and office operations with responsiveness, accuracy, and strong follow-through Coordinate tasks, track action items, send reminders, and ensure timely completion of ongoing requests Maintain organized task lists, notes, documents, and follow-ups Help schedule meetings, coordinate logistics, and support the executive team with various projects Provide on-site support during meetings and internal events in Florida and our of state as well Manage travel arrangements and administrative coordination as needed Assist with expense reporting and other operational processes Use AI tools and productivity platforms to improve efficiency, summarize information, draft communications, and stay organized Be someone the team can rely on to proactively handle issues and help keep operations moving smoothly WHO YOU ARE Extremely responsible, detail-oriented, and dependable Methodical, organized, and good at keeping track of multiple moving pieces Strong at follow-up and communication, you don’t let things get lost or forgotten Comfortable working in a fast-paced office environment Able to take ownership of tasks and follow them through to completion Tech-comfortable and able to quickly learn new tools and systems Experience in executive support or operations is helpful, but not required Discretion, professionalism, and reliability are essential Proficiency in Russian is a plus, particularly for candidates supporting our Russian-speaking team members and stakeholders We are looking for someone who is proactive, responsive, and genuinely committed to helping the team operate effectively every day. We are an Equal Opportunity Employer. We make hiring decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other characteristic protected under applicable law. We welcome applicants from all backgrounds and believe that diversity of experience, culture, and perspective makes us stronger.