Вакансии

As our Junior IT Administrator, you'll own the full device and access lifecycle, from a new hire's first laptop to an employee's final offboarding, and build the systems that make it repeatable at scale.

-Готовить и вести договоры, допсоглашения и другие кадровые документы, консультировать сотрудников по необходимым документам. - Собирать, проверять и подавать документы на разрешения на работу на Кипре.

Location: UNITED STATES - Remote, EMEA - Remote, LATAM - Remote, CANADA - Remote Please note that we are unable to consider applications from candidates based in France, Italy, or Germany for this role. Money is moving onto the internet, and the shift has a name: Open Money. This is money that is open, portable, agentic, and owned by you. MetaMask spent the last ten years building it; with 100M+ downloads, users in ~190 countries, and trillions in cumulative transaction volume, it's the most trusted self-custodial financial platform on the internet. Now we're building the operating system for your money: one place to hold, move, grow, and use anything you own.  Join a remote-first, global team rebuilding how money works: a problem that touches everyone, every day. About the role MetaMask is building the infrastructure for a decentralised web. Our TechOps team keeps that infrastructure running — reliably, securely, and at scale. As a Senior Systems Administrator, you'll own the technical backbone that our engineers, product teams, and operations depend on every day. You'll work across cloud and SaaS environments, driving improvements that raise the bar on system reliability and operational maturity. You'll be expected to bring judgment, initiative, and technical depth — and to operate with significant autonomy. As a member of the TechOps team, you will drive the operational reliability of the technical ecosystems utilized by our global workforce. Beyond day-to-day administration, you will spearhead high-impact infrastructure initiatives that define our organizational maturity and technical trajectory. As the main IT point of contact for our employees, you will also assist with technical projects as we scale various teams. What you'll do Ticket management and remote support Hardware and software support Networking Videoconferencing (both digital and physical) Onboarding and offboarding tasks for new hires and departing employees Procuring and shipping equipment to remote employees across the EU General technical assistance Execution of large-scale technical projects and company-wide technology initiatives Work as part of the team responsible for the administration, performance, and reliability of cloud infrastructure across multiple environments, including Okta, Google Workspace, Slack, Zoom and Atlassian Manage and evolve hybrid systems, ensuring seamless integration with cloud workloads Administer and optimise the SaaS and MDM tooling stack that supports a globally distributed workforce Lead incident response for critical systems, including root cause analysis and post-incident review Build and maintain automation to reduce manual overhead and improve system observability Define and enforce security and access control policies across platforms Partner with the Security teams to support compliance requirements Contribute to technical documentation and runbooks that raise team-wide operational standards What you'll bring 5+ years in systems administration or infrastructure engineering roles Strong working knowledge of cloud infrastructure environments Experience administering enterprise SaaS platforms and MDM solutions (e.g. Jumpcloud, Okta) Solid understanding of networking fundamentals, identity management, and access control Track record of operating autonomously and making sound technical decisions under pressure Clear communicator — able to translate technical complexity for non-technical stakeholders Nice to have Experience in a web3, fintech, or high-growth tech environment Exposure to security frameworks or compliance programmes (SOC2, ISO 27001) Experience supporting globally distributed, fully remote teams Experience across at least two major cloud providers (AWS, GCP, Azure) The salary range listed for this role applies to US-based candidates only. Compensation for candidates based outside the US (including Canada, EMEA, and LATAM) will be determined based on location, experience, and skills during the interview process, and may differ from the listed US range. US pay range (not including bonus, equity or other benefits) $138,745 — $202,336 USD In the rapidly evolving Web3 space, we believe that everyone is a builder. This expansive paradigm requires a range of backgrounds, talents, skills, and experiences to influence and shape the future. At MetaMask, this diversity fuels our ability to shift control and redefine the realm of possibility. We are committed to ensuring that our technology empowers people and communities through decentralized technologies. We welcome the range of perspectives and differences and celebrate them. We're excited to see how your unique skills as a builder can contribute to our vision, drive innovation, and help us shape a more inclusive Web3. MetaMask is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. MetaMask is aware of fraudulent recruitment practices and we encourage all applicants to review our best practices to protect yourself, which can be found on our page. MetaMask may use artificial intelligence (AI) tools to support parts of our recruitment process, such as reviewing applications, screening resumes, or conducting initial candidate assessments. These tools are designed to assist our recruiting team and improve efficiency — they do not replace human judgment. A human recruiter or hiring manager reviews every candidate, and all final hiring decisions are made by people, not AI. It is a requirement of employment in this position that applicants may be required to submit to background and identity verification checks, including but not limited to employment, education, criminal record checks, and other such checks as determined necessary by the company.

Administer, configure and maintain the HubSpot CRM platform, including properties, data structures, user permissions and lifecycle stages. Develop, maintain and optimize HubSpot workflows, automation rules and lead management processes.

Location: Virginia, United States Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position The Project Associate (PA) - Finance & Administration will support the LEAP Global project team – including Dexis HQ-based PMU staff – with financial, administrative and programmatic support in the day-to-day operations of program management. S/he will work closely with and provide all required support to LEAP Global Program Manager(s) (PM) and Senior Program Manager(s) (SPM), including financial, administrative, procurement, and international travel and logistics support. The Project Associate must be flexible, customer service oriented, driven, and interested in learning the ins and outs of program management. The ideal candidate will be experienced with Microsoft Excel and online payment platforms and will be dedicated to client support, teamwork, and collaborating and learning in order to best contribute to the overall goals and mission of the team. This role is required to be onsite at Dexis' offices in Arlington, VA at least one day per week . Responsibilities General Responsibilities: Support globally dispersed project staff with daily administrative support including laptop procurement, travel expense reimbursements, etc. Liaise with employer of record (EOR) partners to hire, onboard, and maintain globally dispersed project staff, including review of employment contracts, monthly payroll reports, benefits, etc. Update and maintain project trackers for personnel, equipment, invoices, deliverables, and budgets. Collaborate effectively with Dexis home office teams such as HR, recruitment, finance, IT, and AP as needed. Organize and update project files and documents in Google Drive and SharePoint regularly. Assist PMs and SPMs in drafting inputs for project deliverables and general administrative and logistics support. Interact with stakeholders to exchange and gather information to carry out work tasks. Financial & Administrative Responsibilities: Provide entry-level in-project capability for project financial management, accounting, and finance functions. Review travel expense reports (TERs) and advance requests for coding and accurate calculations making sure transactions are fully supported and audit ready as well as compliant with consulting agreements, travel policies, corporate procedures and client rules and regulations. Review employer of record (EOR) payroll invoices and employee expense reports and enter into online accounting system (AP Online). Support in monthly client invoicing and preparation of monthly financials and projections. Assist in preparing DPS’ annual corporate budget and re-forecasting at intervals throughout the year. Maintain payment tracking log for all payment requests and advances. Other duties as assigned. Qualifications Total commitment to Dexis’ core values (Ingenuity, Integrity, and Investment in People), its mission, and goals. Minimum of BA in business administration, finance, or international relations preferred. Two years of work experience in international development or program management. Previous experience with computerized accounting systems. Full proficiency with Microsoft Office, particularly Word and Excel. Strong Excel skills preferred. Strong administrative, business writing and communication skills. Ability to work well independently and as part of a team. Ability and willingness to quickly learn new skills and adapt to rapidly changing environments and priorities. Ability to solve problems creatively, work collaboratively in a small team, and flexibility to adapt to changing requirements. Ability to effectively support multiple, fast-paced assignments, juggle competing priorities and meet tight deadlines. Must be able to proactively anticipate work requirements and problem solve. Must be able to provide audit trails of work completed. Ability to produce clear, compelling, and accurate written and oral communications. Interest and ability in learning government contracting procedures and best practices. Willingness to work in start-up or close-out, with non-standard hours as needed. Preferred Qualifications: Previous administrative experience, preferable with a USG or donor-funded project; and Experience and/or familiarity with international development preferred. Previous administrative experience, preferably with USAID, DOS, or other donor-funded projects desired. Knowledge of GAAP and FAR/AIDAR strongly preferred. Deltek experience desired. Strict attention to detail. Superior organizational and time management skills. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research , our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role: $60,000 — $60,000 USD Benefits Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include: Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents. Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits. Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis. Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses. Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage. Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents. Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families. Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan. Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center. Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements. Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

Bitdeer is looking for an Administrative Executive to manage travel, visas, scheduling, events, expenses, and finance administration.

• Администрировать Linux-серверы и виртуальную инфраструктуру Proxmox VE. • Работать с сетью и pfSense: firewall, NAT, routing, VLAN, VPN.

Zoox is looking for an Administrative Business Partner Product to manage executive scheduling, coordinate meetings and events, support onboarding, and handle travel and expense administration.

Location: London Workplace: OnSite Company Description We’re http://checkout.comCheckout.com http://Checkout.com. You might not know our name, but companies like eBay, Spotify, Klarna, Uber, and Sony do, because we’re behind many of the digital experiences you use every day. We are where the world checks out, enabling over 10 billion transactions yearly for more than one billion global shoppers. Whether you want to book a holiday, order food, renew a subscription, or check out online, there’s a good chance our tech powers the payments behind the scenes. Our platform helps the most ambitious businesses deliver effortless digital experiences, at scale. If you want to do career-defining work, you’ve come to the right place. We move fast, think globally, and believe great teams are built by hiring exceptional people with conviction, curiosity, and the desire to make an impact. With 20 offices across six continents and London as our HQ, we’re shaping the future of fintech – and we’re just getting started. As an Operations Administrator at Checkout.com http://Checkout.com, you will be responsible for managing and optimising our operations platform. The ideal candidate will be responsible for the configuration, administration, and overall functionality of the platform to ensure efficient and effective operations across various business functions: care, onboarding, etc. This role requires technical expertise in configuring platforms, stakeholder management, and the ability to collaborate with various cross-functional teams to enhance our customer support capabilities. Requirements: - Configuration and administration, including creation and maintenance of user accounts, roles, permissions and workflows in an Operations Platform (i.e Zendesk, Fin, Freshdesk, or other platform which requires administrative configuration) - Configure and manage system fields, workflows, routing, automation, etc - Utilise AI tools such as Claude Code to drive efficient development and clean architecture of the platform’s configuration (our Platform’s setup will be declared and deployed with Configuration As Code) - Monitor system performance and troubleshoot issues to ensure optimal performance - Integrate the solution with other software and platforms (e.g. chat tools) to streamline operations - Analyse data to identify trends, areas for improvement, and opportunities to enhance operational efficiency - Develop and update training materials, documentations and user guides - Collaborate with customer support, IT, and other departments to understand business needs and implement solutions - Propose and implement process improvements to enhance the efficiency and effectiveness of the support team - Ensure the Operations Platform is configured and used in compliance with company policies and industry regulations Qualifications: - Experience in a fast paced operations environment - Strong analytical and problem-solving skills to troubleshoot issues and identify root causes - Excellent verbal and written communication skills - Strong organisational skills with the ability to manage multiple tasks and projects simultaneously - Strong understanding of operation platform workflows and processes - Preferred experience as an Operations Administrator or in a similar role Additional Information Bring all of you to work We create the conditions for high performers to thrive, through real ownership, fewer blockers, and work that makes a difference from day one. Here, you’ll move fast, take on meaningful challenges, and be recognized for the impact you deliver. It’s a place where ambition gets met with opportunity, and where your growth is in your hands. We work as one team, and we back each other to succeed. So whatever your background or identity, if you’re ready to grow and make a difference, you’ll be right at home here. It’s important we set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable. Life at Checkout.com http://Checkout.com We understand that work is just one part of your life. Our hybrid working model offers flexibility, with three days per week in the office to support collaboration and connection. Curious about what it’s like to be part of our team? Visit our Careers Page https://www.checkout.com/careers to learn more about our culture, open roles, and what drives us. For a closer look at daily life at Checkout.com http://Checkout.com, follow us on LinkedIn https://www.linkedin.com/company/checkout/life/ and Instagram https://www.instagram.com/checkout_com/

Location: Lithuania; Romania; Estonia; Latvia; Hungary; Bulgaria Workplace: Remote What We're Looking For We are looking for a Senior IT Systems Administrator to be a foundational pillar of our IT organization. This is not a ticket-closing role. We need a proactive owner who can build and manage the technology ecosystem that empowers our entire company. You will have the autonomy to design, implement, and refine the systems and processes that make our organization more secure, efficient, and productive. You will be the go-to expert for our modern, cloud-native tech stack, including Okta, Google Workspace, Slack, Jira, Jamf, n8n, and AWS.If you thrive on automating processes, solving complex challenges, and building reliable, scalable IT systems, this role is for you. What You'll Do - Plan & Strategize: Help shape and maintain the roadmap for our corporate IT infrastructure. Develop clear policies and repeatable processes for identity management, device security, application access, and IT support. - Administer & Automate: Serve as the lead administrator for our core SaaS/IaaS platforms (Google Workspace, Okta Jamf, Slack, Atlassian Suite). Use n8n, scripting (Python, JavaScript, etc.), AI tooling, and native tool automation to eliminate manual work, streamline user lifecycle management, and integrate systems. - Administering or enabling AI tools (such as Claude or similar) in a business setting, including SSO/SCIM provisioning, usage and spend management, and a security-minded approach to data access and integrations. Comfort using LLMs to speed up your own scripting, troubleshooting, and documentation. - Secure & Optimize: Implement and maintain security best practices across all systems. Manage endpoint security and configuration with Jamf, enforce access policies with Okta, keep our office networks secure and performing well, and monitor our environment for performance and compliance. Help enable AI tools safely by managing access, usage limits, and connector permissions. - Empower & Support: Build a great employee experience by providing reliable systems and excellent support. Act as a senior escalation point, create clear documentation, and support our IT service desk (Jira Service Management) by resolving complex issues, improving workflows, and automating recurring requests to ensure timely resolution. - Collaborate & Deliver: Partner with Security, HR, Engineering, and other departments to understand their needs and deliver technology solutions that help them achieve their goals. What You'll Bring - 5+ years of experience as a Systems Administrator in a cloud-first environment. - Proven experience managing core business platforms, including Google Workspace for productivity and Jamf for Apple device management. - A strong sense of ownership and the ability to work independently. You can take a high-level goal, break it down, and execute without constant supervision. - Proficiency in administering the Atlassian Suite (Jira, Jira Service Management, Confluence), with a knack for creating clean workflows and automations that serve the business, not just the tool. - A solid understanding of IT security principles, networking fundamentals, and cloud infrastructure (especially AWS basics). - Hands-on experience with Identity and Access Management, including managing an IdP like Okta. - Strong scripting and automation skills in a language like Python or JavaScript, and experience building workflows in n8n or a similar tool (Zapier, Workato, Kestra). You default to automating a task rather than doing it twice. - Practical experience with office networking, including firewalls, Wi-Fi, VPN, and DNS/DHCP, and monitoring it with tools like Datadog. - Excellent communication skills, with the ability to explain complex technical concepts to non-technical stakeholders. Bonus Points For: - Professional certifications (e.g., Okta Certified Professional, Jamf Certified Admin, AWS Certified Cloud Practitioner, Fortinet NSE). - Experience with Infrastructure as Code (IaC) tools like Terraform. - Familiarity with Agile methodologies and working in a DevOps culture. - Experience managing IT budgets and vendor relationships. - Experience with FortiGate or Ruckus, or advanced Datadog use (custom monitors, SNMP/syslog ingestion, integrations with PagerDuty or Slack). Candidate journey ⭕️ Recruiter call → ⭕️ Skills assessment → ⭕️ Systems design → ⭕️ Meet the Leadership team Check out some of our products Muscle Booster — https://musclebooster.fitness/ Yoga-Go — https://yoga-go.io/ WalkFit - http://walkfit.pro

• Администрировать Linux-серверы и виртуальную инфраструктуру Proxmox VE. • Работать с сетью и pfSense: firewall, NAT, routing, VLAN, VPN.

Location: Dubai, United Arab Emirates; Serbia; Armenia; Kazakhstan; Georgia We are looking for a Salesforce specialist to take ownership of the setup, development, and day-to-day administration of a real estate developer’s CRM. The role involves configuring sales pipelines, integrating communication channels and lead sources, automating lead distribution, creating reports and dashboards, maintaining data quality, and helping the team use Salesforce effectively. A key part of the role is integrating Salesforce with websites and external services, managing data related to real estate projects and units, and providing ongoing system support after implementation. Responsibilities Sales Pipelines and Processes - Configure and improve lead and opportunity management processes, including stages, transition criteria, required fields, loss reasons, tasks, and reminders. - Align with the business on the differences between direct customer inquiries and broker/agency workflows, implementing separate processes where necessary. - Configure the conversion of leads into contacts and opportunities while preserving the lead source, history, and ownership. - Establish relationships between customers, brokers, opportunities, projects, and units within the existing data model. - Automate follow-ups, inactivity monitoring, and escalations to managers. Communication Channels and Lead Sources - Audit existing channels and integrate the agreed set with Salesforce. Review email, telephony, WhatsApp, websites and landing pages, advertising lead forms, and event registrations. Telegram and other messaging platforms may be considered based on business needs. - Enable sales managers to handle communications directly from the CRM wherever supported by the selected solution, including sending and receiving messages, making calls, assigning ownership, and maintaining communication history in the relevant records. - Configure the association of inquiries with existing customers, handle repeat inquiries, and prevent duplicate records. - Preserve lead source information, UTM parameters, campaign data, project interest, and other agreed data points. - Configure templates, notifications, and automated confirmations while accounting for consent requirements and unsubscribe preferences. - Monitor integration errors to ensure that failed leads and messages are detected and can be reprocessed without creating duplicates. - Assess compatibility, licensing requirements, and connector costs before implementation. The final integration approach for each channel will be determined following an audit. Lead Assignment and Reassignment - Implement agreed lead assignment rules based on project, language, source, team, manager availability, and workload, including round-robin distribution where required. - Account for repeat inquiries assigned to an existing manager, exceptions, employee leave, inactive users, and backup queues. - Monitor time to first contact, configure notifications, and enable reassignment when agreed response-time targets are missed. - Maintain an assignment history showing who received each lead, when it was assigned, and why ownership changed. - Ensure accurate reporting after reassignment by separately Requirements - Fluent Russian for gathering requirements, discussing solutions, and training employees. - Hands-on experience independently configuring and maintaining Salesforce in a business environment. A guideline of 3+ years of experience is preferred; practical case studies and independence are more important than formal tenure. - Strong knowledge of Sales Cloud processes and the Leads, Contacts, Accounts, Opportunities, Campaigns, and Activities data models, as well as custom objects. - Practical experience with Salesforce Flow, validation rules, lead assignment rules, queues, access management, reports, and dashboards. - Experience integrating external systems via APIs and webhooks, troubleshooting errors, handling repeated requests, and preventing duplicate records. - Proficiency in Apex and SOQL sufficient to independently read, troubleshoot, and modify existing logic, write necessary tests, and account for platform limitations. - Experience with data imports, cleansing, and bulk updates, with an understanding of how changes affect automations and reporting. - Experience working with sandbox environments, deploying changes, and using version control for code. - Ability to translate business requirements into practical solutions, estimate effort, and explain outcomes to non-technical stakeholders. - English proficiency sufficient for technical documentation and communication with support teams. The ability to interact with English-speaking users will be assessed during the interview. Nice to Have: - Experience in real estate development, including multiple projects, brokers and agencies, unit catalogs, and long sales cycles. - Hands-on experience integrating WhatsApp, telephony, email, and advertising lead forms with Salesforce. - Experience implementing complex lead assignment rules, monitoring response times, and maintaining accurate metrics after reassignment. - Experience integrating CRM systems with websites, registration forms, event management services, and email marketing platforms. - Experience with Lightning Web Components, integration platforms, and automation tools, where applicable to the existing system. - Salesforce certifications in administration, development, or Sales Cloud. Certifications are a plus but do not replace proven practical experience. Benefits Dynamic, fast-growing, and collaborative team Professional growth and career development opportunities

Location: Multiple Countries Nitka Technologies develops software for customers in the US and Europe and brings together about 300 professionals from Eastern Europe, North and South America, Armenia, Georgia and Kazakhstan. We are looking for an experienced Platform Administrator (Databricks) for a long-term project. The customer is a company in California, an industry leader in the sale of tickets to events in Europe and the USA. We offer 100%  remote, full-time work. Main tasks: Manage multiple Databricks workspaces (dev/qa/prod); Configure cluster policies, governance & compliance; Create & maintain unity catalog objects: catalogs, schemas, grants, service principals, external storage etc; Monitor and debug failed / long-running jobs using system tables (job_run_timeline, node_timeline, workflow_run); Troubleshoot cluster crashes, driver OOM, executor failures, memory leaks; Investigate Python / Spark errors, dependency conflicts (PyPI, WHL, Maven) Assist users with cluster/job configuration, notebook errors, unity catalog permissions; Explain platform limitations and best practices to Data engineers; Maintain confluence pages with platform rules & troubleshooting guides; Requirements: Experience in implementation, integration or technical support; Experience with Linux, Bash; Confident SQL skills; Strong experience of working with AWS Infrastructure (ec2, s3, iam, vpc, secret management, sqs); Experience with Python sufficient for writing small scripts or applications; Experience of maintaining Databricks jobs & environments; Experience with REST API/SDK; Understanding of file-based databases (DeltaLake, Parquet, Hive); Understanding of of cluster types & node families; Spoken English at Intermediate level or higher; Would be a plus: Databricks REST API / Databricks SDK; Working with schema evolution, time travel, vacuum, compaction, z-order; Debugging corrupted delta tables (conflicting commits, tombstones, missing checkpoints); Understanding of acid implementation on top of object storage; Spark knowledge (jobs, partitions, queries), experience in Kafka or similar technology, familiarity with Terraform / Gitlab CI; Cost monitoring for platform services and objects; Experience in enterprise Data platforms; Working conditions: Remote work with no time trackers, flexible working hours Full-time (8 hours/day) Attractive USD compensation Paid vacation, holidays, sick leaves

Location: Houston, TX, United States PIPECARE Group is looking for an experienced Office Administrator to join our team in Houston . By providing technology and service focused solutions to the international arena of the oil and gas industry, the PIPECARE Group of companies has been helping our customers ensure the integrity of their pipeline and facility assets for over 20 years. Industry/sector: Oil & Gas / In Line Inspection services. The Office Administrator is responsible for managing day-to-day office operations, coordinating logistics for field crews and project teams, supporting HR and finance administration, and ensuring the office functions efficiently as a hub for Americas-based operations. The right candidate will be comfortable working in an oil field or industrial services environment, dealing with the pace and unpredictability that comes with it, and taking ownership of problems without waiting to be asked. Key Responsibilities & Authorities Office Operations: Manage the day-to-day running of the Katy office including facilities, supplies, equipment, and vendor relationships. Coordinate meeting rooms, visitor logistics, and general office environment standards. Oversee mail, courier, and document management processes. Maintain office lease, utilities, and service contracts; liaise with building management as required. Ensure compliance with workplace health, safety, and fire safety requirements. Field & Project Logistics Support: Coordinate crew travel, accommodation, and mobilisation logistics for field assignments across the Americas. Manage vehicle pool, equipment check-in/out registers, and PPE inventory. Support project teams with purchase order processing, expense claims, and supplier coordination. Liaise with field supervisors and project coordinators to anticipate logistics needs ahead of mobilisations. HR & People Administration: Support onboarding and offboarding processes for Houston-based and travelling employees. Maintain accurate employee records, training certifications, and compliance documentation. Coordinate drug and alcohol testing, background checks, and medical clearances as required. Track leave, overtime, and timesheet submissions; liaise with payroll as needed. Act as a first point of contact for routine employee queries on policies, benefits, and office matters. Finance & Procurement Administration: Process invoices, purchase orders, and expense reports; code transactions to correct cost centres. Maintain petty cash and manage office budget tracking. Liaise with the finance team on vendor payments, credit card reconciliations, and month-end close requirements. Manage office supply procurement and maintain preferred vendor lists. Communications & Administration: Provide administrative support to the Regional Manager and senior leadership as required. Draft correspondence, prepare reports, and maintain filing systems. Support preparation of client-facing documents, proposals, and presentations. Coordinate internal events, staff meetings, and team activities. Requirements : Essential: Minimum 3 years of experience in an office management, operations coordinator, or senior administrative role Background in a service-oriented environment (field services, technical services, contracting, or similar) Demonstrated ability to manage multiple competing priorities without dropping the ball Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) Confident communicator, both written and verbal, with a professional and positive manner Right to work in the United States without sponsorship Preferred: Prior experience in an oilfield, pipeline, energy services, or industrial services company. Familiarity with field crew logistics, including travel coordination and mobilisation workflows. Experience with basic HR administration processes (onboarding, records management, compliance tracking). Exposure to procurement and basic accounts administration in a small-to-mid-sized office environment. Experience using an ERP or HRIS system (any platform considered). Key Competencies: Takes ownership and follows through without needing to be chased. Adapts quickly when plans change, as they often do in field services. High attention to detail while maintaining a practical, solutions-focused outlook. Builds strong working relationships across technical, operational, and commercial teams. Handles sensitive information with discretion and professionalism. Proactively identifies problems and resolves them before they escalate. What We Offer Competitive salary commensurate with experience Health, dental, and vision benefits Paid time off and company holidays A varied, fast-paced role with real responsibility from day one Exposure to international operations across a growing global business Stable, family-owned business with a long-term growth outlook Part time and flex-work considered

Location: Belarus PIPECARE Group is seeking a highly organized and detail-oriented Administrative Assistant to join our Legal Department. The successful candidate will support daily administrative and compliance operations within the department and contribute to maintaining accurate and up-to-date legal and contract records. This role requires a proactive, high-energy individual with strong organizational skills and the ability to communicate effectively in both written and verbal English. Key Responsibilities Conduct comprehensive due diligence and compliance checks of records and archives related to expired, ongoing, and outstanding Agency Agreements, Commercial Contracts, Subcontracts, Logistics Agreements, Insurance Policies, Real Estate Contracts, Supply Contracts, agreements with third-party accounting and legal firms, Powers of Attorney (PoAs), Non-Disclosure Agreements (NDAs), and licenses requiring renewal. Maintain and update contract tracking tables by entering all required information, monitoring contract validity, identifying expired or soon-to-expire agreements, and coordinating with responsible employees to obtain extensions and renewals in a timely manner. Manage and maintain shared contract repositories, including uploading new agreements and supporting documents, organizing records, transferring expired documents to designated folders, and ensuring accurate recordkeeping in accordance with the relevant contract tracking systems. Coordinate closely with internal stakeholders to ensure all required documentation is received, processed, and maintained on time, minimizing operational and compliance risks to the company. Perform due diligence checks on potential suppliers and logistics partners in accordance with the company's Due Diligence Checklist to assess their reliability and compliance status. Carry out any other administrative assignments and support activities as directed by the Legal Department and Management. Requirements Proficiency in English (written and spoken) Excellent typing skills (touch typing preferred) Higher education preferred Strong punctuality, accuracy, and attention to detail Proficiency in Microsoft Word, Excel, and ERP systems Ability to manage multiple tasks and work in a structured, deadline-driven environment About PIPECARE Group PIPECARE Group provides comprehensive In-Line Inspection Services to identify and size pipeline threats. Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

Location: Russian Federation PIPECARE Group is seeking a highly an Administrative Assistant to join our Legal Department. The successful candidate will support daily administrative and compliance operations within the department and contribute to maintaining accurate and up-to-date legal and contract records. Key Responsibilities Conduct comprehensive due diligence and compliance checks of records and archives related to expired, ongoing, and outstanding Agency Agreements, Commercial Contracts, Subcontracts, Logistics Agreements, Insurance Policies, Real Estate Contracts, Supply Contracts, agreements with third-party accounting and legal firms, Powers of Attorney (PoAs), Non-Disclosure Agreements (NDAs), and licenses requiring renewal. Maintain and update contract tracking tables by entering all required information, monitoring contract validity, identifying expired or soon-to-expire agreements, and coordinating with responsible employees to obtain extensions and renewals in a timely manner. Manage and maintain shared contract repositories, including uploading new agreements and supporting documents, organizing records, transferring expired documents to designated folders, and ensuring accurate recordkeeping in accordance with the relevant contract tracking systems. Coordinate closely with internal stakeholders to ensure all required documentation is received, processed, and maintained on time, minimizing operational and compliance risks to the company. Perform due diligence checks on potential suppliers and logistics partners in accordance with the company's Due Diligence Checklist to assess their reliability and compliance status. Carry out any other administrative assignments and support activities as directed by the Legal Department and Management. Requirements Proficiency in English (written and spoken) Excellent typing skills (touch typing preferred) Higher education preferred Strong punctuality, accuracy, and attention to detail Proficiency in Microsoft Word, Excel, and ERP systems Ability to manage multiple tasks and work in a structured, deadline-driven environment

Location: Zug, Switzerland PIPECARE Group is looking for an HR Administrator to join our team in Zug, Switzerland . By providing technology and service focused solutions to the international arena of the Oil and Gas industry, PIPECARE Group of companies has been helping our customers ensure the integrity of their pipeline and facility assets for over 25 years. Industry/sector: Oil & Gas / In Line Inspection services. HR Administrator is responsible for leading and overseeing HR administration across the group, ensuring consistent execution of group HR policies and compliance with regional HR policies and procedures. The role manages HR administrative operations, HR systems, training administration, and manages team of Regional HR Business Leads to deliver efficient, standardized, and compliant HR services across multiple locations. We are only considering the candidates who are based in Switzerland. Key Responsibilities: Execute and maintain Group HR policies and standards across multiple regions. Monitor compliance with regional HR policies and employment regulations. Manage and develop a small team of Regional HR Business Leads. Lead the end-to-end recruitment and selection process for senior leadership and C-level positions across the Group, partnering with executive management to identify, attract, and secure top executive talent. Oversee the Group HR ERP system, ensuring data accuracy, process efficiency, and continuous improvement. Coordinate group-wide training administration and compliance learning. Prepare HR reports, dashboards, and management metrics. Support HR audits and ensure compliance with internal policies and legal requirements . Counsel senior team members about HR-related matters. Manage the recruitment, selection and placement process for the assigned territory. Process and approve vacation leave benefits including air ticket and leave salary entitlement. Oversee office facility and administrative requirements. Deliver disciplinary action procedures and recommend appropriate corrective measures as per corporate procedures and in accordance with the local labor legislation. Handle performance management issues and ensure due diligence in conducting performance appraisals of permanent and probation employees on the assigned territory. Manage employee relations concerns. Receive requests in ERP and monitor timely completion of requests. Responsible for the smooth and timely delivery of services relating to HR and administrative management. Responsible for developing new programs and services related to employee management. Keep policies and procedures updated and relevant to the requirements of the company. Maintain updated, secure and confidential HR file system as per corporate standards and aligned with local labour legislation. Authorized to take first level approval for leave applications and air ticket requests. Authorized to take first level approval for cash reimbursements for medical claims and conveyance expenses for the assigned territory. Authorized to raise payment requests in ERP for allowances, accommodation expenses, bonuses, etc. Executes other tasks as might be requested by the management Skills/Experience: Bachelor's degree in Human Resources, Business Administration, or a related discipline. Minimum 5 years of HR experience, including HR operations and administration. Previous leadership experience managing HR teams. Experience working across multiple countries or regions is highly desirable. Strong knowledge of HR ERP systems. Excellent organizational, analytical, and communication skills. Ability to manage multiple priorities while maintaining high standards of accuracy and confidentiality. Fluent in English, knowledge of other language will be a plus.

Location: Zug, Switzerland Office Administrator Intern 12-Month Paid Internship |  Zug, Switzerland  |  Start Date: Per Agreement About PIPECARE Group PIPECARE Group is a global leader in pipeline inspection and integrity services, operating across 80+ countries in the oil and gas industry. Our Zug office serves as the European hub for our Group finance and administrative operations, and is home to a small, international, and dynamic team. Role Overview We are looking for a detail-oriented and proactive Office Administrator Intern with an accounting background to support our Zug team with day-to-day administrative and financial tasks. This is a 12-month internship offering real hands-on exposure to international finance and business operations in a fast-paced global company. Key Responsibilities Support daily office operations and general administration Organize, maintain, and update company records and documents Assist with invoice processing, expense reports, and basic bookkeeping Perform accurate data entry for financial and administrative records Support accounts payable and receivable processes Assist in reconciling financial records and preparing reports Coordinate meetings, schedules, and office communications Handle filing, scanning, and document archiving Assist with procurement and office supply management Ensure confidentiality and accuracy of all financial and company information Qualifications Bachelor's degree or currently pursuing studies in Accounting, Finance, Business Administration, or a related field German and English — both are required for this role Good working knowledge of Microsoft Office, particularly Excel and Word Strong attention to detail and organizational skills Comfortable working independently within a small international team Eligible to work in Switzerland Preferred Skills Experience with accounting software or ERP systems is a plus Strong analytical and problem-solving abilities Ability to manage multiple tasks and meet deadlines What We Offer Hands-on exposure to international finance and administrative operations A dynamic, multicultural working environment in a global company Practical experience in financial reporting, record management, and business operations Professional development in a structured and supportive team setting Location Zug, Switzerland.