Location: Georgia
Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry’s digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.
We are looking for a Production Order Administrator to strengthen our Operations team. The goal of this role is to take care of production order execution through our manufacturing partner network and resolve unexpected issues that arise during the production process.
How You’ll Contribute:
Supervise the processing of production orders and document them in our internal CRM and ERP systems
Select suitable contractors from our database of production partners
Support the manufacturing process by controlling dates and dispatch, organizing delivery, and overseeing product quality control
Track payments and work with customers
Solve problems and special cases with customers and manufacturers that occur during order processing
Achieve results despite the difficulties encountered
What You’ll Bring to Xometry:
Language Skills: Fluent English and Italian (B2 or higher), including business correspondence. This is the primary requirement
Experience: At least 1 year of relevant experience in procurement, logistics, or order management. Experience with engineering orders and with transactional IT systems for automating sales, production, and logistics processes is an advantage
Problem Solving: Readiness to solve problems that differ from the base scenario
Availability: Willingness to work paid overtime and be available for urgent questions outside of business hours
Growth Mindset: Desire to work in a fast-growing business environment and willingness to systematize your own work and take part in process automation
Work Environment: A comfortable workplace with stable internet access and the ability to join conference calls, as this position is 100% home office
#LI-Remote
Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Please read our
privacy policy
here.
Задачи:
— Сбор и анализ исходной документации.
— Разработка и актуализация планов мероприятий и дорожных карт, контроль формирования и выполнения контрольных точек, контроль соблюдения сроков и последовательности работ.
— Получение отчетности, сопоставление плановых и фактических результатов, контроль исполнения поручений и принятых решений.
— Управление заинтересованными сторонами, анализ заинтересованных сторон и подготовка и актуализация матрицы контактов.
— Организация совещаний, участие в подготовке вопросов для обсуждения, списка участников к совещаниям и справочных материалов, протоколов, отчетов и адресной рассылки проектной информации.
— Контроль разработки и согласования ТЗ/ЧТЗ, ПМИ, рабочей и проектной документации, ведение реестров замечаний и организация их устранения, а также подготовка докладных записок, писем и телеграмм по ходу реализации.
— Актуализация планов по итогам одобренных изменений.
— Участие в организации проведения приемочных испытаний, в том числе контроль передачи программного обеспечения и подготовки документов для ввода в опытную и постоянную эксплуатацию.
— Поддержание актуального статуса проекта, ведение реестров и журналов, а также осуществление учета нормативной, технической, организационно-распорядительной, входящей и исходящей документации по проекту.
Требования:
— Высшее образование.
— Опыт работы от года в ИТ-блоке ОАО "РЖД" обязателен.
— Знания и опыт работы в области железнодорожного транспорта, а также знание структуры ОАО «РЖД».
— Навыки администрирования проектов не ниже проектов повышенной сложности на всех этапах жизненного цикла – от инициации, планирования до проведения испытаний и ввода в опытную и постоянную эксплуатацию.
— Умение определять состав и последовательность работ по проекту, формировать и актуализировать планы мероприятий, дорожные карты, контрольные точки и иные инструменты управления.
— Способность сопоставлять фактическое исполнение с плановыми показателями, выявлять отклонения и обеспечивать подготовку предложений по корректирующим действиям.
— Умение анализировать проектную, техническую, методологическую, рабочую и организационно-распорядительную документацию, оценивать ее полноту, качество и соответствие установленным требованиям.
— Знание порядка разработки, согласования и доработки технической, рабочей и проектной документации в ОАО «РЖД».
— Навыки формирования матрицы контактов, взаимодействия и коммуникации с функциональными заказчиками, разработчиками, подразделениями ОАО «РЖД» и внешними организациями.
— Навыки подготовки справочных и отчетных материалов, писем, организационно-распорядительных документов по проекту.
— Умение работать в (ЕАСД, АСУ ПИ, АС Реестр ИС, АС ОЗ).
— Аналитическое мышление, умение работать с большими объемами информации.
Условия:
— Работа исключительно в офисе: м. Красные ворота.
— Оформление в соответствии с требованиями ТК РФ, стабильную заработную плату по результатам собеседования.
— Ежегодную индексацию оплаты труда.
— Профессиональный коллектив, перспективы карьерного роста и развития.
— Социальный пакет: забота о здоровье сотрудников (ДМС, собственная система здравоохранения, включая стоматологию).
— Поддержка занятий спортом (компенсация абонемента в спортклуб, спортивные активности, организуемые компанией).
— Бесплатный проезд ж/д транспортом поездами дальнего следования (1 раз в год).
— Бесплатный пригородный проезд ж/д транспортом.
— Ежегодная материальная помощь к отпуску.
— Льготная ипотека для сотрудников.
— Широкие возможности для обучения в собственном Корпоративном университете Компании.
Location: Philippines
Workplace: Hybrid
Purpose of the Role
The Field Collections Administrator provides administrative and operational support to the Field Collections Department by assisting Field Officers and the Moto Repossession Team with account-related inquiries, document preparation, internal coordination, and operational concerns. The role also supports the Small Claims process, maintains accurate records, and monitors pending requests to ensure timely resolution.
The position aims to improve operational efficiency, reduce turnaround time for field requests, strengthen documentation management, and support overall collection and specialized recovery performance.
Key Responsibilities
1. Field Operations Support
· Serve as the primary point of contact for Field Officers regarding account inquiries, account status, payment verification, and system-related concerns.
· Coordinate with Customer Service, Operations, Finance, Legal, and other relevant departments to resolve field-related concerns.
· Monitor and track pending requests to ensure timely completion and provide updates to Field Officers.
· Assist in monitoring compliance with required documentation and operational procedures.
· Maintain accurate records of requests, escalations, and resolutions.
2. Moto Repossession Administrative Support
· Provide administrative assistance to the Moto Repossession Team by preparing, consolidating, and facilitating access to documents required for repossession assignments and related recovery activities.
· Assist Moto Repossession Representatives with account inquiries, payment status verification, account details, and other information necessary for authorized repossession activities.
· Coordinate with Finance, Operations, Customer Service, and other relevant teams to verify account status, payment confirmation, and outstanding requirements.
· Assist in obtaining and organizing supporting documents, account records, authorization documents, and other required paperwork in accordance with approved procedures.
· Monitor and follow up on pending document requests and account inquiries to minimize delays in repossession operations.
· Maintain an updated tracker of repossession assignments, document requests, account inquiries, and their respective statuses.
· Assist in coordinating documentation and follow-ups for recovered units, including redemption, release, and other post-repossession administrative requirements.
· Escalate unresolved inquiries, missing documents, payment discrepancies, and delayed requests to the appropriate teams.
· Ensure that all documents and account information are handled confidentially and provided only to authorized personnel for legitimate business purposes.
3. Small Claims Support
· Assist the Small Claims Case Officer in preparing documents required for case processing and filing.
· Consolidate client records, account histories, payment records, and supporting documents.
· Print, organize, and prepare complete case folders for endorsement to Legal.
· Check documentary requirements for completeness based on the approved checklist before endorsement.
· Coordinate with relevant departments to obtain missing documents or clarifications.
· Maintain an organized repository and tracker of pending, endorsed, filed, and resolved Small Claims cases.
4. Administrative Support
· Prepare daily, weekly, and monthly operational reports as required.
· Update and maintain trackers for endorsements, legal cases, recoveries, repossession activities, and other operational requests.
· Assist in preparing presentations, reports, and meeting materials.
· Organize and archive department records, demand letters, case documents, and operational files.
· Schedule meetings and coordinate communications within the department.
· Provide general administrative support to the Field Collections Manager and other authorized team members.
5. Data Management and Documentation Control
· Validate account information and update internal trackers based on authorized and verified sources.
· Ensure the accuracy and completeness of operational data and supporting documents.
· Maintain proper filing and retrieval procedures for physical and electronic records.
· Monitor document submission deadlines and follow up on incomplete requirements.
· Ensure that confidential customer information is stored, accessed, and shared in accordance with company policies and data privacy requirements.
6. Process Improvement
· Identify recurring operational issues affecting field collections, small claims processing, and motorcycle repossession support.
· Recommend improvements to request handling, document preparation, tracking, and internal coordination.
· Assist in documenting standard operating procedures (SOPs), checklists, and work instructions.
· Support department projects and initiatives aimed at improving operational efficiency and reducing turnaround time.
· Recommend opportunities to streamline repetitive administrative tasks and reporting processes.
Qualifications
· Preferably a Bachelor's degree in Business Administration, Finance, Management, or a related field; undergraduates may also be considered.
· At least 1–2 years of experience in administration, operations, collections, or customer support. Experience in financial services or lending is an advantage.
· Strong organizational skills and the ability to manage multiple tasks and meet deadlines.
· Excellent written and verbal communication skills.
· Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
· Experience using Google Workspace, including Google Sheets, Docs, and Drive, is an advantage.
· Experience using CRM or collection management systems is preferred.
· High level of attention to detail and accuracy in documentation.
· Ability to handle confidential and sensitive information professionally.
· Strong problem-solving and coordination skills, with the ability to work effectively across multiple departments.
· Ability to work independently with minimal supervision while collaborating effectively within a team.
· Willingness to learn legal documentation processes, particularly Small Claims case preparation and repossession documentation requirements.
· Demonstrates integrity, accountability, and a strong sense of ownership.
· Adaptable to a fast-paced and dynamic work environment.
Key Performance Indicators (KPIs)
· Timeliness of responding to and resolving Field Officer inquiries.
· Timeliness and accuracy of account status and payment verification coordination.
· Completeness and turnaround time of document requests from the Moto Repossession Team.
· Accuracy and timeliness of Small Claims document preparation and endorsements.
· Accuracy and completeness of operational trackers and reports.
· Timely follow-up on pending requests and unresolved issues.
· Compliance with documentation standards, confidentiality requirements, and established procedures.
Задачи: системное администрирование серверной и сетевой инфраструктуры.
Требования: опыт работы с VmwarevSphere и VMWareESXi, уровень senior.
Условия: полный рабочий день, работа в Москве, зарплата до 220 000 ₽.
Задачи:
— Help-desk и сопровождение ИТ-сервисов.
— Документирование ИТ-инфраструктуры и операций.
— Работа с поставщиками и провайдерами ИТ-услуг: телефония, интернет, заправка картриджей.
— Диагностика и ремонт вычислительной техники и оргтехники, взаимодействие с поставщиками и сервис-центрами.
— Обеспечение бесперебойной работы ИТ-сервисов согласно SLA, мониторинг серверного и сетевого оборудования.
— Выполнение заявок пользователей.
— Администрирование ИТ-сервисов.
— Участие в консалтинговых проектах и предпроектах.
— Подготовка предложений по техническим решениям и технических спецификаций.
— Построение и развёртывание решений.
— Обучение пользователей.
— Тестирование решений.
— Разработка документации.
Требования:
— Опыт работы на позиции администратора от 1 до 3 лет.
— Хорошие знания и практические навыки внедрения и администрирования различных ОС, преимущественно *NIX.
— Опыт настройки и администрирования сервисов LDAP, Mail, DNS, Proxy, Firewall, VPN.
— Навыки конфигурирования сетевого оборудования.
— Опыт работы с серверным и сетевым оборудованием.
— Опыт поддержки пользователей.
Условия:
— Официальное трудоустройство по трудовому договору.
— Заработная плата от 350 000 до 750 000 тенге (по результатам собеседования, в зависимости от опыта и навыков).
— Премии по результатам работы.
— Работа в офисе с графиком с 09:00 до 18:00.
— Стабильная IT-компания с 25-летней историей.
— Участие в разнообразных проектах с возможностью роста от поддержки до построения решений.
Задачи:
— Постоянное улучшение юзабилити и внешнего вида сайта/интернет-магазина.
— Генерация идей и гипотез для внедрения.
— Разработка и согласование технического задания, дизайна и макетов для обновленных страниц сайта.
— Контроль исполнения технических заданий и всех этапов верстки и программирования сайта.
— Тестирование, финишные настройки и запуск доработок.
— Контроль работоспособности сайта, реагирование на поломки и ошибки.
— Контроль правильной работы архитектуры интернет-магазина: 1С - админка сайта.
— Анализ конкурентов и их продуктов.
Требования:
— Отличное знание CMS 1С-Битрикс и Excel.
— Умение писать технические задания для разработчиков, дизайнеров, верстальщиков и технической поддержки.
— Опыт использования инструментов web-аналитики, таких как Google Analytics и Яндекс Метрика.
— Желателен опыт проверки гипотез через A/B тестирование.
— Знание трендов UX/UI и опыт создания современных качественных интерфейсов.
— Опыт подбора и управления командой разработки, умение выстраивать коммуникации внутри команды и работать с подрядчиками, проявляя лидерские качества.
— Аналитические навыки и опыт проведения исследований.
— Системность, внимание к деталям и высокий уровень ответственности за результат.
Условия:
— График работы 5/2, с 9 до 18 по московскому времени.
— Формат работы удаленный с регулярным участием в онлайн рабочих встречах.
— Договор гражданско-правового характера с самозанятым.
— Варианты сотрудничества обсуждаются.
Задачи:
— Встреча и сопровождение гостей
— Ведение записи и работа с клиентской базой
— Координация работы специалистов
— Кассовые операции, работа с 1С и оргтехникой
— Продажи услуг, сертификатов и косметики
— Поддержание порядка на ресепшен
— Выполнение поручений руководства
Требования:
— Высшее образование
— Опыт работы в beauty-сфере от 5 лет
— Уверенное владение ПК и 1С
— Грамотная устная и письменная речь
— Ответственность, пунктуальность, самоорганизованность
— Умение принимать самостоятельные решения
— Навыки продаж будут преимуществом
— Ценность эстетики и бережное отношение к здоровью и внешнему виду
— Обязательно наличие актуального резюме
Условия:
— Гарантированное вознаграждение за выход — 5 000 ₽, а также процент с продаж сертификатов, депозитов, косметики и услуг
— Детали и структура дохода обсуждаются индивидуально на очной встрече
— Сменный график 2/2
— Гарантированная выплата на период набора базы
— Официальное оформление
— Корпоративное обучение
— Скидки на услуги и продукцию
— Бесплатная парковка
— Возможность влиять на развитие клиники и расти вместе с проектом
Задачи:
— Выдача готовой продукции клиенту, распечатка сопутствующих документов.
— Ведение кассы, содержание офиса в презентабельном виде.
Требования:
— Уверенное владение ПК (Microsoft Office Word, Excel, знание программы 1С приветствуется).
— Хорошие коммуникативные навыки.
— Готовность к обучению, ответственность, пунктуальность.
— Ответственность, оперативность, дисциплинированность.
Условия:
— Работа в федеральной компании в доброжелательном коллективе.
— Оформление согласно Трудовому законодательству Российской Федерации, полный соц.пакет.
— Заработная плата: оклад 75000 руб., возможны премии.
— Испытательный срок 3 месяца.
— Пятидневная рабочая неделя с 09-00 до 18-00ч. Суббота и воскресенье выходные дни.
— Работа на территории работодателя.
— Проводится бесплатное обучение.
— Официальное трудоустройство, гарантии согласно ТК РФ.
— Своевременную заработную плату 2 раза в месяц.
— Социальный пакет.
— Аттестованные рабочие места.
— Новогодние подарки детям.
— Акции, бонусы, скидки на собственный ассортимент товара для работников предприятия.
— Профессиональный и карьерный рост.
— Обучение и повышение квалификации за счет работодателя.
Задачи:
— Встреча и сопровождение гостей салона, создание атмосферы уюта и заботы
— Организация работы мастеров и запись клиентов через YCLIENTS
— Ведение кассы, оформление продаж и контроль оплаты
— Консультация по услугам и активные продажи
— Ведение соцсетей салона (Instagram, Telegram, Avito)
— Решение организационных вопросов и поддержание порядка в зале
— Работа в режиме многозадачности и поддержка командного духа
Требования:
— Опыт работы администратором или в сфере сервиса от 1 года
— Уверенное владение ПК и знание программ для записи клиентов
— Грамотная устная и письменная речь
— Пунктуальность и ответственность
— Навыки продаж и желание развиваться в beauty-индустрии
— Доброжелательность, стрессоустойчивость, умение работать в команде
Условия:
— График 2/2 или 3/3, смены с 9:30 до 22:00
— Доход за смену: 4 500 – 10 000 ₽ (оклад + % от записи и продаж + бонусы)
— Стабильные выплаты без задержек
— Карьерный рост и обучение внутри компании
— Современный салон в ЖК бизнес-класса Welton Gold (м. Народное Ополчение)
Задачи:
— Встреча и первое сопровождение клиентов: приветствие, определение целей визита, направление к профильному специалисту.
— Сверка и контроль данных по заказам из различных источников (онлайн-заявки, звонки, личное обращение).
— Информационная поддержка клиентов.
— Поддержание порядка и комфортной атмосферы в ресепшн и торговом зале.
Требования:
— Трудолюбие, ответственность.
— Опыт работы в сфере обслуживания и сервиса.
— Доброжелательность, грамотная речь, активность, клиентоориентированность.
— Базовые знания цифровой техники.
Условия:
— Фиксированная часть — 75 000 руб. на руки (5 000 руб. на руки за смену).
— График работы 2/2 с 10:00 до 23:00.
— Скидки на продукцию Компании.
— Конкурентоспособная зарплата.
— Офисный формат работы с удобной транспортной развязкой.
— Отсутствие бюрократии, дресс-кода и жестких рамок.
— Рабочее место, обеденная зона и оборудование предоставляется компанией.
Задачи:
— Встреча пациентов, оформление документации (договор, согласия)
— Обеспечение сервиса (чай, кофе)
— Расчет пациентов и работа с кассовым аппаратом
— Консультирование пациентов по видам услуг, ценам и рекламным акциям
— Запись пациентов на прием к врачам
— Работа в 1С
— Поддержание аккуратного внешнего вида
— Создание комфортной атмосферы на ресепшене
Требования:
— Общительность и живой интерес к косметологии
— Позитивный настрой
— Доброжелательность
— Грамотная речь
— Уверенное владение ПК
— Умение работать в команде
— Стрессоустойчивость и высокая работоспособность
Условия:
— Официальная заработная плата с KPI
— График работы 2/2 по 12 часов (с 9:30 до 22:00)
— Оклад 4000 рублей за смену + премия, после испытательного срока 6000 рублей за смену + премия
— Выплаты два раза в месяц без задержек
— Льготное обслуживание
Рассматриваются резюме только с фотографией
Location: Mumbai, India
Role Purpose
The QHSE Administrator provides centralized administrative and technical support to the QHSE function, with primary responsibility for supporting bid and tender submissions, third-party contractor qualification and verification platforms, QHSE document maintenance, and management-system documentation.
The role acts as a shared-services resource supporting global and regional QHSE teams by ensuring QHSE information is accurate, current, well-controlled, professionally presented, and readily available for client, tender, assurance, and operational requirements.
A significant focus of the position is maintaining contractor and client prequalification platforms such as ISNetworld (ISN), Avetta, and other third-party review and verification services, including coordination of evidence, questionnaires, statistics, policies, procedures, training records, certifications, and supporting documentation.
The role requires someone with practical QHSE knowledge who can understand the information being requested, identify gaps, coordinate inputs from relevant stakeholders, and prepare high-quality documentation with limited supervision.
Responsibilities
Coordinate and compile QHSE content for bids, tenders, RFQs, RFIs and client prequalification submissions.
Review tender documentation to identify QHSE requirements, deliverables, questionnaires and supporting evidence.
Coordinate information from QHSE, Operations, HR, Supply Chain and other business functions as required.
Serve as the primary administrative resource for QHSE-related maintenance of ISNetworld (ISN), Avetta, client portals and similar third-party contractor qualification and verification platforms.
Maintain QHSE company profiles, questionnaires, statistics, policies, procedures, certifications and supporting documentation.
Monitor platform requirements, document expiration dates, outstanding submissions and verification actions.
Support the maintenance of QHSE policies, standards, procedures, work instructions, forms, templates and supporting documents.
Draft, edit, proofread and format QHSE documentation to established company standards.
Compile QHSE statistics and supporting information for client questionnaires, tenders, internal reporting and assurance activities.
Maintain QHSE registers, trackers and shared information repositories assigned to the Shared Services function.
Experience Requirements
Essential
Minimum 5 years' experience within a QHSE/HSEQ function, preferably within energy, oil and gas, engineering, industrial services, manufacturing, construction or another safety-critical environment.
Demonstrated experience supporting client prequalification, bids, tenders or contractor qualification processes.
Practical experience working with ISNetworld (ISN) or comparable third-party contractor management platforms.
Experience maintaining QHSE policies, procedures, forms and controlled management-system documentation.
Strong technical writing, editing and proofreading capability.
Good understanding of QHSE terminology, documentation and common client assurance requirements.
Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
Ability to manage multiple submissions, deadlines and document-review cycles simultaneously.
High level of accuracy and attention to detail.
Desirable
Experience with Avetta, ISN RAVS or similar contractor verification/prequalification systems.
Experience supporting integrated management systems aligned with ISO 9001, ISO 14001 and ISO 45001.
Previous experience within a global or multi-region organization.
Formal qualification, certificate or diploma in occupational health and safety, quality, environmental management, business administration or a related discipline.
Experience with electronic document-management or QHSE management systems.
Location: Warsaw, Poland
Dentons Business Services EMEA
is the operational backbone of Dentons, supporting the world's largest law firm in delivering exceptional service to clients across Europe, the Middle East, and Africa. As a crucial component of Dentons' global network, our EMEA business services team plays a key role in driving efficiency, innovation, and collaboration.
Job purpose
This role is responsible for quality of data used by Finance Departments in Elite 3E, managing daily workload and tasks in area of financial master data (clients, matters, fee earners) and time recording areas. This role plays an important role in increasing results and time recording process effectiveness with standardization and automation through reporting and fee earner chasing to complete missing time. This role provides support for Finance Data Administration Team and other processes within Revenue Operations.
Key responsibilities
Fee Earners’ accounts activation, termination and maintenance in Elite 3E
Matter maintenance and updates in Elite 3E including requests received via Intapp Open, correction based of error notifications (DQM), currency, location, Billing Fee Earner, rate changes and others
Clone and non-billable matters creation
Support with various reports preparation
Verification of Time Recorded and Released
Monitor and quality check of data (Matter, Fee Earner, Clients and timecards)
Cooperation with other team members and departments, and collect regular feedback
Working towards quality standards
Support in assigned campaigns, initiatives and internal projects
Comply with the firm's policies, internal procedures, and any other legal obligations, and effectively address risks to the firm where those risks relate to this role
Assistance in resolving client queries
Requirements
Education
Bachelor’s degree required
Preferred fields of study: Business Administration, Finance, Accounting, Economics, Human Resources or Quality Control
Experience
0-1 years of professional experience
Skills and competencies
Intermediate proficiency in written and spoken English
Intermediate proficiency in Microsoft Excel and basic proficiency in Microsoft Word
Analytical skills
Knowledge of Elite 3E, IntApp Open, IntApp Time and Time Policy Manager would be an asset
Benefits
Private medical healthcare provided by Medicover
MultiSport card
Benefit Cafeteria system
Option to join a private insurance plan
An additional day off for your birthday
Tailored learning & development opportunities
Hybrid work model with a modern office in Warsaw city center
Location: Doha, Qatar
We are looking to hire an Administrative Officer at ProgressSoft Qatar to manage administrative daily tasks and activities of the office and provide clerical support for all teams at the branch.
Responsibilities:
Receive and direct in-coming calls.
Handle office facilities’ requirements (i.e. purchasing of supplies, stationery, cleaning services, and cars).
Renew and maintain ProgressSoft Qatar’s registration documents with the ministries.
Coordinate local affairs activities; review and approve payments for utility service companies (i.e. electricity, land lines, cellular phones lines, internet, etc.).
Assist in organizing, negotiating, approving, and implementing service contracts for ProgressSoft Qatar’s office including, but not limited to, maintenance of electrical, sanitary, air-conditioning and CCTV systems.
Assist administration management in updating and maintaining the office’s policies and procedures.
Handle travel arrangements for business trips (visa applications, airline tickets, hotel accommodations, airport drop-off and pick-up, etc.) for ProgressSoft employees and guests and ensure that it is according to ProgressSoft's policy and standards.
Assist administration management in negotiating to get the best offers from hotels, travel agencies, shipping services, car rentals, etc.
Keep track of employee work residency dates and assist in the renewal process.
Assist administration management in the planning and execution of activities and events.
Assist other departments in data entry and project management systems.
Maintain accurate records, expiry reminders, pending-action trackers and periodic administrative status reports.
Manage supplier relationships, collect and compare quotations, monitor service contracts, track administrative expenses and coordinate invoices with Finance.
Coordinate management meetings, visitors, business correspondence, appointments and local events when required.
Support onboarding and offboarding logistics, maintain relevant employee administrative records, and coordinate with the corporate HR function.
Perform any other job-related tasks as assigned by the Administration Management.
Requirements:
3-7 years of experience in office administration or a similar role.
Excellent written and verbal communication skills (Arabic & English).
Proficient in MS Office (MS Excel, MS Word, and MS PowerPoint).
Excellent time management skills and the ability to set priorities.
Strong organizational skills and attention to details.
Excellent problem-solving skills and the ability to multi-task.
Background in office administration is preferred.
Ability to work independently and proactively.
Ability to handle sensitive company and employee information discreetly.
Location: Worldwide
APPLICATION INSTRUCTIONS:
If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the
20four7VA Team Portal
for faster processing.
Log in using your 20four7VA-issued email address to access the portal.
If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.
💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!
If you're interested in this opportunity, click APPLY TO POSITION to proceed.
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Title: B-CPT-11601 Bilingual Administrative & Client Support Assistant
Independent Contractor – B-CPT-11601 Bilingual Administrative & Client Support Assistant/Business Support VA/Entry-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
The company is a fully remote education company specializing in live SAT preparation. The company is seeking an Administrative & Client Support Assistant to support student operations, administrative processes, client communications, onboarding activities, sales support, and technology-related responsibilities.
This position combines backend administrative work, student and parent support, prospective client communication, and operational coordination. The company provides detailed training on its systems, communication standards, onboarding processes, and student workflows, so previous SAT-preparation experience is not required.
The ideal candidate is highly organized, technologically proficient, an excellent communicator, and comfortable supporting multiple areas of the business as responsibilities evolve.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Administrative Operations & Student Support
Review student diagnostics and pre-class work to identify missing or incomplete information, learning needs, or areas requiring follow-up.
Create, review, and send individualized homework lists based on student progress and established processes.
Track student progress and maintain accurate records across gradebooks, homework records, progress reports, and Google Classroom.
Support student onboarding by organizing information, preparing materials, and assisting with access to required systems and resources.
Complete pre-course checks, release course materials, and prepare operational documents.
Assist with mock exams, including proctoring, reviewing submissions, and grading practice exams as trained.
Monitor recurring tasks and maintain organized records in spreadsheets and internal systems.
Perform administrative, operational, and documentation tasks as assigned.
Learn new systems and take on additional responsibilities as company processes evolve.
Client, Student & Parent Communication
Communicate professionally with students, parents, and prospective clients through phone calls, email, and messaging platforms.
Answer questions, address concerns, and provide accurate information.
Follow up with students regarding missing assignments, deadlines, corrections, and course expectations.
Monitor student communication channels during assigned shifts.
Respond to routine inquiries using established templates, processes, and guidance.
Document issues and communicate relevant updates internally.
Escalate complex concerns to the appropriate team member when necessary.
Client Intake, Onboarding & Sales Support
Assist with client intake, onboarding, scheduling, and follow-up processes.
Support sales-related activities, including communication with prospective clients and maintenance of accurate records.
Coordinate appointments, onboarding activities, and operational follow-ups.
Assist with maintaining CRM records and ensuring client information remains accurate and organized.
Technology & Systems Support
Use Google Workspace, CRM platforms, and other software systems to manage daily responsibilities.
Monitor system-related issues and communicate updates proactively.
Follow established procedures while exercising sound judgment when unexpected situations arise.
Team Collaboration
Coordinate with team members to ensure assigned responsibilities are completed accurately and on time.
Participate in meetings, training sessions, and process-improvement initiatives.
Communicate proactively regarding task progress, issues, and scheduling concerns.
Contribute to a collaborative and supportive team environment.
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
Previous administrative, customer service, sales support, executive assistant, business-support, or related experience.
Excellent written and spoken English and Spanish.
Strong written and verbal communication skills.
Experience communicating professionally by phone, email, and messaging platforms.
Strong organizational, time-management, and recordkeeping skills.
Proficiency with Google Workspace.
Strong technology aptitude and the ability to learn new software quickly.
Ability to work independently, solve problems, and exercise sound judgment.
Reliable internet access and an appropriate remote work setup.
Availability on Tuesdays, Wednesdays, Thursdays, Fridays, and Sundays.
IDEAL CANDIDATE PROFILE
Reliable, organized, and highly detail-oriented.
Excellent written and spoken English and Spanish.
Warm, patient, and professional when communicating with students, parents, and team members.
Demonstrates strong attention to accuracy and quality control, including the ability to identify mistakes and carefully review completed work.
Comfortable following detailed procedures and meeting established deadlines.
Able to learn quickly, apply feedback, and adapt to evolving processes.
Demonstrates sound judgment, initiative, and problem-solving skills.
Comfortable working independently while also collaborating with a team.
Dependable with an unconventional weekly schedule, particularly Sundays.
Interested in a stable, long-term working relationship.
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
Google Workspace — Required
Candidates must already be proficient in:
Google Sheets — Data entry, spreadsheet organization, recordkeeping, and tracking information.
Google Docs — Creating, reviewing, and updating documents.
Gmail — Managing professional email communication.
Google Drive — Organizing, locating, and managing files.
Google Classroom — Navigating the platform, accessing student assignments, and managing classroom-related information.
CRM Platforms - Preferred
Experience using CRM systems to track client interactions, onboarding activities, and follow-ups.
Company-Specific Systems — Training Provided
Client will provide training on:
Internal gradebooks and student-progress tracking systems.
Company-specific Google Classroom workflows and procedures.
Student communication platforms and internal operating systems.
SAT preparation processes, diagnostic reviews, and homework procedures.
Other education-related tools and operational workflows used by the company.
Previous experience with client specific systems is not required.
Work Schedule
Contracted Hours per Week: 40 Hours
Scheduled Working Days: Tuesday, Wednesday, Thursday, Friday, and Sunday (Off: Monday and Saturday)
Daily Working Time: Approximately 9:00 AM–5:00 PM ET
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
Contracted Hours per Week: 40 hours/week
Daily Working Time: Approximately 9:00 AM–5:00 PM ET
Scheduled Working Days: Tuesday, Wednesday, Thursday, Friday, and Sunday (Off: Monday and Saturday)
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: Bilingual English and Spanish Required
ACCENT PREFERENCE: Level A–B (Excellent Written and Spoken English/Spanish Required)
REGION PREFERENCES: Nearshore
What we offer
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!
Location: Intellias
Meet your recruiter
Yuliya Tsyapenko
yuliya.tsyapenko@intellias.com
https://www.linkedin.com...
Vacancy details
IT Administration
IT Administration Specialist
Middle
Lviv, Ukraine
Office
APPLY NOW
REFER A FRIEND
Over 20 years of market experience, Intellias brings together technologists, creators and innovators in Europe, North and Latin America, and the Middle East. Join our international team and take the mission to solve the challenges of tomorrow.
What project we have for you
We’re looking for a customer-oriented & experienced
IT Administration Specialist
to join our operations team in the Lviv office and deliver efficient and high-quality IT support to employees. You’ll be the go-to person for hardware and infrastructure support across our offices ensuring employees have the right equipment, workspaces run smoothly, and office IT systems stay operational.
What you will do
Hardware equipment management
— procure, configure, deploy, replace, and upgrade laptops (macOS & Windows), monitors, peripherals, and mobile devices for employees
Workplace administration
— process workplace type changes (office/remote/hybrid), manage shared workspace equipment, and ensure meeting rooms are fully functional.
Office infrastructure maintenance
— troubleshoot and repair printers, manage cable infrastructure in meeting rooms, and maintain office equipment inventory
Physical security systems
— support access control systems, monitor and maintain video surveillance systems, respond to security incidents.
OS deployment & IT security
— perform operating system upgrades and migrations, handle corporate password issues, register client laptops, and execute media sanitization procedures during employee offboarding
Asset & inventory management
— track IT equipment lifecycle, manage returns and reassignments, maintain accurate asset records
Service desk operations
— resolve IT support tickets via Jira, meet SLAs, collaborate with the broader IT Operations team
What you need for this
3+ years of experience in IT support, helpdesk, or a technical support role
Hands-on experience with macOS and Windows device configuration and troubleshooting
Experience with hardware diagnostics and repair — laptops, monitors, printers, peripherals
Knowledge of access control systems and basic network infrastructure
Experience working with ticketing systems (Jira Service Management preferred)
Strong organizational skills and ability to manage high volumes of concurrent requests
Willingness to work on-site in the Lviv office.
Will be a plus:
Experience with video surveillance systems setup and maintenance
Familiarity with BYOD policies.
Knowledge of IT asset management best practices and tools.
Experience with Windows OS deployment at scale (e.g., Windows 10→11 migrations)
Understanding of media sanitization and data destruction procedures
What it’s like to work at Intellias
At Intellias, where technology takes center stage, people always come before processes. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve extraordinary results. That’s why we offer a range of benefits that support your well-being and charge your professional growth.
We are committed to fostering equity, diversity, and inclusion as an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, age, gender, nationality, disability, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.
We welcome and celebrate the uniqueness of every individual. Join Intellias for a career where your perspectives and contributions are vital to our shared success.
ОфисМосква
ГибридPhilippines
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