Location: Jeddah, Saudi Arabia
Eram Talent, a division of ERAM Group, is seeking a skilled Quality Document Controller to join our team in the Oil & Energy industry. As an independent Talent Acquisition Consultancy, Eram Talent is dedicated to providing outstanding recruitment solutions that satisfy the needs of our clients. With a global reach and network, we specialize in attracting high-potential professionals with sophisticated skills from various industries, including Oil & Gas, Petroleum, Infrastructure, Energy, Water, Transportation, Science & Technology, and Health Care.
As a Quality Document Controller, to represent the Client in managing and controlling project documents, correspondence, records, and submissions, ensuring that accurate and current information is properly received, reviewed, distributed, stored, and available throughout the housing renovation project. Coordinate document workflows between the Client, PMC, designers, contractors, operations team, and other stakeholders.
Requirements
Bachelor’s degree or diploma in Business Administration,
Information Management, Engineering, or a related discipline.
Document-control or records-management experiences certification
is preferred.
Relevant training in electronic document-management systems is an
advantage.
Minimum 7 years of document-control experience in construction or
engineering projects.
Previous experience with a Client organization, PMC, or engineering
consultant is preferred.
Experience in housing renovation, refurbishment, or building
projects is an advantage.
Experience with technical submittals, correspondence, as-built
drawings, O&M manuals, and project handover documentation.
Experience using document-management platforms such as Aconex,
Procore, SharePoint, or similar systems.
Задачи:
— Тщательная ежедневная проверка материала (AI-генерации), внесение правок, контроль за исправлениями.
— Помощь руководителю в производственном процессе: постоянное и тесное взаимодействие с монтажерами, контроль за выполнением отделом производственного плана, быть связующим звеном между руководителем и отделом производства.
Требования:
— Проактивность и общительность, отсутствие проблем с большим количеством коммуникаций в течение рабочего дня.
— Усидчивость, стрессоустойчивость и внимательность к деталям.
— Свободное владение русским языком на уровне носителя, высокий уровень грамотности.
— Готовность быть на связи в течение всего рабочего дня, контролировать процесс производства видео роликов, проверять готовый материал и вносить правки.
— Мы ищем человека, который думает своей головой и предлагает новые идеи.
Условия:
— Рабочий график: полный рабочий день без совмещения с другими проектами и подработкой, понедельник–суббота, 09:00–19:00 по МСК.
— Фиксированный оклад, размер обсуждается индивидуально по итогам собеседования и с учётом опыта.
— Оплата на криптокошелёк 2 раза в месяц.
— Предпочтение кандидатам, проживающим вне РФ, обязательно наличие стабильного интернета.
УдалённоРоссия; Предпочтение кандидатам, проживающим вне РФ, ОБЯЗАТЕЛЬНО наличие стабильного интернета
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We are looking for an Executive Assistant who will report directly to the CEO, providing executive support in a one-on-one working. • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active.
Location: San Francisco, CA
Workplace: OnSite
ABOUT US
Sierra is the leading platform for customer-facing AI agents, working with many of the world's biggest brands — including The GAP, Rocket Mortgage, SoFi, Sutter Health, and SoftBank — to transform how they serve customers and grow their businesses. We are primarily an in-person company based in San Francisco, with growing offices across North America, Europe, and Asia.
We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and a commitment to balancing Family along the way. These values are the foundation of our work, and we are committed to upholding them in everything we do.
Sierra was co-founded by Bret Taylor https://www.linkedin.com/in/brettaylor/ and Clay Bavor https://www.linkedin.com/in/claybavor/ who first met while working together at Google over 20 years ago. Bret currently serves as Chairman of the Board of Open AI. Previously, he was co-CEO of Salesforce and CTO of Facebook. Clay spent 18 years at Google, where he most recently led Google Labs.
WHAT YOU'LL DO:
- As an Executive Assistant supporting the leadership function at Sierra, you will provide a wide range of strategic and administrative support to our General Counsel and our Partnerships leaders.
- Proactively manage several leaders' calendar, travel, and meetings.
- Collaborate with leaders and team members to ensure meetings are effective by sending preparation materials, following up on action items, and serving as a knowledgeable resource on relevant topics or organizational matters.
- Draft team and external correspondence on behalf of the leader. Liaise with internal staff and external stakeholders, building and maintaining strong relationships on behalf of the leader.
- Maintain a high level of confidentiality and discretion with all materials and information.
- Plan and execute internal events (in-person and virtual), including team offsites, trainings, and team travel. Book travel and hotel accommodations, negotiating contracts as needed.
- Establish new—and improve existing—administrative systems and processes as part of Sierra’s founding admin team.
WHAT YOU'LL BRING:
- 5+ years of Executive Assistant or similar experience.
- Ability to build relationships and partner effectively with cross-functional teams and external partners.
- Excellent time management skills, willingness and ability to quickly shift tasks and priorities, and anticipate the needs of others before they arise.
- Ability to organize, analyze, and prioritize executive workflows, often interpreting and leveraging data.
- Willingness and ability to be in the San Francisco office 4 days per week and ability to travel with leaders if needed (~est 1x per quarter).
- Advanced proficiency with Google Suite & Slack.
EVEN BETTER...
- Experience in a fast-growing, in-person start-up environment.
OUR VALUES
- Trust: We build trust with our customers with our accountability, empathy, quality, and responsiveness. We build trust in AI by making it more accessible, safe, and useful. We build trust with each other by showing up for each other professionally and personally, creating an environment that enables all of us to do our best work.
- Customer Obsession: We deeply understand our customers’ business goals and relentlessly focus on driving outcomes, not just technical milestones. Everyone at the company knows and spends time with our customers. When our customer is having an issue, we drop everything and fix it.
- Craftsmanship: We get the details right, from the words on the page to the system architecture. We have good taste. When we notice something isn’t right, we take the time to fix it. We are proud of the products we produce. We continuously self-reflect to continuously self-improve.
- Intensity: We know we don’t have the luxury of patience. We play to win. We care about our product being the best, and when it isn’t, we fix it. When we fail, we talk about it openly and without blame so we succeed the next time.
- Family: We know that balance and intensity are compatible, and we model it in our actions and processes. We are the best technology company for parents. We support and respect each other and celebrate each other’s personal and professional achievements.
WHAT WE OFFER
We want our benefits to reflect our values and offer the following to full-time employees:
- Flexible (unlimited) paid time off
- Medical, dental, and vision benefits for you and your family
- Life insurance and disability benefits
- Retirement plan dependent on country of employment
- Parental leave
- Fertility and family building benefits
- Lunch, as well as delicious snacks and coffee to keep you energized when working onsite
- Discretionary benefit stipend giving people the ability to spend where it matters most
- Free alphorn lessons
These benefits are further detailed in Sierra's policies, may vary by region and employment type, and are subject to change at any time, consistent with the terms of any applicable compensation or benefits plans. Eligible full-time employees can participate in Sierra's equity plans subject to the terms of the applicable plans and policies.
BE YOU, WITH US
We're working to bring the transformative power of AI to every organization in the world. To do so, it is important to us that the diversity of our employees represents the diversity of our customers. We believe that our work and culture are better when we encourage, support, and respect different skills and experiences represented within our team. We encourage you to apply through the link on this page even if your experience doesn't precisely match the job description.
Sierra is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state or local laws, including veteran status and disability status. Hiring decisions are made by people, based on merit. If you need a reasonable accommodation for a disability, a religious practice, pregnancy or any related condition at any point in the application or interview process, contact us at accommodations@sierra.ai. Requests are handled confidentially and do not affect your candidacy.
We will consider qualified applicants with arrest and conviction records in accordance with applicable fair chance laws.
Чем тебе предстоит заниматься: Бизнес-задачи Выполнение поручений руководителя, контроль сроков и исполнения договорённостей. Сопровождение бизнес-проектов от идеи до реализации, включая конференции и корпоративные мероприятия.
Location: Austin
Workplace: OnSite
LIFE AT UIPATH
The people at UiPath believe in the transformative power of automation to change how the world works. We’re committed to creating category-leading enterprise software that unleashes that power.
To make that happen, we need people who are curious, self-propelled, generous, and genuine. People who love being part of a fast-moving, fast-thinking growth company. And people who care—about each other, about UiPath, and about our larger purpose.
Could that be you?
YOUR MISSION
We're looking for a Senior Executive Assistant who operates as a true business partner — not just to the executives they support, but to the organizations those executives lead.
This person will support three senior members of GTM leadership, each with distinct priorities, cadences, and stakeholder ecosystems:
This is a role for someone who wants to sit close to the business, not just close to the calendar. The ideal candidate thinks several steps ahead, represents their executives' priorities and voice in rooms they aren't in, and uses modern tools, including AI, to work faster, smarter, and with better judgment than a traditional EA function typically allows.
WHAT YOU'LL DO AT UIPATH
We are seeking a strategic thinker who can synthesize context across three different functions teams, anticipate what senior leaders need before they ask, and bring structure to ambiguity. Someone comfortable being a force multiplier — solving problems that don't have an obvious owner and running point on things that matter to the business, not just to the executive's day.
Strategic Partnership
- Act as a true thought partner to the leaders this person supports: understanding their priorities well enough to make judgment calls on their behalf, flag what matters, and filter what doesn't.
- Represent the executives' voice and priorities in cross-functional settings: build enough trust and context to speak for them when needed. Good at asking clarifying questions regularly to stay in sync in a fast-paced environment.
- Anticipate needs across three distinct leadership agendas and proactively manage competing priorities without losing sight of any of them.
Cross-Functional Execution
- Partner closely with the executives and their respective teams to keep initiatives, operational rhythms, and communications moving. Track action items and accountability so important follow-ups don’t fall through the cracks.
- Serve as a connective layer across the organizations: surfacing issues, coordinating stakeholders, and driving alignment on behalf of the executives.
- Own complex, high-visibility logistics: leadership offsites, all-hands, org-wide events, and cross-functional gatherings that reflect well on the business.
- Hold people accountable across all levels of the org, including senior leaders — using judgment to know when to nudge, when to wait, and when to escalate to keep things moving.
AI-Enabled Efficiency
- Actively use AI tools to streamline scheduling, communications, research, and prep work.
- Build lightweight systems and templates (using AI where useful) that improve how the exec team and broader org operate.
- Model modern ways of working for the broader EA community.
Executive Support
- Manage complex, high-stakes calendars for three senior executives with different working styles and global stakeholders.
- Coordinate domestic and international travel with a high bar for judgment and discretion.
- Oversee expenses, budgets, and purchasing in a way that reflects business priorities, not just process compliance.
Team & Culture
- Partner with the broader EA community to ensure consistency and strong coverage across senior leaders.
- Act as a mentor or informal resource to more junior EAs, sharing best practices and modern tools.
- Serve as a senior, trusted presence for the Bellevue location and teams: someone new hires and cross-functional partners naturally turn to.
WHAT YOU WILL BRING TO THE TEAM
- 5+ years supporting senior executives (VP+), ideally across more than one function or business unit.
- Demonstrated experience acting as a strategic partner — not just a scheduler — to senior leadership.
- Experience using AI tools (e.g., Claude, ChatGPT, Copilot) to improve personal and team productivity.
- Experience supporting global teams and comfort working early hours to overlap with India and/or Europe.
- Exceptional judgment, discretion, and business acumen; able to represent executives credibly with minimal oversight.
- Proven experience planning and executing high-visibility events, offsites, and leadership meetings.
- Ability to context-switch fluidly across three different functions and leadership styles.
Maybe you don’t tick all the boxes above—but still think you’d be great for the job? Go ahead, apply anyway. Please. Because we know that experience comes in all shapes and sizes—and passion can’t be learned.
Many of our roles allow for flexibility in when and where work gets done. Depending on the needs of the business and the role, the number of hybrid, office-based, and remote workers will vary from team to team. Applications are assessed on a rolling basis and there is no fixed deadline for this requisition. The application window may change depending on the volume of applications received or may close immediately if a qualified candidate is selected.
We value a range of diverse backgrounds, experiences and ideas. We pride ourselves on our diversity and inclusive workplace that provides equal opportunities to all persons regardless of age, race, color, religion, sex, sexual orientation, gender identity, and expression, national origin, disability, neurodiversity, military and/or veteran status, or any other protected classes. Additionally, UiPath provides reasonable accommodations for candidates on request and respects applicants' privacy rights. To review these and other legal disclosures, visit our privacy policy https://www.uipath.com/legal/trust-and-security/privacy-policy.
Location: Geneva, Switzerland
Workplace: hybrid
Location:
Geneva
Contract:
Permanent, full-time contract
Starting date:
As soon as possible
Deadline to apply:
13th of November 2026
Compensation and Benefits:
MSF practice is to offer the compensation and benefits package in line with the MSF entity offering the contract.
At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.
MSF is committed to preventing abuse, inappropriate behaviour, lack of integrity and financial misconduct in its work and care spaces. The successful candidate will be expected to comply with the organisation’s safeguarding policies and standards of professional behaviour.
We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know from the beginning of the selection process.
MSF INTERNATIONAL
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation. MSF International is the legal entity that binds MSF’s 26 sections, 28 associations and other branch offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.
JOB PURPOSE
The IP Executive Assistant (EA) provides high-level strategic, organisational and administrative support to the International President, enabling effective leadership, governance, decision-making and execution of the IP’s responsibilities.
The EA supports far beyond administrative coordination - they act as a strategic partner, anticipating needs, streamlining decision making, and ensuring the IP’s time is focused on the highest impact priorities.
The postholder will pre-emptively maintain and refine internal processes while coordinating internal and external resources to expedite workflows, and to plan and orchestrate work to ensure priorities are met, organisational goals are achieved, and best practices are upheld.
CONTEXT
The Executive Assistant accompanies the IP at the heart of the organisation, providing a pivotal role in creating the conditions that allow the IP to perform at their highest level within the complex globally interdependent MSF network.
This means clear organisation of priorities, managing multiple schedules, preparing briefing materials, coordinating cross functional communication, and acting as a trusted point of contact for internal and external stakeholders.
It involves anticipating needs before they arise, filtering information intelligently, and ensuring priorities stay aligned with organisational goals.
The postholder becomes an extension of the IP’s leadership presence, helping maintain momentum, clarity, and efficiency across the wider team. As such there is a business requirement for the post holder to be a visible presence and point of contact for the IP and to be physically based in the Geneva office.
ACCOUNTABILITIES
1. Provides executive support
Serve as a trusted advisor and thought partner to the IP, helping to prioritise initiatives, manage competing demands, and maintain organisational alignment.
Anticipate needs and proactively address issues before they escalate.
Exercise sound judgment in all interactions, decisions, and requests for support.
Conduct research and synthesise information to inform decision-making.
Track key initiatives, decisions, commitments, and follow-up actions arising from the IP’s engagement with stakeholders and maintain visibility on progress.
Support the proactive planning of IP business in close partnership with the Office of the IB and ISG.
2. Organises and streamlines administrative processes and planning to ensure focus on deadlines and deliverables
Manage the IP’s diary proactively and coordinate travel arrangements in collaboration with the IB Assistant.
Act as a gatekeeper, protecting the IP’s time and ensuring focus on priority areas.
Coordinate meetings and executive-level events.
Lead or support cross-functional projects, ensuring deadlines and deliverables are met.
Identify and refine core processes to strengthen efficiency and coordination.
3. Ensures relevant, timely and quality communication and documentation is created for, on behalf of and available to the IP
Prepare speeches, briefing materials, agendas, and follow-up actions for internal and external meetings.
Draft, edit, and proofread high-level correspondence, presentations, and reports.
Coordinate internal communications on behalf of the IP, escalating important issues and facilitating timely communication of senior decisions.
Maintain records effectively to ensure they are available on demand at short notice when required.
4. Manages internal and external relationships
Build strong relationships across the organisation and with external stakeholders.
Act with professionalism, discretion, and emotional intelligence.
Handle sensitive information with the highest level of confidentiality.
SAFEGUARDING RESPONSIBILITIES OF THE ROLE
The incumbent commits to contribute to a safe, supportive, inclusive, equitable, diverse, respectful, and healthy workplace, free from abuse and other misconduct. They will not engage in any form of abuse including those detailed in MSF Typologies of Abuse and when an employee suspects or observes abuse, they will report it to protect others.
Experience and Knowledge
Extensive experience working as an Executive Assistant to Director / CEO level.
Demonstrable experience of managing complex, dynamic calendars with an emphasis on strategic time allocation.
Excellent English, other languages asset (for example French, Arabic)
Experience in governance, international organisations, NGOs or complex multi-entity organisations an added advantage.
Comfortable coordinating cross-functional teams and liaising with stakeholders at all levels, including external partners and senior executives.
Experience preparing briefings, reports, presentations, and meeting materials with a high level of accuracy.
Excellent written and verbal communication, able to draft clear, concise, and professional correspondence.
Experience in the practical use of personal IT equipment and Microsoft Office 365 suite. The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Viva Engage. An aptitude for quickly learning new software and systems.
Professional skills
Organisation and autonomy
Exceptional organisational skills with the ability to anticipate needs and plan.
Strong time-management skills and an ability to coordinate multiple concurrent projects.
Skilled at filtering information, prioritising tasks, and maintaining momentum across multiple workstreams.
Ability to work in a disciplined and organised fashion, under pressure, with conflicting priorities and across time zones.
Confident decision-making and the ability to act autonomously when required.
Personal skills
Proactive mindset with a natural inclination to take ownership and improve processes.
Flexible team player, willing to adapt to changes, and confident tackling unfamiliar challenges across multiple domains of knowledge/experience.
High level of discretion, judgement, and emotional intelligence.
Calm, composed, and solutions focused under pressure.
Relationship builder who can represent the IP with professionalism and warmth.
Adaptable, resilient, and comfortable navigating ambiguity.
High integrity and a strong sense of responsibility.
Thrives in a role that blends strategic support with hands on execution.
Enjoys being a trusted partner who enables leadership effectiveness.
Values confidentiality, reliability, and excellence in delivery.
An enquiring, curious mind with a demonstrable ability to search for answers, make connections and navigate new situations and people.
Only shortlisted candidates will be contacted.
Note: All offers of employment will be subject to reference checks and to appropriate screening checks. By submitting an application, the job applicant confirms his/her/their understanding of these recruitment procedures.
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