Location: Hybrid
About Us
At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.
At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in.
Executive & Personal Assistant, Founders’ Office
Location:
San Francisco, CA or New York, NY (In-office / Hybrid)
About the Role
Cloudflare is seeking an exceptional, highly organized, and discreet
Executive & Personal Assistant
to join our Founders’ Office support team. Based in either
San Francisco
or
New York City
, this role works in close alignment with two Senior Executive Business Partners who manage direct daily support for Cloudflare’s Co-Founders.
This is a versatile, high-touch role combining executive administrative support, event coordination, personal projects, and lifestyle logistics. You will provide critical execution capacity behind the scenes—anticipating needs effortlessly, moving between business and personal requests seamlessly, and ensuring every detail is handled with precision, follow-through, and strict confidentiality.
Key Responsibilities
Executive & Founder Support:
Manage executive calendar coordination, meeting logistics, priority tracking, expense reports, and backup support alongside the Senior Executive Business Partners.
Travel & Itinerary Planning:
Coordinate domestic and international executive and personal travel, including private aviation charters, luxury lodging, ground transportation, dining arrangements, and detailed door-to-door itineraries.
Events & Entertaining:
Plan and execute private dinners, VIP hospitality, and personal events, managing venue sourcing, guest lists, menus, invitations, and on-site vendor logistics.
Personal & Lifestyle Support:
Coordinate day-to-day personal logistics, appointments, dining reservations, executive gifting, wellness schedules, and ad-hoc errands.
Special Projects:
Assist with special research, bespoke purchasing, prospective property coordination, and vendor oversight for home/office maintenance and seasonal projects.
What You Bring
Experience:
5+ years of experience supporting C-suite executives, Founders, or UHNW individuals in a combined executive and personal assistant capacity.
Core Skills:
Exceptional organization, eagle-eyed attention to detail, and proactive follow-through
Travel & Hospitality Expertise:
Deep experience booking, managing, and troubleshooting travel, including private aviation charters and luxury accommodations. You offer a high-touch concierge service.
Professional Demeanor:
Personable, polished, and collaborative, adept at partnering seamlessly with internal teams and external vendors, holding firm boundaries, and maintaining complete confidentiality
Technical Savvy:
Strong working knowledge of Google Workspace (G-Suite) alongside practical adoption of AI and modern productivity workflows.
Compensation
Compensation may be adjusted depending on work location and level.
San Francisco Estimated Base Salary $102,000 - $140,000.
New York Estimated Base Salary $97,000 - $133,000.
What Makes Cloudflare Special?
We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.
Project Galileo
: Since 2014, we've equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers--at no cost.
Athenian Project
: In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration. Since the project, we've provided services to more than 425 local government election websites in 33 states.
1.1.1.1
: We released
1.1.1.1
to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use - it is the first consumer-focused service Cloudflare has ever released. Here’s the deal - we don’t store client IP addresses never, ever. We will continue to abide by our
privacy commitment
and ensure that no user data is sold to advertisers or used to target consumers.
Sound like something you’d like to be a part of? We’d love to hear from you!
Please note that applicants who progress to the offer stage of the interview process may be asked to attend an in-person interview within one of the Cloudflare Offices or Cloudflare Hubs. More details about this will be available at that stage of the interview process.
This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.
Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person's, perceived or actual
race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.
We are an AA/Veterans/Disabled Employer.
Cloudflare provides reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at
hr@cloudflare.com
or via mail at 101 Townsend St. San Francisco, CA 94107.
Zадачи:
— Помогать ментору в процессе обучения
— Проверять домашние задания учеников
— Отвечать на вопросы учеников
— Вести учёт посещаемости и отслеживать учеников
— Участвовать в подготовке учебных материалов
Требования:
— Знание C++, Python, HTML, CSS, JavaScript, React
— Основы алгоритмизации
— Умение понятно объяснять материал
— Ответственность и умение работать в срок
— Готовность работать в команде
— Стремление к постоянному обучению
— Грамотная речь и письмо
Условия:
— Официальное рабочее место
— Возможность роста до уровня ментора
— Команда опытных специалистов
— Среда постоянного обучения и развития
Рабочее время: 09:00 – 18:00
Место работы: IT Live Academy, город Гулистан
Зарплата: 800 000 сум, обсуждается на собеседовании.
Responsibilities:
— Support leadership with research, reports, correspondence, and task follow-ups.
— Assist with payments, invoices, expense records, and payroll preparation.
— Coordinate suppliers and purchases of hardware, software, and services.
— Arrange business travel and coordinate travel documentation.
— Manage company documentation and coordinate contract approvals and signing.
— Support customer renewals, procurement requests, and onboarding/offboarding.
— Liaise with legal, tax, and migration consultants.
Requirements:
— Minimum 3 years experience in executive assistance, operations, administration, or a similar role.
— Fluent English (C1+).
— Strong organizational and communication skills, attention to detail, and ownership.
— Ability to work independently and manage changing priorities.
— Proficiency with MS Office, Excel, project management tools, and AI tools.
Conditions:
— Remote worldwide (excluding Russia and Belarus) or Cyprus.
— Full-time position.
УдалённоМожно работать из любой страны
Не хотите искать каждый день?
Настройте подбор один раз, и подходящие вакансии будут сами приходить в Telegram.
Настройте подбор, и подходящие вакансии будут приходить в Telegram.
Задачи:
— Ведение деловых и личных задач собственника крупного бизнеса, включая календарь, встречи, международные поездки и мероприятия.
— Контроль поручений.
— Работа с Family Office и личным персоналом.
— Обеспечение VIP-сервиса.
Требования:
— Опыт работы в качестве Executive Assistant или Personal Assistant первых лиц, собственников или UHNW-персон.
— Знание премиального сервиса, делового этикета и VIP-протокола.
— Умение организовывать сложную международную логистику.
— Уверенный деловой уровень английского языка.
— Готовность работать в офисе с возможными переработками.
Условия:
— Работа в офисе в Москве, Сколково.
Контакты для отклика: viktorianenash@gmail.com (Виктория).
Задачи:
— Организация международных поездок любой сложности, включая визовую поддержку.
— Управление календарём, организация встреч и деловых мероприятий.
— Решение личных и семейных вопросов руководителя.
— Координация взаимодействия с международными партнёрами.
— Контроль сроков, бюджетов и параллельных задач.
Требования:
— Опыт работы от 3 лет с топ-менеджерами, собственниками бизнеса или UHNW-клиентами.
— Опыт в luxury hospitality, premium concierge или executive assistance будет преимуществом.
— Готовность к международным командировкам.
— Английский язык C1–C2.
— Проактивность, самостоятельность.
— Исключительное внимание к деталям и ответственность за результат.
Условия:
— Локация: Москва.
— Полная занятость, график 5/2.
— Очный / разъездной формат.
— Официальное оформление.
— Компенсация обсуждается индивидуально.
Location: San Francisco, CA
Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!
As an Executive Assistant to our founder and CEO, you’ll help him focus his time and attention on the work that matters most. You’ll own high-volume, complex scheduling and day-to-day administrative operations, build strong working relationships with internal and external partners, and create systems that keep requests and commitments moving. This is a hands-on EA role for someone who takes pride in exceptional administrative support, brings strong judgment to shifting priorities, and earns trust through reliable execution. You’ll report to Dylan and partner closely with the executive team, EA team, and cross-functional stakeholders across Figma.
This is a full-time role based in our San Francisco Hub.
What you’ll do at Figma:
Own Dylan’s complex, high-volume calendar and inbox management; prioritize requests across organizations, surface tradeoffs, protect focus time, and anticipate needs as priorities shift
Manage executive travel from booking through detailed itineraries and last-minute changes; track budgets, submit expenses, and coordinate purchase orders and delegated approvals in line with internal policy
Keep Dylan prepared for meetings by coordinating agendas, materials, and logistics; capture action items, clarify owners and deadlines, and track progress through completion
Build and improve systems for scheduling, request intake, prioritization, and follow-through that make Dylan’s time more effective and keep commitments visible
Coordinate a high volume of external partner engagements and work across organizations; communicate with care, represent Dylan professionally, and build trusted relationships with internal and external stakeholders
Partner with EAs and cross-functional teams to organize executive offsites, all-hands, company-wide rituals, and large-scale internal and external events, owning logistics, content readiness, and follow-through
Champion team morale and connection across our hubs; create shared experiences that strengthen collaboration across teams
We’d love to hear from you if you have:
8+ years of executive assistant experience, including directly supporting a founder and senior executive leadership in an environment with shifting priorities
Exceptional skill in managing complex, high-volume calendars and competing priorities, with a track record of building systems that help leaders use their time effectively
Excellent written and verbal communication skills and the ability to build relationships and represent an executive with internal and external stakeholders and strong judgment, attention to detail, and a proactive approach to solving problems; you anticipate downstream impacts, balance immediate needs with longer-term priorities, and act independently amid ambiguity
Experience coordinating executive travel, expenses, budgets and purchase orders, as well as large-scale events and offsites; comfort troubleshooting meeting technology and AV needs
A commitment to hands-on administrative work and a desire to deepen your impact as an EA by building trust, improving processes, and consistently following through and a thoughtful, inclusive approach and a history of reliability, discretion, and sound handling of highly confidential information
While it’s not required, it’s an added plus if you also have:
Experience in a fast-growing technology or SaaS company, along with an affinity for Figma and an interest in learning our products
Curiosity about AI and a commitment to exploring tools and workflows that improve administrative efficiency
At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Pay Transparency Disclosure
Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.
Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law.
Annual Base Salary Range:
$127,000
—
$269,000 USD
At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an
equal opportunity workplace
- we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status
,
or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to
accommodations-ext@figma.com
. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.
Examples of accommodations include but are not limited to:
Holding interviews in an accessible location
Enabling closed captioning on video conferencing
Ensuring all written communication be compatible with screen readers
Changing the mode or format of interviews
To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.
By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with
Figma's Candidate Privacy Notice
.
Application limits:
To help candidates focus on the opportunities most relevant to their skills and experience, Figma limits the number and frequency of applications. These limits apply to all roles:
Candidates may submit up to 5 applications during any rolling 30-day period.
Candidates may not reapply to the same role while an application is active or within 90 days of receiving a rejection.
Once the applicable days has passed, candidates are welcome to apply again.
Location: Worldwide
APPLICATION INSTRUCTIONS:
If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the
20four7VA Team Portal
for faster processing.
Log in using your 20four7VA-issued email address to access the portal.
If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.
💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!
If you're interested in this opportunity, click APPLY TO POSITION to proceed.
********************************************************************
Title:
CPT-11783
Executive & Operations Virtual Assistant
Independent Contractor – CPT-11783 Executive & Operations Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A fast-paced logistics and last-mile delivery company operating an electric cargo bike delivery program in New York City is seeking a full-time Executive & Operations VA to provide administrative and operational support directly to the CEO.
The immediate priority is scheduling and attendance support while an existing team member is on leave. As those responsibilities transition back, the VA will shift toward broader executive support, including inbox and calendar management, follow-up, vendor coordination, paperwork, reporting, and recurring administrative tasks.
The client uses AI extensively throughout the business, including Claude and AI-supported scheduling workflows. The ideal candidate must be comfortable using AI as part of their everyday work and have experience supporting a U.S.-based business.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Scheduling & Attendance Support
Monitor scheduling requests, shift swaps, time-off requests, and availability changes
Post and track open shifts based on staffing needs
Identify same-day coverage gaps and escalate urgent issues
Track call-outs, no-shows, and attendance activity
Maintain accurate scheduling and attendance records
Communicate routine scheduling updates using established procedures
Executive & Administrative Support
Monitor and organize the CEO’s inbox
Draft routine responses and flag urgent or important messages
Manage calendar requests and meeting coordination
Maintain follow-up lists and track outstanding action items
Assist with recurring paperwork, reports, and administrative tasks
Provide dependable coverage when the CEO is busy or unavailable
Vendor & Operations Support
Follow up with vendors and other business partners on outstanding items
Open and track repair or service tickets
Organize delivery manifests, recurring reports, and shared files
Collect documentation needed for recurring reporting and reconciliation
Help ensure operational tasks continue moving through completion
AI-Assisted Support
Use Claude and other approved AI tools for drafting, summarizing, organizing information, and preparing reports
Work within existing AI-supported scheduling and administrative workflows
Review AI-generated information for accuracy
Learn and adapt to new AI workflows created by the client
Help identify opportunities to make recurring administrative work more efficient
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
2+ years as a remote executive or operations assistant for a U.S. company required
Strong written English for short, clear, and polite messages to delivery associates required
Fluency in Google Sheets (filters, lookups, basic formulas) and Gmail required
Comfort using AI tools such as Claude or ChatGPT in daily work required
Comfortable following written rules and escalating anything outside them required
Available for the full shift with backup power and internet required
Experience with Sling or another shift-scheduling tool preferred
Logistics, delivery, or staffing-agency experience, especially with Amazon DSPs, preferred
IDEAL CANDIDATE PROFILE
Highly reliable, organized, and responsive
Experienced supporting executives or operations for a U.S.-based business
Comfortable working in a fast-paced environment with a large hourly workforce
Strong judgment regarding what can be handled independently versus escalated
Direct and efficient communicator
Comfortable learning detailed SOPs and operational processes
Highly comfortable using AI in everyday work
Familiar with U.S. business and workplace culture
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
Sling (Training Provided)
Google Workspace (Gmail, Calendar, Sheets, Drive)
Slack
Claude (Client Team Account)
ADP (Read-Only)
Papaya (E-Bike Repair Tickets)
Password Manager (Client-Provided)
Work Schedule
Contracted Hours per Week: 40 Hours
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: 7:00 AM–3:30 PM ET
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
Contracted Hours per Week: 40 hours/week
Daily Working Time: 7:00 AM–3:30 PM ET
Scheduled Working Days: Monday-Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English Required (Spanish a Plus)
ACCENT PREFERENCE: Level A–C (Strong Written English Required)
REGION PREFERENCES: Offshore or Nearshore
What we offer
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!
Location: Worldwide
APPLICATION INSTRUCTIONS:
If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the
20four7VA Team Portal
for faster processing.
Log in using your 20four7VA-issued email address to access the portal.
If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.
💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!
If you're interested in this opportunity, click APPLY TO POSITION to proceed.
********************************************************************
Title:
CPT-11706
Executive Assistant Virtual Assistant
Independent Contractor – CPT-11706 Executive Assistant Virtual Assistant/Business Support VA/Senior-Advanced Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
We are seeking a proactive, highly organized, and experienced Executive Assistant Virtual Assistant to provide high-level administrative and operational support to a senior leader.
The ideal candidate will be responsible for managing a busy calendar, coordinating meetings and travel, preparing professional correspondence, organizing client communications, and ensuring priorities and follow-ups remain on track.
This role will also provide support for business development and project management activities by maintaining accurate records, monitoring commitments, and coordinating with internal teams and external partners.
The successful candidate should have previous experience supporting senior leaders, excellent written and verbal communication skills, strong organizational abilities, and sound judgment when handling sensitive or confidential information. The candidate must be confident working independently, anticipating needs, and taking initiative with minimal supervision.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
1. Project & Task Management
Manage, organize, and monitor multiple projects, tasks, and ongoing priorities.
Maintain clear task lists, project timelines, deadlines, and deliverables.
Track project progress and ensure assigned tasks are completed within established timelines.
Coordinate with internal teams and external partners to ensure alignment on project requirements and expectations.
Proactively follow up on outstanding tasks, pending deliverables, and commitments.
Identify potential delays, scheduling conflicts, and workflow bottlenecks, and recommend appropriate solutions.
Provide regular project updates and progress reports to the executive.
Help establish and maintain efficient systems for task tracking, project organization, and workflow management.
Take ownership of assigned projects and ensure nothing falls through the cracks.
2. Executive & Calendar Management
Manage and maintain the executive's calendar, appointments, and schedule.
Coordinate internal and external meetings.
Identify scheduling conflicts and proactively recommend solutions.
Prepare meeting information and ensure the executive is aware of upcoming priorities and commitments.
Track important follow-ups, deadlines, and action items.
Provide timely reminders for meetings, appointments, and deliverables.
Help the executive prioritize responsibilities and manage competing commitments.
3. Meeting & Travel Coordination
Schedule and coordinate meetings with clients, internal teams, and external partners.
Assist with travel planning, itineraries, reservations, and other travel-related arrangements.
Organize meeting details, documentation, and relevant information in advance.
Coordinate changes to meetings or travel arrangements as needed.
Track meeting-related action items and ensure necessary follow-ups are completed.
4. Business Operations & Administrative Support
Support day-to-day business operations by organizing priorities, tracking responsibilities, and monitoring ongoing activities.
Maintain accurate records, spreadsheets, trackers, and operational reports using Microsoft Excel.
Organize and analyze information to help monitor project progress, business activities, and outstanding responsibilities.
Identify inefficiencies in existing processes and recommend practical improvements.
Assist with business development activities by organizing client communications and information.
Maintain accurate records of client interactions, opportunities, and commitments.
Support the executive in ensuring business priorities and operational responsibilities are handled efficiently.
5. Correspondence & Stakeholder Coordination
Draft, prepare, and organize professional business correspondence.
Assist with email management and client communications.
Maintain clear and professional communication with internal and external stakeholders.
Coordinate with team members and external partners regarding project updates, outstanding tasks, and deliverables.
Ensure inquiries, commitments, and follow-ups are properly tracked and addressed.
Handle sensitive or confidential information with professionalism and discretion.
6. Document & Records Management
Maintain well-organized electronic files, documents, and records.
Manage and organize documents using SharePoint.
Assist with documents and electronic signatures through DocuSign.
Prepare and maintain spreadsheets, reports, and project documentation.
Ensure records and important correspondence are properly stored and easily accessible.
Maintain accuracy and confidentiality when handling company and client information.
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client's requirements:
Extensive experience in project management, task management, operations coordination, or a similar role.
Excellent project and task management skills, with the ability to manage multiple priorities, deadlines, and deliverables simultaneously.
Strong problem-solving and critical-thinking abilities, with the capacity to independently identify issues and implement practical solutions.
Proficiency in Microsoft Excel is required
, including the ability to organize, manage, and analyze data, maintain trackers, and prepare reports.
Excellent organizational and time-management skills.
Strong written and verbal English communication skills.
Strong attention to detail and ability to maintain accurate records.
Experience coordinating with internal teams, clients, and external stakeholders.
Ability to anticipate potential challenges, prioritize responsibilities, and take proactive action.
Ability to work independently, exercise sound judgment, and take ownership of assigned responsibilities.
Strong initiative, self-motivation, and accountability.
Comfortable managing multiple responsibilities in a fast-paced environment.
Reliable and able to maintain consistent communication during working hours.
Willingness to learn new software, tools, and business processes as needed.
Willingness to commit to a long-term working relationship.
Preferred Qualifications
Previous experience providing direct support to a senior executive, founder, or business leader.
Expert-level experience in project management, operations management, or executive support.
Experience supporting and coordinating multiple projects simultaneously.
Experience developing and maintaining project trackers, operational reports, and task management systems.
Advanced Microsoft Excel skills, including formulas, data organization, reporting, and spreadsheet management.
Experience with project management platforms such as ClickUp, Asana, Monday.com, or similar tools.
Experience supporting business development activities.
Strong follow-up and stakeholder coordination skills.
Experience managing communications involving clients and external business partners.
Experience identifying workflow inefficiencies and implementing process improvements.
Application Software Knowledge / Required Tools
Microsoft Excel (Required)
Gmail
SharePoint
DocuSign
ClickUp (Willingness to learn; prior experience not required)
The Contractor must be comfortable learning and adapting to the Client's preferred project management platforms and other business tools.
Work Schedule
Contracted Hours per Week: 40 hours
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: 7:00 AM – 3:00 PM ET
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Senior and Advanced Level
Contracted Hours per Week: 40 hours/week
Daily Working Time: 7:00 AM – 3:00 PM ET
Scheduled Working Days: Monday-Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: Any
What we offer
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!
Location: Singapore
Workplace: Hybrid
WHAT YOU’LL DO
- Manage complex calendars end-to-end for the site executives.
- Coordinate meetings across multiple stakeholders and time zones
- Prioritize and optimize schedules based on changing business needs
- Support day-to-day operations and ensure smooth executive workflows
- Handle logistics, follow-ups, and ad hoc operational tasks
- Act as a trusted partner to leadership, enabling focus and efficiency
WHAT WE’RE LOOKING FOR
- Strong, motivated, and hungry profile with high ownership
- Proven experience as an Executive Assistant / Personal Assistant to senior executives - a strong advantage
- Excellent organizational and multitasking skills
- Proactive, detail-oriented, and able to operate independently
- Experience in a startup environment - a strong advantage
- High level of English (written and spoken) - A MUST
Candidate Privacy Notice https://www.wonderful.ai/careers/candidate_notice
ГибридSingapore; Coordinate meetings across multiple stakeholders and time zones
Location: Москва
Сбер в поиске Секретаря заместителя Председателя Правления
Обязанности
* приём и регистрация входящей корреспонденции в SberDocs, подготовка почты для рассмотрения руководителем
* регистрация исходящих и внутренних документов за подписью руководителя, подготовка проектов резолюций
* организация приёма посетителей, внутренних и внешних встреч, совещаний и командировок руководителя
* ведение календаря руководителя в Outlook, учёт телефонных звонков и почты
* контроль работоспособности оргтехники и наличия канцелярских товаров в приёмной
* подготовка заседаний и совещаний: сбор материалов, оповещение участников, регистрация.
Требования
* опыт работы в аппарате (приемной) руководителя в должности помощника или секретаря
* опыт работы в банковском секторе
* опыт взаимодействия с Первыми лицами компании, знание делового этикета
* знание делопроизводства, корпоративной культуры и этики
* умение работать с большим количеством информации, расставлять приоритеты
* будет преимуществом: навыки владения ИИ.
Условия
* официальное трудоустройство
* офисный формат работы, комфортный офис на ст. м. Кутузовская
* формат дохода: окладная часть + годовая премия
* корпоративный спортзал и зоны отдыха
* уникальная система обучения Сбера для профессионального и карьерного развития
* программа адаптации и помощь руководителя на старте
* расширенный ДМС и льготное страхование для семьи
* гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ
* подписка Прайм с возможностью совместного использования на трёх близких
* вознаграждение за рекомендацию друзей в команду Сбера
* корпоративную пенсионную программу.
Location: Worldwide
APPLICATION INSTRUCTIONS:
If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the
20four7VA Team Portal
for faster processing. Use any valid email address to log in.
If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.
💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!
If you're interested in this opportunity, click APPLY TO POSITION to proceed.
********************************************************************
JOB POSTING DETAILS
REQUIRED SERVICE:
Construction VA
REQUESTED EXPERIENCE TIER LEVEL:
Any
MIN. HOURS/WEEK:
20–40 hours/week (Part-Time to Full-Time, client-dependent)
SHIFT TIME ZONE:
Flexible
SHIFT HOURS:
Flexible
SHIFT DAYS:
Monday to Friday
NUMBER OF VAs:
Pooling (Ongoing)
GENDER PREFERENCE:
None
LANGUAGES SPOKEN/PREFERENCE:
English OR English/Spanish
ACCENT PREFERENCE:
Level A–B (native or near native accent required)
REGION PREFERENCE:
Any
CLIENT INDUSTRY:
Construction, General Contracting, Home Services, Trades, Development
OVERVIEW
We are actively pooling remote
Construction Virtual Assistants
to support general contractors, builders, developers, and home service businesses with
administrative, operational, and executive support tasks
.
Construction VAs act as
back-office support partners
, helping construction companies stay organized, responsive, and efficient. The role focuses on
coordination, documentation, scheduling, vendor communication, invoicing support, and workflow management
— not physical or on-site construction work.
Candidates may come from
general admin, executive assistant, operations,
logistics, or project coordination backgrounds. Prior construction experience is a plus but
not
required. Strong organizational skills and willingness to learn construction workflows are essential.
INTERNAL TRAINING REQUIREMENT
To be considered for active Construction VA placements, candidates will complete a
short, self-paced internal training
provided by our company.
This training includes:
Overview of the Construction VA role and common client expectations
Introduction to construction terminology, workflows, and timelines
How Construction VAs support project managers, owners, and field teams
Best practices for handling scheduling, documentation, and vendor coordination
This training ensures all Construction VAs enter client engagements with a
baseline understanding of construction operations and admin workflows
.
KEY RESPONSIBILITIES
Administrative & Executive Support
Provide day-to-day administrative support to construction owners, project managers, or operations teams
Manage email correspondence, follow-ups, and document organization
Assist with calendar coordination, reminders, and scheduling
Project & Operations Coordination
Support project scheduling, task tracking, and workflow updates
Maintain project folders, files, and documentation
Assist with tracking permits, inspections, and compliance items (as directed)
Vendor & Subcontractor Support
Assist with vendor and subcontractor communication
Track certificates, documents, and basic compliance requirements
Support outreach, follow-ups, and coordination tasks
Invoicing & Documentation Support
Assist with invoice tracking, purchase orders, and expense documentation
Support basic bookkeeping coordination (not accounting)
Maintain organized records for financial and project documents
Process & Workflow Support
Follow client SOPs and help maintain repeatable admin processes
Assist with creating or updating internal trackers, checklists, and documentation
Support operational consistency across projects
IDEAL CANDIDATE PROFILE
The ideal Construction VA:
Is highly organized and detail-oriented
Comfortable supporting multiple projects simultaneously
Communicates clearly and professionally
Follows SOPs accurately and consistently
Is proactive, reliable, and able to work independently
Willing to learn construction-specific workflows and terminology
Relevant backgrounds that translate well:
Executive Assistant
Operations Assistant
Project Coordinator
Logistics or scheduling roles
Administrative support in service-based businesses
QUALIFICATIONS
Experience in administrative, operations, or executive support roles
Strong written and verbal English communication
Comfortable using task trackers, spreadsheets, and shared drives
Able to manage recurring workflows and deadlines
Construction or trade industry exposure is a plus, not required
Willingness to learn industry-specific processes
Experience with construction CRM, project management, or field-service software is preferred, including Buildertrend, Procore, JobTread, JobNimbus, AccuLynx, Housecall Pro, Jobber, or ServiceTitan.
Hands-on Buildertrend experience is highly preferred.
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
Google Workspace or Microsoft Office
Task/project management tools (ClickUp, Trello, Asana, etc.)
Construction platforms (training provided, client-specific)
Email and calendar systems
SUMMARY
We are building an ongoing pool of
Construction Virtual Assistants
to support construction companies with
administrative coordination, operations support, and executive
assistance.
Candidates will complete a
short internal training
to gain foundational knowledge of construction workflows before being considered for active placements.
This role is ideal for organized, reliable VAs who enjoy structured operations work and want to support fast-paced construction businesses behind the scenes.
Location: Riyadh, Saudi Arabia
Workplace: remote
Why this role exists
Deluxe Holiday Homes is a Dubai-based group managing 700+ properties, now preparing its expansion into Saudi Arabia. We need one organized, English-speaking person — fully remote from anywhere in the Kingdom — to run our Saudi admin and outreach while we
build.
What you’ll own
• Outreach calls to property owners and partners — Arabic and English, with scripts and training from us.
• Follow-up emails and WhatsApp messages so no lead goes cold.
• Website listings and content updates (simple admin-panel edits — no coding).
• Government portal tasks, documents, and company mail follow-ups.
• A simple weekly report: calls made, replies received, tasks closed.
Must-haves
• Saudi national, living in Saudi Arabia — any city, smaller cities welcome.
• Fresh graduate or up to 2 years of experience.
• Spoken English good enough for a phone call (checked by voice note).
• Own laptop, reliable home internet, available full-time remote.
How we work
Small team, direct access to the founders, fast decisions. Not for you if: you wait to be told
what to do, you dislike phone calls, or you see “remote” as part-time.
Location: Москва
Мы создаем и развиваем образовательные программы и проекты Сбера с университетами. Ищем стажера, который поможет команде сопровождать эти проекты и готовить мероприятия для студентов.
Обязанности
• Работать с документами — это основная часть задач.
Помогать готовить письма, справки, договоры и соглашения, направлять их на согласование и следить за сроками. Разберешься, как устроен корпоративный документооборот и как довести документ от черновика до подписания.
• Собирать и систематизировать данные по образовательным программам.
Обновлять таблицы, сравнивать показатели с предыдущими периодами, готовить краткие справки и материалы для команды.
• Помогать организовывать мероприятия и обучение для студентов.
Участвовать в подготовке встреч и занятий на площадке Сбера: собирать списки участников, готовить материалы, взаимодействовать с коллегами и представителями вузов, помогать на месте.
Требования
• Обучение в российском ВУЗе на 2-6 курсе бакалавриата и специалитета или 1-2 курсе магистратуры
• Наличие любого опыта работы, релевантного направлению стажировки
• Умение работать с документацией
• Навык сбора, систематизации и анализа данных
• Понимание процесса организации мероприятий
• Уверенная работа c таблицами Excel
• Навык подготовки презентационных материалов
• Опыт работы в студенческих организациях
Условия
• Формат работы: офис в г. Москва, рядом с м. Кутузовский пр.
• Гибкий график и возможность совмещать с учебой: 40 часов в неделю
• Возможность заниматься спортом в одном из спортзалов банка
• Бесплатная подписка СберПрайм+, скидки на продукты компаний-партнеров
• Вознаграждение за рекомендацию друзей в команду Сбера
Location: Hybrid
About Us
At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.
At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in.
Available Locations: Austin, TX or New York
About the Role
Cloudflare is looking for a bright, proactive, and detail-oriented Executive Assistant to support two leaders in our Developer GTM organization. We are looking for a dynamic and dedicated candidate who is comfortable with multi-tasking and prioritization in a fast-paced, product-first environment with close attention to detail, accuracy, and timeliness.
Responsibilities
Calendar & Conflict Management:
Proactively manage complex calendars with a strong understanding of business priorities. Independently resolve scheduling conflicts and anticipate meeting requests and logistical needs before they are explicitly stated.
Travel & Logistics:
Manage and coordinate complex international and domestic travel, including visa and passport needs, as well as end-to-end logistical arrangements for executives and teams.
Executive Support & Business Context:
Develop a deeper understanding of the managers' roles, our products, and the broader market and context for Cloudflare. Serve as a trusted gatekeeper who can confidently answer routine questions on behalf of the executives.
Expenses Meeting Coordination:
Prepare and manage expense reports..
Projects & Process Improvement:
Contribute significantly to ad-hoc/special projects. Recognize where operational processes can be improved and actively suggest and implement those process improvements.
Meetings & Event Planning:
Coordinate and assist with large meetings, external stakeholders, and event planning with precision.
Requirements
6+
years experience as an Administrative Assistant, in Ops, or equivalent experience.
Scope & Judgment:
A seasoned professional with proven experience handling problems of diverse scope and demonstrating excellent judgment in selecting administrative and operational methods.
Proactiveness & Autonomy:
Strong sense of urgency, proactiveness, and the ability to manage your own time with limited or no supervision.
Communication & Networking:
Strong written and verbal communication skills; ability to network and build strong relationships with executives and team members.
Organizational Skills:
Exceptional organizational skills and attention to detail.
Mindset:
A "no task is too small" attitude combined with the strategic mindset needed to anticipate executive needs.
Drive: Experience working in a tech and AI-native, product-led environment.
Compensation
Compensation may be adjusted depending on work location and level.
Estimated Salary for New York: $114,000 - 157,000
Equity
This role is eligible to participate in Cloudflare’s equity plan.
What Makes Cloudflare Special?
We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.
Project Galileo
: Since 2014, we've equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers--at no cost.
Athenian Project
: In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration. Since the project, we've provided services to more than 425 local government election websites in 33 states.
1.1.1.1
: We released
1.1.1.1
to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use - it is the first consumer-focused service Cloudflare has ever released. Here’s the deal - we don’t store client IP addresses never, ever. We will continue to abide by our
privacy commitment
and ensure that no user data is sold to advertisers or used to target consumers.
Sound like something you’d like to be a part of? We’d love to hear from you!
Please note that applicants who progress to the offer stage of the interview process may be asked to attend an in-person interview within one of the Cloudflare Offices or Cloudflare Hubs. More details about this will be available at that stage of the interview process.
This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.
Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person's, perceived or actual
race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.
We are an AA/Veterans/Disabled Employer.
Cloudflare provides reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at
hr@cloudflare.com
or via mail at 101 Townsend St. San Francisco, CA 94107.
Location: Remote
Workplace: remote
At Offchain, we aren’t just building products: we’re leading a movement.
As pioneers in blockchain scalability and security, we're at the forefront of transforming how the world interacts with decentralized applications. We're laying the foundation that will define the next generation of digital commerce, governance, and human interaction. This involves tackling real-world challenges that come with scaling blockchain technology, without compromising on its core principles: decentralization, security and transparency.
At the center of this vision is our people. Our team is made up of thinkers and doers that embrace new challenges and seek solutions that push existing boundaries. If you’re energized by solving unprecedented problems, and believe in the role that decentralized systems will play in creating a more equitable digital future, then we want to hear from you.
Why Offchain?
Offchain is setting the pace for the entire Ethereum ecosystem. We built the Arbitrum stack that powers Arbitrum One, the most widely adopted Ethereum scaling solution that exists today.
Arbitrum’s ecosystem is undergoing tremendous growth with hundreds of projects and dApps on Arbitrum One today. Over 100 different teams have used Offchain technology to build their own Arbitrum chains. Major players in the space, Robinhood, BlackRock, Ethena Labs, Securitize, Aave, and Apechain are all using the Arbitrum stack.
Arbitrum’s thriving ecosystem wouldn’t exist without our advanced technology stack. Arbitrum, Prysm, ZeroDev. These aren’t just product names. These are tools that are actively reshaping what's possible on Ethereum and advancing its core infrastructure.
To top it all off? We’re backed by $124 million in funding. We’ve demonstrated consistent execution with billions in secured value, thousands of supported projects, and infrastructure processing millions of transactions seamlessly.
The Role:
We are looking for an exceptional executive assistant to support our Chief Executive Officer (CEO). This is a critical role where you will provide high-touch assistance ensuring the CEO can devote their complete attention to achieving the company's mission. The ideal candidate is proactive, even-tempered, trustworthy, highly organized, and thrives in a tech remote environment.
Who you are:
Successful in supporting C-level executives in a high growth environment.
You are highly responsive, able to address urgent matters, and ensure the CEO's schedule runs smoothly.
You operate with a high level of security and confidentiality.
Possess a proactive approach to task execution and excel at anticipating future needs, including personal needs of the CEO to ensure they can operate at their best in all aspects of life.
Take an active role in shaping information and organizational dynamics.
Have a keen eye for efficiency and process improvement.
Have a proven track record of working with late-stage technology startups or established public technology companies.
Demonstrate clear, direct, and empathetic communication skills, along with sharp listening abilities.
Display self-directed initiative in achieving outstanding work outcomes.You actively look for ways to add value beyond your defined remit and are energized by solving problems before they're raised.
Based in North America EST or the United Kingdom.
What you’ve done:
Minimum of 5 years of experience providing high-touch, concierge-like support to a C-suite Executive.
Managed intricate and time-sensitive scheduling demands efficiently and proactively, while prioritizing conflicting requirements.
Organized detailed travel arrangements, itineraries, and agendas.
Collaborated on and coordinated projects and event planning activities, including off-site meetings and employee retreats.
Managed a high volume of emails, flagging important messages and coordinating calls and meetings as necessary.
Drafted and prepared confidential correspondence on behalf of C-suite executives.
Proficiently handled expense reports.
Perks:
Remote-first global workforce + NY office.
Professional reimbursement program (facilitates industry conference attendance, certifications, and more).
Medical, dental & vision coverage (US + some other countries).
401k retirement plan + company match (US only).
Wellness stipend.
Home office set up / ergonomic equipment program.
Attention Offchain Job Seekers:
This role cannot be performed in California, or Colorado.
Please be advised that there has been a rise in fraudulent recruiter activities, particularly within the Web3 space. If you would like to confirm whether someone is an Offchain employee or the legitimacy of an offer you received, please email jobs@offchainlabs.com
At Offchain, we are committed to building a welcoming and supportive workplace for all employees, regardless of their background or identity. We strive to create an environment where everyone feels valued and has an equal opportunity to succeed and thrive. We encourage candidates from all walks of life to apply and join our team.
Location: Spain
Paired is a global recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
About Our Clients
Our client is the founder of a Dubai-based agency operating in a fast-paced international environment. The founder moves fast, communicates directly, and has very high standards. The right person for this role genuinely enjoys operating in high-responsibility environments and takes pride in making chaos look effortless.
This role is for someone who is naturally proactive, highly organized under pressure, emotionally steady, and extremely responsive. You will be managing personal logistics, travel, scheduling, household coordination, and lifestyle operations with minimal oversight.
If you need step-by-step instructions, frequent check-ins, or structured corporate environments,
this role will not be a fit.
Responsibilities
Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries
Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments
Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively
Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication
Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors
Handle time-sensitive and last-minute logistical requests efficiently
Maintain accurate calendar management across different time zones
Anticipate problems before they arise and execute solutions independently
Ensure a high level of confidentiality, professionalism, and discretion at all times
High-Level Execution
Proactively identify and resolve challenges before they arise
Work autonomously and make confident, well-informed decisions swiftly
Communicate with clarity, precision, and professionalism
Uphold the highest standards of discretion and confidentiality consistently
Remain composed and effective in high-pressure situations
Exude natural assertiveness with a calm and measured approach
Bring extensive experience working remotely over multiple years
Possess in-depth knowledge of the hospitality, luxury, and travel industries
Efficiently coordinate and manage international vendors independently
Requirements
At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional
Availability across Dubai and European time zones required
Strong experience working remotely across multiple time zones
Polished, presentable and professional appearance
Socially sophisticated, boasting high emotional intelligence
Proven track record in affluent and high-achieving settings
Must be highly responsive, detail-oriented, and reliable
Excellent spoken and written English with strong communication skills
Strong organizational skills with the ability to manage multiple priorities simultaneously
Highly proactive, resourceful, and capable of operating independently without constant supervision
Comfortable working in a high-responsibility environment with changing schedules and urgent requests
Strong internet research and problem-solving skills
Able to maintain professionalism and composure under pressure
Experience coordinating international travel and lifestyle logistics is highly preferred
Candidates with only junior VA or entry-level administrative experience may not be considered
This Role Is NOT a Fit For:
Junior VAs looking for training
Candidates who require constant direction
People who struggle with urgency or changing priorities
Candidates who prefer highly structured corporate environments
Candidates unavailable outside rigid working hours
Applicants without prior executive/founder support experience
Benefits
Competitive salary.
Work with
fast-scaling, premium brands
Fully remote role
with a dynamic, growth-driven team
Clear opportunities for
career growth and advancement
San Francisco, CA
УдалённоHowever, availability may vary based on time zones, capacity, and the contracted hours set in this SOW
УдалённоHowever, availability may vary based on time zones, capacity, and the contracted hours set in this SOW
УдалённоSHIFT TIME ZONE:
География найма не уточнена
Удалённо401k retirement plan + company match (US only); We encourage candidates from all walks of life to apply and join our team
УдалённоSpain; Maintain accurate calendar management across different time zones; Availability across Dubai and European time zones required; Strong experience working remotely across multiple time zones