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Location: El Salvador; Colombia; Nicaragua; Honduras; Bolivia, Plurinational State of; Guatemala We are seeking a highly organized, dependable, and detail-oriented Medical Virtual Assistant – Administrative & Patient Support to join the patient services team at 417 Sports Medicine. Working remotely for this busy orthopedic and sports medicine practice in Springfield, Missouri, you will connect patients, the front office, the clinical team and outside healthcare facilities, keeping every step of the patient's care on track. We are looking for someone with at least 2 years of healthcare administrative experience, a strong understanding of orthopedic workflows and prior authorizations for diagnostic imaging (MRI, CT, X-ray), and clear, fluent English with a neutral accent. Using AdvancedMD, you will handle a high volume of incoming and outgoing calls, schedule patient visits, obtain prior authorizations, send specialty referrals and manage the practice's general email inbox, working independently and with great attention to detail. Working Environment & Core Schedule Role Title: Medical Virtual Assistant – Administrative & Patient Support Specialty: Orthopedics & Sports Medicine Status: Full-Time (40 Hours / Week) Schedule: Monday – Friday, 9:00 AM – 5:00 PM CST (Central Standard Time) Core Technology Stack: AdvancedMD EMR & Practice Management , Practice VoIP Phone System, Informational Email Inbox, Insurance Payer Portals Primary Objective: Patient phone triage, orthopedic scheduling, diagnostic prior authorization processing, and referral care coordination. Top 3 Daily Tasks 1. Patient Calls & Phone Support: Answer incoming patient calls, make follow-up calls to patients and insurance companies with clear communication, direct clinical questions to the providers, and work through daily voicemails. 2. Insurance Prior Authorizations: Start, submit, follow up on and close out prior authorization requests for diagnostic imaging (MRI, CT, X-ray) and orthopedic procedures through commercial insurance portals so patient care is not delayed. 3. Scheduling & Care Coordination: Book, reschedule and confirm patient visits in AdvancedMD, and prepare and send specialty referrals to outside physical therapy providers and imaging centers. Core Responsibilities * Phone Handling & Patient Triage: Take incoming calls professionally, answer non-clinical questions about appointments and office policies, and send clinical concerns to the medical staff. * Prior Authorization Management: Gather clinical notes, work through insurance portals, secure authorization numbers, monitor expiration dates and record every outcome in AdvancedMD. * Specialty Referral Coordination: Prepare, send and track outgoing referrals for physical therapy, diagnostic imaging and outside specialist visits, and confirm the receiving facility got them. * Appointment Scheduling: Schedule new patient and follow-up visits following clinical protocols, keep provider calendars balanced and update patient demographics. * Email Inbox & Admin Support: Monitor the practice's general email inbox, reply quickly to administrative questions and keep all email correspondence organized. Requirements 2+ Years Healthcare Experience: Direct experience working in a medical office, clinic, or healthcare administrative environment. Fluent English Communication: Flawless verbal and written English skills with a clear, accent-neutral phone presence and high listening comprehension. Prior Authorizations & Referrals: Demonstrated experience processing insurance prior authorizations for medical procedures and managing outgoing specialty referrals. EMR & Systems Proficiency: Working knowledge of Electronic Medical Record (EMR) platforms, practice management systems, email tools, and web portals. HIPAA Compliance & Confidentiality: Thorough understanding of HIPAA privacy rules, medical terminology, and patient confidentiality standards. Remote Workspace Setup: Private, quiet home office with a lockable door, high-performance computer (PC/Mac), high-speed primary internet connection, backup internet/power solutions, and a noise-canceling headset. Preferred Qualifications 1+ Year Orthopedic/Sports Medicine Experience: Direct familiarity with musculoskeletal terminology, diagnostic imaging orders, and orthopedic care workflows. AdvancedMD Experience: Hands-on experience navigating AdvancedMD software for scheduling, charting, and administrative workflows.

Location: Worldwide APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Log in using your 20four7VA-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: B-CPT-11722 Bilingual Virtual Receptionist & Administrative Assistant Independent Contractor – B-CPT-11722 Bilingual Virtual Receptionist & Administrative Assistant/Business Support VA/Entry-Junior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A Jacksonville, Florida-based document preparation and notary services business is seeking a part-time Bilingual Virtual Receptionist & Administrative Assistant to handle incoming calls, client intake, appointment coordination, document follow-up, and recurring administrative support. The company primarily serves Spanish-speaking clients seeking assistance with immigration, family-related documentation, notary services, and other administrative matters. Some clients may be experiencing emotionally difficult circumstances, making patience, compassion, and strong interpersonal communication particularly important. The ideal candidate will be a native Spanish speaker with strong English communication skills, previous customer service or receptionist experience, excellent organization, and the ability to handle sensitive conversations professionally and empathetically. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Bilingual Reception & Client Communication Answer incoming calls in English and Spanish through Nextiva Greet callers warmly and identify the purpose of their inquiries Provide general service information using approved guidelines Gather basic client information and identify appropriate next steps Screen unsolicited calls and route important inquiries appropriately Transfer complex or sensitive matters to the business owner or designated staff Client Intake & Appointment Coordination Collect contact information, referral sources, and initial service requests Maintain accurate prospective client and intake records Schedule consultations and coordinate appointments as needed Provide approved pricing information for services with established rates Direct inquiries requiring individual pricing or detailed explanations to the business owner Coordinate routine client follow-ups and appointment-related communications Document & Administrative Support Maintain organized client files, records, and task information in Asana Follow up with clients regarding missing documents and outstanding requirements Save and organize client-submitted documents in designated files Update client records and track pending administrative items Follow up on outstanding payments using approved procedures Coordinate with internal staff regarding incomplete files and client needs Sensitive Client Communication Communicate patiently and compassionately with clients experiencing stressful personal circumstances Listen carefully and respond with professionalism, empathy, and discretion Remain calm when assisting distressed or emotional callers Recognize urgent or sensitive situations and follow established escalation procedures Maintain strict confidentiality of client information and personal circumstances Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Native Spanish fluency and strong spoken and written English required Previous receptionist, customer service, or client-facing administrative experience required Excellent interpersonal communication and active listening skills required Ability to handle sensitive conversations with empathy and professionalism required Strong organizational and data-entry skills required Experience with scheduling, client intake, and document management strongly preferred Asana or comparable task management experience preferred Nextiva or similar VoIP experience preferred Immigration, legal document preparation, or notary services experience is a plus Ability to maintain client confidentiality required IDEAL CANDIDATE PROFILE Warm, compassionate, patient, and approachable Native Spanish speaker with strong conversational English Excellent listener who can make clients feel comfortable and respected Calm and professional when handling emotional or difficult conversations Highly organized and dependable with follow-ups and documentation Comfortable managing incoming calls and administrative tasks simultaneously Resourceful and able to recognize when matters require management attention APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED Nextiva – Client Phone System Asana – Client Task Management System Email & Calendar Platforms Microsoft Office / Google Workspace Client File & Document Management Systems Automated Client Messaging Tools – Client Training Provided Work Schedule Contracted Hours per Week: 20 Hours ( Hours may increase based on performance ) Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: 1:00 to 5:00 PM Eastern Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior Level Contracted Hours per Week: 20 hours/week ( Hours may increase based on performance ) Daily Working Time: 1:00 to 5:00 PM Eastern Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: Female LANGUAGES SPOKEN/PREFERENCE: Bilingual English & Spanish Required ACCENT PREFERENCE: Level A-B (Native or Near-Native English/Spanish Accent Required) REGION PREFERENCES: Nearshore What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!

Location: Newstead, Australia; Brisbane, Australia About VALD VALD is the world leader in technology for the allied health industry, providing innovative human-measurement technology to over 13,000 clients in over 150 countries. If you have a favourite team in the NBA, EPL, or NFL, there’s a good chance they use VALD Technologies. Since its humble beginnings in 2015 in Brisbane, Australia, VALD has grown to a team of over 400 people in over 35 countries, with five offices across four continents. Driven by a multidisciplinary team of researchers, clinicians, sports scientists, designers, developers and engineers, VALD’s suite of systems offers unparalleled insight into human movement, performance, injury risk and rehabilitation. About the role You will be the engine room of VALD’s people related operations. You will make sure every new team member, wherever they are in the world, is contracted, set up and welcomed from day one. As the engine room of the employee lifecycle, you will also ensure that day to day processes and offboarding run smoothly. You will help shape the systems that will support VALD’s growth. As the function grows, so can your role and your career. This is a full-time, permanent role, based on-site in our Newstead office in Brisbane. You will be one of the first people new team members meet, and much of the work building those relationships happens face to face. As it stands, the role is hands-on, with a large part of your day spent on administrative processes. That is also the opportunity. You will help develop the processes. You will help introduce automation and employee self-service where they make things easier, but always keeping that personal touch that makes people feel welcome and seen. What you will do Process contract requests (including updates) for new team members across Australia, the US, Canada, the UK and our international contractor network. Administer background checks, and work with immigration advisors on visa and immigration requirements. Organise onboarding schedules and travel for new starters. Liaise with IT, Payroll and other teams so every new team member is set up in accordance with standard processes from day one. Manage offboarding, including exit documentation, systems access removal and final pay coordination with Payroll. Maintain employee records, people-related reports and registers across VALD’s systems. Act as a first point of contact for employment-related enquiries from team members. Support hiring managers with job ads, interview scheduling and candidate administration in Breezy Document and continuously improve people processes, identifying opportunities for automation and self-service. About you At least 2 years of experience in an HR administration, people operations or similar role. A tertiary qualification in HR, business or a related field (or working towards one) is desirable. High levels of attention to detail. Discretion with confidential information. Self-motivated and positive, and happier jumping in to help than waiting for another team member to pick something up. Warm and approachable, and enjoy making new people feel welcome. Satisfied by quiet, behind the scenes work that sets others up to succeed. Experience with HR information systems (HRIS), payroll or applicant tracking systems (ATS) (e.g. Employment Hero, Deel, ADP, Breezy) is an advantage. Experience in a fast-growing technology company or onboarding international hires will be highly regarded. What success looks like In the first twelve months, success looks like: Every new starter, in every country, is contracted, checked and fully set up for their first day. New starters arrive knowing where to be, who they'll meet and what their first week looks like, with travel sorted where needed. Contracts, contract variations and offboarding are processed accurately and on time, with minimal rework. Background checks and visa matters are resolved before they affect start dates. Employee records, reports and registers are accurate and can be relied on. Team members get timely, accurate answers to their enquiries. People processes are documented and improved, with automation and self-service introduced where they help, so the function is ready to scale. Business leaders see you as a reliable partner in recruitment and onboarding. Why VALD? VALD’s office is a great place to be, and we have exciting benefits and perks! We value our team, and this is just a taste of what we offer: Food: On-site chefs who prepare fresh breakfast and lunch, Monday to Friday. Coffee and Drinks: On-site barista to make your coffee just as you like it. Games: Table tennis and basketball court if that’s your thing. Health and Fitness: Access to the VALD gym, remedial sports massage therapy, and subsidised physiotherapy services. End-of-Commute Facilities: Showers, lockers, bike and scooter racks. Central Location: Based in Newstead, close to public transport. Strong Culture: A culture filled with a friendly, social, high-performing team. Diversity and inclusion commitment We’re committed to growing and empowering an inclusive VALD team. That’s why we actively encourage applications from candidates from all backgrounds, experiences, and perspectives. If you require accessibility assistance at any stage of the process, please let us know. Conditions of employment The successful applicant will be subject to a background check (including identity and criminal record checks). It will be a condition of employment that the background checks return acceptable results for the role.

Location: New York; Dublin; London Workplace: Remote ABOUT ELEVENLABS ElevenLabs is an AI research and product company transforming how we interact with technology. We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always. We have expanded from voice into three main platforms: - ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale. - ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages. - ElevenAPI gives developers access to our leading AI audio foundational models. Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you. HOW WE WORK - High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy. - Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you. - AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations. - Excellence everywhere: Everything we do should match the quality of our AI models. - Global team: We prioritize your talent, not your location. WHAT WE OFFER - Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible. - Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities. - Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend. - Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose. - Annual team offsite: Each year, we bring your entire team together in a new location - past offsites have included Croatia, Italy and Cancún - Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend. ABOUT THE ROLE Equity is a big part of how we reward the people building ElevenLabs, and the programme is growing fast across many countries. You'll own the day-to-day running of it: keeping our cap table accurate and audit-ready, and making sure every grant, exercise and leaver is handled correctly and on time. You'll work with Finance, Legal and People to turn board-approved decisions into clean records and clear communication. That includes issuing grants, supporting 409A and local valuations, and answering employee questions about their equity. We're looking for someone who is meticulous about the numbers and who treats employees as customers. You'll find ways to automate the repetitive work, using AI wherever it makes things faster and more reliable. REQUIREMENTS - Hands-on experience administering equity in a cap table or stock plan platform such as Carta, including grants, vesting, exercises, terminations, settlements and reconciliations. - Experience administering equity across multiple jurisdictions, including tracking globally mobile participants and coordinating with Tax and Payroll. - Strong understanding of stock options, RSUs, vesting schedules and employee lifecycle changes, with working knowledge of relevant tax-advantaged schemes such as US ISOs and UK EMI or CSOP plans. - Experience reconciling equity data with People, Talent, Payroll and Accounting records. - Understanding of stock-based compensation accounting sufficient to provide reliable data and support Finance with US GAAP and local reporting requirements. - Experience building and documenting equity processes and controls, managing deadlines independently and resolving discrepancies. - Clear communication skills, sound judgement when handling confidential information and a strong focus on employee support. Bonus: - Experience at a fast-growing startup, familiarity with 409A processes, or a record of automating equity workflows. - Certification (e.g. CEP or similar) - Experience with IPO process or having supported transition from private to public LOCATION This role is remote-first, so it can be executed from anywhere in Central Europe or Eastern US. If you prefer, you can work from our offices in London, New York and Warsaw.   #LI-Remote We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

We're looking for an experienced Senior Stock Plan Administrator to join our team supporting the day-to-day administration of Discord's global equity programs, including equity grants, option exercises, RSU releases, and special projects.

Location: Remote, Global Workplace: Remote About Supabase Supabase is the Postgres development platform, built by developers for developers. We provide a complete backend solution including Database, Auth, Storage, Edge Functions, Realtime, and Vector Search. All services are deeply integrated and designed for growth. About the Role We’re looking for a Product Manager, Administration & Governance to join our Product Team and make Supabase the default starting point for software built inside a company. Supabase already spreads from the bottom up: someone has an idea, creates a project, and builds something useful. Inside most companies, Supabase starts the same way: someone has an idea, creates a project, and builds something useful. The next step is making that momentum company-wide: one platform where anyone can start building, and where IT can see what’s running, who owns it, and what it costs. You’ll own how companies run Supabase as their internal development platform: approved by IT and easy for anyone in the company to use. You’ll make it possible for people and the agents they work with to start building without waiting on infrastructure, while giving platform, IT, and security teams the controls they need to say yes. The goal is to make the approved path the easiest path, from an early experiment to a production application, with the controls companies need built in. WHAT YOU’LL BE RESPONSIBLE FOR - Own the product strategy and roadmap for internal innovation, from a company’s first IT-approved rollout to adoption across teams and business units. - Make getting started self-service, whether someone creates a project in Supabase, through an internal developer portal, or with an agent. Give builders the access and infrastructure they need without a ticket for every project. - Steer scattered usage into a manageable company-wide platform. Give companies one view of everything they run on Supabase. Shape how ownership, delegated access, and boundaries work so teams can move independently as usage grows. - Partner closely with platform, IT, security, and finance teams to understand what it takes to approve Supabase and keep it approved. Translate their needs into practical identity, policy, audit, and spend controls that don’t slow builders down. - Define the path from experiment to production, including project ownership, access, and the guardrails that change as an application becomes important to the business. - Work with Engineering, Design, Sales, and Customer Success to turn early customer rollouts into a repeatable experience, rather than a new custom integration for every company. - Define what success looks like, instrument it end to end, and let the data guide what gets built next—from time to first project and self-service adoption to production usage and expansion across the company. YOU MIGHT BE A GOOD FIT IF YOU - Have 7+ years of product management on developer tools, infrastructure, or internal developer platforms. - Have built self-service products that developers love and platform or IT teams trust. You understand both the person trying to ship an app and the team responsible for how it runs. - Can reason about identity, permissions, organization boundaries, and usage attribution, and turn those systems into workflows people can actually understand. - Have a strong point of view on how agents change who can build software inside a company and what an internal development platform needs to make that possible. - Know your way around controlled experimentation and data analysis, and can connect easier adoption to sustained product use. - Are biased toward speed and would rather ship, learn, and iterate than perfect a spec. - Build with what you own and form opinions through first-hand use, from creating a project to configuring the policies around it. - Use AI tools to compress research, drafting, and feedback synthesis so you can focus on judgment calls. - Work async by default, making decisions in writing in a fully remote team. WHAT WE OFFER - Fully Remote We hire globally. We believe you can do your best work from anywhere. There are no Supabase offices, but we provide a WeWork membership or co-working allowance you can use anywhere in the world. - ESOP Every team member receives ESOP (equity ownership) in the company. We want everyone to share in the upside of what we’re building together. - Tech Allowance Use this budget to set up your ideal work environment—laptop, monitor, headphones, or whatever helps you do your best work. - Health Benefits Supabase covers 100% of health insurance for employees and 80% for dependents, wherever you are. Your wellbeing and your family’s health are important to us. - Annual Off-Sites Once a year, the entire company gathers in a new city for a week of connection, collaboration, and fun. It’s a highlight of our year. - Flexible Work We operate asynchronously and trust you to manage your own time. You know what needs to be done and when. - Professional Development Every team member receives an annual education allowance to spend on learning—courses, books, conferences, or anything that supports your growth. ABOUT THE TEAM Supabase was born-remote and open-source-first. We believe our globally distributed team is our secret weapon in building tools developers love. - ~400 team members - 60+ countries - 20+ languages spoken - Over $1B raised (including our $500M Series F) - 540,000+ community members We move fast, build in public, and use what we ship. If it’s in your project, we probably use it in ours too. We believe deeply in the open-source ecosystem and strive to support—not replace—existing tools and communities.

-Готовить и вести договоры, допсоглашения и другие кадровые документы, консультировать сотрудников по необходимым документам. - Собирать, проверять и подавать документы на разрешения на работу на Кипре.

Administer, configure and maintain the HubSpot CRM platform, including properties, data structures, user permissions and lifecycle stages. Develop, maintain and optimize HubSpot workflows, automation rules and lead management processes.

Location: Melbourne, Florida, United States BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions. About Melbourne: Our headquarters is located in Melbourne, Florida, a vibrant city on the Space Coast where high-tech innovation meets coastal living. Here, you’ll work on dynamic, impactful projects while enjoying front-row views of rocket launches from our rooftop and quick access to some of Florida’s most beautiful beaches. Just an hour from world-class attractions like Disney World and Universal Studios, Melbourne offers the perfect balance of career growth, family life, and fun, all in a warm subtropical climate with a relaxed, suburban feel. SUMMARY: The Project Administrator provides project administration, document control, financial-processing coordination, cost and progress controls support, and project-system support to Construction and Integrated Services (C&IS) teams across the design and construction sides of integrated design-build project delivery. Working with Project Managers, project accountants, field and design teams, clients, subcontractors, and suppliers, the role maintains accurate records and workflows from project setup through closeout, coordinates communications and logistics, and provides timely cost, progress, risk, change, and performance information to support project decisions. ESSENTIAL DUTIES AND RESPONSIBILITIES: •    Establish and maintain project settings, directories, permissions, templates, logs, and document workflows in Procore and other approved systems; verify information and coordinate corrections with the responsible owner. •    Process, track, and distribute submittals, requests for information, formal correspondence, transmittals, meeting minutes and action items, project records, and closeout documentation. •    Coordinate project financial administration, including purchase orders, invoice coding, subcontractor pay applications, material and service orders, monthly billing support, and expense documentation; coordinate with Project Management and Accounting and escalate discrepancies or approval needs. •    Maintain project cost baselines and reports covering budgets, committed costs, actual costs, forecast-to-complete, projected cash flow, and cost variances; verify source data, follow approved forecasting methods, and communicate material discrepancies. •    Track change events, change orders, claims, risks, opportunities, and mitigation actions; document potential cost effects and route schedule-related matters to the Project Manager and assigned Planner/Scheduler. •    Collect and route approved milestone and progress updates from construction, procurement, design, and subcontractor teams for use in project records and reporting; do not develop, maintain, or analyze the project schedule. •    Collect, verify, and analyze field progress data; maintain applicable progress-measurement methods; and prepare required status reports, dashboards, key performance indicators, cash-flow forecasts, variance analyses, and earned value reporting. •    Coordinate assigned project-site and team logistics, including access and badging, deliveries, employee onboarding and offboarding, job-office supplies, personal protective equipment inventory support, travel, rooms, and vehicles. •    Support project startup and project execution by maintaining required checklists and templates, completing assigned Procore and other software platforms data entry, and following up with responsible team members for required information. •    Maintain document quality and integrity through administrative reviews for completeness, formatting, numbering, basic grammar, spelling, and compliance with approved filing and naming procedures. •    Coordinate with Project Managers and the Architects Engineers Project Controls Specialist (PCS) on project information, approved design schedule inputs and design review coordination, design handoffs; perform duties as a collaborative partner to the AE PCS with shared project controls and administrative workflows. •    Make routine administrative decisions within assigned authority, protect confidential and project information, and escalate exceptions, conflicting direction, financial commitments, safety or quality concerns, and decisions outside assigned authority to the responsible Project Manager or functional owner. •    Perform other related project-administration duties as assigned. EDUCATION and/or EXPERIENCE: •    Required: High school diploma or equivalent; no college degree is required. •    Required: Four or more years of relevant project-administration or comparable coordination experience in construction, architecture, engineering, design-build, or a related project environment. •    Required: Proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint, •    Required: Professional proficiency with Procore, Concur, and Deltek (or comparable project-management and operations management platform). •    Required: Experience preparing or consolidating meeting minutes, maintaining document-control records, and supporting invoice, billing, purchase-order, or subcontractor-payment workflows. •    Required: Working knowledge of cost control, forecasting, progress measurement, change management, variance analysis, and earned value principles. •    Required: Proficiency with project cost-control, database, spreadsheet, and reporting tools, including advanced Microsoft Excel capabilities. •    Required: Clear written and verbal communication, attention to detail, organization, and the ability to coordinate recurring deadlines with internal and external project partners. •    Preferred/Desired: Associate or bachelor's degree in business administration, construction management, accounting, or a related field. •    Preferred/Desired: Experience with project accounting, restricted-site access or badging, site logistics, and work on complex or secure design-build construction projects. PHYSICAL REQUIREMENTS: •    The work is semi-sedentary work and requires the ability to lift up to 20 pounds. •    Manual dexterity, hearing, mental acuity, typing, reaching, repetitive motion, speaking, talking, and visual acuity. •    Ability to navigate and move around the construction site, which may involve walking, climbing, and standing for extended periods on uneven surfaces. •    Ability to operate a motor vehicle. •    Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively. •    Ability to remain composed, focused, and professional while effectively managing high-pressure situations and tight deadlines •    Ability to produce clear, accurate, and legible written text, numbers, symbols, and drawings. •    Ability to learn complex tasks and remember how to complete tasks without assistance once trained. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary. This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary. EOE, including Disability/Vets

Location: Melbourne, Florida, United States BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions. About Melbourne: Our headquarters is located in Melbourne, Florida, a vibrant city on the Space Coast where high-tech innovation meets coastal living. Here, you’ll work on dynamic, impactful projects while enjoying front-row views of rocket launches from our rooftop and quick access to some of Florida’s most beautiful beaches. Just an hour from world-class attractions like Disney World and Universal Studios, Melbourne offers the perfect balance of career growth, family life, and fun, all in a warm subtropical climate with a relaxed, suburban feel. SUMMARY: The Project Administrator provides project administration, document control, financial-processing coordination, cost and progress controls support, and project-system support to Construction and Integrated Services (C&IS) teams across the design and construction sides of integrated design-build project delivery. Working with Project Managers, project accountants, field and design teams, clients, subcontractors, and suppliers, the role maintains accurate records and workflows from project setup through closeout, coordinates communications and logistics, and provides timely cost, progress, risk, change, and performance information to support project decisions. ESSENTIAL DUTIES AND RESPONSIBILITIES: •    Establish and maintain project settings, directories, permissions, templates, logs, and document workflows in Procore and other approved systems; verify information and coordinate corrections with the responsible owner. •    Process, track, and distribute submittals, requests for information, formal correspondence, transmittals, meeting minutes and action items, project records, and closeout documentation. •    Coordinate project financial administration, including purchase orders, invoice coding, subcontractor pay applications, material and service orders, monthly billing support, and expense documentation; coordinate with Project Management and Accounting and escalate discrepancies or approval needs. •    Maintain project cost baselines and reports covering budgets, committed costs, actual costs, forecast-to-complete, projected cash flow, and cost variances; verify source data, follow approved forecasting methods, and communicate material discrepancies. •    Track change events, change orders, claims, risks, opportunities, and mitigation actions; document potential cost effects and route schedule-related matters to the Project Manager and assigned Planner/Scheduler. •    Collect and route approved milestone and progress updates from construction, procurement, design, and subcontractor teams for use in project records and reporting; do not develop, maintain, or analyze the project schedule. •    Collect, verify, and analyze field progress data; maintain applicable progress-measurement methods; and prepare required status reports, dashboards, key performance indicators, cash-flow forecasts, variance analyses, and earned value reporting. •    Coordinate assigned project-site and team logistics, including access and badging, deliveries, employee onboarding and offboarding, job-office supplies, personal protective equipment inventory support, travel, rooms, and vehicles. •    Support project startup and project execution by maintaining required checklists and templates, completing assigned Procore and other software platforms data entry, and following up with responsible team members for required information. •    Maintain document quality and integrity through administrative reviews for completeness, formatting, numbering, basic grammar, spelling, and compliance with approved filing and naming procedures. •    Coordinate with Project Managers and the Architects Engineers Project Controls Specialist (PCS) on project information, approved design schedule inputs and design review coordination, design handoffs; perform duties as a collaborative partner to the AE PCS with shared project controls and administrative workflows. •    Make routine administrative decisions within assigned authority, protect confidential and project information, and escalate exceptions, conflicting direction, financial commitments, safety or quality concerns, and decisions outside assigned authority to the responsible Project Manager or functional owner. •    Perform other related project-administration duties as assigned. EDUCATION and/or EXPERIENCE: •    Required: High school diploma or equivalent; no college degree is required. •    Required: Four or more years of relevant project-administration or comparable coordination experience in construction, architecture, engineering, design-build, or a related project environment. • Required: Proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint, • Required: Professional proficiency with Procore, Concur, and Deltek (or comparable project-management and operations management platform) . •    Required: Experience preparing or consolidating meeting minutes, maintaining document-control records, and supporting invoice, billing, purchase-order, or subcontractor-payment workflows. • Required: Working knowledge of cost control, forecasting, progress measurement, change management, variance analysis, and earned value principles. • Required: Proficiency with project cost-control, database, spreadsheet, and reporting tools, including advanced Microsoft Excel capabilities. •    Required: Clear written and verbal communication, attention to detail, organization, and the ability to coordinate recurring deadlines with internal and external project partners. •    Preferred/Desired: Associate or bachelor's degree in business administration, construction management, accounting, or a related field. •    Preferred/Desired: Experience with project accounting, restricted-site access or badging, site logistics, and work on complex or secure design-build construction projects. PHYSICAL REQUIREMENTS: •    The work is semi-sedentary work and requires the ability to lift up to 20 pounds. •    Manual dexterity, hearing, mental acuity, typing, reaching, repetitive motion, speaking, talking, and visual acuity. •    Ability to navigate and move around the construction site, which may involve walking, climbing, and standing for extended periods on uneven surfaces. •    Ability to operate a motor vehicle. •    Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively. •    Ability to remain composed, focused, and professional while effectively managing high-pressure situations and tight deadlines •    Ability to produce clear, accurate, and legible written text, numbers, symbols, and drawings. •    Ability to learn complex tasks and remember how to complete tasks without assistance once trained. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary. This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary. EOE, including Disability/Vets

Location: PL Workplace: remote Overview: SOFTSWISS is hiring an HR Administration Team Lead to join our dynamic HR team. In this role, you will lead the team’s day-to-day work and oversee employment operations across service agreements, EOR contracts and employment contracts in multiple countries. You will help ensure that processes are accurate, timely and well-documented, while identifying opportunities to improve their efficiency and reliability. You will work closely with Finance, employees, contractors, managers and external service providers to support a consistent experience and resolve complex employment-related cases. Purpose of the role: You will ensure reliable and efficient HR administration across multiple countries and contract types. By guiding the team, coordinating recurring employment processes and maintaining strong relationships with internal stakeholders and external providers, you’ll support accurate contract administration, timely payroll inputs and continuous improvement of employment operations. Key responsibilities: Lead and coordinate the team’s employment operations, setting priorities and ensuring work is accurate, timely, and well-documented Support and review existing processes, identify gaps and opportunities for improvement, and implement practical changes that strengthen efficiency, consistency, and control Oversee contract administration from preparation and execution through updates and offboarding, across service agreements, EOR contracts, and employment contracts, coordinating employment-related relocation processes as well Coordinate payroll inputs and recurring employment processes, including time and absence records, timesheets, leave balances and employee lifecycle changes Ensure employment records, documentation and HR system data are accurate and up to date Coordinate employment operations across countries and legal entities, working with external providers on local requirements and employee changes Advise employees and internal teams on employment arrangements, processes, policies, systems and documentation, involving external providers when needed Guide the team through complex cases and questions that require investigation, clarification or approval Required Experience: At least 4 years of experience in HR Operations, Employment Operations, payroll administration, or a related field At least 1–2 years of experience leading a team or coordinating operational processes Practical knowledge of employment contracts, EOR contracts, and service agreements, including how their administration differs Experience coordinating employment processes across multiple countries or legal entities, including work with external providers A track record of improving operational processes, with the ability to spot issues, prioritize changes, and follow through on implementation Familiarity with HRIS and ERP systems Strong organizational skills and attention to detail, with confidence managing recurring deadlines and sensitive documentation Clear communication skills and the ability to guide colleagues, explain processes and handle complex cases thoughtfully Confidence working cross-functionally with Finance, employees, contractors, managers and external providers Professional English and Russian for day-to-day written and verbal communication Basic Excel skills, including lookup functions (e.g., VLOOKUP or XLOOKUP) Nice to have: Experience with HiBob and 1C Main Advantages Private health insurance Sports benefits Comprehensive Mental Health Program Free English lessons (online) Local language courses Paid time off Maternity leave support Referral program rewards Upskilling, internal workshops, and participation in professional conferences and corporate events

Location: London Workplace: OnSite Company Description We’re http://checkout.comCheckout.com http://Checkout.com. You might not know our name, but companies like eBay, Spotify, Klarna, Uber, and Sony do, because we’re behind many of the digital experiences you use every day. We are where the world checks out, enabling over 10 billion transactions yearly for more than one billion global shoppers. Whether you want to book a holiday, order food, renew a subscription, or check out online, there’s a good chance our tech powers the payments behind the scenes. Our platform helps the most ambitious businesses deliver effortless digital experiences, at scale. If you want to do career-defining work, you’ve come to the right place. We move fast, think globally, and believe great teams are built by hiring exceptional people with conviction, curiosity, and the desire to make an impact. With 20 offices across six continents and London as our HQ, we’re shaping the future of fintech – and we’re just getting started. As an Operations Administrator at Checkout.com http://Checkout.com, you will be responsible for managing and optimising our operations platform. The ideal candidate will be responsible for the configuration, administration, and overall functionality of the platform to ensure efficient and effective operations across various business functions: care, onboarding, etc. This role requires technical expertise in configuring platforms, stakeholder management, and the ability to collaborate with various cross-functional teams to enhance our customer support capabilities. Requirements: - Configuration and administration, including creation and maintenance of user accounts, roles, permissions and workflows in an Operations Platform (i.e Zendesk, Fin, Freshdesk, or other platform which requires administrative configuration) - Configure and manage system fields, workflows, routing, automation, etc - Utilise AI tools such as Claude Code to drive efficient development and clean architecture of the platform’s configuration (our Platform’s setup will be declared and deployed with Configuration As Code) - Monitor system performance and troubleshoot issues to ensure optimal performance - Integrate the solution with other software and platforms (e.g. chat tools) to streamline operations - Analyse data to identify trends, areas for improvement, and opportunities to enhance operational efficiency - Develop and update training materials, documentations and user guides - Collaborate with customer support, IT, and other departments to understand business needs and implement solutions - Propose and implement process improvements to enhance the efficiency and effectiveness of the support team - Ensure the Operations Platform is configured and used in compliance with company policies and industry regulations Qualifications: - Experience in a fast paced operations environment - Strong analytical and problem-solving skills to troubleshoot issues and identify root causes - Excellent verbal and written communication skills - Strong organisational skills with the ability to manage multiple tasks and projects simultaneously - Strong understanding of operation platform workflows and processes - Preferred experience as an Operations Administrator or in a similar role Additional Information Bring all of you to work We create the conditions for high performers to thrive, through real ownership, fewer blockers, and work that makes a difference from day one. Here, you’ll move fast, take on meaningful challenges, and be recognized for the impact you deliver. It’s a place where ambition gets met with opportunity, and where your growth is in your hands. We work as one team, and we back each other to succeed. So whatever your background or identity, if you’re ready to grow and make a difference, you’ll be right at home here. It’s important we set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable. Life at Checkout.com http://Checkout.com We understand that work is just one part of your life. Our hybrid working model offers flexibility, with three days per week in the office to support collaboration and connection. Curious about what it’s like to be part of our team? Visit our Careers Page https://www.checkout.com/careers to learn more about our culture, open roles, and what drives us. For a closer look at daily life at Checkout.com http://Checkout.com, follow us on LinkedIn https://www.linkedin.com/company/checkout/life/ and Instagram https://www.instagram.com/checkout_com/

Location: Dubai, United Arab Emirates; Serbia; Armenia; Kazakhstan; Georgia We are looking for a Salesforce specialist to take ownership of the setup, development, and day-to-day administration of a real estate developer’s CRM. The role involves configuring sales pipelines, integrating communication channels and lead sources, automating lead distribution, creating reports and dashboards, maintaining data quality, and helping the team use Salesforce effectively. A key part of the role is integrating Salesforce with websites and external services, managing data related to real estate projects and units, and providing ongoing system support after implementation. Responsibilities Sales Pipelines and Processes - Configure and improve lead and opportunity management processes, including stages, transition criteria, required fields, loss reasons, tasks, and reminders. - Align with the business on the differences between direct customer inquiries and broker/agency workflows, implementing separate processes where necessary. - Configure the conversion of leads into contacts and opportunities while preserving the lead source, history, and ownership. - Establish relationships between customers, brokers, opportunities, projects, and units within the existing data model. - Automate follow-ups, inactivity monitoring, and escalations to managers. Communication Channels and Lead Sources - Audit existing channels and integrate the agreed set with Salesforce. Review email, telephony, WhatsApp, websites and landing pages, advertising lead forms, and event registrations. Telegram and other messaging platforms may be considered based on business needs. - Enable sales managers to handle communications directly from the CRM wherever supported by the selected solution, including sending and receiving messages, making calls, assigning ownership, and maintaining communication history in the relevant records. - Configure the association of inquiries with existing customers, handle repeat inquiries, and prevent duplicate records. - Preserve lead source information, UTM parameters, campaign data, project interest, and other agreed data points. - Configure templates, notifications, and automated confirmations while accounting for consent requirements and unsubscribe preferences. - Monitor integration errors to ensure that failed leads and messages are detected and can be reprocessed without creating duplicates. - Assess compatibility, licensing requirements, and connector costs before implementation. The final integration approach for each channel will be determined following an audit. Lead Assignment and Reassignment - Implement agreed lead assignment rules based on project, language, source, team, manager availability, and workload, including round-robin distribution where required. - Account for repeat inquiries assigned to an existing manager, exceptions, employee leave, inactive users, and backup queues. - Monitor time to first contact, configure notifications, and enable reassignment when agreed response-time targets are missed. - Maintain an assignment history showing who received each lead, when it was assigned, and why ownership changed. - Ensure accurate reporting after reassignment by separately Requirements - Fluent Russian for gathering requirements, discussing solutions, and training employees. - Hands-on experience independently configuring and maintaining Salesforce in a business environment. A guideline of 3+ years of experience is preferred; practical case studies and independence are more important than formal tenure. - Strong knowledge of Sales Cloud processes and the Leads, Contacts, Accounts, Opportunities, Campaigns, and Activities data models, as well as custom objects. - Practical experience with Salesforce Flow, validation rules, lead assignment rules, queues, access management, reports, and dashboards. - Experience integrating external systems via APIs and webhooks, troubleshooting errors, handling repeated requests, and preventing duplicate records. - Proficiency in Apex and SOQL sufficient to independently read, troubleshoot, and modify existing logic, write necessary tests, and account for platform limitations. - Experience with data imports, cleansing, and bulk updates, with an understanding of how changes affect automations and reporting. - Experience working with sandbox environments, deploying changes, and using version control for code. - Ability to translate business requirements into practical solutions, estimate effort, and explain outcomes to non-technical stakeholders. - English proficiency sufficient for technical documentation and communication with support teams. The ability to interact with English-speaking users will be assessed during the interview. Nice to Have: - Experience in real estate development, including multiple projects, brokers and agencies, unit catalogs, and long sales cycles. - Hands-on experience integrating WhatsApp, telephony, email, and advertising lead forms with Salesforce. - Experience implementing complex lead assignment rules, monitoring response times, and maintaining accurate metrics after reassignment. - Experience integrating CRM systems with websites, registration forms, event management services, and email marketing platforms. - Experience with Lightning Web Components, integration platforms, and automation tools, where applicable to the existing system. - Salesforce certifications in administration, development, or Sales Cloud. Certifications are a plus but do not replace proven practical experience. Benefits Dynamic, fast-growing, and collaborative team Professional growth and career development opportunities

Location: Belarus PIPECARE Group is seeking a highly organized and detail-oriented Administrative Assistant to join our Legal Department. The successful candidate will support daily administrative and compliance operations within the department and contribute to maintaining accurate and up-to-date legal and contract records. This role requires a proactive, high-energy individual with strong organizational skills and the ability to communicate effectively in both written and verbal English. Key Responsibilities Conduct comprehensive due diligence and compliance checks of records and archives related to expired, ongoing, and outstanding Agency Agreements, Commercial Contracts, Subcontracts, Logistics Agreements, Insurance Policies, Real Estate Contracts, Supply Contracts, agreements with third-party accounting and legal firms, Powers of Attorney (PoAs), Non-Disclosure Agreements (NDAs), and licenses requiring renewal. Maintain and update contract tracking tables by entering all required information, monitoring contract validity, identifying expired or soon-to-expire agreements, and coordinating with responsible employees to obtain extensions and renewals in a timely manner. Manage and maintain shared contract repositories, including uploading new agreements and supporting documents, organizing records, transferring expired documents to designated folders, and ensuring accurate recordkeeping in accordance with the relevant contract tracking systems. Coordinate closely with internal stakeholders to ensure all required documentation is received, processed, and maintained on time, minimizing operational and compliance risks to the company. Perform due diligence checks on potential suppliers and logistics partners in accordance with the company's Due Diligence Checklist to assess their reliability and compliance status. Carry out any other administrative assignments and support activities as directed by the Legal Department and Management. Requirements Proficiency in English (written and spoken) Excellent typing skills (touch typing preferred) Higher education preferred Strong punctuality, accuracy, and attention to detail Proficiency in Microsoft Word, Excel, and ERP systems Ability to manage multiple tasks and work in a structured, deadline-driven environment About PIPECARE Group PIPECARE Group provides comprehensive In-Line Inspection Services to identify and size pipeline threats. Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

Location: Russian Federation PIPECARE Group is seeking a highly an Administrative Assistant to join our Legal Department. The successful candidate will support daily administrative and compliance operations within the department and contribute to maintaining accurate and up-to-date legal and contract records. Key Responsibilities Conduct comprehensive due diligence and compliance checks of records and archives related to expired, ongoing, and outstanding Agency Agreements, Commercial Contracts, Subcontracts, Logistics Agreements, Insurance Policies, Real Estate Contracts, Supply Contracts, agreements with third-party accounting and legal firms, Powers of Attorney (PoAs), Non-Disclosure Agreements (NDAs), and licenses requiring renewal. Maintain and update contract tracking tables by entering all required information, monitoring contract validity, identifying expired or soon-to-expire agreements, and coordinating with responsible employees to obtain extensions and renewals in a timely manner. Manage and maintain shared contract repositories, including uploading new agreements and supporting documents, organizing records, transferring expired documents to designated folders, and ensuring accurate recordkeeping in accordance with the relevant contract tracking systems. Coordinate closely with internal stakeholders to ensure all required documentation is received, processed, and maintained on time, minimizing operational and compliance risks to the company. Perform due diligence checks on potential suppliers and logistics partners in accordance with the company's Due Diligence Checklist to assess their reliability and compliance status. Carry out any other administrative assignments and support activities as directed by the Legal Department and Management. Requirements Proficiency in English (written and spoken) Excellent typing skills (touch typing preferred) Higher education preferred Strong punctuality, accuracy, and attention to detail Proficiency in Microsoft Word, Excel, and ERP systems Ability to manage multiple tasks and work in a structured, deadline-driven environment

Location: Zug, Switzerland PIPECARE Group is looking for an HR Administrator to join our team in Zug, Switzerland . By providing technology and service focused solutions to the international arena of the Oil and Gas industry, PIPECARE Group of companies has been helping our customers ensure the integrity of their pipeline and facility assets for over 25 years. Industry/sector: Oil & Gas / In Line Inspection services. HR Administrator is responsible for leading and overseeing HR administration across the group, ensuring consistent execution of group HR policies and compliance with regional HR policies and procedures. The role manages HR administrative operations, HR systems, training administration, and manages team of Regional HR Business Leads to deliver efficient, standardized, and compliant HR services across multiple locations. We are only considering the candidates who are based in Switzerland. Key Responsibilities: Execute and maintain Group HR policies and standards across multiple regions. Monitor compliance with regional HR policies and employment regulations. Manage and develop a small team of Regional HR Business Leads. Lead the end-to-end recruitment and selection process for senior leadership and C-level positions across the Group, partnering with executive management to identify, attract, and secure top executive talent. Oversee the Group HR ERP system, ensuring data accuracy, process efficiency, and continuous improvement. Coordinate group-wide training administration and compliance learning. Prepare HR reports, dashboards, and management metrics. Support HR audits and ensure compliance with internal policies and legal requirements . Counsel senior team members about HR-related matters. Manage the recruitment, selection and placement process for the assigned territory. Process and approve vacation leave benefits including air ticket and leave salary entitlement. Oversee office facility and administrative requirements. Deliver disciplinary action procedures and recommend appropriate corrective measures as per corporate procedures and in accordance with the local labor legislation. Handle performance management issues and ensure due diligence in conducting performance appraisals of permanent and probation employees on the assigned territory. Manage employee relations concerns. Receive requests in ERP and monitor timely completion of requests. Responsible for the smooth and timely delivery of services relating to HR and administrative management. Responsible for developing new programs and services related to employee management. Keep policies and procedures updated and relevant to the requirements of the company. Maintain updated, secure and confidential HR file system as per corporate standards and aligned with local labour legislation. Authorized to take first level approval for leave applications and air ticket requests. Authorized to take first level approval for cash reimbursements for medical claims and conveyance expenses for the assigned territory. Authorized to raise payment requests in ERP for allowances, accommodation expenses, bonuses, etc. Executes other tasks as might be requested by the management Skills/Experience: Bachelor's degree in Human Resources, Business Administration, or a related discipline. Minimum 5 years of HR experience, including HR operations and administration. Previous leadership experience managing HR teams. Experience working across multiple countries or regions is highly desirable. Strong knowledge of HR ERP systems. Excellent organizational, analytical, and communication skills. Ability to manage multiple priorities while maintaining high standards of accuracy and confidentiality. Fluent in English, knowledge of other language will be a plus.

Location: Zug, Switzerland Office Administrator Intern 12-Month Paid Internship |  Zug, Switzerland  |  Start Date: Per Agreement About PIPECARE Group PIPECARE Group is a global leader in pipeline inspection and integrity services, operating across 80+ countries in the oil and gas industry. Our Zug office serves as the European hub for our Group finance and administrative operations, and is home to a small, international, and dynamic team. Role Overview We are looking for a detail-oriented and proactive Office Administrator Intern with an accounting background to support our Zug team with day-to-day administrative and financial tasks. This is a 12-month internship offering real hands-on exposure to international finance and business operations in a fast-paced global company. Key Responsibilities Support daily office operations and general administration Organize, maintain, and update company records and documents Assist with invoice processing, expense reports, and basic bookkeeping Perform accurate data entry for financial and administrative records Support accounts payable and receivable processes Assist in reconciling financial records and preparing reports Coordinate meetings, schedules, and office communications Handle filing, scanning, and document archiving Assist with procurement and office supply management Ensure confidentiality and accuracy of all financial and company information Qualifications Bachelor's degree or currently pursuing studies in Accounting, Finance, Business Administration, or a related field German and English — both are required for this role Good working knowledge of Microsoft Office, particularly Excel and Word Strong attention to detail and organizational skills Comfortable working independently within a small international team Eligible to work in Switzerland Preferred Skills Experience with accounting software or ERP systems is a plus Strong analytical and problem-solving abilities Ability to manage multiple tasks and meet deadlines What We Offer Hands-on exposure to international finance and administrative operations A dynamic, multicultural working environment in a global company Practical experience in financial reporting, record management, and business operations Professional development in a structured and supportive team setting Location Zug, Switzerland.

Location: Zug, Switzerland PIPECARE Group of Companies is looking for a HR Administration Intern to join our team in Zug, Switzerland. By providing technology and service focused solutions to the international arena of the Oil and Gas industry, the PIPECARE Group of companies has been helping our customers ensure the integrity of their pipeline and facility assets for over 25 years. Industry/sector: Oil & Gas / In Line Inspection services. HR Administration Intern is responsible for providing administrative support to the Human Resources team by assisting with employee records, HR documentation, onboarding activities, training administration, and HR systems. This internship offers hands-on experience in HR operations while ensuring confidentiality, accuracy, and excellent internal customer service. Role Overview We are looking for a detail-oriented and proactive HR & Office Administration Intern to support our Zug team across human resources, office administration, and day-to-day financial administration. This 12-month paid internship offers real, hands-on exposure to international HR, finance, and business operations in a fast-paced global company. You will work closely with the HR and finance teams while ensuring confidentiality, accuracy, and excellent internal service. We are only considering the candidates who are based in Switzerland. Key Responsibilities: HR Administration: Assist with preparing employment letters, contracts, and HR documentation. Maintain and update employee personnel files (electronic and physical). Support the onboarding process by preparing new hire documentation and orientation materials. Assist with employee offboarding documentation and record archiving. Ensure HR records are complete, accurate, and properly filed. Respond to routine employee HR inquiries and support leave, attendance, and other HR administrative processes Prepare HR reports, spreadsheets, and administrative trackers, and support payroll preparation by compiling required documentation Assist with HR projects and process-improvement initiatives HR Operations Support: Respond to routine employee HR administration inquiries. Assist with leave, attendance, and other administrative processes. Prepare HR reports, spreadsheets, and administrative trackers. Support payroll preparation by compiling required HR documentation, as assigned. General Administrative Support: Organize HR files and maintain document confidentiality. Schedule meetings and prepare meeting minutes when required. Assist with HR projects and process improvement initiatives. Perform other administrative duties assigned by the HR team. Support daily office operations and general administration Coordinate meetings and schedules, prepare meeting minutes, and manage office communication Finance & Bookkeeping Support Assist with invoice processing, expense reports, and basic bookkeeping Perform accurate data entry for financial and administrative records Support accounts payable and receivable processes Assist in reconciling financial records and preparing reports Ensure confidentiality and accuracy of all HR, financial, and company information Qualifications: Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Management, or a related field. Strong organizational and administrative skills. High attention to detail and accuracy. Ability to handle confidential information professionally. Good communication and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Willingness to learn HR processes and systems. Ability to manage multiple tasks and meet deadlines.