HR Administration Specialist

Location: Poland Workplace: hybrid Coinspaid Solutions is a fintech company building blockchain payment infrastructure for the global economy. We design, implement, and scale payment systems that connect digital assets with real-world financial operations. Our solutions help businesses and financial institutions operate efficiently in the evolving digital asset landscape. For over 11 years, we’ve been developing products that bring crypto payments closer to mainstream adoption. Today, our team includes 350+ professionals working remotely across multiple countries. We combine the pace of fintech with a long-term approach to building products, teams, and careers. As a remote-first company, we give people flexibility in how they work while maintaining strong collaboration and shared ownership across teams. 🏆 In 2026, Coinspaid was recognized as Best Corporate Culture in the Blockchain Industry in Europe, reflecting our focus on ownership, trust, and collaboration.   We are looking for an HR Administartion Specialist to support end-to-end personnel administration. The role will be responsible for preparing employment documentation, managing personnel files, supporting ZUS-related processes, and coordinating the legalization and right-to-work verification of foreign employees.   Location: hybrid work mode from Warsaw or Poznan Responsibilities: Prepare and manage employment documentation, including contracts, amendments, terminations and employment certificates, using company templates and ensuring compliance with applicable Polish regulations. Maintain accurate and up-to-date employee records, including digital and physical personnel files ensuring proper documentation and audit readiness. Ensure data accuracy and consistency across internal HR systems (HiBob) and Polish payroll platforms (enova365, Płatnik). Handle employee registrations, deregistrations and statutory updates with ZUS, ensuring compliance with applicable deadlines and requirements. Monitor time and attendance records, track leave balances and entitlements and cooperate with the payroll team to ensure accurate payroll inputs and leave-related calculations. Act as the primary point of contact for employees on HR administrative matters, providing timely support with employment documents, certificates and related requests. Identify opportunities to streamline, automate, and standardize HR administrative processes contributing to operational efficiency within the Polish entity. Support general office administration and ad-hoc operational activities. Requirements: 3-4+ years of experience in HR administration, personnel operations, payroll support, or a similar role in Poland , ideally in an international company with headcount 400+ employees. Experience with employment of foreign nationals in Poland and procedures involving Urząd Wojewódzki and Urząd Pracy, and the ability to independently communicate with Polish public authorities. Solid knowledge of Polish labor law. Experience working with HRIS and Polish payroll/HR systems. Strong attention to detail, data accuracy, and organizational skills, with the ability to manage multiple deadlines proactively . Fluent Polish and professional English ; both written and spoken. Nice to have: Knowledge of HiBob, eNova and Płatnik would be a strong advantage. Why should you choose Coinspaid? You’ll be joining a company that is actively shaping its space – with enough scale to matter and enough room to make an impact. At Coinspaid, people are expected to think, contribute, and take ownership – and are supported in doing so. We focus on flexibility, wellbeing, and long-term growth – without overcomplicating how benefits work. Flexible Benefits Benefit Bar – up to €230/monthA flexible monthly budget you can use for what matters most to you – from sports and mental health to coworking, home office, or medical-related expenses. Work & Flexibility Fully remote work from almost anywhere Optional offices and relocation support Flexible, async-friendly environment Growth & Learning Budget for courses, certifications, and professional development Language learning support Cross-team learning and knowledge sharing Wellbeing & Support Medical insurance or reimbursement depending on location Access to mental health support Financial support for important life events Extras Merch shop with rewards system Team offsites and company events   Sounds good? Well then, we can’t wait to see your resume! To learn more please visit: https://coinspaid.com/about-us/ & https://coinspaid.com/careers/