Executive Assistant

Location: Tbilisi, Georgia; Yerevan, Armenia; Belgrade, Serbia; Montenegro; Almaty, Kazakhstan About us We are a digital-asset infrastructure group. We build institutional custody technology and operate regulated entities in Cyprus (CySEC MiCA CASP licence), Switzerland (VQF SRO membership), the UK and the UAE. A new entity in Georgia is being set up now. The role You will be the CEO’s right hand: running the calendar, preparing meetings, making sure decisions turn into actions, and taking care of personal administration within an agreed scope. This is a fully remote role. You will work closely with the CEO and with our Operations Manager in Limassol. Responsibilities Calendar and meetings. Run the CEO’s calendar: scheduling, priorities, conflicts and time zones. Prepare materials before meetings and make sure the right people and documents are in the room, whether virtual or physical. Decisions and follow-up. Record decisions, assignments and deadlines from meetings. Follow up with owners and report status back to the CEO. Nothing agreed in a meeting gets lost. Travel. Plan and book business travel end to end: flights, hotels, transfers, visas, and a clear itinerary with all the details in one place. Personal matters. Handle personal administration for the CEO within an agreed scope: appointments, documents, travel, payments. Correspondence. Triage the CEO’s inbox where agreed, draft replies, letters and short memos, and make sure important messages get an answer on time. Coordination. Act as the point of contact between the CEO and internal teams, external partners and providers. Pass company-document and KYB requests to the Operations Manager and track them to completion. Weekly overview. A short weekly summary for the CEO: upcoming week, open follow-ups, decisions waiting on him. Requirements 3+ years as an executive assistant to a C-level executive, ideally in fintech, financial services or a multi-entity group. Proven experience supporting an executive remotely. Very organised and self-directed: calendars, follow-up lists and trackers are your normal way of working. Good written English: you can draft a letter or a memo that needs little correction. Able to move tasks forward through people who do not report to you, including senior ones. Absolute discretion: you will see the CEO’s calendar, personal matters and confidential company data. Comfortable with Google Workspace or Microsoft 365, task trackers (ClickUp or similar) and shared document systems. Availability during Cyprus business hours (EET/EEST), with flexibility when travel or urgent matters require it. Russian is a plus. Benefits Competitive salary; Fully remote work; 24 working days of paid annual leave; A close working relationship with the CEO of a fast-growing regulated group in the digital-asset industry.