Technical Engineering Clerk

Location: Al Khobar, Saudi Arabia We are seeking a detail-oriented and organized Administrative Clerk / Technical Engineering Clerk to provide comprehensive administrative and clerical support to the Department Head, ensuring smooth day-to-day office operations. The ideal candidate will be responsible for maintaining documentation, coordinating schedules, processing administrative requests, and supporting internal communication while ensuring accuracy, confidentiality, and efficiency. Key Responsibilities * Provide administrative and clerical support to the Department Head. * Maintain employee records, filing systems, and timekeeping documentation. * Process leave requests, expense reimbursements, vendor payments, gate passes, and other administrative transactions. * Prepare reports, letters, meeting minutes, and official correspondence. * Manage calendars, schedule meetings, appointments, and travel arrangements. * Handle incoming calls, emails, visitors, and general correspondence professionally. * Review, edit, and format documents to ensure accuracy and compliance. * Monitor office supplies, equipment, and administrative procedures. * Coordinate communication between the Department Head, internal teams, and external stakeholders. * Perform other administrative duties as assigned. Requirements 5 - 8 years of work experience Diploma in one of the following disciplines - Business Administration, Human Resources, Office Administration, Secretarial Studies, Accounting, Management Information Systems (MIS), Marketing. Provides clerical support to a Department Head Scope includes routine clerical tasks Maintains Department timekeeping and filing systems, initiates employee actions, expense reimbursements, leave processing, vendor payments, gate passes and other miscellaneous system related tasks Types reports, letters and other routine correspondence, and takes dictation and minutes as required Manages diary, schedules meetings and appointments, and handles travel arrangements Screens and directs telephone calls and visitors accordingly, and handles requests and queries appropriately Receives and distributes incoming mail / correspondence Acts as point of contact for document review, editing and formatting Operates office equipment, and maintains office systems and procedures Acts as point of contact between the Director and direct reports, as well as other internal/external contacts, orders and manages office supplies, and performs other duties as requested by the Department Head