Location: Manchester
Workplace: onsite
Ajax Systems is an international tech company and the largest manufacturer of security systems in Europe, with over 4.5 million end users and 330K PRO users in more than 180 countries worldwide. The company offers end-to-end solutions for protecting homes and businesses оf any scale. To date, Ajax product portfolio includes 280 devices for intrusion protection, video surveillance, fire and life safety, and comfort and automation. The company employs 5,000 specialists.
We develop local teams because we understand local experts best comprehend market specifics. The company has sales representatives worldwide, including Norway, Sweden, Denmark, Finland, Italy, Spain, Germany, France, the United Kingdom, the USA, Australia, South Africa, and other regions. The Global Business Development team is like-minded people who share the ambitious goals of Ajax Systems.
The best software combined with powerful hardware has forever changed the perception of security systems for users and industry professionals. Being recognized at the biggest specialized exhibitions such as IFSEC, Expoprotection, and Intersec, as well as winning prestigious awards from industry-leading media like PSI magazine and GIT SECURITY, today Ajax is one of the most awarded security systems in Europe.
Ajax Systems production includes 4 factories, 2 of which are located in Ukraine, 1 in Turkey, and 1 in Vietnam. At the same time, the company's certification according to the ISO 14001 standard ensures a minimal impact of production on the environment. The selection of components for Ajax device manufacturing is determined by the presence of manufacturer declarations confirming compliance with RoHS requirements.
The company emerged against the backdrop of revolution and war. That's why resilience is the cornerstone of the brand's DNA, and the fight against evil by creating the best security and automation devices is Ajax unwavering mission.
As an Administrative Support Specialist, you will play an important role in supporting the daily operations of our UK business. You will provide administrative and operational assistance to our Business Development Managers, marketing team, and other colleagues, ensuring that internal processes, customer visits, and events run smoothly.
This is an independent, office-based position that requires strong organisational skills, initiative, and the ability to manage multiple priorities with minimal supervision.
Key Responsibilities:
Provide day-to-day administrative and operational support to the UK sales and marketing teams.
Coordinate product returns, ensuring accurate documentation, communication, and timely processing.
Support the organisation of company events, exhibitions, meetings, and customer visits, including logistical arrangements.
Manage bookings and schedules for the Manchester showroom and demo suite, ensuring they are prepared for customer demonstrations and meetings.
Assist Business Development Managers with administrative requests, including providing pricing information and preparing relevant documentation.
Coordinate office-related activities and ensure the smooth day-to-day running of the Manchester location.
Liaise with internal teams and external partners to resolve administrative and operational queries.
Maintain accurate records, documentation, and schedules, ensuring information is organised and up to date.
Requirements:
Previous experience in sales administration, office administration, sales support, or a similar role.
Strong organisational and time-management skills, with the ability to manage multiple tasks and competing priorities.
Excellent written and verbal communication skills.
Confidence working independently, taking ownership of tasks, and solving problems proactively.
Good working knowledge of Google Workspace applications, particularly Google Docs, Google Sheets, Gmail, and Google Calendar.
Strong attention to detail and a structured approach to administrative processes.
A customer-focused mindset and the ability to communicate professionally with colleagues, customers, and external partners.
Willingness to work full-time from our Manchester office.
Nice To Have:
Experience supporting sales teams, particularly in a B2B environment.
Experience coordinating events, exhibitions, or customer demonstrations.
Familiarity with CRM or ERP systems.
Previous experience in the security, technology, or electronics industry.
What We Offer:
Opportunity to work in one of the most recognized and innovative security manufacturers.
Opportunity to take on new challenges, advance your career, and make a meaningful impact.
Opportunity to be part of a fast-paced and dynamic environment that encourages creativity, critical thinking, and the exploration of new ideas.
Competitive compensation that includes a base salary and performance-related bonuses.
Work tools are covered by the company.
We get to work every day and build a better security world for people. At Ajax Systems, we are all a part of something bigger than ourselves. Join us and be part of Ajax Systems company, where you will feel empowered to succeed!
Администрирование серверной, сетевой и вспомогательной ИТ-инфраструктуры ЦОД, включая сети управления ASIC-оборудованием, серверы и рабочие станции. Настройка и сопровождение сетевого оборудования (коммутаторы, маршрутизаторы, МЭ, VPN), управление VLAN, IP-адресацией, DHCP, DNS, маршрутизацией и ACL.
Location: Новосибирск
SberDevices – направление компании, которое занимается созданием девайсов, продуктов на основе голосовых и речевых технологий, продуктов в области биометрии и многим другим. Мы находимся в поиске администраторов высоконагруженной IT системы, отвечающей в Банке за направление искусственного интеллекта.
Обязанности
### **Задачи:**
* внедрение и сопровождение высоконагруженных сервисов
* создание промышленных и тестовых стендов (VM, OpenShift)
* выполнение задач по повышению надежности и доступности IT систем
* решение инцидентов, анализ причин их возникновения
* применение методологии и инструментов DevOps в работе (BitBucket, Ansible, Jenkins)
* настройка, развитие систем мониторинга (Zabbix, Grafana) и анализа логов и событий (ELK)
* автоматизация рутинных задач Python
* изучение новых технологий, best practice и применение их на практике.
Требования
### **Мы ждем от кандидата:**
* уверенные знания Linux
* опыт внедрения и сопровождения IT систем
* опыт работы с OpenShift / Kubernetes
* опыт работы с системами мониторинга и логирования (Zabbix, Grafana)
* понимание сетевых протоколов, принципов построения высоконагруженных и отказоустойчивых систем
* опыт работы с инфраструктурными компонентами (Nginx, Kafka, MQ, Zookeaper, Haproxy)
* опыт работы с базами данных (Oracle, PostgreSQL)
* опыт использования GigaChat, Kandinsky и аналогов в продуктах, навыки создания и использования AI-агентов.
Будет плюсом:
* опыт написания скриптов на Python / Bash
* навыки разработки и отладки на одном из языков Python, Java, С++
* опыт автоматизации задач с использованием Ansible, Jenkins, Python
* построение CI/CD
* опыт с NoSQL БД: MongoDB, Cassandra
* опыт работы с Apache Ignite.
Условия
### **Мы предлагаем:**
* комфортный офис по адресу г. Новосибирск, проспект Димитрова,2
* гибридный формат работы после испытательного периода
* ежегодный пересмотр зарплаты, годовая премия
* более 400 образовательных программ СберУниверситета для профессионального и карьерного развития
* расширенный ДМС, льготное страхование для семьи и корпоративная пенсионная программа
* гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ
* бесплатная подписка СберПрайм+, скидки на продукты компаний-партнеров
* вознаграждение за рекомендацию друзей в команду Сбера.
Новосибирск; Мы находимся в поиске администраторов высоконагруженной IT системы, отвечающей в Банке за направление искусственного интеллекта
Location: Новосибирск
Модель обслуживания Sber Private Banking — это комплексный подход к работе с суперсостоятельными клиентами, основанный на индивидуальных решениях, долгосрочных отношениях и высоком уровне сервиса.
Обязанности
### Что нужно делать:
* встречать клиентов
* бронировать переговорные комнаты в электронной системе, заказывать пропуска на авто, организовывать деловые встречи, совещания
* контролировать подписание документов с клиентами
* контролировать и выполнять задачи от банкиров
* коммуницировать с региональными офисами сегмента Private Banking и СберПервый
* формировать документы на доставку клиентам и банкирам
* формировать отчеты, сканировать, копировать документы, обрабатывать электронную почту
* формировать заказы канцтоваров и продуктов.
Требования
### Мы ждем, что ты:
* имеешь опыт работы с премиальными клиентами в любой сфере (банки, медицинские центры/клиники, салоны, магазины)
* грамотно говоришь и знаешь правила этикета
* умеешь устанавливать доверительный контакт с клиентом
* доброжелателен и готов помогать клиентам
* имеешь базовые знания работы с искусственным интеллектом (например, Гигачат).
Условия
### Что мы предлагаем:
* премию по итогам работы за год и ежегодный пересмотр зарплаты
* быстрый старт карьеры
* уникальную систему онлайн обучения Сбера для карьерного развития и роста
* расширенный ДМС и льготное страхование для семьи
* подписку Прайм с возможностью совместного использования на трёх близких
* вознаграждение за рекомендацию друзей в команду Сбера
* гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ.
Location: Worldwide
APPLICATION INSTRUCTIONS:
If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the
20four7VA Team Portal
for faster processing.
Log in using your 20four7VA-issued email address to access the portal.
If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.
💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!
If you're interested in this opportunity, click APPLY TO POSITION to proceed.
********************************************************************
Title: CPT-11745 Executive & Business Administrative Support Virtual Assistant
Independent Contractor – CPT-11745 Executive & Business Administrative Support Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A business owner running two companies in talent acquisition, workforce development, employee screening, and compliance services needs an organized Business Support VA to handle front- and back-office administration.
The VA will support daily operations across both businesses, including phone coverage, client communication, calendar management, invoicing and payment follow-up, recruiting administration, research, approved prospect outreach, data organization, and light social media scheduling (secondary).
The VA will handle scheduling, pricing, and general service questions for the screening company using approved information. The VA will not access or discuss drug test results, background check results, I-9 documents, or any medical or donor information, and will route those inquiries to the owner. A signed NDA is required before any system access.
The ideal candidate will bring strong administrative experience, excellent organization, professional phone and written communication skills, and the ability to manage multiple priorities across two related businesses
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Executive & Office Administration
Manage calendars, appointments, scheduling requests, and routine reminders
Monitor and organize business email inboxes
For the first two weeks, draft email replies for the owner’s approval rather than sending on her behalf
Maintain organized administrative records, task lists, and follow-up items
Assist the owner with recurring office and executive support tasks
Identify urgent matters and communicate priorities promptly
Phone Coverage & Client Communication
Answer the screening company’s phone line through RingCentral
Schedule testing and screening appointments
Provide approved pricing and service information
Route results or case-specific questions to the owner
Respond to routine client inquiries using approved information and procedures
Follow up with prospective and existing clients on outstanding items
Maintain accurate client and prospect records, organized separately for each business
Billing & Recruiting Administration
Prepare, send, and track invoices and payment follow-ups
Post job openings and track applicants
Send interview invites and confirmations (the VA does not conduct interviews)
Update information in the company’s ATS and future CRM platforms
Assist with basic administrative records as directed, excluding the restricted records above
Research & Business Development Support
Research and build a list of drug and alcohol testing collection sites in Georgia
Run daily searches on SAM.gov and the Louisiana and Georgia state procurement portals
Send a weekly summary of matching opportunities
Send approved prospect outreach and follow-up emails from a tracker
Systems & Marketing Administration (Secondary)
Organize contact records, business documents, and administrative data
Schedule social media posts using existing Canva templates and Claude-supported content frameworks
Maintain recurring marketing posting schedules without assuming responsibility for overall marketing strategy
Assist with process documentation and new administrative workflows as systems change
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
Administrative, executive support, or business operations experience required
Excellent spoken English and professional phone communication required
Excellent written English and professional communication required
Calendar, inbox, and client follow-up experience required
Outlook / Microsoft Office proficiency required
Signed NDA required before system access
CRM, ATS, or comparable record management experience preferred
RingCentral or business phone system experience preferred
Invoicing or accounts receivable follow-up experience preferred
Job posting or applicant tracking experience preferred
Canva and basic social media scheduling experience preferred
Government procurement or bid research experience a plus (Training Provided)
Talent acquisition, HR, or compliance services experience a plus
IDEAL CANDIDATE PROFILE
Highly organized, proactive, and dependable
Confident and professional on the phone with clients and callers
Discreet with confidential information and clear on what must be routed to the owner
Comfortable supporting a business owner managing multiple companies
Strong attention to detail and accurate recordkeeping
Able to manage multiple priorities without overlooking follow-ups
Willing to learn new software and administrative procedures
Resourceful and interested in growing with the business
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
Microsoft Outlook / Office
RingCentral – Client Phone System
Zoho ATS – Existing System; Replacement Planned
CRM Systems – Final Platforms TBD
Invoicing Platform – Client System TBD
SAM.gov and State Procurement Portals (Training Provided)
Canva
Claude – Client-Provided Content Frameworks
Gusto – Familiarity a Plus
Work Schedule
Contracted Hours per Week: 30 hours/week (Potential to Increase to 40 Hours Based on Performance)
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: 10:00 AM–4:00 PM CT
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
Contracted Hours per Week: 30 hours/week (Potential to Increase to 40 Hours Based on Performance)
Daily Working Time: 10:00 AM–4:00 PM CT
Scheduled Working Days: Monday-Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Level A–B (Native or Near-Native English Accent Required)
REGION PREFERENCES: Any
What we offer
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!
Location: Cornell Center Animal Hospital - Beaverton, Oregon
POSITION SUMMARY:
This is a critical position that plays a key role in driving the performance of a veterinary hospital. Creates, drives and maintains a practice environment that facilitates the delivery of quality, compassionate, and efficient healthcare to animals. This position oversees the business and staff aspects of the practice and has responsibility for all support and operational functions, such as human resource, financial, operational, and business activities. In partnership with the Medical Director, this position communicates a vision of excellence and oversees a profitable operation.
WHAT YOU’LL DO (Essential Functions):
Hospital Administrators play a key role in driving the performance of a veterinary hospital in partnership with the Area Manager and Medical Director. This position oversees the business and staff aspects of the practice and has responsibility for overseeing all support and operational functions, such as human resources, financial, operational, and business activities, with support from Lakefield. Hospital Administrators are expected to be available to team members during the hospital’s operational hours and this is a 40 hour per week, onsite position. Below are the essential functions of the job:
Champion Hospital Values and Culture:
Foster a positive, collaborative, and high-performing workplace culture grounded in our core values:
Respect, Learning, Do the Right Thing, WOW Service, and Fun.
Practice Operations:
Partner with hospital leadership to create and maintain an environment that supports the efficient delivery of high-quality veterinary care. Serve as the primary point of contact for the hospital’s day-to-day business and operational functions.
Strategic Planning and Business Development:
Collaborate with hospital leadership and organizational partners on strategic planning, business development, operational initiatives, and long-term growth opportunities.
Financial Management and Performance:
Take responsibility for the financial performance of assigned hospital(s). Develop and implement strategies to achieve revenue, profitability, and other financial goals. Monitor performance, identify opportunities for improvement, and communicate financial results and priorities to the hospital team.
Business Analytics and Reporting:
Monitor key performance indicators, including daily revenue, average invoice amount, transaction volume, labor costs, and other operational metrics. Prepare and communicate regular reports and summaries to support informed decision-making and accountability.
Team Leadership and Performance Management:
Lead, coach, mentor, and develop direct-report team members. Provide ongoing feedback, recognition, and performance management; conduct evaluations; address performance or behavioral concerns; and establish clear expectations for success.
Employee Development and Engagement:
Promote professional growth by encouraging continuing education, job-related training, and opportunities for team members to expand their knowledge and skills. Foster employee engagement, accountability, and ownership of hospital goals.
Recruitment, Hiring, and Onboarding:
Participate in the recruitment, selection, and hiring of hospital team members. Support effective onboarding and orientation by communicating job responsibilities, performance expectations, policies, procedures, and appropriate use of equipment and resources.
Human Resources and Compliance:
Manage day-to-day human resources matters and maintain current knowledge of applicable federal, state, and local employment laws and regulations. Ensure hospital practices remain compliant with organizational policies and legal requirements.
Veterinary Team Support and Scheduling:
Partner with veterinarians, medical leaders, and support teams to promote effective collaboration and patient care. Oversee and assist with doctor and staff scheduling to ensure appropriate staffing and operational coverage.
Marketing and Client Growth:
Collaborate with the hospital team to develop and execute marketing initiatives that support business objectives and strategic goals. Ensure programs and promotions are implemented, tracked, and evaluated for effectiveness, making adjustments as appropriate.
Facilities and Equipment:
Oversee the maintenance, functionality, and overall condition of the hospital facility, equipment, and physical environment. Coordinate repairs, maintenance, and replacement needs as necessary.
Regulatory and Safety Compliance:
Maintain current knowledge of applicable regulatory requirements and ensure compliance with OSHA, DEA, and other relevant federal, state, and local regulatory agencies. Promote a safe, compliant, and professional workplace.
Quality and Operational Improvement:
Identify opportunities to improve hospital processes, efficiency, client service, team performance, and overall patient care. Work collaboratively with hospital leadership and team members to implement sustainable improvements.
WHAT WE’RE LOOKING FOR (Essential Qualifications):
Education
:
Bachelor’s Degree or AA in related field or equivalent work experience. Experience in the veterinary field is a plus. Licensed Veterinary Technicians with leadership and business minded qualities and experience are welcome to apply!
Experience
:
• 2+ years of experience in overall operations, financial and facilities management, and/or Human Resources
• This includes two years of job-specific experience in a hospital management role within the veterinary or human health industry
• Experience leading a large team of individuals preferred
Knowledge, Skills and Ability:
Knowledge of applicable state, federal, and local employment, safety, and regulatory laws and requirements.
Ability to lead, manage, coach, and develop employees and departments effectively.
Ability to work collaboratively with hospital leaders and cross-functional teams to achieve shared goals.
Strong verbal, written, and active listening communication skills.
Ability to present information clearly, concisely, and effectively in both verbal and written formats.
Ability to interact professionally and effectively with a diverse range of clients, employees, and stakeholders.
Strong interpersonal and technical skills with the ability to connect people and ideas to achieve desired outcomes.
Ability to build and maintain productive relationships and partnerships with internal teams and external stakeholders.
Strong organizational and time-management skills, with the ability to manage multiple priorities, projects, and deadlines.
Ability to handle sensitive and confidential information with discretion and professionalism.
Strong critical thinking, sound judgment, and effective problem-solving skills.
Ability to adapt to changing situations, priorities, and work environments while maintaining effectiveness.
Ability to proactively identify challenges, evaluate options, and develop practical solutions.
SUPERVISORY RESPONSIBILITIES:
Supervisory responsibility for all of the team members at the hospital other than doctors. Works
with the veterinary leadership to co-supervise medical support staff.
COMPENSATION and BENEFITS:
Base salary between $60,000 - $75,000 (Final compensation will be determined based on experience, skills, qualifications, geographic location, and internal equity.)
License reimbursement
Uniform allowance
Health insurance
401(k) matching
Paid time off
Vision insurance
Health savings account
Dental insurance
Disability insurance
To learn more about the role and to apply, email Joe Rusk at
joe.rusk@lakefieldvet.com
or apply here:
Find Your Career - Lakefield Careers
About Lakefield Veterinary Group
We believe exceptional veterinary care starts with exceptional people. We partner with hospitals across the country to preserve what makes each practice special - its people, culture, and connection to community - while providing the operational support, resources, and strategic leadership that allow teams to thrive. As we grow, we remain committed to creating an environment where team members feel respected, supported, and empowered to deliver outstanding care.
Our Values
Our culture is built on five core values that guide us in the way we work:
Respect
Learning
Do the right thing
Wow service
Fun
We expect all team members to actively demonstrate these values in their daily work and interactions.
Equal Employment Opportunity
Lakefield Veterinary Group is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all team members and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.
Location: Washington, District of Columbia, United States
Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
About the Position
Dexis is seeking an on-site
Administrative Assistant
to provide administrative and executive support to the U.S. International Development Finance Corporation (DFC), Office of the Chief Executive (CEO). This position will serve as a key company representative, providing consistent customer service, clerical support, and day-to-day administrative assistance to DFC’s front office and senior leadership.
This is a fully on-site position and requires regular in-person attendance at the DFC office in Washington, DC.
Responsibilities
The Contractor will work for the Office of the Chief Executive (CEO) performs general clerical, administrative and secretarial support services as assigned in support of the DFC mission and provides information related to administrative and procedural matters as follows but not limited to:
Office and Executive Administrative Support:
Manage calendars, schedule meetings, coordinate appointments, and arrange conference rooms or virtual meeting resources, as assigned.
Prepare meeting agendas, attendance lists, briefing materials, meeting packets, and follow-up action-item lists.
Draft, edit, format, proofread, and distribute routine correspondence, memoranda, reports, presentations, and other documents.
Receive, screen, route, and track incoming correspondence, telephone calls, requests, and inquiries.
Maintain electronic and paper files in accordance with DFC records-management requirements.
Support data entry, spreadsheet maintenance, tracking logs, dashboards, and routine reports.
Support the preparation, routing, tracking, and filing of procurement, travel, financial, human-resources, facilities, and administrative documents, as assigned.
Monitor shared email inboxes or service queues and route requests to the appropriate DFC office or authorized individual.
Meeting, Event, and Communication Support:
Coordinate logistics for meetings, training sessions, events, and conferences.
Prepare conference rooms and ensure requested materials, equipment, and participant information are available.
Coordinate with facilities staff, information technology personnel, security staff, and other stakeholders to support meetings and events.
Prepare notes, action items, and follow-up correspondence when requested.
Provide professional support to DFC personnel, external stakeholders, and visitors.
Records and Information Management:
Organize, maintain, and retrieve official and working files.
Ensure documents are accurately named, stored, and retained in designated systems.
Protect sensitive, confidential, proprietary, and personally identifiable information.
Follow DFC procedures for records retention, information handling, and disposition.
Maintain status trackers for assignments, correspondence, deliverables, and office actions.
General Administrative Support:
Order, receive, and organize office supplies and administrative materials, as directed.
Assist with onboarding logistics, workspace coordination, and administrative orientation for new personnel, as authorized.
Support routine administrative research, information gathering, and report preparation.
Perform other administrative tasks within the scope of this PWS that are assigned by an authorized Government official.
Schedule appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business details. Reserves conference rooms and request facilities services. When required, prepare and/or makes requests for (a) official transportation within and outside Washington D.C. for executive (b) office/conference room reservations for visitors or other personnel.
Compensation
This is a Service Contract Act (SCA)-covered position. The hourly rate is $28.85, plus $5.42 per hour in applicable health and welfare fringe benefits, in accordance with SCA provisions.
Qualifications
At least four (4) years of progressively responsible administrative, clerical, executive-assistant, secretarial, office-management, customer-service, or records-management experience is required.
At least two (2) years of the required experience shall include direct support to senior management, executive leadership, a front office, or a comparable high-visibility professional environment.
Minimum Education – High school diploma or equivalent is required.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared electronic-file or collaboration systems is required.
Strong written and verbal communication skills.
Demonstrated ability to prioritize competing assignments, meet deadlines, maintain confidentiality, and exercise professional judgment.
Create and maintain calendars, spreadsheets, correspondence, reports, meeting materials, tracking logs, and electronic files without extensive Government training.
Preferred Qualifications
Experience in a executive office, C-suite office, or similarly structured corporate or public-sector organization is strongly preferred.
An associate’s degree, bachelor’s degree, or relevant professional certification in business administration, office management, communications, public administration, or a related field is preferred.
Below is the pay range aligned with this position. When creating an offer, Dexis evaluates compensation holistically, triangulating between external market research
, our budget for the position, and internal equity to arrive at a figure that is fair and competitive.
Hourly pay range:
$28.85
—
$28.85 USD
Benefits
Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for
full-time, US-based
positions only. These benefits include:
Medical and prescription drug coverage:
A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents.
Dental insurance:
Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits.
Company-paid vision insurance:
Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis.
Employer-funded health reimbursement arrangement (HRA):
Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses.
Company-paid life and disability insurance:
Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage.
Optional supplemental insurance:
Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents.
Employee Assistance Program (EAP):
Company-paid access to confidential counseling and legal and financial support resources for employees and their families.
Health and wellness resources:
Virtual care, behavioral health resources, and wellness programs available through the medical plan.
Benefits assistance:
Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center.
Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements.
Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
Location: Worldwide
APPLICATION INSTRUCTIONS:
If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the
20four7VA Team Portal
for faster processing.
Log in using your 20four7VA-issued email address to access the portal.
If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.
💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!
If you're interested in this opportunity, click APPLY TO POSITION to proceed.
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Title:
CPT-11691
Administrative & Client Communications Virtual Assistant
Independent Contractor – CPT-11691 Administrative & Client Communications Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A New York City fashion-production business specializing in pattern making, sample making, and small-batch garment manufacturing is seeking an organized Business Support VA to assist with email management, client inquiries, HoneyBook administration, scheduling, and recurring operational tasks.
The business works with clients developing new apparel products, from initial concepts through samples and production. The VA will help keep inquiries and client communications organized so the business owner can devote more time to hands-on production.
The ideal candidate will bring strong written communication, organization, attention to detail, and dependable administrative follow-through. Fashion experience is a plus, but not required for this position.
In addition to administrative support, the VA will assist with ongoing project coordination and deadline tracking, helping ensure client projects move smoothly through each stage of development and production.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Email & Client Inquiry Management
Monitor and organize incoming Gmail messages and client inquiries
Respond to routine messages using approved guidance and templates
Flag urgent, incomplete, or time-sensitive communications
Follow up on unanswered inquiries and missing information
Help ensure prospective clients receive timely initial responses
Draft messages for management review when questions require business-owner input
Draft client project updates and follow up on outstanding information or approvals
Provide a brief daily summary of urgent emails, upcoming deadlines, and outstanding tasks
Prioritize responding to new inquiries promptly to prevent prospective clients from losing interest or moving to other providers.
Extract and organize as much relevant information as possible from prospective clients, including their requested garments or products, project requirements, quantities, timelines, and other relevant details.
Provide initial responses and gather preliminary information so the owner can focus on reviewing project requirements and determining the appropriate next steps.
Proactively remind the owner of pending inquiries, unanswered messages, upcoming deadlines, and outstanding tasks requiring attention.
Help keep the inbox organized and minimize unanswered or overlooked communications.
Handle client communications independently within established guidelines, while seeking the owner's input when business-specific decisions or details require confirmation.
HoneyBook & Client Administration
Review incoming HoneyBook inquiries and completed client forms
Organize client-provided project information and requested services
Track missing details and outstanding onboarding items
Update client records and administrative notes
Maintain organized communication and inquiry statuses
Help coordinate approved next steps after the owner reviews potential projects
Prepare invoices using approved pricing
Track outstanding deposits and client payments in HoneyBook
Monitor outstanding client approvals and payment statuses
Review and manage incoming inquiries submitted through the website's HoneyBook forms, including client-provided project details, timelines, and budgets.
Assist with moving prospective clients through the initial inquiry and appointment-booking process.
Help coordinate the next steps in the client's project workflow, including approved agreements, proposals, and deposit-related follow-ups.
Track the initial 50% deposit and final deposit requirements as part of the client project process, following the owner's instructions.
Maintain client communications and follow-ups throughout the project inquiry and approval stages.
Scheduling, Project Coordination & Operational Organization
Maintain the owner's calendar and scheduled appointments
Organize administrative task lists and outstanding follow-ups
Coordinate routine scheduling and appointment confirmations
Provide daily updates on important inquiries and pending items
Assist with recurring administrative tasks as the position develops
Maintain and update Trello project boards
Monitor upcoming deadlines and project milestones
Track outstanding client approvals, payments, and pending deliverables
Proactively flag urgent items, timeline risks, or tasks requiring the owner's attention
Assist with ongoing project coordination across multiple client projects
Maintain organized client records and project statuses across Gmail, HoneyBook, Trello, and Google Calendar
Prioritize appointment requests and secure available meeting slots based on the owner's calendar and availability.
Proactively manage competing tasks and deadlines, bringing urgent appointments and time-sensitive client requests to the owner's attention first.
Keep tasks moving while awaiting the owner's response by conducting preliminary research or providing clients with an acknowledgment and advising that confirmed information will follow.
Organize and track client projects through the general production workflow, from initial inquiry and consultation to proposal approval, deposit collection, mock-up, revisions, final production, and final payment.
Track client feedback and requested revisions during the mock-up and sample-making stages, escalating significant changes or requests that may require additional charges for the owner's review.
Support coordination of repeat or small-batch production requests from existing clients by keeping project information and follow-up requirements organized.
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
Administrative, executive support, or customer-service experience required
Excellent written English and professional email communication required
Inbox management and scheduling experience required
CRM or client-management software experience preferred
HoneyBook experience preferred
Experience handling client inquiries and onboarding administration preferred
Fashion, apparel, or creative-industry experience is a plus
Strong organizational and task-management skills required
Project coordination or project management support experience preferred
Experience using Trello or similar project management platforms preferred
IDEAL CANDIDATE PROFILE
Highly organized, proactive, and dependable
Excellent written communicator with strong attention to detail
Friendly and professional when corresponding with prospective clients
Comfortable working independently from established procedures
Able to manage multiple inquiries and competing priorities
Detail-oriented with accurate recordkeeping
Interested in fashion, apparel, or creative businesses
Experienced in tracking deadlines and managing project workflows
Comfortable using project management tools such as Trello
Able to proactively follow up on outstanding tasks, approvals, and client communications
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
Gmail / Google Workspace
HoneyBook – Preferred; Training Can Be Provided
Google Calendar
Microsoft Excel / Google Sheets
Email & Task Management Tools
Trello (Preferred)
Work Schedule
Contracted Hours per Week: 10 Hours (Potential to Increase Based on Performance)
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: Flexible Morning or Midday Coverage – Exact Shift TBD
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
Contracted Hours per Week: 10 hours/week (Potential to Increase Based on Performance)
Daily Working Time: Flexible Morning or Midday Coverage – Exact Shift TBD
Scheduled Working Days: Monday-Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: Female
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Level A-B (Native or Near-Native English Accent Required)
REGION PREFERENCES: Any
What we offer
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!
- Прием заявок, а также коммуникация с рекрутерами по оформлению кандидатов по SA (Service Agreement); - Коммуникация с кандидатами и сбор документов для оформления SA;
ОфисЛимассол; Кандидаты, которые планируют релокацию - не будут рассматриваться
DIMONT is seeking a Claims Administrator to join our fully remote claims operations team supporting hazard insurance claims for mortgage lenders, servicers, and investors nationwide. Review hazard claim files, damage reports, and supporting documentation for completeness and accuracy.
Location: Taguig, National Capital Region
Workplace: Hybrid
About Salmon
Salmon Bank (Rural Bank) Inc., the banking arm of Salmon Group Ltd., is a technology-driven challenger bank in the Philippines operating under a BSP license. We combine the trust of a licensed institution with the speed and convenience of a modern financial product. Work within regulated financial infrastructure, where product, risk, compliance, operations, technology, and customer experience are closely connected.
About the Role
The Credit Administration Officer is a key member of the Bank’s Back Office, working closely with the Credit Administration Manager and other stakeholders to set up, document, and run the Unit’s processes. You’ll make sure credit administration activities are carried out accurately, on time, and in line with policy and regulatory requirements.
You’ll own the day-to-day integrity of the credit administration process: from credit documentation and pre-disbursement checks, through loan booking, collateral and record custodianship, and post-booking monitoring, to loan settlement and closure. Because credit administration acts as an independent control, separate from loan origination and credit approval, you’ll also serve as checker and authorizer for the team within delegated authority, making sure maker-checker and segregation of duties are always observed.
Beyond daily operations, you’ll keep the team audit-ready, keep documented processes current, and look for ways to improve processes and systems without weakening controls. You’ll also contribute directly to the Bank’s efforts to combat money laundering.
Key Responsibilities
- Process set-up and documentation: work closely with the Manager, Credit Administration and other stakeholders to set up and document the Unit’s processes, including:
- Credit documentation: check that documentation is complete and consistent with the approved terms and conditions of credit, and maintain the documentation system and checklists.
- Pre-disbursement verification: confirm that approvals were secured from the competent authority within delegated authority, and that all conditions precedent and documentary requirements are met before release.
- Facility set-up and loan booking: book, classify, record, and reconcile credit facilities accurately in the Bank’s systems.
- Credit and collateral custodianship (legacy loans): safekeep original security instruments and credit files under dual control, with a movement register and periodic physical checks.
- Post-booking monitoring: track compliance with credit conditions, covenants, collateral requirements, insurance coverage, and other post-disbursement obligations, including outstanding and expired documents.
- Exception management: escalate exceptions noted and monitor their resolution within agreed timelines.
- Loan settlement and closure: process settlement and collateral release, and maintain closed loan records in line with the record retention policy.
- Management information and regulatory reporting: prepare credit administration reports and registers, and support regulatory reporting, audits, and supervisory examinations.
- Loan-related inquiries and complaints: handle and resolve inquiries and complaints relating to loan administration.
- Other processes that may arise related to credit administration.
- Issue escalation: promptly identify and escalate issues noted, and propose resolutions to your immediate supervisor.
- Anti-money laundering: help combat money laundering by ensuring the required processes are in place.
- Regulatory compliance: comply with the regulatory requirements of the SEC, BSP, AMLC, and other governing bodies.
- Other duties: perform other tasks assigned from time to time.
Location: Одинцово
СберПервый – это банк для состоятельных клиентов. Наши эксперты используют различные биржевые инструменты, чтобы помочь клиентам сформировать индивидуальные инвестиционные планы и достичь своих жизненных целей. Мы используем передовые технологии и стандарты привилегированного обслуживания, чтобы быстро решать финансовые задачи и помогать нашим клиентам расширять свой бизнес и деловые связи.
Обязанности
### **Что мы предлагаем:**
* место работы: **Московская область, Одинцовский район, с. Усово, дом 100**
* премию по итогам работы за год и ежегодный пересмотр зарплаты
* возможность влиять на свой доход
* быстрый старт карьеры
* уникальную систему онлайн обучения Сбера для карьерного развития и роста
* расширенный ДМС и льготное страхование для семьи
* подписка Прайм с возможностью совместного использования на трёх близких
* вознаграждение за рекомендацию друзей в команду Сбера
* гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ.
Требования
### **Что нужно делать:**
* встречать клиентов в ВИП-офисе и создавать атмосферу уюта и доверия
* отвечать на звонки клиентов и переводить их на нужного сотрудника
* консультировать клиентов по операциям на устройствах самообслуживания
* следить за оснащением офиса, контролировать размещение рекламных материалов и прессы.
Условия
### **Мы ждем, что ты:**
* имеешь опыт работы администратором в любой сфере
* грамотно говоришь и знаешь правила этикета
* умеешь устанавливать доверительный контакт с клиентом
* доброжелателен и готов помогать клиентам.
* готов использовать ИИ в ежедневной работе (обучение за счёт компании — есть свои курсы).
### **Присоединяйся к команде СберПервый!**
Одинцово
УдалённоHowever, availability may vary based on time zones, capacity, and the contracted hours set in this SOW
Cornell Center Animal Hospital - Beaverton, Oregon
Washington, District of Columbia, United States
УдалённоHowever, availability may vary based on time zones, capacity, and the contracted hours set in this SOW