Вакансии

Location: Worldwide APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: Independent Contractor – CPT-11508 Construction Operations & Administrative Assistant/Business Support VA/Junior-Senior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing residential and commercial construction company is seeking a part-time Construction Operations & Administrative Assistant to support the day-to-day back-office, project coordination, estimating, procurement, compliance, and documentation workflows of the business. The VA will work closely with the client to keep project information organized, process incoming invoices and documents, track subcontractor compliance, support permitting and inspections, assist with estimating and bid preparation, coordinate material orders, and help maintain current project schedules and documentation. The ideal candidate is highly organized, detail-oriented, comfortable working within construction workflows, and able to use technology and AI tools to improve administrative efficiency. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Invoice & Document Intake Monitor a dedicated company email address for invoices, receipts, COIs, and vendor documentation Review and organize incoming documents Route invoices to the bookkeeper with the correct project and cost code Flag invoices or documentation requiring client approval Route receipts and supporting documentation to the appropriate accounting records Maintain organized digital files and project documentation Review and organize project invoices, plans, historical project records, and other construction documentation used for estimating and project management Organize and utilize historical project plans, invoices, and completed-job information as reference material for estimating and budgeting activities Support the preparation and organization of historical project information used to develop and improve the client’s AI-assisted estimating process Subcontractor Compliance Request and track Certificates of Insurance (COIs), W-9s, Workers’ Compensation documentation, and other required subcontractor records Monitor expiration dates and outstanding compliance requirements Follow up with subcontractors before missing documentation delays payments or project activity Maintain accurate subcontractor compliance records Coordinate subcontractor bid requests and collect responses for project estimating and budgeting Track subcontractor proposals and incorporate received bids into project budgets Support the review and organization of subcontractor information and project-related requirements Permits, Utilities & Inspections Assist with utility service requests Support permit applications and related documentation Track permit approvals and outstanding requirements Schedule and monitor inspections Track project closeout requirements, including U&O documentation where applicable Follow up on outstanding permit, utility, or inspection items Assist with construction-code research and document findings that may affect project requirements or construction decisions Research applicable construction requirements when questions arise regarding existing structures, materials, or proposed work Conduct construction-code research using AI tools and other available resources to support project-specific compliance and construction questions Assist with researching whether proposed construction solutions or existing conditions comply with applicable code requirements Estimating & Bid Support Assist with basic construction takeoffs and quantity calculations Solicit subcontractor and vendor pricing Organize incoming subcontractor bids and proposals Compare and maintain bid information for client review Assist with preparing estimates and proposals Maintain supporting bid and estimating documentation Generate and review AI-assisted material takeoffs, including drywall, lumber, plumbing fixtures, light fixtures, and other construction materials Use the client’s AI-assisted estimating engine to generate preliminary material takeoffs, allowances, and project budgets Review and audit AI-generated takeoffs and budgets for accuracy and identify incorrect assumptions or quantities Assist with generating subcontractor Requests for Proposals (RFPs) through the client’s AI-assisted estimating workflow Update and maintain project budgets as new subcontractor bids are received Use historical project plans, invoices, and completed-job data to support AI-assisted estimating Review engineering plans and identify potential constructability, coordination, or cost issues before project work proceeds Use SketchUp to review and scale drawings and create construction/architectural details that are not included in the original plans Ordering & Procurement Place material and product orders with approved vendors Confirm pricing, availability, and delivery information Track orders and expected delivery dates Follow up on delayed or incomplete deliveries Route receipts and purchasing documentation to accounting Maintain organized procurement records Review construction material and labor requirements and assist with verifying quantities before purchase requests are processed Assist with organizing purchase requests and confirming that requested quantities align with project requirements Coordinate procurement information with the appropriate internal or external parties for processing Assist with validating material quantities and project requirements generated through the estimating process before procurement activities proceed Schedule & Project Coordination Review and update project schedules in Monday.com Track upcoming milestones, inspections, deliveries, and project tasks Distribute current plan sets and project information to subcontractors as directed Run and maintain standard job-open checklists Keep designer selections and other project information current Follow up on outstanding project coordination items Flag schedule conflicts, missing information, or issues requiring client attention Assist with monitoring project schedules and milestones and identify work that is not aligned with the planned schedule Maintain and organize project coordination information across contractors, subcontractors, permits, inspections, and other project activities Review architectural and engineering plans to identify potential conflicts between construction elements that may affect project coordination, cost, or constructability Support the client in resolving plan-related issues by documenting discrepancies and bringing potential conflicts to the client's attention General Operations Support Maintain organized project folders within Google Drive Communicate with the client and team through Gmail and Slack Assist with recurring operational and administrative projects Use ChatGPT, Claude, and other approved AI tools to improve productivity, summarize information, prepare drafts, and streamline repetitive workflows Maintain organized historical project information that can be reused for estimating, budgeting, and future project planning Help develop and maintain repeatable workflows and documentation as the client builds out processes for the new VA role Leverage AI tools to reduce manual workload and improve the efficiency of construction operations Support the development and management of the client's AI-assisted construction workflows as the processes are documented and refined Work closely with the client during the initial implementation of new workflows and gradually take ownership of recurring processes Use AI tools to reduce the amount of manual work required for estimating, research, budgeting, and project administration Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Previous administrative, operations, or project coordination experience required Construction industry experience strongly preferred Experience supporting contractors, builders, subcontractors, or construction projects preferred Experience with construction documentation and project coordination preferred Estimating, takeoff, bid coordination, or procurement experience is a strong plus Familiarity with subcontractor compliance documentation is a plus Strong spreadsheet, file-management, and organizational skills required Strong written and verbal English communication Comfortable learning company-specific construction processes and terminology Experience using ChatGPT, Claude, or similar AI tools preferred IDEAL CANDIDATE PROFILE Highly organized and process-oriented Strong attention to detail Comfortable managing multiple construction projects and deadlines Proactive with follow-up and identifying missing information Able to work independently within established processes Comfortable communicating with subcontractors, vendors, and internal team members Strong problem-solving and organizational ability Comfortable using AI tools to improve efficiency Interested in becoming a long-term operational support resource APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED Monday.com Gmail / Google Workspace Google Drive QuickBooks – Familiarity Preferred Slack ChatGPT SketchUp – Preferred Claude / AI Productivity Tools – Required / Strongly Preferred Work Schedule Contracted Hours per Week: 10-20 Hours Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time:  9AM-11AM Central time for the first 2-4 weeks; then will expand to 20 hours/week Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL:  Junior, Senior Level Contracted Hours per Week: 10-20 hours/week Daily Working Time:  9AM-11AM Central time for the first 2-4 weeks; then will expand to 20 hours/week Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE:  Level A-C (Strong Spoken and Written English Required) REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!

Location: San Francisco Bay Area, USA Workplace: Hybrid WHY WORK AT HIGGSFIELD AI? Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like. ROLE OVERVIEW We are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder and VP of Corporate Development. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership. You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential. KEY RESPONSIBILITIES EXECUTIVE SUPPORT - Manage highly complex calendars across multiple time zones and competing priorities. - Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. - Assist with in-person events/appearances - Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. - Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. - Track action items and ensure follow-through across executive meetings and company initiatives. - Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. - Draft, edit, and manage executive communications and correspondence. - Partner closely with executives to maximize efficiency, productivity, and effectiveness. - Handle confidential and highly sensitive information with exceptional judgment and discretion. CROSS-FUNCTIONAL COORDINATION - Serve as a key liaison between executives and internal and external stakeholders. - Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. - Manage logistics for investors, board members, customers, partners, and candidates. - Support strategic initiatives and special projects as assigned by leadership. - Help create structure and operational excellence in a fast-moving, high-growth environment. OFFICE OPERATIONS & WORKPLACE SUPPORT - Coordinate office logistics and workplace vendors as needed. - Support planning and execution of company events, leadership offsites, and team gatherings. - Assist with visitor, candidate, and investor hospitality. - Help ensure office spaces are organized, professional, and operating smoothly. - Support onboarding logistics and workplace coordination in partnership with People Operations and IT. KNOWLEDGE, SKILLS, AND QUALIFICATIONS - 4+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams. - Exceptional organizational and project management skills. - Outstanding written and verbal communication abilities. - Strong business judgment and problem-solving skills. - Ability to manage multiple priorities with minimal direction. - High level of professionalism, discretion, and confidentiality. COMPENSATION & BENEFITS We offer a competitive and thoughtfully structured compensation package designed to align with impact and growth. Base Salary: The anticipated salary range for this role is $110,000 - $150,000, depending on experience, skills, and location. In addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally. This is a hybrid role based in the San Francisco Bay Area. Team members are expected to work from our San Francisco office at least three full days per week, with the remaining days worked remotely and are expected to be available during agreed working hours and to maintain sufficient overlap with the relevant team’s time zone. We value in-person collaboration, active communication, responsiveness, and close partnership across teams. Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.

Задачи: — Делать исходящие звонки для назначения и подтверждения встреч — Профессионально общаться с клиентами по телефону и электронной почте — Управлять календарями и координировать расписания — Вводить и поддерживать точную информацию в базах данных клиентов — Следовать установленным процессам и инструкциям клиентов — Обеспечивать надежную административную поддержку в течение рабочей недели Требования: — Теплое, профессиональное общение — Уверенность в телефонных разговорах с клиентами — Высокая организованность и внимание к деталям — Надежность и отзывчивость — Способность работать самостоятельно и эффективно управлять временем — Умение следовать подробным инструкциям и адаптироваться к предпочтениям клиентов — Готовность осваивать новые технологии — Опыт административной поддержки, планирования, обслуживания клиентов или другой клиентской роли — Желание долгосрочной профессиональной работы — Опыт удаленной работы приветствуется, но не обязателен Условия: — Частичная занятость 20–30 часов в неделю — Работа 100% удаленно, с понедельника по пятницу, в стандартные рабочие часы (примерно 8:30–17:00 по часовому поясу клиента) — Гибкий график, часы работы могут быть разбиты на несколько блоков в течение дня — Требуется постоянная доступность в будние дни — Обучение и поддержка с 8–12 часами обучения в неделю на начальном этапе — Постепенное увеличение часов работы по мере прохождения адаптации — Требования к домашнему офису: тихое профессиональное рабочее место, надежный высокоскоростной интернет, компьютер с Windows 11, возможность участвовать в видеовстречах и обучении — Запрещены Mac, iPad, Chromebook и виртуальные машины — Требуется успешное прохождение комплексной проверки биографии — Оплата от $18.50 до $20.00 в час, с возможностью пересмотра после 6 месяцев и дальнейшего повышения География: — Прием на работу только в штатах США: AL, AZ, FL, GA, ID, KY, LA, MI, MO, NC, OH, OR, SC, TN, TX, UT, WY — Кандидаты должны проживать в одном из указанных штатов — Прием на работу вне США не осуществляется

Задачи: — Проводить исследования на русском и английском языках: находить релевантную информацию, проверять и структурировать её — Поиск и управление подрядчиками, включая юристов, агентов, переводчиков и других — Контроль задач, назначенных сотрудникам и подрядчикам: отслеживание сроков, управление проектами, предоставление отчетов о статусе — Ведение социальных сетей: создание и публикация контента, анализ показателей эффективности — Улучшение существующих рабочих процессов и создание новых при необходимости — Поиск, тестирование и внедрение новых сервисов, включая AI-инструменты — Выполнение административных задач: подготовка отчетов, взаимодействие с государственными органами — Помощь с личными задачами — Обработка информации, документов и коммуникаций с высоким уровнем конфиденциальности — Полное сопровождение в организации поездок Требования: — Опыт работы не менее 3 лет в качестве личного, исполнительного или бизнес-ассистента, либо ассистента семейного офиса с практической ответственностью за бизнес и личные вопросы руководителя — Проживание вне России, в Европе или Азии — Свободное владение русским языком — Английский язык на уровне C1 и выше: уверенное письменное общение с носителями, работа с документами и проведение исследований на английском — Умение работать без пошаговых инструкций, самостоятельно расставлять приоритеты, находить решения, доводить задачи от начала до конца и привлекать руководителя при необходимости — Сильные навыки исследования и умение четко структурировать и представлять информацию — Опыт управления проектами — Опыт работы с распространёнными цифровыми инструментами (Google Docs, инструменты управления проектами, AI-сервисы) — Хорошие письменные и устные коммуникативные навыки — Высокая организованность и системный подход к работе — Гибкость и способность эффективно работать в условиях неопределённости — Внимание к деталям и высокая ответственность — Пунктуальность и аккуратность Условия: — Полностью удалённая работа — Полная занятость: 40 часов в неделю, с понедельника по пятницу, выходные — свободны — Зарплата от $1,500 до $2,500 в месяц в зависимости от опыта — Условия оплаты обсуждаются с успешным кандидатом Процесс найма: — Короткая форма заявки — Интервью с руководителем — Оплачиваемое тестовое задание

Задачи: — Ведение деловых переговоров с клиентами и партнерами; — Экспертный подбор объектов по заданным параметрам, консультирование; — Полное сопровождение клиентов на всех этапах сделки; — Составление личного тайм-менеджмента (выезды на показы, организация встреч в офисе). Требования: — Коммуникабельность, умение находить общий язык и поддерживать долгосрочные профессиональные отношения; — Четкое понимание своих целей и желаемого уровня дохода, ценность времени; — Целеустремленность и честность; — Готовность быстро учиться, развиваться и работать на результат. Условия: — Оклад + проценты + бонусы, доход на старте от 180 000 рублей; — Лицензированное обучение (вводный бизнес-курс 6 дней + система адаптации под руководством наставника); — Официальное трудоустройство (возможны и другие варианты); — Гибкий график работы; — Карьерный, профессиональный и личностный рост, регулярные лекции и тренинги; — Комьюнити сильных и успешных личностей; — Современный офис в 2 минутах от метро; — Работа с VIP клиентами, многофункциональная CRM; — Корпоративная мобильная связь, комфортное рабочее место; — Прозрачная система мотивации, бонусы и премии, прогрессирующий процент, возможность влиять на доход; — Социальный пакет, обучение и развитие, тренинги, тимбилдинги, наставничество, куратор; — Возможность оформления по ТК РФ, повышение квалификации, переквалификация из другой сферы; — Работа в динамичной компании, командная работа, интересные задачи, помощь и поддержка наставника и руководителя; — Работа в районе Москвы, возможность удаленной работы. Компания входит в ТОП-6 лучших работодателей России по версии hh.ru.

Задачи: — Размещение и обновление информационных материалов по готовым шаблонам; — Подготовка и корректировка текстового контента; — Добавление изображений, характеристик и дополнительных данных; — Работа с категориями, параметрами и настройками размещения; — Проверка качества и корректности информации перед публикацией; — Редактирование и актуализация опубликованных материалов; — Контроль актуальности размещённой информации; — Ведение внутреннего учёта выполненных задач в таблицах; — Обработка стандартных входящих сообщений по готовым инструкциям; — Передача нестандартных вопросов ответственному специалисту. Требования: — Внимательность к деталям и аккуратность; — Грамотная письменная речь; — Умение работать с большим объёмом информации; — Уверенное пользование компьютером и смартфоном; — Базовые навыки работы с таблицами; — Ответственный подход к выполнению задач; — Наличие стабильного интернета и возможность быть на связи в рабочее время. Обучение: — Предыдущий опыт не обязателен. — Перед началом работы предоставим подробные инструкции, рабочие материалы и сопровождение на этапе обучения. Условия: — Полностью удалённый формат работы из любой точки; — Работа с готовой информацией и шаблонами; — Отсутствие продаж и холодных звонков; — Понятные задачи и регламент работы; — Стабильный объём задач; — Поддержка; — Возможность увеличения дохода при освоении дополнительных направлений.

Задачи: — Ведение полного документооборота по объектам: договоры, сметы, акты, счета, накладные и другие документы; — Подготовка, оформление и проверка документов; — Контроль своевременного согласования и подписания документов; — Систематизация, учет и хранение документации по каждому объекту; — Ведение реестров документов и контроль наличия оригиналов; — Взаимодействие с подрядчиками, контрагентами и другими участниками проектов по вопросам документации; — Контроль сроков предоставления необходимых документов; — Организация встреч руководителя с подрядчиками и контрагентами; — Ведение календаря руководителя, организация встреч и звонков; — Фиксация договоренностей и контроль выполнения поставленных задач; — Выполнение административных и организационных поручений руководителя. Требования: — Гражданство РФ и проживание в Тбилиси; — Английский - B2 и выше: уверенное общение, деловая переписка и работа с документами; — Грамотность и внимательность при работе с документами; — Организованность, ответственность и умение контролировать сроки; — Уверенное владение Google Docs / Sheets; — Опыт в делопроизводстве, документообороте или на позиции помощника руководителя будет преимуществом. Условия: — ЗП: 800-1000$ — График: 9:00-18:00

Требования: — Русский и узбекский — обязательно — Уверенное владение компьютером — Ответственность и внимательность — Коммуникабельность и желание развиваться Условия: — Стабильная официальная работа — Дружный коллектив — Комфортный современный офис — Возможности роста и обучения Задачи: — Работа с документами и корреспонденцией — Поддержка административных процессов — Взаимодействие с кандидатами — Выполнение поручений руководителя

Требования: — Русский и узбекский — обязательно — Уверенное владение компьютером — Ответственность и внимательность — Коммуникабельность и желание развиваться Условия: — Стабильная официальная работа — Дружный коллектив — Комфортный современный офис — Возможности роста и обучения Задачи: — Работа с документами и корреспонденцией — Поддержка административных процессов — Взаимодействие с кандидатами — Выполнение поручений руководителя

Location: Amsterdam, Netherlands Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Amsterdam, Netherlands. Join us and become part of a professional, dynamic team shaping the future of investment services in Europe. Responsibilities: 1. Administrative Support and Workflow Organization: Managing the company’s incoming and outgoing correspondence with accuracy and discretion; Supporting seamless document flow between departments, ensuring timely execution of internal processes; Driving administrative procedures to enhance operational efficiency; Maintaining a well-organized, efficient, and inspiring office environment; Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow; Conducting regular physical inventory audits and maintaining records. 2. Communication and Collaboration: Overseeing internal and external communication to uphold the company’s professional image; Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services; Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy; Actively supporting the HR department on a wide range of operational and people-related matters. 3. Executive Support and Guest Relations: Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives; Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events; Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism; Hosting visitors of all seniority levels, ensuring a polished and welcoming experience. 4. Financial and Operational Processes: Processing vendor invoices through SAP Concur in alignment with company policy and timelines; Reviewing and managing employee expense reports, ensuring full compliance with internal procedures. 5. Additional Responsibilities: Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries; Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement. Requirements Bachelor’s degree (Business Administration, Management, or a related field preferred); 3 plus years of experience in a similar administrative or operational role; Fluency in English and Dutch , both written and verbal; Advanced computer skills, including MS Office Suite and other relevant business tools; Experience in organizing and maintaining electronic document management systems; Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization; Strong organizational and time-management skills, with the ability to handle multiple priorities; High attention to detail and accuracy in a fast-paced environment; Ability to independently identify and resolve issues; A proactive, solution-oriented mindset and positive attitude; Flexible and adaptable, capable of working under pressure; A reliable team player with a genuine willingness to learn and grow. Benefits Modern, fully equipped office — a comfortable and inspiring workspace in a central location; Competitive salary — motivating and aligned with local market standards; Career growth opportunities — develop across departments and functions within an international group; Official employment — clear contracts, timely payments, and full compliance with local labor laws; Legally compliant vacation and public holidays — we respect and follow each country’s labor code; Private health insurance support — partial coverage of private medical insurance to support your well-being.

Location: Athens, Greece We currently have a vacancy for a Bid Assistant to offer his/her services in Athens. Ideal candidate should possess excellent knowledge of English; good knowledge of French will be highly appreciated. Responsibilities and tasks You will perform and oversee a diverse set of administrative pre-sales activities, ensuring the submission of tenders, bids, offers and proposals to national and international clients: Identification of administrative requirements and scheduling of the necessary actions; Collection and preparation of administrative certificates/documentation (e.g. financial and legal documents, etc.) in coordination with internal departments; Ensure compliance and consistency across all bid documents and collateral, aligned with bid requirements; Work with key members of individual bid teams to support the delivery of compliant tenders; Provision of advanced assistance and secretarial support services (e.g. sampling of proposals, problem solving, review and control of correspondence, information research, etc.); Updating a database of project references, CVs and supporting documents; Performing new tenders search, registering and maintaining company accounts for online tender portals, highlighting and monitoring new opportunities relevant to company business scope; Maintenance of the department’s files, archives and records. Requirements University Degree or MSc in Business Administration or Economics, Social Studies, Information Technology; Excellent English communication skills (oral and written); Excellent use of MS Office; Excellent interpersonal, problem solving and organizational skills with approachable, enthusiastic ‘can do’ attitude; Flexible, service-orientated, team player, proactive self-starter, focused on high quality and high productivity; Career-oriented personality, interested to build a successful career path. Benefits If you are seeking a career in an exciting and dynamic company, operating in an international, multilingual and multicultural environment where you can expect real chances to make a difference, please send us your detailed CV in English, quoting reference: (ASE/11/2026) . We offer a competitive remuneration (with full benefits package) based on qualifications and experience, including: Competitive full-time salary; Private Health Coverage on the Company’s group program; Flexible working hours, top - of - the Line tools, language courses, specialized trainings; A great opportunity to grow and work with innovative and exiting specialists in the industry; Being part of an environment that offers challenging goals, autonomy and mentoring, which creates development opportunities, both for you and the company. EUROPEAN DYNAMICS (ED) ( www.eurodyn.com ) is a leading European Software, Information and Communication Technologies company, operating internationally (Athens, Brussels, Luxembourg, Copenhagen, Berlin, Stockholm, London, Nicosia, Valetta, Vienna, Den Haag, Hong Kong, etc.) The company employs over 1100 engineers, IT experts and consultants (around 3% PhD, 36% MSc and 53% BSc). We design and develop software applications using integrated, state-of-the-art technology. Our current IT projects have a value exceeding 300 million EURO. EUROPEAN DYNAMICS is a renowned supplier of IT services to European Union Institutions, international organizations, European Agencies and national government Administrations in 40 countries and 4 continents. As part of our dedication to the diversity of our workforce, we are committed to Equal Employment Opportunity without regard for race, colour, national origin, ethnicity, gender, disability, sexual orientation, gender identity, or religion. EUROPEAN DYNAMICS (ED) adheres to the General Data Protection Regulation principles by applying its Privacy Policy as published in www.eurodyn.com/privacy. By submitting an application to this position and by sharing your personal data with ED, you acknowledge and accept its Policy and authorise ED to process your personal data for the purposes of the company's recruitment opportunities, in line to the Policy.

Location: Dhahran, Saudi Arabia We are seeking an experienced Document Controller to manage project documentation, ensure accurate document distribution and tracking, and maintain organized electronic and physical records in accordance with project requirements. Key Responsibilities Manage, control, and maintain project documents using Electronic Document Management Systems (EDMS). Ensure proper document numbering, filing, revision control, and distribution. Maintain organized folder structures and electronic document databases. Monitor document status and ensure timely submission, review, and approval. Perform PDF management and ensure document quality and accuracy. Coordinate with project teams, contractors, and stakeholders regarding documentation. Prepare reports and maintain accurate document control records. Ensure compliance with project document control procedures and requirements. Requirements Associate Degree in Technical Engineering Technology or related field. Minimum 7 years of relevant Document Control experience . Proficiency in EDMS platforms such as SharePoint, Documentum , or similar systems. Strong IT skills with MS Office, including Word, Excel, and Outlook . Excellent communication and proficient typing skills. Strong attention to detail, analytical, organizational, and time-management skills. Ability to meet deadlines and work effectively as part of a team. Preferred Certifications Certified Document Controller (CDC) or equivalent. Records Management / Information Management or equivalent certification.

Задачи: — доставки и закупки — сопровождение специалистов — онлайн-заказы и бронирования — поиск информации — помощь с питомцами — разовые поручения Требования: — авто и права — уверенный ПК — самостоятельность — ответственность — пунктуальность — коммуникабельность — дискретность Условия: — гибрид — гибкое начало дня — неполная занятость — оплачиваемый отпуск 28 дней — больничный

Задачи: — Помогать команде создавать и внедрять технические решения, разруливать на месте и доводить до результата. — Участвовать в создании новых IT-технических комплексов: от идеи до работы у клиента. — Общаться с пользователями, понимать их реальные потребности. — Находить решения, комплектующие, подрядчиков или выполнять задачи самостоятельно. — Тестировать, тренировать и убеждаться в работоспособности решений. — Выезжать к клиентам по России для настройки, ремонта и решения проблем. — Разруливать возникающие проблемы и находить решения. Требования: — Жить в Москве или в 1,5 часах от нее. — Не учиться и не совмещать с другой работой. — Готовность начать работу с 22.09.2026. — Готовность быть на связи через мессенджеры. — Готовность выезжать по городу и в командировки по России. — Ответственность, инициативность, умение договариваться и доводить дела до результата. — Интерес к технической части и продуктовое мышление. Условия: — Официальное оформление. — Тестовая неделя с оплатой 10 000 рублей. — Первый месяц — 80 000 рублей, второй и третий — 100 000 рублей, после третьего — от 120 000 до 150 000 рублей на руки. — Все рабочие расходы оплачивает компания. — Активная, напряжённая работа, не с 9 до 18. — Работа в Москве с гибридным форматом: офис, лаборатория, дом, командировки. Кого не рассматривают: — Жителей вне Москвы или не готовых быть в городе. — Не готовых к выездам и командировкам. — Ищущих спокойную работу с 9 до 18. — Ожидающих подробных инструкций и пассивного выполнения задач. Ключевые навыки: — Инициативность и самостоятельное решение задач. — Умение договариваться и понимать людей. — Доведение дел до результата. — Автоматизация рутинных процессов. — Интерес к техническим деталям. — Продуктовое мышление и понимание ценности работы.

Location: Parkland, USA Appodeal is a dynamic US-based product company with a truly global presence. We have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world. Our company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space. Why Appodeal? At Appodeal, we’re more than just a company—we’re a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses! We take pride in our cutting-edge product and our internationally dispersed team of talented professionals. Here’s what we value, and what we hope you do too: Seek the Truth and Say It with Care: We find the truth together, and nobody owns it, the CEO included. Stories, perspectives and beliefs can be personal. Facts can’t. Leverage Data to Build Product: Our decisions start from data. We build systems rather than one-off tasks, use AI agents in our daily work and automate whatever is manual. When numbers don’t match, we fix them. We Work Together to Serve Others: No closed doors between teams. We share what we learn and win as one company first. Insist on Higher Standards: We don’t settle for “good enough”. We question it and push for better. Passionate Curiosity Fuels Perseverance: We ask “why”, take on ambiguous problems and keep going when they get hard. Lean Startup Mentality: Start Small, Iterate Quickly: Think big, ship an MVP first and learn fast. No big-bang releases. Ownership and Accountability: We work in small squads so each team owns its result end to end and has the freedom to get there. Go deep in your craft and wide enough to own the whole outcome. Escalate blockers early, admit mistakes, fix the damage and learn. About the Role We're hiring an Office Manager to join our Parkland office. As an Office Manager you keep this place running: the daily condition of every room and system, the vendors and the landlord, food and supplies, the equipment and screens, the logistics of every visit, and the calendar of events that gives the office its social life. There is also a building job inside this one - nothing here is automated yet. There is no tool that reorders supplies, chases vendors, reminds you about birthdays, restarts the screens or passes the team's feedback to our chef, and the office's own reporting is put together by hand. Setting that up is part of the role, and a good place to start is an automatic count of the things that were not caught in time. What stays with a person is everything that needs someone in the building: walking the space before the day begins, being there when the AC technician arrives, setting up a room, welcoming a visitor, noticing the thing no system is watching. If you enjoy shaping things that are still taking form, there is plenty of room here. Key Responsibilities 1. Daily condition of the office Walk the building every morning before core hours against a documented checklist: every room, plus electrical, Wi-Fi and technology, plumbing, access and air conditioning. Turn anything failing into a task for the handyman or a vendor ticket the same morning. Keep the kitchen, bathrooms, gym and outdoor areas to our standard, with a little buffer on the items people notice straight away. 2. Vendors, landlord and repairs Choose and manage the vendors the office works with: air conditioning, pool, landscaping, electrical, gate, security, cleaning and grounds. See every ticket through to a close: an owner, a date, someone on site for the visit, a check that the work was done well, and the invoice filed. Hold the relationship with the landlord for repairs and payments, and support a lease renewal or a possible office move. 3. Equipment and technology Own the state of the office equipment: screens and dashboards, the video portal, meeting-room AV, and access credentials. Work closely with the on-site handyman, who is hands-on with much of the technical setup and systems, while remaining the person who owns the overall picture. 4. Food, kitchen and supplies Send meal counts to the office chef on schedule and adjust them as the week changes. Order supplies for the kitchen, bathrooms, gym, laundry and printing, and keep stock ahead of demand. Choose office food suppliers and catering, including finding alternatives when the team's feedback points that way. 5. Leadership sessions, QBRs and visitors Run the ground logistics for every visit: rooms, AV, meals through the day, arrivals and access. Get in touch with each visitor beforehand with the address, hotel options, timings and what to expect on site. Put the whole logistics plan in the calendars of the visitors. 6. Team calendar, events and culture Plan the year ahead: birthdays, seasonal holidays and office decoration, Friendsgiving, Christmas and gift exchanges, with the lead times each of them needs. Organize team activities people actually want — wakeboarding, cooking classes, concerts and similar — and company volunteering, where employees give their time. Partner with the office managers in Poland and Spain on shared events and practices. 7. Automation and measurement Set up and run the office's own reporting, including a count of the issues that were not caught in time, produced automatically rather than by hand. Automate the repetitive coordination: reordering, reminders, vendor scheduling, equipment checks, and feedback between the team and the chef. Keep the office standard, vendor register and documentation up-to-date in Confluence. 8. Budget and spend Track office spend, keep purchases within agreed limits, and flag where the office is overpaying. Act straight away in an emergency within an agreed limit, and route larger commitments through your manager. What We're Looking For Three or more years in office management, facilities, executive support or hospitality , with direct experience running a site or a residence to a high standard. Evidence of having owned a place end to end — a vendor tracker or system you built, a budget you held, an event you ran from start to finish for senior people. Hospitality sense and exceptional attention to detail. You look at a catered table and see that it needs plates, napkins, serving spoons in each dish, drinks and ice, without anyone mentioning it. Real comfort with AI tools . Practical hands-on use of AI tools in office, facilities or executive-support work: which specific workflows you improved, what results it produced, and how you checked the output was right. Comfort working with numbers and dashboards. You can pull together spend and office data, check it, and explain simply what it shows to someone who has not looked at it. Follow-through without reminders. You close loops nobody is watching. Proactive planning in weeks and months, not days. Clear, warm communication, including with senior people , and good judgement about when not to interrupt. Fluent English , written and spoken. Confident with Google Workspace, Zoom, office dashboards, password managers, Atlassian (Jira and Confluence) and meeting tools such as Fellow — or able to pick them up quickly. Based in or willing to relocate to the Parkland area, and available for occasional evening and weekend work. Nice to Have A background in luxury hospitality or private-client service. Curiosity about automation and the basics of how software and scripts work. Russian, in addition to English. Not required; the office runs in English. Experience preparing a site for severe weather, or willingness to learn it. Location and Travel Parkland, Florida -  on site in Parkland five days a week. No business travel. A driver's licence and your own car are strongly preferred. With an outstanding product and a mission that excites and inspires, Appodeal offers a unique opportunity to make an impact while being part of an amazing team. Join us and help shape the future of mobile app success!

Location: Kazakhstan; Georgia; Poland; Serbia; Spain Crystalia Glass LLC is a leading provider of premium glass products, trusted by renowned clients such as SpaceX, Nike, Starbucks, Bank of America, Yves Saint Laurent, and many others. Founded in 2017 in New York, the company now operates across the United States, delivering high-quality glass solutions for both residential and commercial projects. We are looking for Business assistant to CEO with Russian (C1+) and English (C1+) Employment Type: - Full-time 8.30 am - 5 pm, NY (ET zone) . - Remote work. - B2B contract (sole proprietorship status or corporate entity) . Executive Support & Coordination Manage the CEO’s daily, weekly, and monthly schedules; organize meetings, calls, and business trips. Prioritize tasks, manage deadlines, and ensure the CEO’s time is used efficiently. Anticipate the CEO’s needs and prepare relevant information, materials, or reports in advance. Filter and organize incoming communication; draft correspondence and reports in English and Russian. Maintain confidentiality and professionalism in all aspects of the role. Business & Administrative Support Prepare presentations, summaries, and analytical reports for decision-making. Coordinate internal and external communications on behalf of the CEO. Support ongoing company projects: monitor progress, collect data, prepare updates. Manage interactions with suppliers, contractors, and partners. Keep records, documentation, and administrative files in order. Open and renew business licenses as required. Coordinate with insurance brokers to ensure proper endorsements, riders, and coverage extensions. Issue and track Certificates of Insurance (COIs) per contract and insurance requirements. Prepare and submit applications for Contractor’s Licenses in states where the company plans to operate. Monitor and coordinate vehicle registrations, renewals, and insurance coverage for the company fleet. Travel & Event Management Plan and organize business trips, including flights, accommodation, logistics, and itineraries. Coordinate participation in business meetings, exhibitions, and conferences. Handle visa processes and other documentation related to international travel. Internal Communication & Company Coordination Communicate with the CEO’s direct reports and partners on his behalf. Follow up on meeting outcomes and ensure tasks are completed on time. Support the CEO in maintaining clear and positive communication across departments. Strategic & Advisory Support Conduct market, business, and competitor research when required. Track and summarize company performance data and KPIs for the CEO. Act as an advisor and communication bridge between the CEO and key stakeholders. Help identify process improvements and opportunities for efficiency. Personal & Lifestyle Support (limited scope) Support personal planning and balance between work and private matters when necessary. Handle selected personal arrangements or errands on behalf of the CEO in a professional manner. Requirements Higher education in Law/International business/International relations or similar Minimum 3 years of experience as a Business Assistant, Executive Assistant, or similar role in a dynamic business environment. Strong understanding of business operations, corporate communication, and project coordination. Fluent English (C1 level +) and Russian (written and spoken). Experience working for a US company with operations in the USA (will be a big plus) Excellent time management, prioritization, and organizational skills. Ability to make decisions independently and maintain confidentiality. Professional demeanor and strong interpersonal communication skills. Proficient with office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants and others). Basic understanding of finance, budgeting, and reporting is a plus. Personal Qualities High energy, strong motivation, and proactive attitude. Attention to detail and ability to anticipate needs before they arise. Strategic and analytical mindset with a focus on solutions. Flexibility, adaptability, and a calm approach under pressure. Ethical, loyal, and committed to maintaining confidentiality and professionalism. Benefits Fully remote work (you can be located anywhere in the world) 8:30 AM - 5 PM (ET) NY Competitive compensation package (will be discussed with successful candidates). Benefits: paid vacation days + sick leave. Opportunity to work directly with the CEO and top management. Exposure to US market business operations and strategic projects. Dynamic environment with opportunities for professional growth.

Location: New York Workplace: OnSite ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE Baseten is looking for an Office Coordinator to help run our New York office and create an exceptional experience for everyone who works in or visits the space. You will work alongside our Office Manager and be at the center of the day-to-day operations of our largest and fastest-growing office. A major focus of this role is making our increasingly complex space work well. You will manage high demand for conference rooms and phone booths, anticipate competing needs, and make thoughtful tradeoffs based on team and business priorities. Like a great EA managing an executive’s calendar, you will constantly look ahead, spot conflicts, and adjust the puzzle. You’ll be part of a growing, highly collaborative team that works together to raise the bar for how we support Baseten. The team shares context, jumps in to support one another, and continuously looks for ways to improve how we operate. As Baseten grows, you’ll have opportunities to take on new challenges and expand your scope. This is an in-person role in New York, expected to be in-office five days per week. RESPONSIBILITIES - Collaborate on front-of-house reception with the Office Manager , creating a warm, polished experience for employees, candidates, customers, investors, and other visitors - Plan ahead for high-priority and large-group needs, including onboarding, sales bootcamps, candidate interviews, customer visits, confidential meetings, marketing events, and board meetings - Build enough context on our teams and business to make good judgment calls when space is constrained - Maintain an exceptionally high bar for the physical office, noticing and addressing details like rooms that need resetting, missing furniture, broken equipment, and low supplies - Proactively identify ways to make our spaces more functional, organized, and enjoyable - Build strong relationships across the office to understand and anticipate team needs - Partner with the Office Manager with physical office operations, vendors, deliveries, supplies, and other workplace needs - Support in-office events, including setup, logistics, and resetting spaces afterward - Respond quickly to workplace needs and own issues through resolution - Manage mail, packages, and shipping with accuracy REQUIREMENTS - Exceptionally detail-oriented, with a high quality bar and an instinct for noticing what others miss. Proactive and observant, with a bias toward identifying and solving problems before being asked. - Highly organized and able to manage changing calendars, constraints, requests, and priorities without dropping details - Strong judgment and problem-solving skills, with the ability to understand context and make thoughtful tradeoffs - Clear, responsive communicator who reliably keeps people informed and closes loops - High ownership mentality. When you take something on, others trust that you’ve got it - Strong relationship builder who gets to know teams and uses that context to anticipate their needs - Service-oriented and energized by creating an excellent experience for employees and visitors - Comfortable in a fast-paced, high-growth environment where needs change frequently - Able and excited to work from our New York office five days per week BENEFITS - Competitive compensation, including meaningful equity - (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents - Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!) - Paid parental leave - Fertility and family-building stipend through Carrot - (U.S. only) Company-facilitated 401(k) - Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities. Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you. At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).