Freight & Customs Clearance Specialist

Location: Warsaw Workplace: OnSite Role Highlights - Title: Freight & Customs Clearance Specialist - Department: Global Manufacturing Organization (Logistics) - Reports to: Head of MAITE, Optics / Logistics Manager - Location: Warsaw, Poland - Type of Contract: Permanent - Working model: On-site - Security Clearance: Employment is subject to applicable security screening (incl. SUPO, where required) About the role ICEYE is looking for a Freight & Customs Clearance Specialist to manage international freight forwarding, customs compliance, and logistics operations supporting our manufacturing activities in Warsaw, Poland. Given the significant workload involving dual-use items, this is a key position responsible for cooperating with customs agencies and carriers to ensure seamless import/export clearance and timely deliveries. You will manage end-to-end inbound and outbound freight flows, execute international trade compliance (including ITAR, EAR, and dual-use export controls), coordinate customs brokerage services, and oversee shipping documentation. You will work closely with Procurement, Production Planning, Quality, and external logistics partners to ensure all shipments arrive on schedule while adhering to compliance and budget requirements. What you will do - Oversee inbound and outbound logistics, including air, sea, and road freight forwarding, customs clearance, and carrier coordination. - Execute full compliance with international trade regulations, dual-use items, ITAR, and EAR export controls. - Manage relationships and operational workflows with external customs agencies (such as Customs Support Group/Rusak Business Services) and freight forwarders (such as Gebrüder Weiss). - Prepare, verify, and archive essential shipping and customs documentation (e.g., AWB, SAD/ZC429, commercial invoices, DSK declarations). - Ensure proper tariff classification (HS/CN codes), valuation, and origin determination for satellite components and specialized aerospace equipment. - Monitor freight costs, duty payments, and customs duty guarantees, driving cost optimization and efficiency in transport activities. - Coordinate specialized handling, shock-sensitive packaging, and transport requirements for high-value space hardware in accordance with AS9100 and ECSS standards. - Mitigate logistics risks, supply disruptions, and customs delays through proactive tracking and contingency planning. What we're looking for Must haves: - 3–5 years of hands-on experience in international freight forwarding, customs clearance, and shipping operations. - Proven experience working in a structured production environment (Aerospace, Defense, Automotive, or Electronics). - Strong expertise in customs procedures, EORI, SAD/ZC429, tariff classification, and dual-use item regulations. - Experience handling international trade controls (ITAR, EAR, export licenses). - Proficiency with ERP systems and WMS workflows. - Strong command of MS Excel / Google Sheets for reporting and freight tracking. - Fluency in English and Polish (essential for daily communication with local customs authorities and international stakeholders). - Certification for dangerous goods transport by road, sea, and air (ADR, IMDG, IATA) Application Process - Screening with Talent Team - Hiring Manager Interview - Technical Case / Assessment - Final Interview Working at ICEYE At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win. How We Work (Our Values) - Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way. - Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions. - See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others. - Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. - Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift. - Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins.