Project Manager

Location: Warsaw, Mazowieckie, Poland X-FLOW is a mobile game development company established in 2018. We gained recognition after the release of Happy Color , the most popular digital coloring book and one of the most successful ad-driven mobile apps in the world. We are looking for an experienced Project Manager to join our team. We need a strong Project Manager who can bring clarity and structure to complex initiatives, coordinate multiple workstreams, and help teams move from ambiguity to effective execution. We are looking for someone who is particularly strong at clarifying requirements, defining scope, identifying dependencies and risks, aligning stakeholders, and building realistic delivery plans. At the same time, we expect a solid understanding of the entire project lifecycle and the ability to drive projects toward successful delivery. Responsibilities: Take ambiguous product initiatives and turn them into clearly defined, actionable features. Clarify business and technical requirements, ensuring they are consistent, complete, and understood by all involved teams. Define project scope, expected outcomes, milestones, dependencies, and risks. Work with engineering, QA, design, and feature owners to obtain realistic effort estimates and build delivery plans based on them. Validate estimates against scope, technical dependencies, available capacity, and delivery expectations. Proactively identify gaps, conflicting requirements, unresolved questions, and missing decisions. Drive alignment between stakeholders, backend, client, QA, and other teams. Structure work so teams can move into execution with clear ownership, priorities, and expectations. Coordinate multiple workstreams and manage cross-team dependencies Identify risks and blockers early, assess their impact, and drive them to resolution. Keep stakeholders informed about project progress, key decisions, risks, and next steps. Maintain Jira and project documentation in excellent condition. Requirements: 5+ years of experience as a Project Manager or Delivery Manager in complex technical teams. Formal education in management or solid theoretical knowledge of project management methodologies and frameworks (PMBOK, Agile, Scrum, Kanban, etc.). Strong expertise in requirements clarification, scope definition, work structuring, dependency management, risk identification, and delivery planning. Solid understanding of software delivery processes, prioritization, coordination, and execution management. Proven ability to bring structure to situations where requirements are incomplete, ambiguous, or constantly changing. Ability to work effectively in an environment with uncertainty, shifting priorities, and multiple stakeholders. Strong analytical and problem-solving skills, with the ability to challenge assumptions, identify gaps, and ask the right questions. Excellent communication skills and the ability to align technical and non-technical teams. Strong ownership mindset, proactive approach, and ability to make informed decisions independently. Russian — C1 or higher; English — B1+. Technical Context: You do not need to be an engineer, but you should have a solid understanding of the technical context of cross-functional software development across backend, Flutter client, and QA. Relevant areas include APIs, integrations, releases, technical dependencies, queues, and SLAs. You should be comfortable participating in technical discussions, understanding constraints and trade-offs, identifying dependencies, and asking the right questions to support informed planning and decision-making. What We Offer: Competitive salary and benefits package. Opportunity to work with a talented and passionate team in a creative and dynamic environment. Flexible working hours and remote/office work options. Career growth and professional development opportunities. A fun and inclusive company culture that celebrates diversity and creativity. Join us and let’s create great content together! When you apply for this role, we process your personal data in accordance with our Candidate Privacy Notice ( https://xflowgames.com/candidate-privacy-notice ).