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Location: Al Khobar, Saudi Arabia; Al Jubail, Saudi Arabia Wer are seeking a detail-oriented and proactive Technical Clerk to join our team. In this role, you will provide essential administrative and technical support to various engineering and technical departments. Your responsibilities will include managing technical documentation, assisting in the coordination of technical projects, and ensuring accurate record-keeping of all technical data. This position requires excellent organizational skills, a good understanding of technical terminology, and the ability to interact effectively with engineers, project managers, and other staff members. Requirements 5 - 8 years of work experience Diploma in one of the following disciplines - Business Administration, Human Resources, Office Administration, Secretarial Studies, Accounting, Management Information Systems (MIS), Marketing. Provides clerical support to a Department Head Scope includes routine clerical tasks Maintains Department timekeeping and filing systems, initiates employee actions, expense reimbursements, leave processing, vendor payments, gate passes and other miscellaneous system related tasks Types reports, letters and other routine correspondence, and takes dictation and minutes as required Manages diary, schedules meetings and appointments, and handles travel arrangements Screens and directs telephone calls and visitors accordingly, and handles requests and queries appropriately Receives and distributes incoming mail / correspondence Acts as point of contact for document review, editing and formatting Operates office equipment, and maintains office systems and procedures Acts as point of contact between the Director and direct reports, as well as other internal/external contacts, orders and manages office supplies, and performs other duties as requested by the Department Head

Location: Mexico; Argentina; Colombia; Guatemala; Brazil; Costa Rica About Huzzle At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle. Role Type: Full-time Engagement: Independent Contractor About the Company Our client is a US-based, fully remote telehealth and wellness company in its growth stage, specialising in hormone optimisation, peptide therapy, medical weight loss, and wellness therapies. The CEO leads three rapidly growing companies, making this a high-trust, high-impact support role with real ownership and growth potential. Job Summary We’re looking for a highly organised Executive / Virtual Assistant to provide direct support to a busy CEO. This role is ideal for someone who has supported founders or C-suite executives before and understands the importance of protecting executive time, managing competing priorities, and handling confidential information with maturity. You’ll own calendar management, inbox management, travel coordination, personal scheduling, daily admin preparation, and operational follow-through across multiple businesses. Key Responsibilities Manage the CEO’s calendar daily, reviewing every invite for accuracy, completeness, and priority. Own CEO inbox management twice daily, with a target of inbox zero by 10 AM EST and again by 5 PM EST. Schedule calls and meetings according to a clear scheduling priority framework. Process SMS requests from the CEO and CEO’s spouse at set times during the day. Prepare and maintain the daily Admin Meeting agenda using the company’s structured format. Coordinate end-to-end travel logistics, including flights, hotels, transport, itineraries, calendar blocking, and Trip Files in Google Drive. Audit the CEO’s calendar six weeks ahead every Friday to identify gaps, conflicts, and upcoming priorities. Coordinate closely with the CEO’s spouse on family, personal, and household scheduling. Manage gifting, company purchases, personal appointments, and ad hoc admin tasks. End each day by clearing lingering emails, compiling the next-day to-do list, and sending content ideas. Requirements Proven experience as an Executive Assistant, Virtual Assistant, or CEO Assistant. Direct experience supporting a founder, CEO, or C-suite executive. Strong calendar management skills, including time zones, batching, scheduling logic, and protecting executive time. Excellent inbox management discipline and ability to make decisions confidently. Strong discretion and confidentiality when handling sensitive personal and business information. Advanced Google Workspace skills, especially Gmail, Calendar, Drive, Docs, and Sheets. Experience using Slack for daily communication. Strong travel booking and itinerary management experience. Exceptional attention to detail and proactive follow-through. Comfortable supporting executives across multiple businesses, brands, or projects. Experience in telehealth, wellness, healthcare, or health-adjacent industries is a plus. Benefits 💻 Fully Remote: Work from anywhere with international teams 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services 🤝 Peer Community: Connect with high-performing sales professionals in our network 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals

Location: Calapan, Philippines Apt Resources, an established international company in the HR Consultancy industry is seeking a highly motivated and enthusiastic fresh Graduates their client's team as an Admin Assistant. This is an exceptional opportunity for a recent graduate to gain hands-on experience in a professional and fast-paced work environment. In this role, you will provide administrative support to the team. You will assist with general administrative tasks such as data entry, scheduling appointments. We are looking for a candidate with a degree. Strong written and verbal communication skills and proficiency in Microsoft Office Suite are essential. Knowledge of social media platforms and basic design skills are a plus. The ideal candidate is detail-oriented, organized, and able to multitask effectively. We encourage you to apply if you are passionate about marketing, eager to learn and thrive in a dynamic environment. Requirements - Bachelor's degree - Strong written and verbal communication skills - Proficiency in Microsoft Office Suite - Knowledge of social media platforms and basic design skills are a plus - Detail-oriented, organized, and able to multitask effectively - Eager to learn and passionate about digital marketing, AI-powered marketing and all new cutting technology Benefits Minimum salary as per the local law

Location: Al Jubail, Saudi Arabia Eram Talent is currently seeking a proficient Document Controller for a key position based in Saudi Arabia. The Document Controller will be responsible for managing and maintaining all project documentation to ensure accuracy, availability, and compliance with company and industry standards. This role is crucial to support effective information flow and efficient project execution. The successful candidate will collaborate with project teams and stakeholders to organize, track, and control documents, ensuring that all records are up-to-date and accessible when needed. This position offers an excellent opportunity for professionals seeking to work in a dynamic environment within the energy, construction, or engineering sectors. Responsibility Implement & maintain document control processes and procedures. Develop and maintain the Document Management System. Manage all flows of documents either in electronic form or paper support. Make sure Document Management accordingly has established procedures or standards (document numberings, formats, issuance, review, dispatch, recording & archiving). Process incoming & outgoing documentation (registration in the DMS, internal distribution, archiving, transmit to clients & suppliers) Ensure control and coordination of maintenance activities documentation and data. Make sure all drawings/documentations are correctly identified, distributed and filed/stored. Perform general document control activities such as photocopying, scanning, analysis of suppliers document compliance with maintenance/projects standards regarding numbering and all other aspects related to document quality. Monitors technical documents review and approval in accordance with agreed schedule. Establish and maintain the Master Document Register in cooperation with the field maintenance team. Requirements Graduate of at least 4-year degree course in any field. 10 + years Document controller or Document Administration role Good oral and written English communications. He must possess the ability to multitask, and priorities tasks related to documents.

Location: Gżira, Malta; Città Vittoriosa, Malta; Għaxaq, Malta; Msida, Malta; Naxxar, Malta; Athens, Greece; Crete, Greece; Barcelona, Spain; Madrid, Spain; Tenerife, Spain; Bolzano, Italy; Rome, Italy; Bordeaux, France; Grenoble, France; Lille, France; Lyon, France; Montpellier, France; Nantes, France; Paris, France; Toulouse, France; Porto, Portugal; Lisbon, Portugal; Bucuresti, Romania; Sofia, Bulgaria; Krakow, Poland; Krosno, Poland; Lublin, Poland; Poland; Poznan, Poland; Warsaw, Poland Workplace: hybrid At TechBiz Global, we are providing recruitment service to our TOP clients from our portfolio. We are currently seeking an Office Manager specialist to join one of our clients ' teams. If you're looking for an exciting opportunity to grow in a innovative environment, this could be the perfect fit for you. Responsibilities: Ensure smooth daily operations of the Malta office. Handle front-desk responsibilities (visitors, calls, deliveries, mail). Support employees with day-to-day office needs. Contribute creative ideas to improve the office environment and support internal events and activities. Maintain office supplies, groceries, and overall workplace order. Coordinate maintenance, repairs, and communication with building management. Manage vendors and service providers. Manage purchasing end-to-end and keep related documentation organized. Monitor office-related expenses and ensure cost control. Prepare basic expense reports and summaries when required. Maintain clear and practical office procedures. Solid experience in Office Management and/or Operations roles. Strong English communication skills (spoken and written). Excellent organizational skills with strong follow-through. Strong analytical mindset with attention to numbers and details. Comfortable working with budgets, cost tracking, and calculations. Practical problem-solving mindset and ability to handle unexpected issues calmly. Confidence working with office equipment and everyday technology. Ability to create clear, structured, and actionable process documentation. Currently based in Malta or willing to relocate here. NICE-TO-HAVE: Experience with task management tools (ClickUp, Notion, Miro, or similar). Proficiency in Google Workspace (Docs, Sheets, Slides). Experience with global purchasing or logistics coordination. Basic project management skills. Experience working with distributed or remote teams.

Location: San Francisco, CA Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As Executive Assistant to 3 Senior Leaders (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations), you’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience. In this role, you’ll be directly supporting the VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations to strategically manage day-to-day administrative and operational needs, infuse Figma’s culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma. This is a full-time role based out of our SF Hub. What you'll do at Figma: Assist your Executives (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations) with calendar, travel, meetings, tasks, notes, emails Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning Identify areas to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy Find opportunities for process optimization across team and company workflows Prepare and/or build content, presentations, and key documents for the VPs Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events We’d love to hear from you if you have: 6+ years of experience in a senior administrative support role Experience working in a fast-paced environment with the ability to adapt quickly to changing demands and dedication to fostering inclusivity and navigating initiatives through an optimistic lens Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online The ability to shift gears and prioritize based on the volume and urgency of requests Expertise in prioritizing, connecting dots, and anticipating needs and a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality While it’s not required, it’s an added plus if you also have: Experience with our product suite Supported teams of 100+ people (bonus points for complex global teams) Previous experience supporting Recruiting or Workplace teams At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Pay Transparency Disclosure Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law. Annual Base Salary Range: $127,000 — $269,000 USD At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Application limits: To help candidates focus on the opportunities most relevant to their skills and experience, Figma limits the number and frequency of applications. These limits apply to all roles: Candidates may submit up to 5 applications during any rolling 30-day period. Candidates may not reapply to the same role while an application is active or within 90 days of receiving a rejection. Once the applicable days has passed, candidates are welcome to apply again.

Location: Argentina; Colombia; Mexico; Honduras; Brazil We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company . This is not a traditional administrative role . It is designed as a stepping stone into an Operations Associate / Operations Manager path , with direct exposure to acquisitions, capital raising, construction, leasing, and asset management. You will play a key role in building structure, improving execution, and helping scale the business. Key Responsibilities Principal Productivity & Execution Run weekly time reviews and generate actionable summaries Track performance against an “ideal day” structure and identify gaps Review dashboards (Asana, time tracking) to surface priorities Send daily priority updates (tasks, decisions, follow-ups) Apply clear frameworks for prioritization, delegation, and scheduling Inbox, Calendar & Follow-Ups Manage calendar, meetings, and confirmations Maintain daily inbox organization (prioritize, delegate, clean) Track follow-ups and ensure nothing falls through the cracks Maintain and act on “waiting on others” lists Operations & Business Support Keep Google Drive and internal documentation structured and updated Maintain CRM hygiene (HubSpot) and investor follow-ups Support reporting, KPI tracking, and dashboard updates Assist with vendor coordination and project tracking Support property management workflows and leasing coordination Systems & Process Optimization Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.) Maintain clear and usable documentation (Google Docs, Loom, checklists) Improve cross-team workflows (acquisitions → rehab → lease-up) Identify and implement simple system improvements and integrations Personal Support (Light) Track and review personal budget and expenses Support scheduling of personal and family activities Requirements 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred Proven experience building or improving systems and SOPs Strong ownership mindset with the ability to drive execution independently Excellent organization and attention to detail Strong written communication and documentation skills Proficiency with Google Workspace, Asana (or similar), and CRMs (HubSpot preferred) Comfortable blending business and personal executive support Availability during Pacific / Mountain Time working hours Benefits Work for the most exciting companies in the North American Market. Flexible schedules. Work from anywhere. Highly competitive compensation.

Location: Singapore, Singapore OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa. Who We Are At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me , Do the Right Thing , and Get Things Done . These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. About the Opportunity You will be joining a team at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations. What You’ll Be Doing Prepare the CEO for key meetings: Develop concise briefings and coordinate pre-read materials covering the purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings. Manage strategic meetings end-to-end: Coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and obvious discrepancies before circulation. Drive post-meeting follow-through: Prepare accurate meeting notes and decision records; translate agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and escalate delays or unresolved issues. Track the CEO’s priority projects: Work across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention. Filter and synthesise information: Distil reports, feedback and requests into clear sk lummaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context. Coordinate external engagements: Manage invitations, responses and preparation for engagements with business partners, regulators, media, investors and industry conferences. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release. Deliver proactive executive support: Manage the CEO’s calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs. Improve CEO office workflows: Establish practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs. What We Look For In You Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment. Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO’s attention. Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings. Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early. Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally. Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters. Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies. An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use. Bachelor’s degree or equivalent relevant experience. Proficiency in Mandarin to communicate effectively with internal stakeholders across the region. Ability to travel up to 30% of the time for leadership meetings and regional site visits. Perks & Benefits Competitive total compensation package L&D programs and Education subsidy for employees' growth and development Various team building programs and company events Wellness and meal allowances Comprehensive healthcare schemes for employees and dependants More that we love to tell you along the process! Notice: All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website. Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX 's Candidate Privacy Notice .

Location: Al Jubail, Saudi Arabia; Dammam, Saudi Arabia; Riyadh, Saudi Arabia; Al Hofuf, Saudi Arabia; Ras Al Khair, Saudi Arabia; Dhahran, Saudi Arabia Eram Talent is seeking a detail-oriented and organized Document Controller to join our team in Saudi Arabia. The Document Controller will be responsible for managing, distributing, and organizing project documents to ensure compliance with company policies and project requirements. This role plays a vital part in the smooth functioning of projects by maintaining accurate documentation and facilitating timely access to information. The ideal candidate will have experience in large-scale projects, strong communication skills, and proficiency in document management systems like Aconex and SharePoint. This position offers an excellent opportunity to work in a dynamic environment and contribute to the success of major projects within the region. Responsibilities Implement and maintain document control processes and procedures. Develop and manage the Document Management System (DMS). Control the flow of documents (electronic and hard copy), including distribution and archiving. Ensure all documents comply with company standards (numbering, formatting, review, and approval). Process incoming and outgoing documents, including registration, tracking, and transmission. Monitor document review and approval timelines to meet project schedules. Maintain and update the Master Document Register in coordination with project teams. Verify that all drawings and technical documents are properly identified, filed, and stored. Perform document control activities such as scanning, copying, and quality checks of supplier documents. Provide administrative support, including preparing presentations and managing departmental documentation. Requirements Bachelor's degree or equivalent in a relevant field (Engineering, Business Administration, or related disciplines). Minimum of 3 years experience as a Document Controller, Proficiency with document management software such as Aconex, SharePoint, or similar platforms. Strong knowledge of document control procedures, standards, and best practices. Preferably experienced in petrochemical, oil & gas, or industrial sectors. Strong knowledge of Document Management Systems (DMS) and related software. Good command of written and spoken English. Excellent organizational skills and attention to detail. Ability to handle multiple tasks and meet tight deadlines.. Strong communication and interpersonal skills—ability to work effectively with diverse project teams.

Location: Riyadh, Saudi Arabia Müller's Solutions is seeking a Document & Content Management Specialist for a part-time 3-month contract to support the effective organization and management of corporate documents and content. This role involves overseeing document control processes, ensuring compliance with company standards, and facilitating smooth access to critical information across the organization. Responsibilities: • Assess current SharePoint implementation (sites, libraries, permissions, structure) • Redesign and configure document management architecture aligned with NDMO • Implement metadata structures, document classification, and retention policies • Configure access control, versioning, and approval workflows • Enable document lifecycle management (creation → review → archival) • Establish governance model for document ownership and stewardship • Support migration/restructuring of existing content where required Requirements • 3+ years working with Microsoft SharePoint (Online or On-Prem) • Strong experience in document management, records management, and governance • Hands-on expertise in SharePoint configuration (lists, libraries, workflows, permissions) • Familiarity with compliance frameworks for document control • Ability to translate regulatory requirements into SharePoint structures Benefits Why Join Us: Opportunity to work with a talented and passionate team. Competitive salary and benefits package. Exciting projects and innovative work environment.

Location: Tbilisi, Georgia We are seeking a professional and organized HR Admin / Receptionist to join our team. The ideal candidate will be the first point of contact for visitors and will support daily HR and administrative operations. Candidates with previous experience in hospitality are invited. Key Responsibilities: Greet and assist visitors in a professional and friendly manner Manage front desk operations, including handling calls, emails, and inquiries Maintain office cleanliness and coordinate meeting room bookings Support HR tasks such as employee records, onboarding, and documentation Assist with scheduling interviews and coordinating with candidates Handle incoming and outgoing mail and deliveries Maintain filing systems (physical and digital) Provide general administrative support to the HR and m Requirements Experience in hospitality or similar industry Excellent command of English (spoken and written) Strong knowledge of Microsoft Excel and MS Office Professional appearance and strong interpersonal skills Good organisational and multitasking abilities Ability to handle confidential information with discretion Benefits Competitive fixed salary Friendly team and working environment Well-known company with luxury projects

Location: South Africa; Philippines; Colombia; Mexico; Brazil; Argentina About Huzzle At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle. Role Type: Full-time Engagement: Independent Contractor Job Summary We are looking for a highly organized Executive Assistant to support senior leadership in a fast-paced remote environment. This role is ideal for someone with strong administrative, communication, and project coordination skills who enjoys helping executives stay organized, efficient, and focused on high-level priorities. The ideal candidate has experience in remote executive support, calendar management, travel coordination, and cross-team communication, and thrives in a detail-oriented, proactive role. Key Responsibilities Manage and organize executive calendars, meetings, and appointments. Coordinate internal and external meetings, including preparing agendas and meeting notes. Handle email inbox management and respond to routine correspondence on behalf of executives. Arrange travel bookings, itineraries, and accommodation when required. Assist with project coordination and follow-ups across teams. Prepare reports, presentations, and documents for executive meetings. Maintain confidential records and sensitive company information. Support operational and administrative processes to ensure smooth day-to-day executive workflow. Assist with CRM updates, task tracking, and internal systems where necessary. Requirements 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant. Strong organizational and time management skills. Excellent written and verbal communication skills. Experience managing calendars and coordinating meetings across time zones. Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Notion, Trello, or similar). Ability to work independently in a fully remote environment. High attention to detail and strong problem-solving skills. Professional discretion when handling confidential information. Benefits 💻 Fully Remote: Work from anywhere with international teams 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services 🤝 Peer Community: Connect with high-performing sales professionals in our network 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals

Location: Global (Remote) Workplace: Remote EXECUTIVE ASSISTANT Team: CEO Office Location: Flexible / Remote Reporting to: CEO ROLE OVERVIEW Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential. The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination. This is a foundational role inside the CEO’s office. While the title is traditional, the expectation is not. We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego. This role requires intelligence, discipline, and humility. CORE MANDATE The Executive Assistant is accountable for: - Maintaining executive documentation rigor - Structuring meetings into clear outputs and actions - Tracking cross-functional commitments - Supporting board and planning cycles - Reducing cognitive load on the CEO This role strengthens executive execution hygiene. KEY RESPONSIBILITIES EXECUTIVE DOCUMENTATION & STRUCTURING - Capture high-quality, structured notes in executive and board meetings - Translate discussions into clear action items with owners and deadlines - Maintain organized, searchable documentation systems - Draft memos, summaries, and internal briefs PLANNING & CADENCE MANAGEMENT - Support quarterly and annual planning processes - Assist in preparing board decks and executive materials - Maintain visibility over key company-wide priorities - Ensure follow-through across functional leaders CROSS-FUNCTIONAL COORDINATION - Track execution commitments across teams - Follow up on deadlines and deliverables - Escalate slippage early and objectively - Maintain structured dashboards of ongoing initiatives OPERATIONAL & ADMINISTRATIVE SUPPORT - Manage executive scheduling and prioritization - Coordinate internal and external communications - Maintain high professional standards in all outputs ROLE IMPACT Strong performance results in: - Clear executive decision trails - Fewer dropped commitments - Tighter cross-functional alignment - Faster execution cycles - Increased CEO focus on strategic priorities WHAT THIS ROLE IS NOT - This is not a strategic leadership role - This is not independent product or revenue ownership - This is not a stepping stone to immediate executive authority This role requires comfort operating in a support function — regardless of prior seniority. QUALIFICATIONS AND PROFILE We are looking for individuals who demonstrate: - Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments) - Exceptional structured writing ability - Strong analytical reasoning and pattern recognition - Comfort synthesizing complex discussions into clarity - High attention to detail - Ability to operate without ego in a support capacity - Strong discretion and professionalism Former founders are welcome — provided they are motivated by discipline and execution, not status. CULTURAL FIT We value individuals who: - Think sharply but act humbly - Prefer execution over visibility - Take pride in structured output - Care about precision - Follow through consistently HOW CANDIDATES ARE EVALUATED Candidates are evaluated based on: - Clarity and structure of written work - Analytical depth in summarizing complex discussions - Discipline in tracking commitments - Comfort supporting executive workflows - Absence of ego in operational contexts SUMMARY The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through. This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.

Location: Kyiv We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, and we may help to find the right ones. Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients. Responsibilities: - Oversee and thoughtfully manage the COO’s calendar, priorities, and daily schedule - Proactively monitor the execution of the schedule and promptly adjust the plans as required in response to any changes. - Manage stakeholder communication and follow-ups. - Prepare meeting agendas, take notes, track action items. - Assist in producing management reports and presentations. - Support light project coordination and process improvements. - Arrange travel when required. - In a fast-paced environment, manage personal errands and urgent matters. - Maintain internal documentation upon request. - Perform other duties as assigned. Requirements: - Advanced English. - Strong stakeholder communication skills. - High digital literacy. - Comfortable working with common digital tools and using AI (e.g., ChatGPT) to support daily tasks. - Ability to understand business context and tech terminology. - Proactive mindset. - Strong organizational skills. - Based in Kyiv and willing to work from the office. - EA experience is a plus. We Offer: - Competitive compensation. - Health insurance. - A dynamic working environment. - Direct collaboration with top management. - Opportunity to grow within the organization. What’s next? If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider. We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.

Location: Kyiv WE ARE TOOGEZA, A UKRAINIAN RECRUITING COMPANY THAT IS FOCUSED ON HIRING TALENTS AND BUILDING TEAMS FOR TECH STARTUPS WORLDWIDE. PEOPLE MAKE A DIFFERENCE IN THE BIG GAME, AND WE MAY HELP TO FIND THE RIGHT ONES. Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients. Responsibilities: - Serve as the main point of contact for the CEO, COO, and other senior executives, as well as external stakeholders. - Manage internal documentation and data storage for the company (upon request). - Arrange travel and accommodation for the management team. - Oversee and organize the management team's calendars, including scheduling appointments and prioritizing urgent matters. - Communicate with employees, addressing day-to-day operational issues within the management team. - Develop comprehensive and accurate meeting records. - Assist in producing management reports, presentations, and internal/external training decks. - Perform other duties as assigned. Requirements: - Advanced proficiency in English. - Strong communication skills and the ability to interact effectively with team members and external stakeholders. - Ability to work under pressure, multitask, and prioritize effectively. - Proactive problem-solving approach with solid decision-making skills. - Exceptional organizational and time-management abilities, with keen attention to detail. - Proficient in computer tools (Google Drive, Google Calendar, MS Office: Excel, Word, PowerPoint). - Flexibility and a willingness to learn and grow professionally. - Previous experience as an executive assistant is a competitive advantage. - Based in Kyiv with the ability to work in the office. We Offer: - Competitive market-level compensation. - A busy but flexible work schedule. - A young, international, and highly motivated team. - Opportunities to work with foreign companies and opinion leaders. WHAT’S NEXT? If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider. We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.

Location: Dammam, Saudi Arabia Eram Talent is looking for a motivated and detail-oriented Administrative Assistant to support our operations. In this role, you will provide essential administrative support to ensure the efficiency of our office and the effectiveness of our team. As an Administrative Assistant, you will be responsible for various administrative tasks that contribute to the smooth running of the organization. Your responsibilities will include managing schedules, organizing files, preparing reports, and assisting in facilitating meetings and communications. The ideal candidate will thrive in a fast-paced environment, be a quick learner, and possess outstanding organizational and time management skills. Key Responsibilities Assist in daily office operations, including managing correspondence and scheduling meetings. Prepare and format documents, reports, and presentations as needed. Maintain organized filing systems and ensure documents are easily accessible. Coordinate meetings, including sending invitations, preparing agendas, and recording minutes. Act as a point of contact for internal and external communications. Assist with the preparation and coordination of company events and activities. Track office supplies and place orders as necessary to maintain inventory. Support team members with various administrative tasks as requested. Requirements High school diploma or equivalent; degree in business administration or a related field preferred. Minimum of 5 years of experience in an administrative or office support role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with the ability to multitask and prioritize tasks effectively. Excellent verbal and written communication skills. Detail-oriented with a commitment to delivering high-quality work. oil and Gas Experience. Ability to work independently and collaboratively within a team. Experience in a fast-paced environment is advantageous.

Location: Ciudad de México, México ¡Únete a Banco Plata! Acabamos de recibir nuestra licencia bancaria y estamos entrando en una etapa de crecimiento acelerado, innovación constante y oportunidades reales para quienes quieren construir algo grande. ¡Forma parte de la revolución financiera que está cambiando México! Al integrarte como Ejecutivo/a de Recepción serás responsable de brindar atención a visitantes y colaboradores, así como apoyo en actividades de recepción y administrativas para contribuir al buen funcionamiento de nuestras oficinas. Buscamos una persona activa, proactiva, organizada y con excelente actitud de servicio, habilidades de comunicación y facilidad para interactuar con personas de diferentes nacionalidades. Es indispensable contar con un nivel avanzado de inglés. El conocimiento del ruso será considerado un plus, pero no es determinante para el proceso de selección. Responsabilidades: Recibir y atender a visitantes y colaboradores de manera profesional y cordial. Brindar apoyo en las actividades de recepción y atención presencial. Proporcionar información y orientación a visitantes. Apoyar en actividades administrativas relacionadas con la operación diaria de la oficina. Mantener una comunicación efectiva y profesional con visitantes y colaboradores. Contribuir a mantener una experiencia de atención organizada y eficiente. Dar seguimiento a los requerimientos que surjan en recepción. Apoyar en las actividades necesarias para el buen funcionamiento del área. Requisitos: Experiencia en recepción. Inglés avanzado, indispensable. Conocimiento del idioma ruso deseable; será un plus. Buena presentación y habilidades de comunicación. Actitud de servicio y trato cordial. Persona activa, proactiva y con disposición para apoyar en las actividades del área. Organización, responsabilidad y atención al detalle. Facilidad para interactuar con visitantes de diferentes nacionalidades. Adaptabilidad y disposición para aprender. Prestaciones y beneficios adicionales Sueldo de $25,000 brutos mensuales. Bono anual. Ubicación y horario Base de trabajo: Torre Polanco, piso 1. Lunes a viernes de 8:00 a 17:00 hrs. No se labora los fines de semana. ¿Por qué unirte a Banco PLATA? Creemos en las personas antes que en los puestos. Aquí encontrarás un lugar donde tu esfuerzo se reconoce, tu crecimiento importa y cada logro se celebra en equipo. Somos una empresa que apuesta por el talento, impulsa nuevas oportunidades y acompaña tu desarrollo profesional en cada paso.

Location: Dubai Workplace: onsite We are looking for a highly organized, discreet, and proactive Personal Assistant who is ready to contribute a lot to both business and personal needs of a well-known Business Owner. This role requires close involvement in various aspects of private life management, including overseeing property maintenance, coordinating household services, and supervising domestic staff such as drivers and housekeepers.   We are looking for an individual who can navigate non-standard challenges and think one step ahead — not a secretary, but a proactive partner who takes ownership and drives initiatives forward. Accountability, empathy, and a high level of communication maturity are core success factors for us.   This role involves close interaction with the owner and their family, so the ability to build rapport, read the context, and establish trust is essential.   Experience working with UHNW individuals would be an advantage, but it is not a prerequisite. What matters far more to us is motivation, drive, a willingness to take responsibility. Main responsibilities: Managing diaries and organising meetings and appointments, often controlling access to the manager/executive; Booking and arranging travel, transport and accommodation, visa support; Typing, compiling and preparing reports, presentations and correspondence; Housekeeping: dealing with delivery services, cleaners, suppliers; Dealing with a team of drivers and bodyguards; Taking responsibility of accounts and budgets (manager’s personal accounting). Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters. Nice to have: Managing repair works, choosing suppliers/contractors, comparing offers/pricing; Experience working as a PA to a senior manager in an organizational environment; Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure; The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar; Ability to interact effectively with kids and relatives of an executive officer; Working (or being at least acquainted with) 1C, financial monitoring reporting; Driving licence (B category). We offer: Competitive compensation package High level of trust and autonomy – the role empowers the PA to operate as a true partner, with ownership over outcomes rather than task-based execution Long-term collaboration potential – stability and continuity within a trusted, close-knit environment. Skill development at UHNW standards – even without prior UHNW exposure, the role provides firsthand experience with top-tier service, confidentiality, and operational excellence.