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Ping Identity is looking for an Executive Assistant to provide senior leadership support, manage schedules, and coordinate executive operations.

Location: New York; Toronto WHO ARE WE? Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems. We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft. We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us! Why this role? The Admin team at Cohere is looking for an Executive Assistant to support Cohere's VP of EMEA, and to manage the Revenue global EA team. In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support. You will manage executive calendars, coordinate travel arrangements, enhance team cohesion through various initiatives, and take on diverse projects. Additionally, you will be responsible for managing a high performing team of EAs across the company. We are seeking someone who is eager to dive into the challenges and opportunities that come with supporting our executive team. If you have a passion for providing seamless administrative support and contributing to a high-performing organization, this role is ideal for you. In this role, you will: - Manage the day-to-day schedule for our VP of EMEA, including calendaring, booking meetings [internal and external] and other commitments to ensure a balanced and efficient workday - Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings - Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation - Serve as a strategic partner to your executive, orchestrating cross-functional initiatives to drive executive productivity and effectiveness - Work directly with your executive’s department leads to drive strategic planning, manage priorities, and maximize your executive’s productivity - Manage the day to day operations for the Revenue EA team, including 1:1s, performance management, and career development - Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team! - Take on special projects like coordinating team events or community-building activities - Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality You may be a good fit if you have: - 5+ years of experience working as an Executive Assistant or equivalent experience - 2+ years of experience managing a high performing Admin team - You anticipate others needs and can work proactively to address them - Previous experience partnering with senior leaders in a fast-paced, innovative environment - You are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders. - You are highly self-motivated and exercise discretion, tact, and professionalism - You’re detail-oriented, love staying organized, and stay cool under tight deadlines - Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides - You enjoy a balance of collaborative and independent work. - Experience creating and maintaining positive working relationships with internal and external stakeholders. FULL-TIME EMPLOYEES AT COHERE ENJOY THESE PERKS: - A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch. - Full health and dental benefits, including a separate budget for mental health. - RRSP matching, 401K, Pension Scheme. - 100% Parental Leave top-up for up to 6 months, for either parent. - Annual enrichment benefits: Arts & culture, fitness/wellness, quality time, and a workspace improvement credit. Education & learning stipend for conferences, courses, and coaching. - 6 weeks of paid vacation (30 working days!) - Budget for traveling to other offices if you are remote, plus an annual company offsite. HOW AND WHERE WE WORK: - Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon. - For those in the office: a daily lunch program, plenty of snacks, and regular community and social events. - For those not near an office: a co-working benefit so you can work alongside others in your city. - Everyone receives a $500 home office stipend to set up your workspace properly. If any of the above doesn’t line up exactly with your experience, we still encourage you to apply. We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form https://docs.google.com/forms/d/12a6IrLdF3kI2nonKSr4tiFuz18rLQbaeYV-JM9L4o9Q/edit, and we will work together to meet your needs. We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider. Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers https://cohere.com/careers page.

These roles are at a director level and require 15+ years of qualified experience in related functions, 5+ years leading a team, and subject matter expertise in banking products & transformation projects.

Location: Remote - US Who we are At Twilio, we’re shaping the future of communications, all from the comfort of our homes. We deliver innovative solutions to hundreds of thousands of businesses and empower millions of developers worldwide to craft personalized customer experiences. Our dedication to remote-first work , and strong culture of connection and global inclusion means that no matter your location, you’re part of a vibrant team with diverse experiences making a global impact each day. As we continue to revolutionize how the world interacts, we’re acquiring new skills and experiences that make work feel truly rewarding. Your career at Twilio is in your hands. . Hiring and how we work We use Artificial Intelligence (AI) to help make our hiring process efficient. That said, every hiring decision is made by real Twilions! Also, while we are a remote-first company, you may be asked to report in person on an ad-hoc basis for team gatherings, functional off-sites or customer meetings. . See yourself at Twilio Join the team as Twilio’s next Executive Business Partner. About the job This position is needed to scale the impact of the executives you support. You will provide proactive calendar support, juggling multiple deliverables with competing deadlines and take effective action without knowing the full picture. You will partner with GTM executives to drive execution on team initiatives in support of business priorities. You will serve as a point person for both your executives direct reports and the administrative business partners in your organization. You will be a part of an incredibly talented team of Executive Business Partners and Administrators. Responsibilities In this role, you’ll: Partner with your executives to understand their priorities in order to effectively address meeting requests and manage complex calendars, stack rank meeting requests and redirect as needed, Work independently and execute decisions on behalf of your executive while exercising discretion in committing time and evaluating needs. Manage complex travel on behalf of your executives (domestic and international), prepare expenses, organize and assist with special events, team activities and successful meetings through research, participant coordination, material preparation and logistics management. Act as a point person for your executives’ direct reports, building strong relationships across their team(s) to progress your executives’ priorities and identify any challenges. Plan agendas, draft presentations, take meeting minutes/actions, and coordinate oral and written communication for executives Collaborate with your peer Executive Business Partners cross-functionally in alignment towards achieving company strategy, goals and objectives. Develop a deep understanding of the overall business in order to support your leader and team and your own career development. Help plan and coordinate small, medium and large employee events. Take ownership of ideation and prior experience to create world class GTM offsites. Qualifications Twilio values diverse experiences from all kinds of industries, and we encourage everyone who meets the required qualifications to apply. If your career is just starting or hasn't followed a traditional path, don't let that stop you from considering Twilio. We are always looking for people who will bring something new to the table! *Required: 5+ years’ experience supporting executives in a fast-paced environment with the ability to make good decisions in sometimes ambiguous environments with changing priorities. Superior attention to detail and high level of integrity and discretion in handling confidential information; Demonstrated abilities to build cross-functional relationships, partnering closely with leaders and peers, and keeping multiple teams and projects on track in parallel. Experience planning domestic and international travel  including air travel, hotel accommodations, visa requirements etc Confident abilities to plan and facilitate virtual, in person, or hybrid leadership summits and team-building events. Proficient in common administrative tools (i.e. G-Suite, Zoom, Slack etc.) Excellent time-management skills, problem solving abilities, ability to anticipate needs and a master multi-tasker. Desired: Previous support roles within the High Tech industry Understanding of business operating cadences and team requirements to align and maintain rhythms Prior experience with contract management and procurement processes Ability to conduct research, create reports or presentations Managing T&E expenses to budget Strong written and verbal communication skills Ability to think outside the box and know when to pivot as needed Location This role will be US remote, but is not eligible to be hired in CA, CT, NJ, NY, PA, WA. Travel We prioritize connection and opportunities to build relationships with our customers and each other. For this role, you may be required to travel occasionally to participate in project or team in-person meetings. What We Offer Working at Twilio offers many benefits, including competitive pay, generous time off, ample parental and wellness leave, healthcare, a retirement savings program, and much more. Offerings vary by location. Compensation The estimated pay ranges for this role are as follows: Based in Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, Vermont or Washington D.C. : $108,720- $120,800. Based in New York, New Jersey, Washington State, or California (outside of the San Francisco Bay area): $115,020-$127,800 Based in the San Francisco Bay area, California: $127,800-$142,000 This role may be eligible to participate in Twilio’s equity plan and corporate bonus plan. All roles are generally eligible for the following benefits: health care insurance, 401(k) retirement account, paid sick time, paid personal time off, paid parental leave. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location. Application deadline information (November 20, 2026) Twilio thinks big. Do you? We like to solve problems, take initiative, pitch in when needed, and are always up for trying new things. That's why we seek out colleagues who embody our values — something we call Twilio Magic . Additionally, we empower employees to build positive change in their communities by supporting their volunteering and donation efforts. So, if you're ready to unleash your full potential, do your best work, and be the best version of yourself, apply now! If this role isn't what you're looking for, please consider other open positions. . Stay alert to recruitment fraud We care about your safety. Scammers sometimes impersonate Twilio recruiters through fake job postings, emails, websites, or messages. Please ensure you are engaging with an official @ twilio.com email address. We will never ask for payment, gift cards, cryptocurrency, or banking information during the recruiting process. We do not make job offers without a formal interview process or conduct interviews exclusively through text-based messaging apps. . Twilio is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additionally, Twilio participates in the E-Verify program in certain locations, as required by law.

Morpho is looking for an Executive Assistant to manage executive scheduling, travel logistics, and special projects.

Location: Singapore About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. The Role: Nebius is growing quickly in Asia Pacific and Japan, and our Singapore office is the regional base for our go-to-market team. We are looking for a senior Executive Assistant and Office Manager who will be the right hand to the APJ General Manager, the operational backbone of the Singapore office, and a trusted partner to the Sales and GTM teams on the ground. This is a hybrid role with three equal pillars: high-level executive support, hands-on office and workplace management, and day-to-day commercial support for the in-region sales and GTM organisation. You will free the GM to focus on growing the business, help the sales team move faster, and make sure colleagues and visitors experience a well-run, welcoming workplace. Responsibilities: Executive support to the APJ General Manager Manage the GM's calendar, prioritising meetings across APJ, EMEA and US time zones. Coordinate complex regional and international travel, including itineraries, visas, expenses and logistics. Prepare meeting materials, agendas, briefing notes and follow-up actions. Screen and manage correspondence, acting as a trusted point of contact for internal and external stakeholders, including customers, partners and senior visitors. Support the GM's leadership meetings, offsites, customer events and regional business reviews. Handle expense reports, invoices and other administrative tasks for the GM. Handle confidential information with the highest level of discretion. Sales and GTM team support Act as the first point of contact for the Singapore-based Sales, Partnerships and GTM teams, coordinating requests for information and support. Support CRM hygiene (Salesforce/HubSpot): data entry, report generation and pipeline tracking, in partnership with Sales Operations. Coordinate the preparation of proposals, contracts and client-facing materials, and liaise with Finance, Legal and Operations on order processing and accuracy. Assist with weekly and monthly sales performance reports, dashboards and KPI tracking, and help prepare leadership presentations. Organise customer meetings, executive briefings, workshops and on-site visits, including room, catering, hospitality and visitor logistics. Plan and run team events, offsites, kick-offs and regional GTM gatherings. Support onboarding of new sales and GTM hires, including desk, access, equipment, system access, training schedules and materials. Manage team communication channels (email, Slack) for announcements and updates, and provide ad-hoc support for strategic initiatives. Office management and operations Oversee the day-to-day operations of the Singapore office. Manage relationships with landlords, building management and service providers, holding them to agreed service levels. Coordinate maintenance and facilities issues, and escalate and resolve them promptly. Manage office access, visitor protocols, and mail and courier handling. Support seating plans, space usage and small-scale office improvements as the team grows, including future expansion or relocation planning. Safety, security and compliance Maintain a safe, secure and compliant office, including emergency procedures, fire safety, first aid and evacuation drills. Coordinate with building management on security and access control. Support business continuity and incident response for the Singapore office. Keep records and documentation in line with local regulations (including MOM requirements) and Nebius policies. Employee experience Create a welcoming environment for colleagues and visitors, from arrival to day-to-day service. Host visits from global colleagues and coordinate their travel and workplace needs. Partner with HR and IT on new joiner readiness. Collect feedback and suggest improvements to the workplace experience. Budget, vendors and reporting Manage the Singapore office budget, including purchase orders, invoice processing, cost tracking and forecasting support. Work with Finance and Procurement on vendor onboarding, contracts and renewals. Track office KPIs, recurring issues and costs, and report to the GM and the global Workplace team. Stakeholder collaboration Work closely with HR, IT, Security, Finance, Legal, Sales Operations and global Real Estate & Workplace teams. Act as the Singapore workplace representative in regional and global initiatives. Communicate proactively about office changes, disruptions and events. What we expect you to have 8+ years of experience as an Executive Assistant, Office Manager or similar, ideally supporting senior or C-suite leaders. Experience managing office operations, vendors and facilities in Singapore or the wider APAC region. Experience supporting a sales or commercial team, with working knowledge of CRM tools (Salesforce, HubSpot) and sales reporting. Strong organisational skills and the ability to prioritise competing demands independently in a fast-paced environment. Excellent written and spoken English, with the ability to build trust at all levels, from the C-suite to customers and visitors. High discretion, maturity and sound judgement with confidential and sensitive information. Proficiency in Microsoft 365 (especially Excel, PowerPoint and Outlook) and comfort with budgets, purchase orders and basic financial tracking. A calm, proactive, service-minded and 'can-do' approach, including in high-pressure situations. Flexibility to work across time zones when needed. Added bonus: Experience in tech, scale-up, start-up or hypergrowth companies. Experience supporting a leader across multiple countries in a regional or multinational environment. Experience supporting an office opening, expansion or relocation. Familiarity with Slack, Confluence, Jira, and expense or procurement tools. Knowledge of Singapore workplace regulations (e.g. MOM requirements, workplace safety) and the local vendor landscape. Additional languages relevant to APJ (e.g. Japanese, Mandarin, Bahasa). Bachelor's degree in business administration, hospitality, facilities management or a related field. Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.

Location: New York, New York, United States About the Role iCapital is looking to hire an Executive Assistant Contractor to provide administrative support to managing directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including managing directors and managing partners. Responsibilities Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks. Arrange complex and detailed travel plans. Process expense reports in a timely manner. Format information for internal and external communications such as memos, emails, presentations, and reports. Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas. Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed. Qualifications 7+ years of experience as an executive assistant working with senior level management Undergraduate college degree is required Able to manage up through tact and anticipation of needs Possess a strong attention to detail and a high level of confidentiality Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint) Excellent written and verbal communication skills Strong experience managing schedules and processes in a fast-paced environment Experience scheduling global travel, across multiple time zones, and multi-leg trips Team player and comfortable working with 30+ people, reporting to a senior admin Comfort operating within a dynamic environment and executing in situations where paths are uncharted Able and willing to provide executive support beyond the scope of a typical workday Benefits The hourly pay range for this role is $50/hr to $55/hr.  iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO). We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday. For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/ iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Location: New York, NY Workplace: Remote We are building AI to simulate the world through merging art and science. We believe that world models are at the frontier of progress in artificial intelligence. Language models alone won’t solve the world’s hardest problems – robotics, disease, scientific discovery. Real progress requires models that experience the world and learn from their mistakes, the same way that humans do. And this kind of trial and error can be massively accelerated when done in simulation, rather than in the real world. World models offer the most clear path to general-purpose simulation, changing how stories are told, how scientific progress is made and how the next frontiers of humanity are reached. Our team consists of creative, open minded, caring and ambitious people who are determined to change the world. We aspire to continuously build impossible things and our ability to do so relies on building an incredible team. If you are driven to do the same, we'd love to hear from you. *Titles posted to our careers page are updated regularly to best advertise the role and expected seniority, but internally we have a flat titling system with two types of titles: one for individual contributors and one for people managers. ABOUT THE ROLE *Open to candidates based near our NYC office or those willing to relocate. We are looking for a highly skilled, proactive Executive Assistant to support one of our Co-founders. This is a high impact, high visibility role for someone who thrives in a fast moving environment, takes ownership, and brings a solutions oriented perspective to every challenge. You’ll be the operational backbone supporting a core part of our Executive Team, anticipating needs before they arise, managing complex logistics and calendaring, and ensuring our Co-founder can focus on what matters most. WHAT YOU’LL DO - Proactively manage calendars and task priorities, primarily through Google Calendar - Schedule and coordinate internal and external meeting and event logistics - Support planning and execution of VIP-facing meetings whether that be with customers, executive prospects, candidates, and/or investors - Assist with special projects as needed, to include coordination for international expansion, proactively anticipating needs and exercising good judgement with minimal direction - Review, edit and submit monthly expense reimbursement reports - Coordinate travel & travel as needed (monthly travel expectation) - Build strong, collaborative relationships with executives and colleagues WHAT YOU’LL NEED - 5+ years of relevant professional experience in executive administrative support, coordination, Chief of Staff role or similar - Experience supporting C-suite executives or a founder/Co-founder in a fast-paced environment - Demonstrated experience managing complex calendars and travel - Prior investor relations support experience - Proficiency in Google Workspace and Slack - Highly organized with a proactive, anticipatory mindset- you solve problems before they surface - Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy - Strong written and verbal communication skills- you’re polished and professional in all interactions - Exceptional attention to detail and follow-through - Ability to operate with discretion - AI fluency Runway strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for our team. Our salary ranges are based on competitive market rates for our size, stage and industry, and salary is just one part of the overall compensation package we provide. There are many factors that go into salary determinations, including relevant experience, skill level and qualifications assessed during the interview process, and maintaining internal equity with peers on the team. The range shared below is a general expectation for the function as posted, but we are also open to considering candidates who may be more or less experienced than outlined in the job description. In this case, we will communicate any updates in the expected salary range. Lastly, the provided range is the expected salary for candidates in the U.S. Outside of those regions, there may be a change in the range, which again, will be communicated to candidates. WORKING AT RUNWAY Great things come from great teams. https://www.youtube.com/watch?v=kwmj4ato2kw&ab_channel=Runway We’d love to hear from you. We’re committed to creating a space where our employees can bring their full selves to work and have equal opportunity to succeed. So regardless of race, gender identity or expression, sexual orientation, religion, origin, ability, age, veteran status, if joining this mission speaks to you, we encourage you to apply. More about Runway - Universal World Simulator https://runwayml.com/world-simulator.html - GWM-1 https://runwayml.com/research/introducing-runway-gwm-1 - Gen-4.5 https://runwayml.com/research/introducing-runway-gen-4.5 - General World Models https://runwayml.com/research/introducing-general-world-models - Robotics SDK https://runwayml.com/research/introducing-runway-gwm-1#robotics-section - Conversational Real-time Agents https://runwayml.com/research/introducing-runway-gwm-1#avatars-section - Runway Studios https://runwayml.com/studios We're excited to be recognized as a best place to work: Crain's https://www.crainsnewyork.com/awards/best-places-work-2023 | InHerSight https://www.inhersight.com/companies/best/city/new-york-city-ny | BuiltIn NYC https://builtin.com/awards/new-york-city/2024/best-places-to-work | INC https://www.inc.com/best-workplaces/2024

Location: Remote - Colombia Who we are At Twilio, we’re shaping the future of communications, all from the comfort of our homes. We deliver innovative solutions to hundreds of thousands of businesses and empower millions of developers worldwide to craft personalized customer experiences. Our dedication to remote-first work , and strong culture of connection and global inclusion means that no matter your location, you’re part of a vibrant team with diverse experiences making a global impact each day. As we continue to revolutionize how the world interacts, we’re acquiring new skills and experiences that make work feel truly rewarding. Your career at Twilio is in your hands. . Hiring and how we work We use Artificial Intelligence (AI) to help make our hiring process efficient. That said, every hiring decision is made by real Twilions! Also, while we are a remote-first company, you may be asked to report in person on an ad-hoc basis for team gatherings, functional off-sites or customer meetings. . See yourself at Twilio Join the team as our next Executive Assistant 3 on Twilio’s Enterprise Technology team. About the job This position in needed to bring in a highly proactive and business-minded Executive Assistant to support executives within our Enterprise Technology organization. This role extends well beyond traditional administrative support. The successful candidate will develop a strong understanding of our business, technology strategy, organizational priorities, and key initiatives—using that context to anticipate needs, manage competing demands, and help leaders and their teams operate more effectively. You will serve as a trusted partner to your executives, proactively managing their time and attention.  You will be expected to exercise sound judgment, take ownership, and move work forward even when direction is not fully defined or all information is not yet available. This role requires someone who is comfortable taking charge, solving problems, and navigating ambiguity. You will build strong relationships with executive leadership, their direct reports, and administrative partners across the organization, serving as a central point of coordination and a reliable source of insight and continuity. Responsibilities In this role, you’ll: Develop a deep understanding of the Enterprise Technology organization, including its strategy, priorities, key initiatives, stakeholders, and operating rhythms, and use that knowledge to anticipate needs and inform day-to-day decisions. Serve as a trusted thought partner to executives, providing informed input, identifying potential risks or conflicts, and helping move priorities forward without waiting for detailed direction. Strategically manage complex executive calendars by evaluating and prioritizing requests, resolving conflicts, protecting time for critical work, and redirecting or delegating meetings when appropriate. Make sound, independent decisions on behalf of executives, including determining when their participation is needed and ensuring they are prepared with the right context, materials, and desired outcomes. Manage complex domestic and international travel, prepare and reconcile expenses, and proactively address changes or issues that arise. Serve as a key point of contact for executives’ direct reports and administrative partners, building trusted relationships and facilitating effective coordination across the organization. Help translate executive priorities into action by tracking commitments, following up on decisions, and driving accountability for milestones, deliverables, and next steps. Support key projects and initiatives by gathering information, synthesizing updates, identifying dependencies, and ensuring the right stakeholders remain aligned. Draft and coordinate executive communications, presentations, program updates, meeting materials, and other written content with a high degree of clarity and professionalism. Manage leadership meeting and operating cadences, including developing agendas, coordinating presenters, preparing materials, capturing decisions and action items, and ensuring effective follow-through. Lead the end-to-end planning and execution of executive offsites, leadership summits, strategic planning sessions, and team gatherings, including budget management, venue sourcing, agenda development, material preparation, and stakeholder coordination. Organize and support special events, team activities, and other high-visibility meetings through thoughtful research, participant coordination, and logistics management. Analyze team surveys, operational information, or other inputs to identify themes and provide executives with useful insights. Identify opportunities to streamline workflows, improve operating practices, and create a more efficient and positive experience for executives and their teams. Handle sensitive information and complex situations with exceptional discretion, professionalism, and judgment. Qualifications Twilio values diverse experiences from all kinds of industries, and we encourage everyone who meets the required qualifications to apply. If your career is just starting or hasn't followed a traditional path, don't let that stop you from considering Twilio. We are always looking for people who will bring something new to the table! Required: 5+ years of experience supporting senior executives in a fast-paced, dynamic environment, preferably within the technology industry. Demonstrated ability to take ownership, operate independently, and move work forward amid ambiguity, incomplete information, and changing priorities. Strong business acumen and intellectual curiosity, with the ability to quickly understand organizational strategy, technology initiatives, and executive priorities. Proven ability to anticipate needs, exercise sound judgment, solve problems proactively, and make thoughtful decisions on behalf of senior leaders. Experience strategically managing complex executive calendars, including evaluating priorities, resolving conflicts, and making informed tradeoffs. Demonstrated ability to build trusted cross-functional relationships, partner effectively with leaders, and coordinate work across multiple teams and initiatives. Exceptional organizational skills and attention to detail, with the ability to manage multiple high-priority deliverables and deadlines simultaneously. Strong written and verbal communication skills, including experience drafting executive-ready communications and presentation materials. High level of integrity and discretion when handling confidential, sensitive, or business-critical information. Experience planning and facilitating virtual, in-person, and hybrid leadership meetings, summits, offsites, and team-building events. Familiarity with contract management, procurement processes, budget tracking, and general business workflows. Proficiency with common productivity and collaboration tools, including Google Workspace and Zoom. Demonstrated interest in and experience using AI and automation tools to improve productivity, quality, or efficiency. Desired Experience supporting executives or leadership teams within Enterprise Technology, IT, Engineering, Operations, or a similarly complex organization. Experience preparing for and coordinating business operating cadences such as Quarterly Business Reviews, annual or long-range planning, leadership team meetings, and organizational reviews. Internal or executive communications experience, including drafting leadership emails, organizational announcements, presentations, and program updates. Experience supporting c projects or programs and tracking deliverables, dependencies, risks, and decisions. Bachelor’s degree or diploma in Business, Communications, Operations, or a related field; equivalent practical experience is also valued. Location This role will be remote, based in Colombia. Travel We prioritize connection and opportunities to build relationships with our customers and each other. For this role, approximately 5-10% travel is anticipated to help you connect in-person in a meaningful way. What We Offer Working at Twilio offers many benefits, including competitive pay, generous time off, ample parental and wellness leave, healthcare, a retirement savings program, and much more. Offerings vary by location. Twilio thinks big. Do you? We like to solve problems, take initiative, pitch in when needed, and are always up for trying new things. That's why we seek out colleagues who embody our values — something we call Twilio Magic . Additionally, we empower employees to build positive change in their communities by supporting their volunteering and donation efforts. So, if you're ready to unleash your full potential, do your best work, and be the best version of yourself, apply now! If this role isn't what you're looking for, please consider other open positions. . Stay alert to recruitment fraud We care about your safety. Scammers sometimes impersonate Twilio recruiters through fake job postings, emails, websites, or messages. Please ensure you are engaging with an official @ twilio.com email address. We will never ask for payment, gift cards, cryptocurrency, or banking information during the recruiting process. We do not make job offers without a formal interview process or conduct interviews exclusively through text-based messaging apps. . Twilio is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additionally, Twilio participates in the E-Verify program in certain locations, as required by law.

Location: Kaunas, Lithuania Join our global team as an Executive Assistant & Office administrator in Kaunas. The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace. Position is office-based in Kaunas, Lithuania Responsibilities: Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSignature) Handle all incoming and outgoing correspondence (mail, packages, couriers) Greet visitors and manage the company’s general email inbox and phone line Assist management with internal communication and coordination activities Provide administrative support to colleagues and executives as needed Maintain department documents and ensure timely transfer to the archive Manage office supplies and facility-related orders, and coordinate their distribution to departments Maintain the front desk, meeting rooms, conference areas, and other shared office spaces Arrange business travel, including bookings for transportation, accommodation, and related logistics Support the organization of internal office events and team gatherings Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services) Requirements University degree – considered an advantage At least 2 years of relevant work experience as an Office Administrator Experience as an Executive Assistant is an advantage Fluent Business English and Lithuanian (written and spoken) Strong document preparation and management skills Knowledge of document preparation and archiving regulations/legislation Excellent knowledge of MS Office applications Proactivity, sense of ownership, and strong organizational skills Benefits International team and environment Professional growth and career opportunities Personal accident and business trip insurance Additional health insurance Rewarding referral policy Monthly lunch and fruit days Team building, global meetings, other CSR activities Modern and new Sustainable office in city center with free parking Salary ranges 1600-2000 eur/gross/month (depending on experience and skills)

Задачи: — управление поддержкой CEO — руководство функцией исполнительного ассистента Требования: — не указаны Условия: — работа в офисе в Kings Cross, London — зарплата $75,000 в год

Location: Kaunas Workplace: OnSite ABOUT YOUR TEAM At Eneba, we're a team of passionate people on a mission to help everyone discover the joy of gaming. We move fast, think big, and value people who take ownership and make things happen. As an Executive Assistant to our CEO, you'll be much more than someone who manages calendars and organizes meetings. You'll work closely with our Founders and leadership team, gaining a front-row seat to how business decisions are made and strategic priorities move forward. One of the most important parts of this role is writing. We're looking for someone who has a natural talent for turning ideas into clear, engaging, and thoughtful communication. Someone who can understand the CEO's perspective, capture their tone of voice, and help communicate their thoughts effectively, both internally and externally. If you're a strong writer, naturally curious about business, highly organized, and excited about working alongside ambitious leaders, we'd love to meet you! RESPONSIBILITIES - Be the CEO's voice in writing. Draft and refine LinkedIn posts, internal announcements, company-wide messages, emails, and other communications on behalf of the CEO, ensuring they reflect their tone, perspective, and intended message. - Turn ideas into impactful communication. Take rough thoughts, conversations, or key talking points and transform them into well-structured, engaging, and ready-to-use written content for different audiences. - Act as a trusted partner to the CEO. Stay close to key business priorities, help coordinate strategic initiatives, follow up on important decisions, and ensure that ideas turn into action. - Keep the CEO's day running smoothly. Manage calendars, coordinate meetings and travel arrangements, prioritize daily workflows, and help the CEO stay focused on what matters most. - Connect people and opportunities. Support communication and relationship-building with key stakeholders, business partners, Founders, and C-level executives. - Bring structure to a fast-moving environment. Prepare meeting agendas, capture key takeaways, track action items, and ensure important follow-ups don't get lost. - Handle sensitive matters with care. Manage confidential information with professionalism, discretion, and sound judgment. REQUIREMENTS - Exceptional writing skills are a must. You know how to write clearly, creatively, and naturally, adapting your tone and style to different audiences and communication channels. - Ability to capture someone else's voice. You can listen, understand the bigger picture, and turn another person's ideas into authentic, engaging written communication. - Strong business understanding and curiosity. You're interested in how companies operate, how leaders make decisions, and how strategic priorities translate into everyday actions. - Excellent communication skills in English and Lithuanian, both written and verbal. - Experience in a business environment, ideally in executive support, communications, project coordination, or a similar role involving close collaboration with senior stakeholders. - Outstanding organizational and prioritization skills. You can juggle multiple moving pieces, stay on top of deadlines, and bring clarity to busy schedules. - A proactive, solution-oriented mindset. You don't wait to be told what to do, enjoy figuring things out, and are persistent when facing challenges. - Attention to detail and good judgment. You understand that even small details matter, especially when communicating on behalf of senior leadership. - Adaptability and confidence in a fast-paced environment. You're comfortable with changing priorities, new challenges, and taking ownership. - Confidence using office productivity tools and learning new systems. - You hold a valid Category B driver's license. - You're comfortable working 100% on-site from our Kaunas office. SALARY 2400–3500 €/month gross - Please attach your CV in English. - To find out how we handle your personal data, make sure to check out our Candidate Privacy Notice.   WHAT IT’S LIKE TO WORK AT ENEBA   *Opportunity to join our Employee Stock Options program. *Opportunity to help scale a unique product. *Various bonus systems: performance-based, referral, additional paid leave, personal learning budget. *Paid volunteering opportunities. *Work location of your choice: office, remote, opportunity to work and travel. *Personal and professional growth at an exponential rate supported by well-defined feedback and promotion processes.       We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Location: Remote, APAC ABOUT SUPABASE Supabase is the Postgres development platform, built by developers for developers. We provide a complete backend solution including Database, Auth, Storage, Edge Functions, Realtime, and Vector Search. All services are deeply integrated and designed for growth. ABOUT THE ROLE We’re looking for an Executive Assistant to support our CEO as Supabase continues to scale globally. This person will be a trusted partner to the CEO, helping manage time, communication, priorities, travel, follow-through, and key operating rhythms across a fast-moving, remote-first company. This role must be based in an APJ / APAC timezone to provide strong timezone coverage for our CEO and leadership team. You’ll work closely with founders, executives, internal stakeholders, investors, and external partners, ensuring the CEO is prepared, focused, and able to spend time on the highest-impact work. The role will also include occasional personal assistant responsibilities, helping coordinate personal schedules, travel, appointments, and logistics where needed to keep things running smoothly. This role is ideal for someone who thrives in async, fast-paced environments, has strong judgment, and is excited about supporting a developer-focused company building tools that scale to millions. WHAT YOU’LL BE RESPONSIBLE FOR In this role, you’ll: - Own the CEO’s calendar management, prioritization, and day-to-day operating rhythm. - Manage inbox triage and communications by monitoring emails, drafting responses, and keeping communication flowing across internal and external stakeholders. - Prepare briefings, agendas, decks, notes, and follow-up materials so the CEO is ready for every meeting. - Track follow-ups, decisions, and commitments to help projects move forward and keep stakeholders accountable. - Coordinate seamless domestic and international travel, logistics, scheduling changes, and last-minute adjustments. - Support investor meetings, board-related preparation, executive meetings, offsites, and company-wide moments. - Assist with occasional personal scheduling, appointments, travel arrangements, reservations, and other administrative or logistical needs. - Handle sensitive and confidential business and personal information with absolute discretion, professionalism, and integrity. - Anticipate needs, identify blockers early, and solve problems proactively before they escalate. - Partner across the company to create clarity, improve coordination, and help leadership operate effectively in a global, remote-first environment. YOU MIGHT BE A GOOD FIT IF YOU - Have experience supporting a CEO, founder, or senior executive in a startup or scale-up environment. - Are based in an APJ / APAC timezone and can provide strong coverage for a globally distributed leadership team. - Communicate clearly across technical and non-technical audiences, with excellent written and verbal communication. - Have experience working in async, remote-first, or globally distributed teams. - Are tech savvy and comfortable using tools like Notion, Slack, Google Workspace, and AI-enabled workflows. - Bring strong judgment around prioritization, confidentiality, stakeholder management, and executive communication. - Are comfortable handling occasional personal assistant responsibilities alongside executive support. - Are energized by organized chaos, fast-moving priorities, and solving problems before they become blockers. - Are comfortable navigating ambiguity, moving quickly, and staying several steps ahead. WHAT WE OFFER - Fully Remote We hire globally. We believe you can do your best work from anywhere. There are no Supabase offices, but we provide a WeWork membership or co-working allowance you can use anywhere in the world. - ESOP Every team member receives ESOP (equity ownership) in the company. We want everyone to share in the upside of what we’re building together. - Tech Allowance Use this budget to set up your ideal work environment—laptop, monitor, headphones, or whatever helps you do your best work. - Health Benefits Supabase covers 100% of health insurance for employees and 80% for dependents, wherever you are. Your wellbeing and your family’s health are important to us. - Annual Off-Sites Once a year, the entire company gathers in a new city for a week of connection, collaboration, and fun. It’s a highlight of our year. - Flexible Work We operate asynchronously and trust you to manage your own time. You know what needs to be done and when. - Professional Development Every team member receives an annual education allowance to spend on learning—courses, books, conferences, or anything that supports your growth. ABOUT THE TEAM Supabase was born-remote and open-source-first. We believe our globally distributed team is our secret weapon in building tools developers love. - ~400 team members - 60+ countries - 20+ languages spoken - Over $1B raised (including our $500M Series F) - 540,000+ community members We move fast, build in public, and use what we ship. If it’s in your project, we probably use it in ours too. We believe deeply in the open-source ecosystem and strive to support—not replace—existing tools and communities.

Задачи: — Исполнительная поддержка CEO: управление календарём, организация встреч, контроль решений и последующих действий. — Операционная поддержка по группе компаний совместно с COO: ведение документации компании, подготовка комплектов документов и KYB, выполнение практических задач, требующих сбора, координации или выполнения. Требования: — Опыт работы не менее 3 лет в должности исполнительного ассистента или операционного менеджера, предпочтительно в группе компаний или регулируемой финансовой организации. — Опыт работы с корпоративной документацией и комплектами KYB для банков и EMI. — Преимущество: опыт работы на Кипре. — Высокая организованность и самостоятельность в работе с календарями, реестрами и списками задач. — Хорошее письменное владение английским языком, способность составлять письма и служебные записки с минимальными исправлениями. — Умение продвигать задачи через сотрудников, не подчинённых напрямую, включая руководителей высокого уровня. — Абсолютная конфиденциальность, включая доступ к личному календарю CEO и конфиденциальным данным компании. — Уверенное владение системами управления задачами и совместной работы с документами. — Желательно: опыт работы в регулируемой среде (CySEC, MiCA, VQF) и знакомство с процессами онбординга банков или EMI с клиентской стороны. Условия: — Конкурентная заработная плата. — Годовой бонус по результатам работы. — Доступ к офису в Лимассоле с ежедневными напитками, закусками и парковкой. — Рабочие часы с 9:00 до 18:00 в офисе, с необходимостью оставаться доступным и отзывчивым для CEO вне рабочего времени. — 24 рабочих дня оплачиваемого отпуска в дополнение к официальным праздникам Кипра. — 14 рабочих дней оплачиваемого больничного в год. — Спонсорство разрешения на работу и полная поддержка в оформлении. — Возможность участия в корпоративных спортивных мероприятиях и получение корпоративных подарков.

Location: San Francisco Bay Area, USA Workplace: Hybrid WHY WORK AT HIGGSFIELD AI? Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like. ROLE OVERVIEW We are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder and VP of Corporate Development. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership. You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential. KEY RESPONSIBILITIES EXECUTIVE SUPPORT - Manage highly complex calendars across multiple time zones and competing priorities. - Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. - Assist with in-person events/appearances - Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. - Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. - Track action items and ensure follow-through across executive meetings and company initiatives. - Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. - Draft, edit, and manage executive communications and correspondence. - Partner closely with executives to maximize efficiency, productivity, and effectiveness. - Handle confidential and highly sensitive information with exceptional judgment and discretion. CROSS-FUNCTIONAL COORDINATION - Serve as a key liaison between executives and internal and external stakeholders. - Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. - Manage logistics for investors, board members, customers, partners, and candidates. - Support strategic initiatives and special projects as assigned by leadership. - Help create structure and operational excellence in a fast-moving, high-growth environment. OFFICE OPERATIONS & WORKPLACE SUPPORT - Coordinate office logistics and workplace vendors as needed. - Support planning and execution of company events, leadership offsites, and team gatherings. - Assist with visitor, candidate, and investor hospitality. - Help ensure office spaces are organized, professional, and operating smoothly. - Support onboarding logistics and workplace coordination in partnership with People Operations and IT. KNOWLEDGE, SKILLS, AND QUALIFICATIONS - 4+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams. - Exceptional organizational and project management skills. - Outstanding written and verbal communication abilities. - Strong business judgment and problem-solving skills. - Ability to manage multiple priorities with minimal direction. - High level of professionalism, discretion, and confidentiality. COMPENSATION & BENEFITS We offer a competitive and thoughtfully structured compensation package designed to align with impact and growth. Base Salary: The anticipated salary range for this role is $110,000 - $150,000, depending on experience, skills, and location. In addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally. This is a hybrid role based in the San Francisco Bay Area. Team members are expected to work from our San Francisco office at least three full days per week, with the remaining days worked remotely and are expected to be available during agreed working hours and to maintain sufficient overlap with the relevant team’s time zone. We value in-person collaboration, active communication, responsiveness, and close partnership across teams. Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.

Задачи: — Проводить исследования на русском и английском языках: находить релевантную информацию, проверять и структурировать её — Поиск и управление подрядчиками, включая юристов, агентов, переводчиков и других — Контроль задач, назначенных сотрудникам и подрядчикам: отслеживание сроков, управление проектами, предоставление отчетов о статусе — Ведение социальных сетей: создание и публикация контента, анализ показателей эффективности — Улучшение существующих рабочих процессов и создание новых при необходимости — Поиск, тестирование и внедрение новых сервисов, включая AI-инструменты — Выполнение административных задач: подготовка отчетов, взаимодействие с государственными органами — Помощь с личными задачами — Обработка информации, документов и коммуникаций с высоким уровнем конфиденциальности — Полное сопровождение в организации поездок Требования: — Опыт работы не менее 3 лет в качестве личного, исполнительного или бизнес-ассистента, либо ассистента семейного офиса с практической ответственностью за бизнес и личные вопросы руководителя — Проживание вне России, в Европе или Азии — Свободное владение русским языком — Английский язык на уровне C1 и выше: уверенное письменное общение с носителями, работа с документами и проведение исследований на английском — Умение работать без пошаговых инструкций, самостоятельно расставлять приоритеты, находить решения, доводить задачи от начала до конца и привлекать руководителя при необходимости — Сильные навыки исследования и умение четко структурировать и представлять информацию — Опыт управления проектами — Опыт работы с распространёнными цифровыми инструментами (Google Docs, инструменты управления проектами, AI-сервисы) — Хорошие письменные и устные коммуникативные навыки — Высокая организованность и системный подход к работе — Гибкость и способность эффективно работать в условиях неопределённости — Внимание к деталям и высокая ответственность — Пунктуальность и аккуратность Условия: — Полностью удалённая работа — Полная занятость: 40 часов в неделю, с понедельника по пятницу, выходные — свободны — Зарплата от $1,500 до $2,500 в месяц в зависимости от опыта — Условия оплаты обсуждаются с успешным кандидатом Процесс найма: — Короткая форма заявки — Интервью с руководителем — Оплачиваемое тестовое задание

Location: San Francisco Workplace: Hybrid Patreon is a media and community platform where over 300,000 creators give their biggest fans access to exclusive work and experiences. We offer creators a variety of ways to engage with their fans and build lasting businesses, including paid and free memberships, community chats, live experiences, and one-time purchases. Ultimately, our goal is simple: fund the creative class. We're leaders in that space, with: - $10 billion+ generated by creators since Patreon's inception - 100 million+ free memberships for fans who may not be ready to pay just yet - 25 million+ paid memberships on Patreon today We're continuing to invest in building the best creator platform and team in the creator economy. We're looking for an Executive Assistant to help advance that mission. This role is based in San Francisco and is open to candidates who can work in-office three days per week under our hybrid model. ABOUT THE TEAM The Office of the CEO provides high-touch support to Patreon's CEO & Co-Founder and executive team, spanning calendar management, communications, travel, and cross-functional coordination. This role partners closely with the Chief of Staff to keep the CEO's priorities, schedule, and business rhythms running smoothly. ABOUT THE ROLE - As a member of the Office of the CEO, you will provide support to the CEO & Co-Founder and work closely with the Chief of Staff - Proactively manage complex calendars 3-6 months out, partnering closely with Biz Ops to ensure the CEO's calendar and the exec team's calendars stay aligned; maintain and adjust business rhythms as needed - Proactively communicate calendar updates and priorities to the Rhythm of Business (ROB) stakeholders (Business Operations, Executive Assistants, Communications teammates) - Maintain the CEO's inbox, draft correspondence - Work with the Chief of Staff to procure or create meeting agendas and presentations - Attend meetings, take notes, track action items and deliverables - Coordinate offsites and events for the Executive Team - Celebrate birthdays, anniversaries and new family member arrivals of Executive Team members - Coordinate all of the CEO's business travel and some personal travel, including bookings and logistics - Build and share quarterly/annual travel lookaheads with CEO's family office to support long-range planning - Maintain, organize, and code receipts, expenses, and reimbursements - Work with the Chief of Staff to create project management processes for cross-functional initiatives, building and maintaining systems that scale with the office Projects you may work on: - Coordinating activities, logistics and agendas for exec team offsites - Meeting coordination during company planning, annual reviews - Supporting monthly All Hands efforts - Special projects on an as-needed basis - Board meeting coordination and planning - Annual company kickoff (PKO) planning and support ABOUT YOU - 3-5 years EA experience supporting C-level executives in startup or high-growth environments - Experience supporting executives in both business and personal capacities, ideally including family office experience or close cross-functional partnership with a personal-side EA - This is a San Francisco based role for a hybrid model company, in office 3 days/week - Extremely organized and detail oriented - Exercises sound judgment, confidentiality and professionalism - Moves quickly without sacrificing efficiency or effectiveness - Prioritizes shifting demands with a high degree of accuracy and consistent follow up - Excellent written and verbal communication skills - Strong project management skills; able to build and run systems and processes independently - Ability to: - Work autonomously - Problem solve - Think five steps ahead - Create and maintain structure and processes - Advanced knowledge of business-related tools including (but not limited to) Google Suite, Slack, Notion, and AI tools, with strong AI fluency and a demonstrated ability to leverage AI to improve productivity ABOUT PATREON Patreon powers creators to do what they love and get paid by the people who love what they do. Our team is passionate about making this mission and our core values come to life every day in our work. Through this work, our people: - Put Creators First | They're the reason we're here. When creators win, we win. - Build with Craft | We sign our name to every deliverable, just like the creators we serve. - Make it Happen | We don't quit. We learn and deliver. - Win Together | We grow as individuals. We win as a team. We hire talented and passionate people from different backgrounds because workplace diversity and inclusion are critical to our ability to serve creators worldwide. If you're excited about this role but your experience doesn't match every qualification above, we strongly encourage you to apply. If you're a creator at heart, energized by our mission, and share our company values, we'd love to hear from you. Patreon is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected class. If you need a reasonable accommodation during the interview process, please contact accommodations@patreon.com. http://patreon.com Patreon offers a competitive benefits package, including salary, equity plans, healthcare, flexible time off, company holidays and recharge days, commuter benefits, lifestyle stipends, learning and development stipends, patronage, parental leave, and a 401(k) plan with matching. Patreon operates under a hybrid work model. Employees based in office locations are expected to come into the office two days per week, excluding sick time and paid leave. The goal is to be intentional about in-person time and strengthen our sense of community. Candidates hired into remote-eligible roles are not expected to meet the same requirements. At Patreon, we believe in fair and transparent pay. In compliance with New York and California pay transparency laws, we share the expected salary range for each role. The posted range may encompass multiple levels within the role's job family and depends on location. The final offer will reflect the candidate's experience, skills, competencies, geographic location, and alignment with Patreon's leveling framework. For remote employees located outside California and New York, salary may vary based on location and local market conditions. Patreon reserves the right to modify or update compensation and benefits at any time.