Вакансии

Задачи: — Предоставлять административную поддержку 2 лидерам в бизнес-функции People Leadership. — Управлять сложным календарём для лидеров и, возможно, других членов их команды. — Организовывать и бронировать поездки, а также обрабатывать отчёты о расходах. — Давать рекомендации лидерам по управлению временем, приоритизации, делегированию и организации. — Организовывать и планировать командные встречи и выездные мероприятия, помогая с подготовкой материалов и предварительных чтений, ведением заметок и отслеживанием действий. — Сотрудничать с лидером для отслеживания ключевых этапов проектов и прогресса по личным, командным и корпоративным целям. — Создавать новые и улучшать существующие административные системы и процессы. — Поддерживать операционную деятельность и культуру организации лидеров. — Быть доверенным стратегическим партнёром и работать с конфиденциальными данными с абсолютной осторожностью. Требования: — Опыт административной работы не менее 5 лет в быстрорастущей или крупной компании. — Исключительная организованность, внимание к деталям и высокая исполнительность. — Отличные навыки управления временем и способность быстро переключаться между задачами и приоритетами. — Эффективная работа с различными ролями и командами в быстро меняющейся среде, оставаясь гибким, проактивным, находчивым и эффективным. — Умение хорошо коммуницировать и работать под давлением или в условиях неопределённости. — Удовольствие от оптимизации и улучшения процессов. — Умение обращаться с конфиденциальной информацией и ситуациями с осторожностью и уверенностью. — Способность предвидеть и реагировать на потребности других до того, как они возникнут. — Опыт работы в технологическом стартапе с высоким ростом. Условия: — Возможность работать удалённо. При отклике необходимо указать, что вакансия найдена на Remocate.

Location: San Francisco Workplace: Hybrid ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F https://www.baseten.co/blog/announcing-our-series-f/, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE We’re looking for an experienced Executive Assistant to support our Head of Engineering. This is a highly operational role that goes well beyond calendar management. You’ll own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly. You’ll partner closely with senior engineering leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment. RESPONSIBILITIES - Own complex calendar management for the Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally - Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward - Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums - Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums - Support the Head of Engineering in delivering an exceptional candidate and new hire experience—from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week - Partner with customers and external partners to coordinate executive meetings, visits, and other engagements - Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up - Coordinate domestic and international travel, including last-minute changes - Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable REQUIREMENTS - 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams. - Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details - Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives - Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders - Experience managing complex calendars, travel, executive communications, and recurring operating cadences - Comfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presence - Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems. - High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks. - Thrives in a high-growth environment where priorities change quickly and adaptability is essential. BENEFITS - Competitive compensation, including meaningful equity - (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents - Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!) - Paid parental leave - Fertility and family-building stipend through Carrot - (U.S. only) Company-facilitated 401(k) - Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities. Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you. At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

Location: Al Khobar, Saudi Arabia We are seeking a highly sophisticated, tech-savvy Management Executive Secretary to directly support our clients Chief Technology Officer (CTO) and interface with the broader C-level executive team. This is not a traditional administrative role. We are seeking a high-caliber professional with 8+ years of C-suite support experience who speaks the language of technology. As the Management Executive Secretary, you will serve as the trusted partner and primary gatekeeper to the CTO. While the executive leads the technology division, your focus will be on seamless administrative execution, high-level stakeholder management, and calendar optimization. The ideal candidate is a proactive coordinator who thrives in a dynamic corporate office, manages confidentiality with absolute discretion, and keeps the executive office running like clockwork. Key Responsibilities Calendar & Schedule Management: Proactively manage and optimize the CTO’s complex calendar, prioritizing high-stakes meetings, resolving scheduling conflicts, and ensuring smooth daily workflows. Executive Gatekeeping: Act as the primary point of contact for the CTO's office. Professionally screen and manage incoming calls, emails, visitors, and correspondence. Meeting & Board Coordination: Organize and facilitate C-level and department-wide meetings. Prepare detailed agendas, compile briefing materials, draft accurate meeting minutes, and track action items to completion. Travel & Logistics: Plan and coordinate flawless domestic and international travel itineraries, including visa processing, flight/hotel bookings, and ground transportation. Document & Presentation Preparation: Draft, edit, and format professional correspondence, memos, reports, and executive-level presentations. Liaison & Communication: Serve as a professional bridge for communication between the CTO’s office, internal department heads, global partners, and external vendors. Information & File Management: Maintain a highly organized, secure, and confidential digital and physical filing system for all executive-level documentation. Requirements Experience: Strictly 8+ years of dedicated experience as an Executive Secretary or Executive Assistant, with a proven track record of exclusively supporting C-level executives (CEOs, CFOs, CTOs, or Board Members). Education: Bachelor’s degree in Business Administration, English, Office Management, or a related field is preferred. Language Skills: Boardroom-level fluency in written and spoken English is mandatory. Conversational or professional Arabic is highly advantageous for local coordination. Key Competencies C-Suite Polish & Diplomacy: Exceptional interpersonal and communication skills, with the confidence to interact with high-profile stakeholders and board members. Exceptional Organization: A master of prioritization and multitasking who can manage tight deadlines and high-pressure situations with grace. Absolute Discretion: Proven ability to handle highly sensitive, proprietary, and confidential corporate information. Modern Tool Proficiency: Fully proficient in standard corporate tools (Microsoft Office Suite, Google Workspace, and modern communication platforms).

Location: Dubai, United Arab Emirates We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office. The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager , with previous experience in a real estate development company strongly preferred . The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment. Key Responsibilities Provide comprehensive executive support to the CEO and CFO. Manage complex calendars, appointments, and meeting schedules. Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries. Prepare meeting agendas, presentations, reports, and executive correspondence. Record meeting minutes and follow up on action items to ensure timely completion. Act as the primary point of contact between executives and internal/external stakeholders. Manage confidential documents and sensitive business information with the highest level of discretion. Coordinate board meetings, investor meetings, and executive presentations. Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes. Organize company events, executive meetings, and business functions. Liaise with various departments to ensure projects and executive requests are completed on time. Monitor office supplies, vendor relationships, and administrative budgets where applicable. Assist with special projects and strategic initiatives as assigned by management. Requirements Bachelor's degree in Business Administration or a related field is preferred. Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager. Previous experience within a real estate development, construction, or property development company is highly preferred. Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director). Excellent written and verbal communication skills in English. Strong organizational and multitasking abilities. High level of professionalism, confidentiality, and attention to detail. Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Experience preparing reports, presentations, and executive documentation. Ability to prioritize multiple tasks and work under pressure. Strong problem-solving and interpersonal skills. UAE experience will be considered a strong advantage. Benefits Competitive salary package Employment visa Medical insurance Opportunity to work directly with senior leadership Professional and dynamic work environment Career growth within a leading real estate development company

Location: Serbia; Georgia; Armenia Location: Serbia, Georgia, Armenia (Remote) Type: Internship (Full-time preferred) Time zone: CET or within ±3 hours Duration: 6 months (with potential for a long-term role) Compensation : Unpaid About Transparent Hiring Transparent Hiring is an international relocation and recruitment agency helping IT professionals from around the world build careers in Germany and relocate there with confidence. We’ve been growing steadily for over five years, combining the flexibility of a startup with the reliability of an experienced international team. Internship Overview We are looking for a Relocation Assistant Intern , located in either: Serbia , Georgia or Armenia , to support our relocation department. While our recruiters find the jobs, our relocation team ensures that the transition to Germany is seamless. You will assist specialists and their families in navigating the "bureaucratic bridge" between their home country and their new life in Germany. No prior relocation experience is required, you will receive onboarding and training on German immigration laws and procedures. What You’ll Learn & Work On Visa Application Support: Assist in preparing document sets for national visas (D), such as the EU Blue Card, Opportunity Card, and Family Reunion Visa. Document Verification: Review and verify clients’ documents (diplomas, job contracts, marriage certificates) to ensure they meet requirements set by German embassies and consulates. Appointment Management: Coordinate and book appointments at German Diplomatic Missions around the world and German immigration offices. Communication: Draft clear, professional instructions for clients and write professional emails to German authorities. Research: Track updates in German immigration laws and specific local requirements in different German cities. Please read the requirements carefully before applying. Applications that do not meet the requirements will not be considered. What We’re Looking For Fluency in English (C1) and Russian language Excellent written and verbal communication skills Strong attention to detail and solid research habits Comfortable working with Gmail, Google Docs, and CRM systems Eagerness to learn new tools and processes Would Be a Plus Any exposure to visa/relocation support Experience with outreach/messages, scheduling, or structured admin work What We Offer Full training and mentorship — no relocation background required Clear tasks, templates, and feedback to help you grow fast Flexible working hours and a 100% remote setup Supportive, friendly, international team environment Direct collaboration with company founders and senior relocation specialists Evaluation after the internship for a potential transition into a long-term role How to Apply Send us your CV and a short note explaining: why you’re interested in this internship which relocation skills you’d like to develop If you’re proactive, organized, and motivated to help others build international careers — we’d love to hear from you.

QLAN — технологический интегратор, внедряющий end-to-end ИИ-решения в бизнес-процессы крупных компаний и государственных структур. Задачи: — Развивать демо-проекты — прототипировать, запускать, показывать результат. Активно используем Claude Code и Cursor для ускорения процесса разработки — Участвовать в составлении ТЗ и планов работ по новым проектам — Помогать в администрировании корпоративного gitlab и других сервисов Требования к кандидату Обязательно: — Техническое образование - высшее или неоконченное высшее — Участие в соревнованиях или олимпиадах по машинному обучению — Искренний интерес к развитию в ML и полное погружение в текущие тренды и технологии в ML / AI — Опыт работы с агентными IDE (Claude, Cursor) Будет плюсом: — Свои пет-проекты или публичные работы. Условия: — Прямой доступ к СТО — учишься не на курсах, а на реальных кейсах. — Гибкий формат работы. — Возможность вырасти в полноценную техническую роль внутри компании.

Location: Chicago, Illinois, United States Opportunity Brunswick Group is looking for a highly organized and proactive individual to join our Chicago office as an Executive Assistant. In this role, you will provide a premium level of administrative and business support to three client-facing Partners. This role requires an interest in and understanding of our firm’s goals and the role of our Partners. While providing administrative support, you should also serve as a thought partner and driver of your Partners’ efforts, while working in stride with the local Office Manager and collaborating with the U.S. administrative team. ** This role requires onsite support Monday through Friday during standard business hours. ** About the Role Duties and Responsibilities Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners. Take a proactive approach to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise. Understand the nature of our firm’s work, how the leadership team functions, and your role in facilitating that work to seamlessly coordinate with other executive assistants across the firm globally. Coordinate travel bookings and process expenses. Understand and prioritize Partners’ time to ensure they are well-positioned to excel and remain nimble to adjust as needed. Build strong rapport with Partners and client contacts. Respond to emails and requests in a timely fashion, including outside of standard work hours, as needed. Prioritize and manage multiple projects simultaneously and follow through on all associated details. Participate in continuing education and training opportunities provided by the firm. Possess keen awareness of business strategies and acts as project manager where necessary for your Partners’ client teams, coordinating specific team assignments and projects. Identify and execute areas of improvement and increase administrative efficiencies. Proof documents, edit presentations and assist with other preparations for Partners’ meetings. Provide support and coverage to the Office Manager or other administrative staff as needed. Maintain strong internal relationships with the U.S. and international Brunswick teams. Perform related duties as assigned. What We're Looking For Minimum seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment Strong verbal and written communication skills Strong project management experience Detail-oriented Ability to manage schedules seamlessly across time zones (domestic and international) Client service orientation, exhibit discretion with confidential client matters Work well independently and strategically as a team player Multi-tasker who exercises keen time management skills Resourceful, problem solver Always maintain professionalism, specifically when dealing with senior business figures Possess a “think on your feet” ability and showcase impeccable judgment High emotional intelligence and strong personal impact Take on challenges readily and bring a truly proactive approach to duties Swift to adapt to various personalities and situations Bachelor’s Degree preferred Intermediate to Advanced software skills, including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); email and calendar management; travel and expense management tools; video conferencing systems. While not required, the following would be a plus: Experience working in a global corporate/firm setting Communications or consulting/client services industry knowledge and business acumen A sense of humor Why Join Us Whether you are joining a client facing team, a core services team, or starting out on your professional career journey, joining Brunswick unlocks a range of employee benefits to support your financial future, health and wellness, family and community and continuous professional development. The successful applicant will be eligible for the following compensation and benefits package: Base Pay: The annual base compensation range for this role is $90,000 - $115,000. The base pay offered will be determined by factors including experience, skills, training, office location, certifications, and education. Bonus Eligibility: Annual discretionary bonus contingent upon individual and firm-wide performance. Benefits: Medical, Dental, and Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance. Commuter Benefits. Generous Paid Time Off: 25 vacation days and 10 days sick leave, as well as 11 paid company holidays. Firm-sponsored 401(k) Plan with 3% automatic company contribution of base and bonus with an additional 1.5% profit share– immediate vesting. Career training and development opportunities. Employee discounts. Office Policy: At Brunswick, our work is a craft that thrives in teaching environments – whether in our offices or on-site with clients – through real-time observation, collaboration, human connection, clear guidance and by challenging one another to keep getting better. Our policy is that our team members are in person – either in the office or on-site with clients – at least four days each week. The firm will provide reasonable accommodation to qualified applicants or employees, as defined by applicable law. In addition to the application, the process may include virtual and in-person interviews, as well as an assessment, which may be timed. To request an accommodation during our application and hiring process, email americasaccommodations@brunswickgroup.com . About Brunswick's Chicago Office Brunswick’s Chicago office is one of the fastest growing in our global network. Founded in 2017, the office has expanded from four to 45 professionals and serves as the home base for some of our highest profile client work in the region. Chicago acts as a key hub within the firm’s Americas network, bringing together Brunswick’s capabilities across our sector and practice groups and offering distinctive expertise in the consumer industries sector. The team counsels leading global brands on corporate positioning, reputation management, crisis response, and financial communications, helping clients navigate complex issues and moments of change. With ambitions to continue growing our client base in Chicago and the Midwest, new team members play a vital role in helping us achieve our growth plans and scaling the office. Our newly renovated and expanded space at 300 N. LaSalle overlooking the Chicago River offers unbeatable views of downtown and an open and modern workspace ideal for team collaboration and knowledge sharing. About Brunswick Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes. Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity. Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one-firm firm” with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world. Brunswick is an equal opportunity employer.  All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law. Please read our Global Privacy Notice to understand how your data is managed.

Location: Remote About the company: In the coming decades, demand for critical minerals such as copper, lithium, and cobalt will continue to grow. These minerals are needed to build electric infrastructure, vehicles, data centers, and electronics. However, the mining industry is making 10x fewer discoveries per dollar spent on exploration compared to 30 years ago because the easy-to-find, near surface deposits have largely been discovered. KoBold was founded to be the first AI native mineral exploration, mine development, and technology development company. Our goal is to turn mineral exploration into a repeatable science to discover the minerals the world needs—by integrating artificial intelligence, human intelligence, and new technology. Our multidisciplinary teams of data scientists, engineers, and geologists work together to build data systems, design new sensors, and establish industry-leading workflows to develop and test subsurface predictions on our exploration projects. Our first discovery, Mingomba, is a high-grade copper deposit in Zambia, found after spending materially less than industry average. We are developing Mingomba with the same technical rigor that we apply to exploration. The Mingomba team brings together mine and processing engineers, geologists, data scientists, software engineers, and community, health & safety, construction, and operations specialists. By combining industry knowledge and cutting edge technology, we are developing Mingomba into a world class project that has safer and more predictable outcomes for ourselves, partners, and communities. It is expected to create thousands of good jobs for generations. KoBold runs exploration programs in eight countries, all with the potential for another discovery. KoBold is privately held; investors include institutional asset managers T. Rowe Price and Canada Pension Plan Investments; technology venture capitalists Andreessen Horowitz, Breakthrough Energy Ventures, BOND Capital, Durable Capital, StepStone, and Standard Investments; and strategic natural resources companies BHP and Mitsubishi. About the Role We're looking for a sharp, systems-minded Executive Assistant to support our Chief Investment Officer based in London, and 2 VPs (one in London and one in South Africa). You'll be embedded in a fast-moving, Slack-first culture where things change quickly, and attention to detail is the difference between smooth and chaotic. You'll be trusted with sensitive information and high-visibility communications that touch every employee at KoBold. We take hiring seriously, because we're building a team, not just filling a seat. If you move forward, you'll complete a timed written assessment designed to test your judgment, resourcefulness, and communication under pressure. From there, you'll interview with our EA team and, if you advance, with the executives you'd be supporting directly. We're a remote company, which means communication and collaboration aren't nice-to-haves. They're the foundation of how we operate. Our EA team is tight-knit and genuinely invested in each other's success, and we're looking for someone who will add to that, not just show up and do their own thing. The process takes time by design. We want to make sure this is the right fit for you as much as it is for us. Responsibilities Executive Support Own complex, frequently shifting calendars for two busy executives Coordinate meetings across time zones; manage last-minute changes without losing composure Arrange domestic and international travel including flights, hotels, and ground transport, and handle changes quickly Prepare agendas and briefing materials so executives walk into every meeting ready Take notes and track follow-ups when requested Handle expense reports, approvals, and administrative tasks with speed and accuracy Triage inbound requests and route communications through Slack and other tools Qualifications You're the kind of EA who doesn't need to be told what to do twice and doesn't need hand-holding to get things done. You can operate independently, manage competing priorities, and make smart judgment calls on your own. At the same time, you know that great EA work is a team sport. You're a natural collaborator who shows up for the broader EA team, shares context freely, and pitches in when someone else needs support. You communicate with precision: short, clear, no fluff, because you know everyone around you is busy. You're a natural relationship-builder who earns trust quickly and protects it fiercely. You treat sensitive information like it was your own. You bring positive energy to every collaboration and have a natural ability to motivate and enthuse the people around you, even when the work is demanding or the timeline is tight. You have a sunny disposition that's genuinely yours. You understand that you're often the messenger in the middle, and you don't take a curt Slack reply personally. Minimum Qualifications Based in London (close to Shoreditch is a plus!) 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment Exceptional organizational and project management skills; you've owned multi-step workflows with multiple stakeholders before Flawless attention to detail; you're the person who catches the typo in the deck title Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems Already experimenting with AI, or excited to learn Professional, discreet, and unflappable under pressure Available evenings and weekends when the situation calls for it A genuine team player who collaborates well with other EAs and pitches in beyond your immediate scope when needed We'd love for the right opportunity to bring you to KoBold someday. If you don't yet meet the minimum qualifications for this role, we'd encourage you to hold off and apply when the timing is right. Because our applicant tracking system retains application history, submitting before you're a strong match could affect how your profile is viewed for future roles. We'd much rather see you apply when you're set up to shine! Preferred Experience supporting U.S.-based executives or working in an American high-growth company Familiar with executives who work across evenings and weekends when necessary Comfortable working across time zones with global teams Experience with a culture of high ownership and responsiveness What to Expect Joining KoBold means getting the opportunity for hands-on exposure to our exploration projects around the world. All employees are expected to travel to project sites, with a minimum of one week per year. Field-facing and technical roles spend significantly more time in the field. KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunities for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, disability, or veteran status. This position is Full-Time Location: Remote, but must be London-based Compensation ranges are listed in USD. If you are based outside the US, the range may not translate directly: US pay reflects a different market with different competitive dynamics, so we benchmark roles against the local market rather than converting the listed figure.

Location: Barcelona Workplace: onsite With multiple awards to our name, Larian Studios has proven that we’re dedicated to delivering high-quality role-playing games As we move on to new projects, the studio that brought you Baldur’s Gate 3 & Divinity: Original Sin 2 is looking for an Office Assistant Intern to join the team and help us in crafting the high caliber games our fans have come to expect. Responsibilities Welcome visitors and support reception tasks. Handle incoming deliveries, mail, and packages with guidance of the team. Prepare meeting rooms and keep shared areas tidy and ready to use. Help monitor office supplies, snacks, and stock levels, and help place orders when needed. Support basic purchases and order follow-ups, with guidance from senior team members. Work with the team to coordinate maintenance requests and vendor follow-ups. Take part in organising internal events and team activities as part of a collaborative team effort Support basic health & safety compliance tasks. Respond to employees with office-related questions and requests. Provide general administrative support to the Studio Operations team, gaining personal experience in office operations. Requirements Currently studying or recently graduated in a related field is a plus, but not required. Well organised, reliable, and eager to learn how to follow up on tasks Friendly, helpful, and service-minded. Comfortable communicating with different people in the studio. Willing to work with checklists, trackers, and basic processes. Basic knowledge of Microsoft Office / Google Workspace tools. Fluent English and Spanish What We Offer Hands-on experience in office operations Exposure to vendor management, event coordination, and day-to-day business support. Mentorship from the Studio Operations team. A foundational understanding of how a creative/professional studio runs behind the scenes.

Location: Portugal Paired is a global staffing and recruiting agency specializing in connecting remote talent with innovative companies. We pride ourselves on bridging exceptional professionals with dynamic organizations that value agility and growth. About the Client: Our client is a fast-growing startup operating in the DTC (Direct-to-Consumer) and operations space. With a focus on innovation and operational excellence, they are committed to building a market-leading brand that thrives on strategic agility and customer-centricity. Role Overview: We are looking for a proactive and experienced Executive Business Partner to support the CFO. This role involves high-level strategic support spanning startup dynamics, DTC business operations, and finance. The successful candidate will enable effective decision-making, streamline operational workflows, and contribute to scaling efforts. This is a remote opportunity, offering the chance to collaborate closely with senior leadership in an entrepreneurial environment. Key Responsibilities Own and manage the CFO’s calendar, inbox, priorities, and follow-through across multiple workstreams, ensuring high-impact items are prioritized and executed. Act as a true execution partner , bridging communication between leadership, vendors, legal, finance, operations, and external stakeholders. Support business operations and strategic initiatives , helping drive accountability, tracking deliverables, and ensuring projects move forward. Coordinate vendor relationships, contracts, renewals, and support operational due diligence processes. Assist with legal and compliance-related workflows , including contract coordination, documentation tracking, trademarks, patents, and other high-stakes processes. Support financial operations by reviewing reports, tracking budgets, vendor pricing, invoices, and identifying inconsistencies or opportunities for optimization. Build, maintain, and improve systems, SOPs, workflows, dashboards, and operational processes to improve efficiency and reduce executive overhead. Leverage AI tools (Claude, ChatGPT, automation tools, AI agents) to optimize workflows, documentation, and operational execution. Prepare meeting materials, agendas, executive briefings, and maintain accountability around follow-ups and key action items. Support exit readiness initiatives, data rooms, and confidential documentation processes as needed. Coordinate travel, logistics, and ad hoc executive support requests in fast-changing environments. Requirements 5+ years of experience supporting founders, CEOs, CFOs, COOs, or senior executives in startup, DTC, ecommerce, SaaS, or high-growth environments. Strong experience with executive support fundamentals , including calendar management, inbox management, executive communications, and prioritization. Experience in scaled DTC/ecommerce businesses (subscription business experience is highly preferred). Demonstrated ability to operate as an Executive Business Partner , not solely an administrative assistant. Strong exposure to financial processes , including budgeting, reporting, expense tracking, vendor pricing analysis, and ability to interpret P&Ls or financial data. Experience working with legal/compliance processes , including contracts, trademarks, patents, documentation, or regulated business environments. Familiarity with EOS / Traction methodologies (Level 10s, Rocks, Scorecards) is highly preferred. Highly AI-native; daily use of tools such as Claude, ChatGPT, AI agents, or automation platforms to improve workflows and execution. Advanced proficiency with tools such as Google Workspace, Slack, Notion, HubSpot, QuickBooks, CRM systems, project management platforms, and spreadsheets. Strong analytical mindset with excellent problem-solving and process optimization skills. Comfortable working in high-growth, ambiguous, fast-changing environments with shifting priorities. Exceptional communication skills, discretion, ownership, and ability to maintain confidentiality. Availability to overlap with US Mountain Time hours (within 3 hours preferred). Benefits Competitive salary. Work with fast-scaling, premium brands Fully remote role with a dynamic, growth-driven team Clear opportunities for career growth and advancement

Location: Bratislava, Slovakia; Warsaw, Poland; Ljubljana, Slovenia; Bucharest, Romania; Lisbon, Portugal D-ploy is an IT and Engineering Solutions company operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA. We are committed to delivering innovative, people-driven services to our clients through trusted partnerships and operational excellence. We are looking for a Junior HR Administrative Assistant to join our internal HR team. This is an excellent opportunity for someone who already has some experience in administrative support within HR or similar areas and is looking to grow in a fast-paced, international environment. In this role, you will support daily HR operations, with a focus on documentation, employee lifecycle coordination, and system updates. You’ll also assist with onboarding and offboarding processes and help ensure compliance and data accuracy across our platforms. The position is hands-on, detail-oriented, and ideal for someone who enjoys structured tasks and collaborating with different stakeholders. Key Responsibilities Provide administrative support to the HR team across various processes and regions. Prepare and manage HR documentation, including contracts and amendments. Coordinate onboarding and offboarding processes to ensure a smooth and professional experience. Maintain accurate and up-to-date employee records in internal HR systems. Handle data entry and system updates, ensuring accuracy and compliance. Assist with compliance-related documentation, such as visa or employment checks. Serve as a point of contact for HR-related administrative queries and liaise with internal departments as needed. Support the tracking of HR metrics and assist with internal audits or reviews. Contribute to HR process improvement initiatives and help streamline workflows where possible. Requirements 1–2 years of experience in administrative support, ideally in Human Resources or a related field. Familiarity with HR processes (onboarding, offboarding, employee documentation) is a strong advantage. High attention to detail and organizational skills. Comfortable working with confidential information. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with HRIS tools is a plus. Positive, proactive mindset and willingness to learn. Strong communication skills and a team-oriented attitude. Fluent in English and Dutch (spoken and written). Valid criminal record extract (not older than 3 months) required. Benefits Flexible working conditions Fishing for Friends program – our referral program Further development and professional advancement Friendly and international working environment Is IT in your DNA?

Location: Worldwide IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal , for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below. You don't need to type all the information in the application form, upload your resume first and see the magic! If you are interested in the job, click APPLY TO POSITION. ******************************************************************** About the Role We are building a talent pool of Bilingual Virtual Assistants (English–Spanish) to support our diverse client base across multiple industries. Strong English communication skills (spoken and written) are essential, and Spanish fluency is required. Candidates from all professional backgrounds and skill sets are welcome to apply, as client needs may range from administrative support to specialized functions such as marketing, sales, technical support, or business support. Key Responsibilities (varies by client role) Communicate effectively in both English and Spanish with clients, customers, and team members. Provide professional support tailored to client needs, which may include: Administrative Support: email and calendar management, scheduling, document preparation, data entry. Marketing Support: content creation, translation, social media management, campaign support. Sales Support: lead generation, client outreach, CRM management, bilingual customer engagement. Technical Support: troubleshooting, bilingual help desk support, system documentation. Business Support: bookkeeping, project coordination, medical billing, research, reporting, and other operational support. Learn and adapt quickly to new tools, processes, and client-specific requirements. Uphold professionalism, confidentiality, and attention to detail in all tasks. Qualifications Fluent in English and Spanish , with excellent English communication skills (written and verbal are critical). Relevant skills or experience in one or more functional areas (administration, marketing, sales, technical support, business support, or related fields). Strong organizational and problem-solving abilities. Ability to work independently and manage time effectively. Prior virtual assistant or remote work experience is a plus but not required. Work Requirements Availability to work during U.S. business hours . Reliable computer, internet connection, and headset/microphone. Professional and quiet remote workspace. Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today. What we offer: • Competitive rates • Weekly payments • Annual rate increase (based on performance) • Paid time off • Paid holidays • Various open roles are available • Free training and upskilling • Constant support and guidance from managers and mentors • Clear schedules and guidelines • A vibrant community always ready to support you • And more!

Location: Porto, Porto, Portugal Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Barcelona, Barcelona, Spain Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Belgrade, Serbia Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Sofia, Bulgaria Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Berlin, Germany Workplace: hybrid Berlin • Cybersecurity & AI Startup • Recently Funded A newly funded cybersecurity startup in Berlin is looking for a Founder's Associate(Operations & Growth)/Executive Assistant to CEO to join as a team member and help to build startup foundations of a next-generation AI-powered security risk management platform. We are an early-stage startup founded by experienced cybersecurity leaders with backgrounds in Israeli Intelligence units. We are looking for a motivated, dynamic and hands-on Founder's Associate(Operations & Growth)/Executive Assistant to CEO for a hybrid role based in central of Berlin, Potzdamer Platz. If you are passionate about cybersecurity and AI tech, thrive in fast-paced startup environments, and enjoy building processes from the ground up, this is an opportunity to make a real impact. We are seeking a Founder's Associate(Operations & Growth)/Executive Assistant to CEO to support our CEO with finance, general operations, travel, PR, and sales activities. The ideal candidate is energetic, smart, and able to thrive under pressure while managing multiple tasks effectively. The position is hybrid and can be done full time or part time. We can accept also entry level candidates without experience if the culture fit is right. Key Responsibilities Act as the primary operational founder associate to the Founder & CEO and grow the company together Own and help running day-to-day company operations across HR, finance, admin, and internal processes Own financial reporting, planning, and key metrics, ensuring transparency, clarity, and reliability Take ownership of company wide projects such as developing an AI pricing model or leading expansion into the next three countries Assist the founders with strategic topics , including investor relations, board preparation, and key hiring decisions. Take care of administrative work like manage CEO calendar, priorities, meetings, business travel and follow-ups to maximize focus and execution Support HR, including hiring logistics, onboarding, offboarding, and people administration Support Finance, includinginvoicing, expense tracking, payments, and coordination with external accountants Support PR , communications, social accounts and external coordination (partners, vendors, events, announcements) Support Sales , Prepare internal documents, reports, presentations , and ad-hoc materials for management and stakeholders Ensure operational hygiene, deadlines, and compliance across the company Must have skills 2+ years of experience in startup doing one of the following: HR, finance, operations, PR, Sales, business support, or executive assistance roles. We can accept also entry level candidates without experience if the culture fit is right. Strong organizational skills and can do Attitude with the ability to manage multiple priorities independently Excellent written and verbal communication skills in English Excellent written and verbal communication skills in German High level of discretion, trustworthiness , and attention to detail Strong execution mindset and ability to operate under ambiguity Comfortable working directly with founders and senior stakeholders Ability to build things from scratch at early stage startup High ownership mentality, startup mindset, and ability to move quickly. Experience in startup or scale-up environments Low ego, high commitment, and a true tech startup mentality . Strong problem-solving skills and ability to work in a collaborative environment. Experience with social media management . Familiarity with German employment basics or EU labor processes Comfortable working under direct supervision and ready to engage in business discussions when needed. Nice-to-have requirements Experience supporting a CEO or senior executive in a fast-paced environment Experience in early-stage startups founder-led companies Exposure to PR, communications, or employer branding activities Design skills and knowledge in design tools Proficiency in at least one additional language, ideally Russian or Hebrew Background in analytics Background in sales Public speaking experience and confidence presenting to audiences You are a fan of rock or metal music Benefits Competitive Compensation — salary aligned with market, flexible early-stage arrangements possible Fresh Funding Secured — immediate runway to build, hire, and execute fast High Autonomy — freedom to design and build without corporate overhead Work with a Technical CEO — fast iteration, strong alignment, clear direction Cutting-Edge Domain — identity security, SaaS-to-SaaS access, AI agent governance Massive Learning Curve — quickly gain depth in various operational topics Fast Career Path — opportunity evolve into leadership as we scale the team including Chief of Staff position Berlin Location — top-tier tech environment with strong cybersecurity and AI ecosystems Direct Impact — your impact become the foundation of the entire company Best Equipment and Tools - High quality equipment and modern tools to help you do your best work from day one Team Offsites - Regular team offsites designed to build strong connections, alignment, and shared momentum

Location: Al Khobar, Saudi Arabia; Dammam, Saudi Arabia Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion. As a Management Executive Secretary, you will coordinate activities, manage correspondence, and ensure smooth office operations. Your ability to manage multiple priorities and maintain confidentiality will be key to supporting the organization’s goals. Key Responsibilities Manage the Chief Officer’s calendar, scheduling appointments, meetings, and events. Prioritize and coordinate conflicting schedules and commitments. Plan and coordinate all aspects of the Chief Officer’s business travel, including transportation, accommodation, and itineraries. Ensure travel arrangements are efficient and cost-effective. Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence. Draft and prepare written communications, such as emails, memos, and letters, on behalf of the Chief Officer. Arrange and coordinate meetings, conferences, and events for the Chief Officer. Prepare meeting materials, agendas, and take minutes as required. Maintain organized and up-to-date filing systems for executive-level documents and records. Conduct research and gather information to support the Chief Officer’s decision-making processes. Track and process the Chief Officer’s expenses, ensuring compliance with company policies and regulations. Prepare expense reports and maintain accurate records. Provide administrative and operational support for special projects or initiatives assigned by the Chief Officer. Coordinate with cross-functional teams and stakeholders as needed. Handle confidential and sensitive information with utmost discretion and professionalism. Maintain strict confidentiality regarding executive-level matters and communications Recommend training and development intervention ns for team members to build their capabilities Contribute to the identification of opportunities for the continuous improvement of systems, processes and practices to increase productivity and operational efficiency. Implement all relevant Department’s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner. Contribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards. Requirements Bachelor’s degree in Business Administration or equivalent from a recognized and accredited university is required Master’s degree in Business Administration or equivalent from a recognized and accredited university is preferred Minimum of 5 years of experience in executive secretarial or administrative support roles. Strong organizational and time management skills with the ability to multitask effectively. Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of discretion and confidentiality when handling sensitive information. Ability to work independently and as part of a team. Detail-oriented with a proactive and adaptable mindset.