Вакансии

Задачи: — Вести расписание студии, встреч и съёмок, координировать участников. — Подготавливать студию к съёмкам: проверять готовность помещений, расходных материалов и необходимого оборудования. — Встречать клиентов и гостей, контролировать тайминг и организацию съёмочного дня. — Обеспечивать работу офиса и студии: закупки, порядок, взаимодействие с клинингом, техническими специалистами и другими подрядчиками. — Выполнять поручения руководителя, вести календарь, отчёты и деловую переписку. — Ставить организационные задачи сотрудникам, контролировать сроки и собирать статусы. — Вести таблицы показателей и рассчитывать KPI по утверждённой системе. — Вести документооборот: договоры, счета, акты, реестры и корреспонденцию. — Искать и проверять партнёров и подрядчиков, запрашивать предложения, участвовать в переговорах и контролировать выполнение договорённостей. — Поддерживать актуальную информацию в CRM и системе управления задачами. — Готовить презентации, таблицы, графики, инструкции и другие рабочие материалы. Требования: — Опыт работы ассистентом, администратором, координатором или офис-менеджером. — Понимание документооборота и правил деловой переписки. — Грамотный русский язык и развитые коммуникативные навыки. — Уверенная работа с Google Docs, Google Таблицами, CRM, офисной техникой и системами управления задачами. — Системность, дисциплина, самостоятельность и внимательность к деталям. — Умение вести несколько задач одновременно и сохранять спокойствие при изменении планов. — Чувство вкуса и аккуратность в оформлении документов, презентаций и пространства студии. — Понимание социальных сетей и видеоплатформ. — Опыт в видеопроизводстве, маркетинге или работе студии будет преимуществом. Условия: — ЗП после прохождения стажировки 80 000 + бонусы и премии (на этапе стажировки зп 60 000 + бонусы). — Гибридный формат работы: часть рабочих дней дома, часть в офисе. — График 5/2, основные часы работы — с 10:00 до 19:00. — Офис и студия находятся в центре Санкт-Петербурга. — Фиксированный оклад + премия по результатам работы. — Выплаты два раза в месяц без задержек. — Оплачиваемый отпуск. — Испытательный срок — 1–2 месяца в зависимости от результатов работы. — Корпоративное обучение и подробные рабочие инструкции. — Возможность вырасти в проект-менеджера или руководителя операционного направления.

Задачи: — забирать рутинные задачи руководителя; — вести календарь и напоминать о важных делах и встречах; — быстро находить информацию и нужные контакты; — анализировать конкурентов; — искать подрядчиков — от дизайнеров до ремонтных бригад; — собирать счета, проверять акты и отправлять документы бухгалтеру; — вести простые отчёты. Требования: — умение быстро находить информацию; — высокая ответственность; — грамотная устная и письменная речь; — способность не терять задачи. Условия: — удалённая работа; — график 5/2; — 40 000 ₽ в месяц.

Location: Berlin ROLE HIGHLIGHTS: - Workplace Manager - Location: Berlin, Germany - Department: Operations - Reports to: CEO ICEYE Germany - Employment type: Permanent - Workplace model: Office Employment is subject to applicable security screening (incl. SUPO, where required)   WHY THIS ROLE MATTERS:   At ICEYE Germany, we build cutting-edge satellite technology. Our greatest asset is our people. Based at our Berlin HQ, as our Workplace Manager, you are the “mission control” of our daily operations and the first friendly face representing ICEYE Germany at our front desk. In this dual-impact role, you will manage core reception duties and daily office operations while shaping an inspiring, seamless workplace environment where our Berlin team can thrive. As ICEYE continues to grow, your scope of responsibility will expand long-term to oversee and support our Munich operations, making you a key catalyst in scaling our workplace experience across Germany and empowering our team to make the impossible possible every single day.   WHO WE ARE ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth.   ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system.   ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future.   Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific. WHAT YOU'LL DO:   - Front Desk & Reception Excellence: Welcome guests, partners, and candidates as the first point of contact at ICEYE. Handle front-desk operations, manage visitor logs, and print/issue employee and guest access badges. - Workspace & Facilities Operations: Manage the daily office environment in Berlin to ensure a comfortable, safe, and productive space. Proactively monitor and replenish office supplies, snacks, and equipment. - Meeting & Event Management: Plan and organize internal company events, all-hands meetings, and guest visits. Prepare conference rooms (AV/catering) and negotiate cost-effective terms with external suppliers. - Proactive Workplace Improvements: Continuously identify opportunities to enhance employee satisfaction and office efficiency, collaborating closely with the local HR Generalist, and take full ownership over the implementation of solutions. - Digital & Physical Mail Management: Receive, carefully document, and distribute incoming physical mail and packages. Manage digital mail workflows and forward inquiries to the correct internal departments efficiently. - Vendor & Partner Relations: Liaise with vendors, external service providers, and local authorities to handle facility inquiries, post office logistics, and optimized mail processing workflows. - Invoice & Financial Processing: Process invoices for various goods and workplace services with high attention to detail, ensuring compliance with company guidelines and accurate record-keeping. - Reporting & Visibility: Prepare regular reports and evaluations on office usage, supply metrics, and ongoing workplace projects to keep team progress transparent.   WHAT YOU'LL BRING: - Fluent in both German and English. - Strong organizational skills with the ability to handle multiple tasks simultaneously and prioritize effectively. - Prior experience in office management, hospitality, or a fast-paced tech/start-up environment is a strong plus. - Excellent communication and interpersonal skills to collaborate with colleagues and external partners. - Strong attention to detail with a focus on accuracy in mail handling and invoice processing. - A proactive mindset with resourceful problem-solving abilities. - Proficiency with digital communication tools and office software (e.g., google Mail, Slack, jira). - Ideally, initial experience in office administration, or a related field (not strictly required). - Full willingness and commitment to work 5 days a week on-site from our Berlin office, ensuring a seamless front-of-house experience and daily operational support for the team.   APPLICATION PROCESS - TA Screening interview - Culture fit interview - Peer interview - Final interview WORKING AT ICEYE At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win. HOW WE WORK (OUR VALUES) Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way. - Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions. - See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others. - Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions. - Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift. - Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins. BENEFITS Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.   OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table. We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help. Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com http://iceye.com.

Задачи: — Административная поддержка Руководителя и его семьи. — Организация и координация встреч. — Информационная поддержка. — Прием телефонных звонков, отправка писем и электронной почты. — Выполнение личных поручений Руководителя. — Полная travel поддержка Руководителя. Требования: — Английский язык Upper-Intermediate / Advanced. Условия: — График работы 5/2 с 10:00 до 19:00. — Офис в Абу-Даби. — Зарплата от 3000$. — Квартира предоставляется.

Задачи: — Проверять новые регистрации — Обновлять данные пользователей — Отмечать выполненные запросы — Работать по готовым инструкциям Требования: — Можно без опыта Условия: — Полностью удалённо — Удобные рабочие часы — Обучение перед стартом

Location: Colombia; Nicaragua; Honduras; Ecuador; El Salvador; Guatemala We are seeking a proactive and skilled Remote Front Desk Medical Assistant to support our client's fast-paced Medical practice. The ideal candidate has strong hands-on experience in U.S. healthcare administration, excelling at front desk operations, patient scheduling, insurance verification, and obtaining prior authorizations to keep daily clinical workflows running smoothly. Key Responsibilities Manage high-volume inbound and outbound patient calls for appointment scheduling, follow-ups, and general practice inquiries. Perform real-time insurance verification to confirm coverage, eligibility, co-pays, deductibles, and out-of-pocket costs across Medicare, Medicaid, and commercial payers. Process, submit, and track prior authorization requests for procedures, diagnostic tests, medications, and specialist referrals. Navigate and update Electronic Medical Record (EMR) systems accurately with patient demographics, chart notes, and administrative data. Coordinate patient intake by collecting registration details, medical history forms, and required consent documentation prior to visits. Communicate directly with insurance representatives, pharmacies, and referring provider offices to resolve coverage delays or clinical inquiries. Handle appointment rescheduling, cancellations, and no-show follow-ups to maintain an optimized clinic schedule. Requirements Minimum of 2 years of experience in a U.S. healthcare practice in a patient-facing administrative or virtual front desk role. Proven proficiency navigating standard EMR platforms, specifically AthenaHealth, eClinicalWorks, or NextGen. Bilingual in English and Spanish with excellent written and verbal communication skills. Strong working knowledge of U.S. health insurance verification, payer portals, and prior authorization workflows. Exceptional organizational ability, sharp attention to detail, and a self-motivated mindset to work independently in a fully remote environment. Please note that this is a full-time contractor position (40 hours per week) with a starting pay rate of $6 per hour, depending on skill set and experience. The schedule is Monday through Friday, with U.S Time zones.

Задачи: — Обеспечение жизнедеятельности офиса: заказ канцелярии, продуктов (чай/кофе, сладости), хозяйственных товаров. — Встреча гостей и партнеров компании: приветствие, чай/кофе, координация навигации по офису. — Документооборот и корреспонденция: прием/отправка почты и курьерских доставок, регистрация входящих/исходящих документов. — Подбор персонала: размещение вакансий в Kaspi и других площадках, первичный скрининг резюме. — Поддержание порядка и уюта: контроль за чистотой и аккуратностью в общих зонах и переговорных комнатах. — Помощь в организации внутренних корпоративных мероприятий и дней рождений сотрудников. Требования: — Опыт работы на аналогичной позиции (офис-менеджер, администратор, помощник руководителя) — будет преимуществом. — Грамотная устная и письменная речь. — Внимательность к деталям, высокий уровень ответственности и самоорганизации. — Доброжелательность, коммуникабельность и умение находить общий язык с разными людьми. — Уверенный пользователь ПК и базовых офисных программ (MS Office, Google Документы/Таблицы). Условия: — Стабильность и оформление: официальное трудоустройство согласно ТК РК. — Удобный формат: график 5/2 с 10:00 до 19:00. — Доход: конкурентный оклад + прозрачная бонусная система по результатам проектов. — Профессиональный опыт: участие в крутых кейсах с ведущими брендами и популярными блогерами. — Рост и атмосфера: работа в молодой, драйвовой команде с реальными перспективами карьерного развития. — Комфортная локация: уютный и светлый офис в Алматы.

Задачи: — Обработка заказов от клиентов в отделе доставки; — Сопровождение и координация процесса отгрузки; — Формирование пакета документов по отгрузке; — Прием возвратов от водителей; — Взаимодействие с водителями и клиентами по вопросам доставки; — Архивировать документы, отчеты. Требования: — Внимательность, ответственность, активность; — Уверенное знание ПК. Условия: — Официальное трудоустройство в соответствии с ТК РФ с 1-го рабочего дня; — "Белая" заработная плата с 1-го рабочего дня; — Оформление личной медицинской книжки за счет Компании; — Бесплатное обучение и форменная одежда; — Сменный график работы 5/2 с плавающими выходными (смены с 02:00 до 11:00, с 12:00 до 21:00, с 16:00 до 01:00, смены чередуются); — Корпоративное такси в утренние и ночные смены за счет компании; — Страхование от несчастного случая и болезней; — ДМС со стоматологией; — Компенсация питания в корпоративной столовой; — Скидки на покупки в торговых центрах Компании; — Скидки на изучение английского языка; — Корпоративные программы и мероприятия. О компании: METRO Cash&Carry — часть международного холдинга METRO Group, второго по величине ритейлера Европы. В России с 2000 года, более 12 000 сотрудников в 93 торговых центрах по всей стране.

Location: New Prague, MN Administrative Assistant Michels Utility Services, Inc. Location: New Prague, MN | Full-time | Onsite Safely delivering natural gas to customers is challenging yet satisfying. It takes teamwork, dedication, and innovation – traits so engrained in Michels Utility Services, Inc. that they are key elements of our Core Values. As a leading natural gas utility contractor, Michels Utility Services, Inc. has a reputation for safety and quality while building and maintaining in-town distribution networks. Our work improves lives. Discover how a career at Michels Utility Services, Inc. can change yours. Position Summary As an Administrative Assistant, you will be responsible for providing day-to-day administrative support for Michels Utility Services, Inc under limited supervision. This position must have strong attention to detail and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and, project a professional image. Why Michels Utility Services, Inc.? We’ve been building natural gas systems for more than 60 years , so we know how to do it right. Our steady, strategic growth revolves around a commitment to quality. Family‑owned and operated organization with long‑term stability We invest an average of $5,000 per employee per year in training and career development. We perform high-impact, essential work that supports homes, businesses, and communities. A culture where everyone shares responsibility for safety , regardless of title We’re part of the Michels family of companies—one of North America’s largest and most diversified energy and infrastructure contractors. We offer a comprehensive benefits program including: Health, Dental, and Life Insurance Flexible Spending Accounts (FSA) and Health Savings Account (HSA) Short- and Long-Term Disability Insurance 401(k) Retirement Plan Legal Assistance and Identity Theft Protection Plans (Benefits may vary based on position and location) Why You? You like to surround yourself with dedicated, value-driven people. You do your best work with the best crews You thrive on new challenges and evolving technologies. You think “we’ve always done it this way” is not a good enough reason. You want to know your efforts are recognized and appreciated. You like making your own decisions—with the right support. You want to be part of a team that improves lives through essential infrastructure. What It Takes High school diploma or General Education Diploma (GED), and 7+ of related administrative experience or an equivalent combination of both Proficient with Microsoft Office Suite, Microsoft Excel experience preferred Customer service experience Prior administrative experience in the construction industry Join a company that powers progress. Be a part of Michels Utility Services, Inc.— where you don’t just build projects, you build a career. This information reflects the anticipated base salary for this position based on current market data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on individual’s skills, experiences, education, and other job-related factors permitted by law. Expected Salary Range $29 — $38 USD AA/EOE/M/W/Vet/Disability https://www.michels.us/website-user-privacy-policy/

Location: Otsego, MN Administrative Assistant Michels Utility Services, Inc. Location: Otsego, MN | Full Time | Onsite Safely delivering natural gas to customers is challenging yet satisfying. It takes teamwork, dedication, and innovation – traits so engrained in Michels Utility Services, Inc. that they are key elements of our Core Values. As a leading natural gas utility contractor, Michels Utility Services, Inc. has a reputation for safety and quality while building and maintaining in-town distribution networks. Our work improves lives. Discover how a career at Michels Utility Services, Inc. can change yours. Position Summary As an Administrative Assistant , your key responsibilities will be to provide day to day administrative support for Michels Utility Services, Inc. Work with corporate and divisional support on a variety of clerical related tasks. Critical for success are the abilities to multitask, prioritize and project a professional image. Why Michels Utility Services, Inc.? We’ve been building natural gas systems for more than 60 years , so we know how to do it right. Our steady, strategic growth revolves around a commitment to quality. Family‑owned and operated organization with long‑term stability We invest an average of $5,000 per employee per year in training and career development. We perform high-impact, essential work that supports homes, businesses, and communities. A culture where everyone shares responsibility for safety , regardless of title We’re part of the Michels family of companies—one of North America’s largest and most diversified energy and infrastructure contractors. We offer a comprehensive benefits program including: Health, Dental, and Life Insurance Flexible Spending Accounts (FSA) and Health Savings Account (HSA) Short- and Long-Term Disability Insurance 401(k) Retirement Plan Legal Assistance and Identity Theft Protection Plans (Benefits may vary based on position and location) Why You? You like to surround yourself with dedicated, value-driven people. You do your best work with the best crews You thrive on new challenges and evolving technologies. You think “we’ve always done it this way” is not a good enough reason. You want to know your efforts are recognized and appreciated. You like making your own decisions—with the right support. You want to be part of a team that improves lives through essential infrastructure. What It Takes High school diploma or General Education Diploma (GED), and 3-5 years of related administrative experience or an equivalent combination of both Proficient with Microsoft Office Suite Customer service experience Desired Qualifications Prior administrative experience in the construction industry Join a company that powers progress. Be a part of Michels Utility Services, Inc.— where you don’t just build projects, you build a career. This information reflects the anticipated base salary for this position based on current market data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on individual’s skills, experiences, education, and other job-related factors permitted by law. Expected Salary Range $22 — $27.50 USD AA/EOE/M/W/Vet/Disability https://www.michels.us/website-user-privacy-policy/

Location: Salt Lake City, Utah, United States About the Role iCapital is seeking an Office Coordinator to support the day-to-day operations of our office and help deliver an exceptional workplace experience for employees and visitors. As an iCapital employee with access to company systems and platforms, this role will work closely with the Office Manager to ensure smooth office operations, maintain high hospitality standards, coordinate workplace services, and provide administrative support. The Office Coordinator serves as a key operational partner to the Office Manager and will assume responsibility for essential office functions during periods when the Office Manager is out of the office, including PTO, business travel, or other absences. This position requires a highly organized, service-oriented, and proactive individual who thrives in a fast-paced environment and enjoys supporting employees across all levels of the organization. Responsibilities Support the Office Manager in overseeing daily office operations, maintaining office documentation, inventories, operational procedures, and supporting administrative projects and special initiatives as assigned. Serve as a welcoming and professional point of contact for employees, guests, and vendors, fostering a positive, hospitable workplace environment and assisting employees with workplace-related requests while directing inquiries appropriately. Coordinate employee engagement activities, office events, breakfasts, lunches, celebrations, workplace initiatives, conference room readiness, event setup, and communications related to office updates, policies, and workplace programs. Monitor, maintain, and replenish pantry supplies, snacks, beverages, office supplies, consumables, onboarding materials, welcome kits, and office equipment, while proactively identifying low inventory levels and ensuring pantries, kitchens, storage rooms, inventory areas, and common spaces remain organized, well-stocked, and presentable. Receive, organize, and distribute deliveries and coordinate replenishment orders as needed. Coordinate vendor visits, maintenance requests, repairs, service appointments, building management interactions, and vendor relationships, while assisting with office walkthroughs to identify facility issues, escalating concerns to the Office Manager and Regional Facilities team, and supporting timely resolution. Assist with office projects, office moves, furniture installations, workplace improvements, and other facilities-related initiatives. Support onboarding activities, including workstation preparation, welcome materials, office orientations, and coordination with IT and other internal departments to ensure new hire readiness. Support health, safety, security, and emergency preparedness initiatives, including fire drills and safety communications, while ensuring workplace policies and procedures are consistently followed. Maintain confidentiality when handling sensitive employee or business information. Qualifications Strong organizational and time management skills Excellent written and verbal communication abilities Customer-service and hospitality-focused mindset Able to multitask and prioritize competing responsibilities. Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint) Able to quickly learn company systems and workplace technologies Strong attention to detail and follow-through Experience with workplace management platforms such as OfficeSpace, Coupa, Expensify, Sharebite, or similar systems is preferred Experience supporting events, vendor management, facilities operations, or employee engagement programs Work onsite Monday through Friday during standard business hours Demonstrate professionalism, discretion, and sound judgment Maintain a positive attitude and willingness to support office needs as they arise Able to lift and move up to 40 pounds Act as a trusted extension of the Office Manager and Workplace Team Benefits The base salary range for this role is $65,000 to $75,000.  iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO). We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office 5 days a week. For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/ iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Задачи: — заполнять таблицы; — искать информацию; — готовить черновики писем и текстов; — выполнять небольшие поручения с помощью AI и обязательно перепроверять результат. Требования: — многозадачность; — эмпатичность; — умение самостоятельно искать и находить информацию; — готовность оперативно быть на связи в течение дня, если появляется срочная задача. Условия: — полностью удалённая работа; — нагрузка около 2 часов в день, возможно меньше; — 10 000 ₽ в месяц; — выплаты два раза в месяц.

Morpho is looking for an Executive Assistant to manage executive scheduling, travel logistics, and special projects.

Location: Singapore About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. The Role: Nebius is growing quickly in Asia Pacific and Japan, and our Singapore office is the regional base for our go-to-market team. We are looking for a senior Executive Assistant and Office Manager who will be the right hand to the APJ General Manager, the operational backbone of the Singapore office, and a trusted partner to the Sales and GTM teams on the ground. This is a hybrid role with three equal pillars: high-level executive support, hands-on office and workplace management, and day-to-day commercial support for the in-region sales and GTM organisation. You will free the GM to focus on growing the business, help the sales team move faster, and make sure colleagues and visitors experience a well-run, welcoming workplace. Responsibilities: Executive support to the APJ General Manager Manage the GM's calendar, prioritising meetings across APJ, EMEA and US time zones. Coordinate complex regional and international travel, including itineraries, visas, expenses and logistics. Prepare meeting materials, agendas, briefing notes and follow-up actions. Screen and manage correspondence, acting as a trusted point of contact for internal and external stakeholders, including customers, partners and senior visitors. Support the GM's leadership meetings, offsites, customer events and regional business reviews. Handle expense reports, invoices and other administrative tasks for the GM. Handle confidential information with the highest level of discretion. Sales and GTM team support Act as the first point of contact for the Singapore-based Sales, Partnerships and GTM teams, coordinating requests for information and support. Support CRM hygiene (Salesforce/HubSpot): data entry, report generation and pipeline tracking, in partnership with Sales Operations. Coordinate the preparation of proposals, contracts and client-facing materials, and liaise with Finance, Legal and Operations on order processing and accuracy. Assist with weekly and monthly sales performance reports, dashboards and KPI tracking, and help prepare leadership presentations. Organise customer meetings, executive briefings, workshops and on-site visits, including room, catering, hospitality and visitor logistics. Plan and run team events, offsites, kick-offs and regional GTM gatherings. Support onboarding of new sales and GTM hires, including desk, access, equipment, system access, training schedules and materials. Manage team communication channels (email, Slack) for announcements and updates, and provide ad-hoc support for strategic initiatives. Office management and operations Oversee the day-to-day operations of the Singapore office. Manage relationships with landlords, building management and service providers, holding them to agreed service levels. Coordinate maintenance and facilities issues, and escalate and resolve them promptly. Manage office access, visitor protocols, and mail and courier handling. Support seating plans, space usage and small-scale office improvements as the team grows, including future expansion or relocation planning. Safety, security and compliance Maintain a safe, secure and compliant office, including emergency procedures, fire safety, first aid and evacuation drills. Coordinate with building management on security and access control. Support business continuity and incident response for the Singapore office. Keep records and documentation in line with local regulations (including MOM requirements) and Nebius policies. Employee experience Create a welcoming environment for colleagues and visitors, from arrival to day-to-day service. Host visits from global colleagues and coordinate their travel and workplace needs. Partner with HR and IT on new joiner readiness. Collect feedback and suggest improvements to the workplace experience. Budget, vendors and reporting Manage the Singapore office budget, including purchase orders, invoice processing, cost tracking and forecasting support. Work with Finance and Procurement on vendor onboarding, contracts and renewals. Track office KPIs, recurring issues and costs, and report to the GM and the global Workplace team. Stakeholder collaboration Work closely with HR, IT, Security, Finance, Legal, Sales Operations and global Real Estate & Workplace teams. Act as the Singapore workplace representative in regional and global initiatives. Communicate proactively about office changes, disruptions and events. What we expect you to have 8+ years of experience as an Executive Assistant, Office Manager or similar, ideally supporting senior or C-suite leaders. Experience managing office operations, vendors and facilities in Singapore or the wider APAC region. Experience supporting a sales or commercial team, with working knowledge of CRM tools (Salesforce, HubSpot) and sales reporting. Strong organisational skills and the ability to prioritise competing demands independently in a fast-paced environment. Excellent written and spoken English, with the ability to build trust at all levels, from the C-suite to customers and visitors. High discretion, maturity and sound judgement with confidential and sensitive information. Proficiency in Microsoft 365 (especially Excel, PowerPoint and Outlook) and comfort with budgets, purchase orders and basic financial tracking. A calm, proactive, service-minded and 'can-do' approach, including in high-pressure situations. Flexibility to work across time zones when needed. Added bonus: Experience in tech, scale-up, start-up or hypergrowth companies. Experience supporting a leader across multiple countries in a regional or multinational environment. Experience supporting an office opening, expansion or relocation. Familiarity with Slack, Confluence, Jira, and expense or procurement tools. Knowledge of Singapore workplace regulations (e.g. MOM requirements, workplace safety) and the local vendor landscape. Additional languages relevant to APJ (e.g. Japanese, Mandarin, Bahasa). Bachelor's degree in business administration, hospitality, facilities management or a related field. Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.

Задачи: — планирование семейных праздников; — помогать с выбором и покупкой мебели, техники, товаров для дома и подарков; — планировать путешествия для руководителя и семьи (визы, билеты, отели, трансферы, программы); — записывать к врачам; — оперативно находить решения для любых задач и следить, чтобы ни одна деталь не была упущена. Требования: — уже работали личным ассистентом руководителя; — умеете самостоятельно принимать решения в своей зоне ответственности; — любите порядок, системы, таблицы и списки; — получаете удовольствие от организации процессов; — умеете быть проактивным и всегда думает на несколько шагов вперёд; — спокойно работает в режиме многозадачности; — умеете деликатно “подпушить”, если видите, что что-то важно не сделалось вовремя; — обладаете высоким уровнем ответственности и умеет хранить конфиденциальную информацию. Условия: — График работы : плавающий (не привязан к стандартному офисному распорядку); — Удаленный формат.

Задачи: — Планирование плотного рабочего графика руководителя — Организация встреч и командировок — Поиск, обработка и анализ информации по различным темам, связанным с направлением работы центра — Обеспечение контроля исполнения поручений Компания СИБУР ПолиЛаб занимается разработкой и тестированием продуктов из полимеров и новых технологий, применимых в различных отраслях промышленности, включая технологии вовлечения вторичного сырья в производство готовых продуктов.

Location: Kyiv We are toogeza, a Ukrainian recruitment agency focused on connecting talented professionals with ambitious teams worldwide. We’re currently looking for an Office Manager for our client. In this role, you will be responsible for ensuring smooth day-to-day office operations, supporting employees, coordinating external service providers, and creating a comfortable and efficient working environment. KEY RESPONSIBILITIES - Oversee daily office operations, including supplies, maintenance, and repairs. - Support employees with administrative requests and day-to-day challenges. - Coordinate internal team events and activities. - Manage relationships with vendors, contractors, and service providers. - Order office supplies, equipment, and other necessary materials. - Maintain internal documentation, records, and delivery processes. - Manage company equipment, including distribution, condition monitoring, and maintenance. - Coordinate insurance-related administrative matters. - Handle other operational and administrative tasks as needed. REQUIREMENTS - Intermediate level of English. - Fluent Ukrainian. - Previous experience as an Office Manager, Administrative Assistant, or in a similar role is an advantage. - Strong communication and interpersonal skills. - Excellent organizational and time management skills. - Proactive, solution-oriented mindset and attention to detail. - Confidence using Google Workspace and Microsoft Office. - Ability to multitask and independently manage day-to-day priorities. WHAT WE OFFER - Competitive, market-based compensation. - A dynamic working environment with a degree of flexibility. - A motivated, international team. - Medical insurance. - An opportunity to take ownership of office operations and make a meaningful contribution to the team. If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider. We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.

Location: Ростов-на-Дону СберПервый – это банк для состоятельных клиентов. Наши эксперты используют различные биржевые инструменты, чтобы помочь клиентам сформировать индивидуальные инвестиционные планы и достичь своих жизненных целей. Мы используем передовые технологии и стандарты привилегированного обслуживания, чтобы быстро решать финансовые задачи и помогать нашим клиентам расширять свой бизнес и деловые связи. Первый этап отбора на эту вакансию – общение с AI-рекрутером. После отклика ждите сообщение от него в мессенджер, диалог займёт примерно 10 минут. Задача AI-рекрутера — уточнить недостающие детали и ускорить рассмотрение вашей кандидатуры. AI-рекрутер только начинает свой путь, поэтому просим относиться с пониманием. Ваш опыт и участие помогут сделать его удобным и полезным для всех! Обязанности * встречать клиентов в ВИП-офисе и создавать атмосферу уюта и доверия * отвечать на звонки клиентов и переводить их на нужного сотрудника * консультировать клиентов по операциям на устройствах самообслуживания * следить за оснащением офиса, контролировать размещение рекламных материалов и прессы. Требования * имеешь опыт работы администратором в любой сфере * грамотно говоришь и знаешь правила этикета * умение использовать ИИ для упрощения повседневных задач * умеешь устанавливать доверительный контакт с клиентом * доброжелателен и готов помогать клиентам. Условия * годовую премию и ежегодный пересмотр зарплаты * быстрый старт карьеры * уникальную систему онлайн обучения Сбера для карьерного развития и роста * расширенный ДМС и льготное страхование для семьи * подписка Прайм с возможностью совместного использования на трёх близких * гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ вознаграждение за рекомендацию друзей в команду Сбера.