Вакансии

Задачи: — управление поддержкой CEO — руководство функцией исполнительного ассистента Требования: — не указаны Условия: — работа в офисе в Kings Cross, London — зарплата $75,000 в год

Location: Worldwide APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: Independent Contractor – CPT-11407 Property Management & Business Operations Virtual Assistant/Business Support VA/Junior-Senior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing entrepreneur managing real estate/property management operations and a Turo/car rental business is seeking two versatile Business Support Virtual Assistants to help operate and scale the businesses. The immediate plan is to start two part-time VAs with overlapping coverage, allowing both to learn the company's processes and provide backup for one another. Based on performance and business growth, both positions are expected to progress toward full-time over the first 10-12 months. The client is specifically looking for long-term team members who want to grow with the business over multiple years, learn increasingly complex workflows, and potentially advance into more leadership responsibilities as additional VAs are added. In addition to the requirements below, the candidate needs to be explicitly proactive in regards to business improvement, process improvement, and suggesting ideas to promote the continued growth of the business. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Property & Operations Support Communicate with tenants, contractors, municipalities, and other business contacts Handle routine communication through phone, text, and email Track outstanding operational tasks and follow-ups Assist with coordinating contractor workloads Do follow ups with contractors and clients via phone call, messaging, video/phots and follow up with clients to make sure work done as promised Keep track of time contractors are working through text, chat, voice calls, and photo/video Responsible for proof of work verification Maintain organized property and operational records Follow detailed client-provided procedures and workflows Respond promptly to tenant inquiries and provide follow-up timelines. Manage property tickets from request through completion. Review and follow up on aging or unresolved tickets. Assist with tenant screening and pre-approval. Support efforts to reduce property vacancies. Coordinate property maintenance and renovation updates with owners. Evaluate operational issues based on cost, time, tenant experience, and business impact. Car Rental Support Manage routine Turo customer communication Communicate with Turo support when necessary Assist with rental scheduling and customer-related workflows Support the client's developing private car rental operation Maintain accurate rental and customer information Company is transitioning to run dual tech stack with Turo and one prime rental service (like Enterprise, Alamo, etc) VA must have ability to follow up and pitch this to clients, promoting the transition to private platform Respond to time-sensitive renter inquiries. Assist with rental incidents, including access issues, accidents, insurance, and towing. Identify opportunities to improve vehicle utilization and rental pricing. Monitor rental performance and recurring vehicle issues. Maintain vehicle listings and inventory information. Respond to prospective buyer inquiries and provide vehicle information. Follow up with prospective buyers and qualified leads. Escalate questions requiring client input or approval. Coordinate communication among owners, investors, contractors, and project teams. Provide project updates and supporting documentation. Track contractor follow-ups and escalate project issues. Support renovation-related customer communication and follow-ups. Document completed projects for website and business development use. Administrative & Technology Support Work across the client's existing and newly implemented business applications Use remote desktop systems when required Maintain organized records, trackers, and communications Use AI tools such as Claude or similar platforms to improve recurring workflows where appropriate Identify repetitive tasks that may be streamlined or automated Learn new systems and processes as the business expands Maintain business information across web-based platforms. Work across multiple portals and applications accurately. Use a password-management system for secure account access. Identify unnecessary expenses and operational inefficiencies. Maintain knowledge of major business functions for backup coverage. Participate in client training and retain relevant training materials. Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Previous business support, operations, executive assistant, or customer service experience required Property management or real estate experience is a strong plus but not required Turo, car rental, or transportation experience is a plus Strong phone, SMS, WhatsApp, and email communication skills Experience coordinating contractors or service providers preferred CRM and business software experience required AI/LLM experience strongly preferred Strong ability to learn complex client-specific processes Ability to navigate and/or the willingness to learn Facebook, Instagram, TikTok business to achieve clients goals IDEAL CANDIDATE PROFILE Excellent spoken English with a native or near-native accent Comfortable communicating with U.S.-based tenants, customers, contractors, and government offices Highly organized and dependable Strong executive assistant / operations mindset Self-motivated and eager to learn new technology Comfortable using AI tools or highly motivated to learn Interested in a long-term growth position rather than short-term VA work Capable of taking on increasing responsibility over time APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED Microsoft Office / Google Workspace Google Voice / VoIP Systems TeamViewer / Remote Desktop Tools AI Tools such as Claude / ChatGPT Property Management / Business Operations Platforms – Client Training Provided Turo – Preferred / Training Provided Work Schedule Contracted Hours per Week: 20-24 hours/week per VA (Two part-time VAs to start; one expected to progress toward full-time based on performance) Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: Shift 1 (VA 1)- 10:00 AM - 2:30 PM EST (with a 30-minute break); Shift 2 (VA 2)- 3:30 PM - 8:00 PM EST (with a 30-minute break) Saturday and Sunday: Shift 1- 10:00 AM- 12:00 PM EST with no break; Shift 2 - 2:00 PM - 4:00 PM with no break (Training will be combined 4- 8 AM EST during the first 3-4 weeks of onboarding) Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level Contracted Hours per Week: 20 hours/week per VA (Two part-time VAs to start; one expected to progress toward full-time based on performance) Daily Working Time: Shift 1 - 10:00 AM - 2:30 PM EST (with a 30-minute break); Shift 2 - 3:30 PM - 8:00 PM EST Saturday and Sunday: Shift 1- 10:00 AM- 12:00 PM EST with no break; Shift 2 - 2:00 PM - 4:00 PM with no break (Training will be combined 4- 8 AM EST during the first 3-4 weeks of onboarding) Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 2 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE:  Level A-B (Native or Near-Native English Accent Required) REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!

Location: Kaunas Workplace: OnSite ABOUT YOUR TEAM At Eneba, we're a team of passionate people on a mission to help everyone discover the joy of gaming. We move fast, think big, and value people who take ownership and make things happen. As an Executive Assistant to our CEO, you'll be much more than someone who manages calendars and organizes meetings. You'll work closely with our Founders and leadership team, gaining a front-row seat to how business decisions are made and strategic priorities move forward. One of the most important parts of this role is writing. We're looking for someone who has a natural talent for turning ideas into clear, engaging, and thoughtful communication. Someone who can understand the CEO's perspective, capture their tone of voice, and help communicate their thoughts effectively, both internally and externally. If you're a strong writer, naturally curious about business, highly organized, and excited about working alongside ambitious leaders, we'd love to meet you! RESPONSIBILITIES - Be the CEO's voice in writing. Draft and refine LinkedIn posts, internal announcements, company-wide messages, emails, and other communications on behalf of the CEO, ensuring they reflect their tone, perspective, and intended message. - Turn ideas into impactful communication. Take rough thoughts, conversations, or key talking points and transform them into well-structured, engaging, and ready-to-use written content for different audiences. - Act as a trusted partner to the CEO. Stay close to key business priorities, help coordinate strategic initiatives, follow up on important decisions, and ensure that ideas turn into action. - Keep the CEO's day running smoothly. Manage calendars, coordinate meetings and travel arrangements, prioritize daily workflows, and help the CEO stay focused on what matters most. - Connect people and opportunities. Support communication and relationship-building with key stakeholders, business partners, Founders, and C-level executives. - Bring structure to a fast-moving environment. Prepare meeting agendas, capture key takeaways, track action items, and ensure important follow-ups don't get lost. - Handle sensitive matters with care. Manage confidential information with professionalism, discretion, and sound judgment. REQUIREMENTS - Exceptional writing skills are a must. You know how to write clearly, creatively, and naturally, adapting your tone and style to different audiences and communication channels. - Ability to capture someone else's voice. You can listen, understand the bigger picture, and turn another person's ideas into authentic, engaging written communication. - Strong business understanding and curiosity. You're interested in how companies operate, how leaders make decisions, and how strategic priorities translate into everyday actions. - Excellent communication skills in English and Lithuanian, both written and verbal. - Experience in a business environment, ideally in executive support, communications, project coordination, or a similar role involving close collaboration with senior stakeholders. - Outstanding organizational and prioritization skills. You can juggle multiple moving pieces, stay on top of deadlines, and bring clarity to busy schedules. - A proactive, solution-oriented mindset. You don't wait to be told what to do, enjoy figuring things out, and are persistent when facing challenges. - Attention to detail and good judgment. You understand that even small details matter, especially when communicating on behalf of senior leadership. - Adaptability and confidence in a fast-paced environment. You're comfortable with changing priorities, new challenges, and taking ownership. - Confidence using office productivity tools and learning new systems. - You hold a valid Category B driver's license. - You're comfortable working 100% on-site from our Kaunas office. SALARY 2400–3500 €/month gross - Please attach your CV in English. - To find out how we handle your personal data, make sure to check out our Candidate Privacy Notice.   WHAT IT’S LIKE TO WORK AT ENEBA   *Opportunity to join our Employee Stock Options program. *Opportunity to help scale a unique product. *Various bonus systems: performance-based, referral, additional paid leave, personal learning budget. *Paid volunteering opportunities. *Work location of your choice: office, remote, opportunity to work and travel. *Personal and professional growth at an exponential rate supported by well-defined feedback and promotion processes.       We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Задачи: — Гиды будут сопровождать группы, следя за расписанием, рассказывая о каждой станции и отвечая на вопросы. — Лаборанты будут заняты на станциях, готовя материалы для мастер-классов и помогая посетителям создавать их работы.

Задачи: — Подержать свет — Подержать оборудование Условия: — Занятость 3 часа — Оплата 5000 рублей

Location: Jeddah, Saudi Arabia; Yanbu, Saudi Arabia; Tabuk, Saudi Arabia We are looking for an experienced Administrative / Executive Support Coordinator to provide comprehensive administrative and coordination support to senior leadership and the assigned department. The role will involve calendar and meeting management, documentation, stakeholder coordination, reporting, event support, follow-up of key actions, and handling confidential information. The successful candidate should be highly organized, proactive, detail-oriented, and able to manage multiple priorities in a professional environment. Key Responsibilities Provide administrative and coordination support to the department head and assigned function. Manage calendars, meetings, appointments, correspondence, documentation, and business travel arrangements. Coordinate meetings, including preparing agendas and materials, recording minutes, tracking actions, and following up on deliverables. Coordinate with department heads, internal teams, and stakeholders to ensure administrative and operational requirements are completed on time. Prepare and consolidate reports, presentations, updates, correspondence, and other documents for management. Track key actions, deadlines, requests, and deliverables and follow up proactively. Support departmental events, workshops, visits, meetings, and other activities, including logistical arrangements. Provide administrative support to the Executive Office during high-priority activities and special assignments. Maintain accurate records and documentation while ensuring confidentiality of sensitive information. Support process improvement initiatives to enhance administrative efficiency and service delivery. Assist with special projects and cross-functional activities as assigned. Requirements Bachelor’s degree in Business Administration, Management, Office Administration, or a related field . 3–5 years of relevant experience in administrative support, executive support, office administration, or coordination. Experience supporting senior management or department heads is preferred. Experience coordinating with multiple departments and stakeholders. Experience supporting projects, events, meetings, or cross-functional initiatives. Excellent written and verbal English communication skills . Arabic language skills are an advantage. Strong proficiency in Microsoft Office and other digital collaboration/productivity tools. Strong organizational, planning, and time-management skills. High attention to detail and accuracy. Ability to handle confidential information with discretion and professional judgment. Proactive approach with strong problem-solving and follow-up skills. Ability to manage multiple priorities and work effectively under changing requirements.

Location: Remote, APAC ABOUT SUPABASE Supabase is the Postgres development platform, built by developers for developers. We provide a complete backend solution including Database, Auth, Storage, Edge Functions, Realtime, and Vector Search. All services are deeply integrated and designed for growth. ABOUT THE ROLE We’re looking for an Executive Assistant to support our CEO as Supabase continues to scale globally. This person will be a trusted partner to the CEO, helping manage time, communication, priorities, travel, follow-through, and key operating rhythms across a fast-moving, remote-first company. This role must be based in an APJ / APAC timezone to provide strong timezone coverage for our CEO and leadership team. You’ll work closely with founders, executives, internal stakeholders, investors, and external partners, ensuring the CEO is prepared, focused, and able to spend time on the highest-impact work. The role will also include occasional personal assistant responsibilities, helping coordinate personal schedules, travel, appointments, and logistics where needed to keep things running smoothly. This role is ideal for someone who thrives in async, fast-paced environments, has strong judgment, and is excited about supporting a developer-focused company building tools that scale to millions. WHAT YOU’LL BE RESPONSIBLE FOR In this role, you’ll: - Own the CEO’s calendar management, prioritization, and day-to-day operating rhythm. - Manage inbox triage and communications by monitoring emails, drafting responses, and keeping communication flowing across internal and external stakeholders. - Prepare briefings, agendas, decks, notes, and follow-up materials so the CEO is ready for every meeting. - Track follow-ups, decisions, and commitments to help projects move forward and keep stakeholders accountable. - Coordinate seamless domestic and international travel, logistics, scheduling changes, and last-minute adjustments. - Support investor meetings, board-related preparation, executive meetings, offsites, and company-wide moments. - Assist with occasional personal scheduling, appointments, travel arrangements, reservations, and other administrative or logistical needs. - Handle sensitive and confidential business and personal information with absolute discretion, professionalism, and integrity. - Anticipate needs, identify blockers early, and solve problems proactively before they escalate. - Partner across the company to create clarity, improve coordination, and help leadership operate effectively in a global, remote-first environment. YOU MIGHT BE A GOOD FIT IF YOU - Have experience supporting a CEO, founder, or senior executive in a startup or scale-up environment. - Are based in an APJ / APAC timezone and can provide strong coverage for a globally distributed leadership team. - Communicate clearly across technical and non-technical audiences, with excellent written and verbal communication. - Have experience working in async, remote-first, or globally distributed teams. - Are tech savvy and comfortable using tools like Notion, Slack, Google Workspace, and AI-enabled workflows. - Bring strong judgment around prioritization, confidentiality, stakeholder management, and executive communication. - Are comfortable handling occasional personal assistant responsibilities alongside executive support. - Are energized by organized chaos, fast-moving priorities, and solving problems before they become blockers. - Are comfortable navigating ambiguity, moving quickly, and staying several steps ahead. WHAT WE OFFER - Fully Remote We hire globally. We believe you can do your best work from anywhere. There are no Supabase offices, but we provide a WeWork membership or co-working allowance you can use anywhere in the world. - ESOP Every team member receives ESOP (equity ownership) in the company. We want everyone to share in the upside of what we’re building together. - Tech Allowance Use this budget to set up your ideal work environment—laptop, monitor, headphones, or whatever helps you do your best work. - Health Benefits Supabase covers 100% of health insurance for employees and 80% for dependents, wherever you are. Your wellbeing and your family’s health are important to us. - Annual Off-Sites Once a year, the entire company gathers in a new city for a week of connection, collaboration, and fun. It’s a highlight of our year. - Flexible Work We operate asynchronously and trust you to manage your own time. You know what needs to be done and when. - Professional Development Every team member receives an annual education allowance to spend on learning—courses, books, conferences, or anything that supports your growth. ABOUT THE TEAM Supabase was born-remote and open-source-first. We believe our globally distributed team is our secret weapon in building tools developers love. - ~400 team members - 60+ countries - 20+ languages spoken - Over $1B raised (including our $500M Series F) - 540,000+ community members We move fast, build in public, and use what we ship. If it’s in your project, we probably use it in ours too. We believe deeply in the open-source ecosystem and strive to support—not replace—existing tools and communities.

Задачи: — Логистика и закупки: оперативная доставка вещей/документов, закупка продуктов и товаров. — Бытовая помощь: выгул и забота о домашних питомцах, выполнение разовых поручений. — Организационные задачи: сопровождение специалистов на локациях. — Онлайн-поддержка: поиск информации в сети, оформление заказов и бронирование. Требования: — Наличие автомобиля и водительских прав (обязательно). — Хорошая физическая форма (работа связана с движением и перемещением вещей). — Уверенный пользователь ПК и смартфона. — Самостоятельность, пунктуальность, высокий уровень ответственности и соблюдение конфиденциальности. Условия: — Формат: гибридный (часть задач удаленно, часть — на выездах или в офисе). — Занятость: неполный рабочий день, гибкое начало дня. — Социальный пакет: оплачиваемый отпуск (28 дней) и больничный.

Задачи: — Исполнительная поддержка CEO: управление календарём, организация встреч, контроль решений и последующих действий. — Операционная поддержка по группе компаний совместно с COO: ведение документации компании, подготовка комплектов документов и KYB, выполнение практических задач, требующих сбора, координации или выполнения. Требования: — Опыт работы не менее 3 лет в должности исполнительного ассистента или операционного менеджера, предпочтительно в группе компаний или регулируемой финансовой организации. — Опыт работы с корпоративной документацией и комплектами KYB для банков и EMI. — Преимущество: опыт работы на Кипре. — Высокая организованность и самостоятельность в работе с календарями, реестрами и списками задач. — Хорошее письменное владение английским языком, способность составлять письма и служебные записки с минимальными исправлениями. — Умение продвигать задачи через сотрудников, не подчинённых напрямую, включая руководителей высокого уровня. — Абсолютная конфиденциальность, включая доступ к личному календарю CEO и конфиденциальным данным компании. — Уверенное владение системами управления задачами и совместной работы с документами. — Желательно: опыт работы в регулируемой среде (CySEC, MiCA, VQF) и знакомство с процессами онбординга банков или EMI с клиентской стороны. Условия: — Конкурентная заработная плата. — Годовой бонус по результатам работы. — Доступ к офису в Лимассоле с ежедневными напитками, закусками и парковкой. — Рабочие часы с 9:00 до 18:00 в офисе, с необходимостью оставаться доступным и отзывчивым для CEO вне рабочего времени. — 24 рабочих дня оплачиваемого отпуска в дополнение к официальным праздникам Кипра. — 14 рабочих дней оплачиваемого больничного в год. — Спонсорство разрешения на работу и полная поддержка в оформлении. — Возможность участия в корпоративных спортивных мероприятиях и получение корпоративных подарков.

Стажировка для иностранных студентов, желающих поработать в качестве помощника координаторов проектов в офисе. Требования: — знание английского — высокая академическая успеваемость — хорошие организаторские способности Дедлайн: как можно скорее. Оплата: стажировка предусматривает стипендию.

Location: Worldwide APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: Independent Contractor – CPT-11508 Construction Operations & Administrative Assistant/Business Support VA/Junior-Senior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing residential and commercial construction company is seeking a part-time Construction Operations & Administrative Assistant to support the day-to-day back-office, project coordination, estimating, procurement, compliance, and documentation workflows of the business. The VA will work closely with the client to keep project information organized, process incoming invoices and documents, track subcontractor compliance, support permitting and inspections, assist with estimating and bid preparation, coordinate material orders, and help maintain current project schedules and documentation. The ideal candidate is highly organized, detail-oriented, comfortable working within construction workflows, and able to use technology and AI tools to improve administrative efficiency. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Invoice & Document Intake Monitor a dedicated company email address for invoices, receipts, COIs, and vendor documentation Review and organize incoming documents Route invoices to the bookkeeper with the correct project and cost code Flag invoices or documentation requiring client approval Route receipts and supporting documentation to the appropriate accounting records Maintain organized digital files and project documentation Review and organize project invoices, plans, historical project records, and other construction documentation used for estimating and project management Organize and utilize historical project plans, invoices, and completed-job information as reference material for estimating and budgeting activities Support the preparation and organization of historical project information used to develop and improve the client’s AI-assisted estimating process Subcontractor Compliance Request and track Certificates of Insurance (COIs), W-9s, Workers’ Compensation documentation, and other required subcontractor records Monitor expiration dates and outstanding compliance requirements Follow up with subcontractors before missing documentation delays payments or project activity Maintain accurate subcontractor compliance records Coordinate subcontractor bid requests and collect responses for project estimating and budgeting Track subcontractor proposals and incorporate received bids into project budgets Support the review and organization of subcontractor information and project-related requirements Permits, Utilities & Inspections Assist with utility service requests Support permit applications and related documentation Track permit approvals and outstanding requirements Schedule and monitor inspections Track project closeout requirements, including U&O documentation where applicable Follow up on outstanding permit, utility, or inspection items Assist with construction-code research and document findings that may affect project requirements or construction decisions Research applicable construction requirements when questions arise regarding existing structures, materials, or proposed work Conduct construction-code research using AI tools and other available resources to support project-specific compliance and construction questions Assist with researching whether proposed construction solutions or existing conditions comply with applicable code requirements Estimating & Bid Support Assist with basic construction takeoffs and quantity calculations Solicit subcontractor and vendor pricing Organize incoming subcontractor bids and proposals Compare and maintain bid information for client review Assist with preparing estimates and proposals Maintain supporting bid and estimating documentation Generate and review AI-assisted material takeoffs, including drywall, lumber, plumbing fixtures, light fixtures, and other construction materials Use the client’s AI-assisted estimating engine to generate preliminary material takeoffs, allowances, and project budgets Review and audit AI-generated takeoffs and budgets for accuracy and identify incorrect assumptions or quantities Assist with generating subcontractor Requests for Proposals (RFPs) through the client’s AI-assisted estimating workflow Update and maintain project budgets as new subcontractor bids are received Use historical project plans, invoices, and completed-job data to support AI-assisted estimating Review engineering plans and identify potential constructability, coordination, or cost issues before project work proceeds Use SketchUp to review and scale drawings and create construction/architectural details that are not included in the original plans Ordering & Procurement Place material and product orders with approved vendors Confirm pricing, availability, and delivery information Track orders and expected delivery dates Follow up on delayed or incomplete deliveries Route receipts and purchasing documentation to accounting Maintain organized procurement records Review construction material and labor requirements and assist with verifying quantities before purchase requests are processed Assist with organizing purchase requests and confirming that requested quantities align with project requirements Coordinate procurement information with the appropriate internal or external parties for processing Assist with validating material quantities and project requirements generated through the estimating process before procurement activities proceed Schedule & Project Coordination Review and update project schedules in Monday.com Track upcoming milestones, inspections, deliveries, and project tasks Distribute current plan sets and project information to subcontractors as directed Run and maintain standard job-open checklists Keep designer selections and other project information current Follow up on outstanding project coordination items Flag schedule conflicts, missing information, or issues requiring client attention Assist with monitoring project schedules and milestones and identify work that is not aligned with the planned schedule Maintain and organize project coordination information across contractors, subcontractors, permits, inspections, and other project activities Review architectural and engineering plans to identify potential conflicts between construction elements that may affect project coordination, cost, or constructability Support the client in resolving plan-related issues by documenting discrepancies and bringing potential conflicts to the client's attention General Operations Support Maintain organized project folders within Google Drive Communicate with the client and team through Gmail and Slack Assist with recurring operational and administrative projects Use ChatGPT, Claude, and other approved AI tools to improve productivity, summarize information, prepare drafts, and streamline repetitive workflows Maintain organized historical project information that can be reused for estimating, budgeting, and future project planning Help develop and maintain repeatable workflows and documentation as the client builds out processes for the new VA role Leverage AI tools to reduce manual workload and improve the efficiency of construction operations Support the development and management of the client's AI-assisted construction workflows as the processes are documented and refined Work closely with the client during the initial implementation of new workflows and gradually take ownership of recurring processes Use AI tools to reduce the amount of manual work required for estimating, research, budgeting, and project administration Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Previous administrative, operations, or project coordination experience required Construction industry experience strongly preferred Experience supporting contractors, builders, subcontractors, or construction projects preferred Experience with construction documentation and project coordination preferred Estimating, takeoff, bid coordination, or procurement experience is a strong plus Familiarity with subcontractor compliance documentation is a plus Strong spreadsheet, file-management, and organizational skills required Strong written and verbal English communication Comfortable learning company-specific construction processes and terminology Experience using ChatGPT, Claude, or similar AI tools preferred IDEAL CANDIDATE PROFILE Highly organized and process-oriented Strong attention to detail Comfortable managing multiple construction projects and deadlines Proactive with follow-up and identifying missing information Able to work independently within established processes Comfortable communicating with subcontractors, vendors, and internal team members Strong problem-solving and organizational ability Comfortable using AI tools to improve efficiency Interested in becoming a long-term operational support resource APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED Monday.com Gmail / Google Workspace Google Drive QuickBooks – Familiarity Preferred Slack ChatGPT SketchUp – Preferred Claude / AI Productivity Tools – Required / Strongly Preferred Work Schedule Contracted Hours per Week: 10-20 Hours Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time:  9AM-11AM Central time for the first 2-4 weeks; then will expand to 20 hours/week Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL:  Junior, Senior Level Contracted Hours per Week: 10-20 hours/week Daily Working Time:  9AM-11AM Central time for the first 2-4 weeks; then will expand to 20 hours/week Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE:  Level A-C (Strong Spoken and Written English Required) REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!

Location: San Francisco Bay Area, USA Workplace: Hybrid WHY WORK AT HIGGSFIELD AI? Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like. ROLE OVERVIEW We are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder and VP of Corporate Development. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership. You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential. KEY RESPONSIBILITIES EXECUTIVE SUPPORT - Manage highly complex calendars across multiple time zones and competing priorities. - Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. - Assist with in-person events/appearances - Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. - Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. - Track action items and ensure follow-through across executive meetings and company initiatives. - Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. - Draft, edit, and manage executive communications and correspondence. - Partner closely with executives to maximize efficiency, productivity, and effectiveness. - Handle confidential and highly sensitive information with exceptional judgment and discretion. CROSS-FUNCTIONAL COORDINATION - Serve as a key liaison between executives and internal and external stakeholders. - Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. - Manage logistics for investors, board members, customers, partners, and candidates. - Support strategic initiatives and special projects as assigned by leadership. - Help create structure and operational excellence in a fast-moving, high-growth environment. OFFICE OPERATIONS & WORKPLACE SUPPORT - Coordinate office logistics and workplace vendors as needed. - Support planning and execution of company events, leadership offsites, and team gatherings. - Assist with visitor, candidate, and investor hospitality. - Help ensure office spaces are organized, professional, and operating smoothly. - Support onboarding logistics and workplace coordination in partnership with People Operations and IT. KNOWLEDGE, SKILLS, AND QUALIFICATIONS - 4+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams. - Exceptional organizational and project management skills. - Outstanding written and verbal communication abilities. - Strong business judgment and problem-solving skills. - Ability to manage multiple priorities with minimal direction. - High level of professionalism, discretion, and confidentiality. COMPENSATION & BENEFITS We offer a competitive and thoughtfully structured compensation package designed to align with impact and growth. Base Salary: The anticipated salary range for this role is $110,000 - $150,000, depending on experience, skills, and location. In addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally. This is a hybrid role based in the San Francisco Bay Area. Team members are expected to work from our San Francisco office at least three full days per week, with the remaining days worked remotely and are expected to be available during agreed working hours and to maintain sufficient overlap with the relevant team’s time zone. We value in-person collaboration, active communication, responsiveness, and close partnership across teams. Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.

Задачи: — Встреча курьеров и получение заказов для сотрудников (еда, цветы, лекарства, вода и др.) — Доставка полученных заказов в офис — Вынос мусора 2–3 раза за смену (контейнеры находятся рядом с офисом) — Выполнение несложных хозяйственных задач: принести или перенести мебель, лестницу, коробки и другие предметы — Помощь в поддержании порядка и комфортной работы офиса — Выполнение мелких поручений руководства и сотрудников Условия: — График: понедельник – пятница — Выходные: суббота и воскресенье — Рабочий день — 8 часов — График: 14:00-22:00 — Смены чередуются еженедельно Заработная плата: — 500 $ на период испытательного срока (2 месяца)

Задачи: — Проводить исследования на русском и английском языках: находить релевантную информацию, проверять и структурировать её — Поиск и управление подрядчиками, включая юристов, агентов, переводчиков и других — Контроль задач, назначенных сотрудникам и подрядчикам: отслеживание сроков, управление проектами, предоставление отчетов о статусе — Ведение социальных сетей: создание и публикация контента, анализ показателей эффективности — Улучшение существующих рабочих процессов и создание новых при необходимости — Поиск, тестирование и внедрение новых сервисов, включая AI-инструменты — Выполнение административных задач: подготовка отчетов, взаимодействие с государственными органами — Помощь с личными задачами — Обработка информации, документов и коммуникаций с высоким уровнем конфиденциальности — Полное сопровождение в организации поездок Требования: — Опыт работы не менее 3 лет в качестве личного, исполнительного или бизнес-ассистента, либо ассистента семейного офиса с практической ответственностью за бизнес и личные вопросы руководителя — Проживание вне России, в Европе или Азии — Свободное владение русским языком — Английский язык на уровне C1 и выше: уверенное письменное общение с носителями, работа с документами и проведение исследований на английском — Умение работать без пошаговых инструкций, самостоятельно расставлять приоритеты, находить решения, доводить задачи от начала до конца и привлекать руководителя при необходимости — Сильные навыки исследования и умение четко структурировать и представлять информацию — Опыт управления проектами — Опыт работы с распространёнными цифровыми инструментами (Google Docs, инструменты управления проектами, AI-сервисы) — Хорошие письменные и устные коммуникативные навыки — Высокая организованность и системный подход к работе — Гибкость и способность эффективно работать в условиях неопределённости — Внимание к деталям и высокая ответственность — Пунктуальность и аккуратность Условия: — Полностью удалённая работа — Полная занятость: 40 часов в неделю, с понедельника по пятницу, выходные — свободны — Зарплата от $1,500 до $2,500 в месяц в зависимости от опыта — Условия оплаты обсуждаются с успешным кандидатом Процесс найма: — Короткая форма заявки — Интервью с руководителем — Оплачиваемое тестовое задание

Задачи: — Ведение деловых переговоров с клиентами и партнерами; — Экспертный подбор объектов по заданным параметрам, консультирование; — Полное сопровождение клиентов на всех этапах сделки; — Составление личного тайм-менеджмента (выезды на показы, организация встреч в офисе). Требования: — Коммуникабельность, умение находить общий язык и поддерживать долгосрочные профессиональные отношения; — Четкое понимание своих целей и желаемого уровня дохода, ценность времени; — Целеустремленность и честность; — Готовность быстро учиться, развиваться и работать на результат. Условия: — Оклад + проценты + бонусы, доход на старте от 180 000 рублей; — Лицензированное обучение (вводный бизнес-курс 6 дней + система адаптации под руководством наставника); — Официальное трудоустройство (возможны и другие варианты); — Гибкий график работы; — Карьерный, профессиональный и личностный рост, регулярные лекции и тренинги; — Комьюнити сильных и успешных личностей; — Современный офис в 2 минутах от метро; — Работа с VIP клиентами, многофункциональная CRM; — Корпоративная мобильная связь, комфортное рабочее место; — Прозрачная система мотивации, бонусы и премии, прогрессирующий процент, возможность влиять на доход; — Социальный пакет, обучение и развитие, тренинги, тимбилдинги, наставничество, куратор; — Возможность оформления по ТК РФ, повышение квалификации, переквалификация из другой сферы; — Работа в динамичной компании, командная работа, интересные задачи, помощь и поддержка наставника и руководителя; — Работа в районе Москвы, возможность удаленной работы. Компания входит в ТОП-6 лучших работодателей России по версии hh.ru.

Location: Kazakhstan; Georgia; Poland; Serbia; Spain Crystalia Glass LLC is a leading provider of premium glass products, trusted by renowned clients such as SpaceX, Nike, Starbucks, Bank of America, Yves Saint Laurent, and many others. Founded in 2017 in New York, the company now operates across the United States, delivering high-quality glass solutions for both residential and commercial projects. We are looking for Business assistant to CEO with Russian (C1+) and English (C1+) Employment Type: - Full-time 8.30 am - 5 pm, NY (ET zone) . - Remote work. - B2B contract (sole proprietorship status or corporate entity) . Executive Support & Coordination Manage the CEO’s daily, weekly, and monthly schedules; organize meetings, calls, and business trips. Prioritize tasks, manage deadlines, and ensure the CEO’s time is used efficiently. Anticipate the CEO’s needs and prepare relevant information, materials, or reports in advance. Filter and organize incoming communication; draft correspondence and reports in English and Russian. Maintain confidentiality and professionalism in all aspects of the role. Business & Administrative Support Prepare presentations, summaries, and analytical reports for decision-making. Coordinate internal and external communications on behalf of the CEO. Support ongoing company projects: monitor progress, collect data, prepare updates. Manage interactions with suppliers, contractors, and partners. Keep records, documentation, and administrative files in order. Open and renew business licenses as required. Coordinate with insurance brokers to ensure proper endorsements, riders, and coverage extensions. Issue and track Certificates of Insurance (COIs) per contract and insurance requirements. Prepare and submit applications for Contractor’s Licenses in states where the company plans to operate. Monitor and coordinate vehicle registrations, renewals, and insurance coverage for the company fleet. Travel & Event Management Plan and organize business trips, including flights, accommodation, logistics, and itineraries. Coordinate participation in business meetings, exhibitions, and conferences. Handle visa processes and other documentation related to international travel. Internal Communication & Company Coordination Communicate with the CEO’s direct reports and partners on his behalf. Follow up on meeting outcomes and ensure tasks are completed on time. Support the CEO in maintaining clear and positive communication across departments. Strategic & Advisory Support Conduct market, business, and competitor research when required. Track and summarize company performance data and KPIs for the CEO. Act as an advisor and communication bridge between the CEO and key stakeholders. Help identify process improvements and opportunities for efficiency. Personal & Lifestyle Support (limited scope) Support personal planning and balance between work and private matters when necessary. Handle selected personal arrangements or errands on behalf of the CEO in a professional manner. Requirements Higher education in Law/International business/International relations or similar Minimum 3 years of experience as a Business Assistant, Executive Assistant, or similar role in a dynamic business environment. Strong understanding of business operations, corporate communication, and project coordination. Fluent English (C1 level +) and Russian (written and spoken). Experience working for a US company with operations in the USA (will be a big plus) Excellent time management, prioritization, and organizational skills. Ability to make decisions independently and maintain confidentiality. Professional demeanor and strong interpersonal communication skills. Proficient with office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants and others). Basic understanding of finance, budgeting, and reporting is a plus. Personal Qualities High energy, strong motivation, and proactive attitude. Attention to detail and ability to anticipate needs before they arise. Strategic and analytical mindset with a focus on solutions. Flexibility, adaptability, and a calm approach under pressure. Ethical, loyal, and committed to maintaining confidentiality and professionalism. Benefits Fully remote work (you can be located anywhere in the world) 8:30 AM - 5 PM (ET) NY Competitive compensation package (will be discussed with successful candidates). Benefits: paid vacation days + sick leave. Opportunity to work directly with the CEO and top management. Exposure to US market business operations and strategic projects. Dynamic environment with opportunities for professional growth.

Задачи: — Редактирование работ по методичкам, оформление. — Поиск заказов на разных фриланс-биржах. Требования: — Высшее образование. — Ответственность. — Навыки MS Word. — Обучаемость. Условия: — Полностью удаленная работа. — Опытная команда, обучение. — Доступ к передовой ИИ-модели корпоративного уровня (не сразу, а при адекватном сотрудничестве). — Гибкий график, проектная или постоянная работа.