Вакансии

Location: Austin Workplace: OnSite LIFE AT UIPATH The people at UiPath believe in the transformative power of automation to change how the world works. We’re committed to creating category-leading enterprise software that unleashes that power. To make that happen, we need people who are curious, self-propelled, generous, and genuine. People who love being part of a fast-moving, fast-thinking growth company. And people who care—about each other, about UiPath, and about our larger purpose. Could that be you? YOUR MISSION We're looking for a Senior Executive Assistant who operates as a true business partner — not just to the executives they support, but to the organizations those executives lead. This person will support three senior members of GTM leadership, each with distinct priorities, cadences, and stakeholder ecosystems: This is a role for someone who wants to sit close to the business, not just close to the calendar. The ideal candidate thinks several steps ahead, represents their executives' priorities and voice in rooms they aren't in, and uses modern tools, including AI, to work faster, smarter, and with better judgment than a traditional EA function typically allows. WHAT YOU'LL DO AT UIPATH We are seeking a strategic thinker who can synthesize context across three different functions teams, anticipate what senior leaders need before they ask, and bring structure to ambiguity. Someone comfortable being a force multiplier — solving problems that don't have an obvious owner and running point on things that matter to the business, not just to the executive's day. Strategic Partnership - Act as a true thought partner to the leaders this person supports: understanding their priorities well enough to make judgment calls on their behalf, flag what matters, and filter what doesn't. - Represent the executives' voice and priorities in cross-functional settings: build enough trust and context to speak for them when needed. Good at asking clarifying questions regularly to stay in sync in a fast-paced environment. - Anticipate needs across three distinct leadership agendas and proactively manage competing priorities without losing sight of any of them. Cross-Functional Execution - Partner closely with the executives and their respective teams to keep initiatives, operational rhythms, and communications moving. Track action items and accountability so important follow-ups don’t fall through the cracks. - Serve as a connective layer across the organizations: surfacing issues, coordinating stakeholders, and driving alignment on behalf of the executives. - Own complex, high-visibility logistics: leadership offsites, all-hands, org-wide events, and cross-functional gatherings that reflect well on the business. - Hold people accountable across all levels of the org, including senior leaders — using judgment to know when to nudge, when to wait, and when to escalate to keep things moving. AI-Enabled Efficiency - Actively use AI tools to streamline scheduling, communications, research, and prep work. - Build lightweight systems and templates (using AI where useful) that improve how the exec team and broader org operate. - Model modern ways of working for the broader EA community. Executive Support - Manage complex, high-stakes calendars for three senior executives with different working styles and global stakeholders. - Coordinate domestic and international travel with a high bar for judgment and discretion. - Oversee expenses, budgets, and purchasing in a way that reflects business priorities, not just process compliance. Team & Culture - Partner with the broader EA community to ensure consistency and strong coverage across senior leaders. - Act as a mentor or informal resource to more junior EAs, sharing best practices and modern tools. - Serve as a senior, trusted presence for the Bellevue location and teams: someone new hires and cross-functional partners naturally turn to. WHAT YOU WILL BRING TO THE TEAM - 5+ years supporting senior executives (VP+), ideally across more than one function or business unit. - Demonstrated experience acting as a strategic partner — not just a scheduler — to senior leadership. - Experience using AI tools (e.g., Claude, ChatGPT, Copilot) to improve personal and team productivity. - Experience supporting global teams and comfort working early hours to overlap with India and/or Europe. - Exceptional judgment, discretion, and business acumen; able to represent executives credibly with minimal oversight. - Proven experience planning and executing high-visibility events, offsites, and leadership meetings. - Ability to context-switch fluidly across three different functions and leadership styles. Maybe you don’t tick all the boxes above—but still think you’d be great for the job? Go ahead, apply anyway. Please. Because we know that experience comes in all shapes and sizes—and passion can’t be learned. Many of our roles allow for flexibility in when and where work gets done. Depending on the needs of the business and the role, the number of hybrid, office-based, and remote workers will vary from team to team. Applications are assessed on a rolling basis and there is no fixed deadline for this requisition. The application window may change depending on the volume of applications received or may close immediately if a qualified candidate is selected. We value a range of diverse backgrounds, experiences and ideas. We pride ourselves on our diversity and inclusive workplace that provides equal opportunities to all persons regardless of age, race, color, religion, sex, sexual orientation, gender identity, and expression, national origin, disability, neurodiversity, military and/or veteran status, or any other protected classes. Additionally, UiPath provides reasonable accommodations for candidates on request and respects applicants' privacy rights. To review these and other legal disclosures, visit our privacy policy https://www.uipath.com/legal/trust-and-security/privacy-policy.

Нужно оперативно открывать контакты резюме по запросам и присылать мне данные кандидатов.

Ping Identity is looking for an Executive Assistant to provide senior leadership support, manage schedules, and coordinate executive operations.

● Организация рабочего дня и графика встреч руководителя. Ведение деловой переписки.

Location: Renton, Washington, United States We take play seriously. We’re looking for curious adventurers ready to find their party, fueled by imagination and drive to build what’s never been built before. At Hasbro and Wizards of the Coast, you’ll collaborate with passionate teams to reimagine our iconic brands and create experiences that spark joy, connection, and community through the magic of play. This is your chance to shape legendary play that lasts a lifetime. Job Overview We are seeking a Senior Coordinator to keep our leaders organized and our business moving across the Digital Licensing & Partnerships team. Reporting to the VP, Digital Licensing & Partnerships, you'll manage calendars, travel, meetings, and events in support of our Business Development, Business Operations, Creative, Production, and Marketing business units across PC/Console and Mobile/Casino categories. This role combines organization, discretion, and a service mindset. You'll balance requests from several leaders and teams, decide what needs attention first, and keep everyone informed. Success will come from calendars that work, events that run on schedule, and support processes that scale as the business grows. You'll join a collaborative team and work with leaders and partners at Wizards of the Coast, where your organization and judgment make a real difference every day. Location and Work Arrangement This role is based at our Renton, WA, United States office and follows a hybrid schedule designed to support in-person collaboration. Employees are expected to work onsite on Tuesdays, Wednesdays, and Thursdays, with the flexibility to work remotely or onsite on Mondays and Fridays. What You'll Do Vice President and leaders across Business Development (BD), balancing competing requests and protecting time for top priorities. Own travel planning and expense processing for the leadership team, from booking through reconciliation, in line with company policy. Coordinate trade shows and industry events, keeping planning on track and details handled well ahead of deadlines. Organize high-level internal and external meetings, connecting with global and regional colleagues and partners on the VP's behalf. Serve as a go-to contact across our business units, building strong working relationships within the team, across Hasbro and Wizards of the Coast, and with external partners. Improve how the team works, building simple, scalable processes and templates for scheduling, travel, and events. Handle confidential information with discretion, using sound judgment about what to share, with whom, and when. What You'll Bring At least 3 years of Executive or Administrative Support experience, ideally supporting multiple senior leaders or teams at once. Organizational skills to manage competing priorities and deadlines across several business units. Clear written and verbal communication skills, with experience working with senior leaders, external partners, and employees. Sound judgment and discretion when handling confidential information Attention to detail and consistent follow-through. Proficiency with Microsoft 365 and comfort learning new tools and systems on Mac or PC. What Sets You Apart Experience with SAP Concur or a similar travel and expense platform a plus. Project or event management experience a plus. Experience in gaming, media, or entertainment a plus. Who We Are We’re a team of creators, storytellers, and innovators united under the Hasbro family and home to beloved brands, AAA digital games studios and immersive experiences that spark imagination across generations. Together, we’re committed to a culture rooted in creativity, excellence, curiosity, and inclusion, and where every employee is empowered to think boldly, act with integrity, and spark joy for all. Hasbro About the Company – Hasbro Wizards of the Coast Who We Are – Wizards of the Coast Equal Opportunity Hasbro is committed to equality of opportunity in all aspects of employment. We are committed to making all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status. Accommodations If you have a disability and need reasonable accommodation during the hiring process, please inform your recruiter anytime throughout the process. Notice Regarding Hasbro’s use of AI in the Recruitment Process We use Greenhouse’s AI-powered Talent Matching tool to compare your application against our job requirements. How it works: Talent Matching compares information from your resume and application responses with job-related criteria established and weighted by Hasbro’s recruiting and hiring teams. Depending on the role, these criteria may include relevant skills, work experience, prior job titles, and industry experience. The tool then assigns a match category to help organize applications for review. Human oversight: Talent Matching supports — but does not replace — human review. It does not automatically advance or reject candidates or make employment decisions. Hasbro’s recruiters and hiring managers review applications and remain responsible for all hiring decisions. Greenhouse has published the results of an independent bias audit of Talent Matching. View the Greenhouse Talent Matching audit results . The pay transparency range for this role is listed below. The hiring range will vary based on factors such as experience, skills, location and market conditions. Additionally, employees may be eligible for annual and long-term incentives as part of their overall compensation package. Pay Range $26.10 — $36.50 USD Employees may be eligible for annual and long-term incentives as part of their overall compensation package, depending on role, location, and eligibility. Benefits and programs may include: Health & Wellness Time Off to Recharge Financial Well-being Life & Family Support Volunteer and Community Initiatives Learning & Development Exclusive Perks Please review our Applicant Privacy Notice to learn how we collect, use, and protect your personal information in connection with the application process.

Location: Edmonton, Alberta, Canada Bradken is a leading solutions provider and global manufacturer of innovative, custom-engineered products for the resources sector. With a workforce of more than 3,000 employees, our ability to adapt and evolve keeps us firmly positioned as global leaders in the wear solutions market. About the role The Operations Administrative Assistant is responsible for reporting, tracking, coordinating, and maintaining key projects within the manufacturing group. The role supports manufacturing operations through KPI reporting and ERP data management. The Administrative Assistant provides administrative, reation, reporting, procurement support and general office administration. The role also supports reception management, mail distribution, and acts as backup for key roles as required.porting and coordination support to the Edmonton leadership team. Responsibilities include ERP administration, timecard processing, document control, meeting coordination. In this role you will: Report on production KPIs and departmental metrics. Assist with ERP data management and reporting requirements. ERP timecard entry. Manage incoming and outgoing mail, enter production data and reports, prepare CAPEX documentation and presentations, and maintain office supplies. Support recruitment activities as directed by the Site Manager. Support key manufacturing priorities. Assist with ERP data management and reporting requirements. Produce month-end reports for the Site Manager. Provide administrative support for manufacturing as directed. Collaborate with manufacturing teams to achieve departmental objectives. Support supervisors and managers with reporting and administrative requirements. Provide backup for the Operations Technician, prepare weekly schedules, and coordinate overtime call-outs. Promote a culture of safety, quality, and continuous improvement. Perform other duties as assigned. Schedule: Monday to Friday schedule with work hours 7:00am to 3:30pm. You will have: Qualifications: Minimum Grade 12 diploma or equivalent. Post-secondary education is preferred. Office Administration Certificate and/or equivalent experience. Experience: Experience using Microsoft Office applications. Experience supporting manufacturing or industrial operations. Experience with reporting and administrative functions. Administrative assistant experience is an asset. Skills and Knowledge: Advanced data entry skills (Microsoft Office, Excel and Word and Power Point). Strong organizational and multitasking abilities. Ability to prioritize work and meet deadlines. Strong written and verbal communication skills. Knowledge of ERP systems and manufacturing reporting. Excellent customer service skills. Why join Bradken? We believe our people are our greatest asset. Keeping our team safe and healthy; physically and mentally has always been our top priority. We encourage and support dynamic and flexible work options to promote a healthy balance and let you get the most out of your time. Bradken is committed to providing a safe, inclusive and collaborative workplace where people are encouraged to challenge existing thinking and develop better solutions. We live by our values of Challenge , Customer and Communication – they drive us to constantly move forward , to adapt and to thrive . Bradken is one of the world’s leading solutions providers for mining equipment parts. We specialize in the innovative design and manufacture of cast and fabricated iron and steel products for the mining and resources sector, and we also expertly serve rail and transit, energy, structural and industrial casting and defence markets. We offer: Successful applicants will be eligible for the following on DAY 1 of Employment : Full Health, Dental, and Vision benefits Life and AD&D coverage Short-Term and Long-Term Disability coverage Paid Vacation Successful applicants will be eligible for the following after 90 days of employment: RRSP with a company match Employee Training and Education Reimbursement opportunities Other Benefits: This position qualifies for eligibility to receive annual bonuses. How we hire : Before commencing employment , you will be required to complete a background check and pre-employment medical. We respectfully request no recruitment agency approaches. Bradken is an Equal Opportunity Employer and we are committed to providing a diverse, inclusive, engaging and flexible en­vironment for our people because great things happen when individuals are given the opportunity to bring themselves into their work. All employment will be based on merit, competence, performance and business needs. *While we thank all applicants for their interest, only candidates in consideration for the role will be contacted.

Задачи: — Проверять готовые материалы — Обновлять информацию — Вести простой учёт задач — Помогать команде проекта Требования: — Без опыта Условия: — Удалённая занятость — Возможность совмещать — Гибкий график — Бесплатное обучение

Location: Argentina; Brazil; Mexico; Lithuania; Latvia; Turkey Crystalia Glass LLC is a leading provider of premium glass products, trusted by renowned clients such as SpaceX, Nike, Starbucks, Bank of America, Yves Saint Laurent, and many others. Founded in 2017 in New York, the company now operates across the United States, delivering high-quality glass solutions for both residential and commercial projects. We are looking for Business assistant to CEO with Russian (C1+) and English (C1+) Employment Type: - Full-time 8.30 am - 5 pm, NY (EST zone) . - Remote work. - B2B contract (sole proprietorship status or corporate entity) . Executive Support & Coordination Manage the CEO’s daily, weekly, and monthly schedules; organize meetings, calls, and business trips. Prioritize tasks, manage deadlines, and ensure the CEO’s time is used efficiently. Anticipate the CEO’s needs and prepare relevant information, materials, or reports in advance. Filter and organize incoming communication; draft correspondence and reports in English and Russian. Maintain confidentiality and professionalism in all aspects of the role. Business & Administrative Support Prepare presentations, summaries, and analytical reports for decision-making. Coordinate internal and external communications on behalf of the CEO. Support ongoing company projects: monitor progress, collect data, prepare updates. Manage interactions with suppliers, contractors, and partners. Keep records, documentation, and administrative files in order. Open and renew business licenses as required. Coordinate with insurance brokers to ensure proper endorsements, riders, and coverage extensions. Issue and track Certificates of Insurance (COIs) per contract and insurance requirements. Prepare and submit applications for Contractor’s Licenses in states where the company plans to operate. Monitor and coordinate vehicle registrations, renewals, and insurance coverage for the company fleet. Travel & Event Management Plan and organize business trips, including flights, accommodation, logistics, and itineraries. Coordinate participation in business meetings, exhibitions, and conferences. Handle visa processes and other documentation related to international travel. Internal Communication & Company Coordination Communicate with the CEO’s direct reports and partners on his behalf. Follow up on meeting outcomes and ensure tasks are completed on time. Support the CEO in maintaining clear and positive communication across departments. Strategic & Advisory Support Conduct market, business, and competitor research when required. Track and summarize company performance data and KPIs for the CEO. Act as an advisor and communication bridge between the CEO and key stakeholders. Help identify process improvements and opportunities for efficiency. Personal & Lifestyle Support (limited scope) Support personal planning and balance between work and private matters when necessary. Handle selected personal arrangements or errands on behalf of the CEO in a professional manner. Requirements Higher education in Law/International business/International relations or similar Minimum 2 years of experience as a Business Assistant, Executive Assistant, or similar role in a dynamic business environment. Strong understanding of business operations, corporate communication, and project coordination. Fluent English (C1 level +) and Russian (written and spoken). Experience working for a US company with operations in the USA (will be a big plus) Excellent time management, prioritization, and organizational skills. Ability to make decisions independently and maintain confidentiality. Professional demeanor and strong interpersonal communication skills. Proficient with office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants and others). Basic understanding of finance, budgeting, and reporting is a plus. Personal Qualities High energy, strong motivation, and proactive attitude. Attention to detail and ability to anticipate needs before they arise. Strategic and analytical mindset with a focus on solutions. Flexibility, adaptability, and a calm approach under pressure. Ethical, loyal, and committed to maintaining confidentiality and professionalism.

Задачи: — Бронирование отелей, перелётов, трансферов — Работа с чартерными брокерами, сравнение условий частных рейсов — Координация с подрядчиками и спортивной командой (расписание, билеты, аккредитации) — Личные задачи заказчика (покупки, доставки) — Быстрая перестройка планов при изменениях Требования: — Паспорт и водительские права ЕС — Готовность к нерегулярному графику и перелётам — Опыт PA, тревел-менеджера, executive assistant — Организованность и внимание к деталям — NDA обязателен — Свободный русский и английский языки — Плюсом: проживание на Кипре, опыт в частной авиации Условия: — Полная занятость, удалённо с командировками по Европе и США

Требования: — Возраст 20–35 лет — Свободное владение русским и узбекским языками — Уверенный пользователь ПК — Грамотная речь, ответственность, внимательность — Умение работать с Telegram и соцсетями — Опыт в полиграфии — приветствуется Обязанности: — Помощь менеджеру в работе с клиентами и заказами — Работа с документами и расчетами — Контроль заказов и взаимодействие с производством — Ведение сайта, соцсетей и Telegram-канала — Размещение информации и подготовка контента Условия: — Зарплата 6 000 000 сум — График 5/2, с 09:00 до 18:00 — В периоды высокой загрузки возможны переработки — по необходимости — Адрес: Чиланзар, 7-й квартал, ориентир — мечеть «Хасанхон Кори»

Location: Dubai, United Arab Emirates AHS Properties is seeking a proactive, highly organized, and discreet Personal Assistant / Executive Assistant to provide administrative and operational support in a fast-paced UHNW (Ultra-High-Net-Worth) environment. Key Responsibilities: Manage daily schedules, appointments, meetings, and follow-ups. Coordinate international travel, including flights, hotels, transportation, and itineraries. Assist with private aviation, yacht operations, and luxury hospitality arrangements. Liaise with suppliers, contractors, and internal teams to ensure timely execution of tasks. Maintain trackers, reports, quotations, approvals, and payment follow-ups. Handle confidential correspondence, documentation, and administrative matters. Manage urgent requests and multiple priorities under tight deadlines. Proactively monitor outstanding tasks, anticipate requirements, and ensure completion without repeated reminders. Provide continuous operational and administrative support while maintaining the highest standards of discretion and professionalism. Requirements 3–5+ years of relevant experience in personal assistance, executive assistance, or a similar role. Previous experience supporting UHNW individuals, private principals, family offices, CEOs, or senior executives is strongly preferred. Excellent written and spoken English; Arabic is an advantage. Proficiency in Microsoft Office, particularly Excel, and task management systems. Excellent organizational, communication, coordination, and problem-solving skills. Ability to work independently, take ownership of tasks, and manage competing priorities with minimal supervision. Strong attention to detail and the ability to anticipate needs and follow through proactively. High level of discretion, confidentiality, and professionalism when handling sensitive matters. Flexibility to accommodate changing schedules and urgent requests when required. Preferably based in Dubai and available to join immediately or on short notice. Benefits Competitive Package: Enjoy a competitive, tax-free salary package based on experience. Comprehensive Benefits: UAE employment visa, medical insurance, annual leave, and air ticket in line with company policy and UAE Labour Law. Professional Growth: Gain exposure to senior leadership and opportunities for professional development within a growing Dubai-based luxury real estate developer. Innovative Environment: Be part of a forward-thinking company shaping the luxury real estate market in Dubai. Collaborative Culture: Work alongside a professional team that values coordination, accountability, and high standards. Dynamic Work Environment: Gain exposure to high-level operations, complex coordination, and exceptional service standards within a fast-paced UHNW environment.

Задачи: — Помощь в организации звонков, взаимодействие с англоязычными специалистами и партнёрами. — Фиксация договорённостей и перевод информации при необходимости. — Участие в онлайн-звонках и коммуникация на английском языке с партнёрами, юристами и другими специалистами. — Организация встреч, ведение заметок и фиксация договорённостей. — Перевод переписки, документов и устной коммуникации при необходимости. — Ведение деловой переписки и выполнение административных поручений руководителя. Требования: — Свободный разговорный английский, достаточный для делового общения. — Базовое понимание Web3, криптовалют и особенностей этой индустрии. — Хорошие навыки устной и письменной коммуникации. — Внимательность к деталям и грамотность при ведении заметок и переписки. — Ответственность и умение точно выполнять поставленные задачи. Условия: — Формат работы: Part-time. — Место работы: Удалённо (Remote). — Гибкий график. — Зарплата обсуждается индивидуально.

Location: Worldwide APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Log in using your 20four7VA-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: CPT-11649 Acquisition & Executive Operations Assistant Virtual Assistant Independent Contractor – CPT-11649 Acquisition & Executive Operations Assistant Virtual Assistant/Business Support VA/Junior-Senior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A U.S.-based holding company is seeking a full-time Acquisition & Executive Operations Assistant Virtual Assistant to support business-owner outreach, acquisition administration, executive operations, and occasional personal administrative tasks. Acquisition outreach will remain the primary responsibility, comprising approximately half of the role. The VA will conduct professional follow-ups with business owners who have already received company outreach, determine whether they are open to a brief introductory conversation with the client, and schedule qualified introductory meetings. The remaining responsibilities will include acquisition administration, meeting preparation and follow-up, inbox and calendar support, vendor communications, invoicing follow-ups, document organization, research, and occasional personal executive assistance. This is not a lead-generation, high-pressure sales, or closing position. Target lists, outreach processes, scripts, SOPs, and training will be provided. The focus is on professional communication, relationship management, sound judgment, accurate documentation, and reliable execution. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Business Owner Outreach & Appointment Setting Contact business owners who have previously received company outreach using established scripts, procedures, and target lists. Conduct professional follow-up calls using a mature, respectful, and relationship-oriented approach. Determine whether business owners are open to a brief introductory conversation with the client, without directly asking whether they are interested in selling their business. Schedule qualified introductory meetings with the client following established outreach procedures. Maintain protected calling blocks from 8:00 AM–11:30 AM and 1:00 PM–3:00 PM CT . Maintain a minimum of 30 outbound dials per day once fully ramped . Document call outcomes, meaningful conversations, objections, follow-up requirements, and next steps. Handle routine questions professionally while avoiding discussions or negotiations regarding transaction terms. Escalate questions regarding valuation, financing, deal terms, or timing directly to the client rather than addressing them independently. Maintain a calm, professional, and consultative communication style. Prioritize acquisition outreach over administrative responsibilities when competing priorities arise. Use a natural, conversational, and relationship-oriented approach when following up with business owners; avoid aggressive or high-pressure sales tactics. Explain the purpose of the outreach and determine whether the business owner is open to a confidential introductory conversation with the client. Record business owners’ interest, objections, preferred follow-up timing, and next steps to support future outreach. Prioritize qualified introductory meetings over call volume alone, focusing on business owners who are genuinely open to discussing a potential acquisition. Relationship Management & Follow-Up Follow up with business owners according to established outreach sequences. Maintain professional relationships with business owners through consistent and relationship-oriented communication. Confirm and maintain accurate owner names, direct contact information, and preferred communication methods. Record interest, timing, objections, communication history, and appropriate next steps. Schedule future follow-ups as appropriate. Coordinate meeting confirmations and reminder communications. Maintain accurate follow-up schedules and ensure outstanding communications are completed on time. Acquisition Administration Maintain accurate acquisition and outreach records, contact information, follow-up schedules, and appointment details. Update tracking systems with call outcomes, activity notes, dispositions, and next steps. Assist with broker correspondence and other acquisition-related communications. Organize acquisition and deal-related documents and maintain orderly records. Support research on companies, owners, business contacts, and other relevant information. Assist with post-meeting correspondence, record updates, and tracking of outstanding action items. Verify business ownership, officer information, business addresses, and contact details using relevant public websites, registries, and other reliable sources. Record the source or supporting evidence for material company and ownership details so that research findings can be reviewed and verified. Resolve assigned research tasks and verify relevant information before proceeding with outreach. Pre-Meeting Briefs & Post-Meeting Follow-Up Prepare a concise, standardized briefing before each acquisition-related meeting. Include relevant company background, owner information, previous correspondence, business details, and suggested discussion questions . Ensure relevant information is properly organized before scheduled acquisition conversations. Assist with follow-up correspondence after meetings. Update applicable records and track outstanding tasks, commitments, and next steps. Executive & General Business Support Assist with inbox organization and routine email correspondence. Manage calendar coordination, scheduling, appointments, and meeting-related administrative tasks. Coordinate routine communications with vendors and other external contacts. Assist with invoicing follow-ups and related administrative tracking. Perform research and other general business support tasks as directed. Provide additional executive administrative support while ensuring acquisition outreach remains the priority. Personal Executive Assistance Provide occasional administrative assistance with: Travel research and coordination Reservations Appointment scheduling Property research Other reasonable executive administrative tasks as directed. LinkedIn & Referral Relationship Support Draft professional LinkedIn outreach and follow-up messages for the client's review. Track LinkedIn replies, follow-ups, and next steps. Maintain organized records of LinkedIn activity. The client will send LinkedIn messages directly from their own account. Assist with relationship-building initiatives involving professional referral sources, including business brokers, CPAs, attorneys, and other relevant business professionals . Daily Reporting Prepare a structured end-of-day executive summary covering: Outreach activity Meaningful business-owner conversations Scheduled meetings Pending follow-ups Completed administrative tasks Outstanding action items Matters requiring the client's attention. Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Mid- to Senior-level experience required. At least 1 year of U.S.-focused B2B outbound calling or appointment-setting experience required. Excellent spoken and written English required. Strong, mature, and professional phone presence required. Strong phone communication and rapport-building skills required. Experience communicating with U.S. business owners or senior decision-makers strongly preferred. CRM/contact-management and detailed activity-tracking experience required. Appointment setting and recurring follow-up experience required. Executive administrative experience strongly preferred. Experience with inbox and calendar management, research, meeting preparation, and business correspondence preferred. Strong organizational skills and attention to detail required. Ability to exercise professional judgment and appropriately escalate sensitive acquisition-related questions required. Business development, account management, or customer relationship experience strongly preferred. Business acquisitions or investment experience is a plus, but not required. Ability to handle sensitive business, acquisition, and personal information with discretion and confidentiality. Willingness to sign and comply with the client's required Non-Disclosure Agreement (NDA) before beginning the engagement. IDEAL CANDIDATE PROFILE The ideal candidate is a mature, polished, and dependable professional who combines U.S.-focused B2B calling experience with strong executive administrative capabilities . The candidate should be: Confident, mature, and professional when communicating over the phone. Comfortable speaking with U.S. business owners and senior decision-makers. A strong listener with excellent rapport-building abilities and a natural, relationship-oriented communication style. Experienced with B2B calling but not focused exclusively on high-pressure outbound sales. Able to exercise good professional judgment and recognize when sensitive questions should be escalated. Highly organized and dependable with recurring follow-ups, scheduling, documentation, and administrative responsibilities. Comfortable balancing acquisition outreach with executive administrative responsibilities while consistently prioritizing outreach. Detail-oriented when preparing meeting briefs, maintaining records, and tracking outstanding action items. Comfortable working toward measurable activity and appointment-setting goals. Strong in both written and verbal business communication. Discreet and trustworthy when handling confidential acquisition, business, and personal information. Adaptable and interested in supporting broader business-development and executive operations responsibilities over time. APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED GitHub Issues for daily call sheets, outreach tracking, and activity logging via comments. Training will be provided; no coding experience is required. Google Workspace , including Gmail, Google Calendar, Google Sheets, and related productivity tools. VoIP phone platform/number provided or designated by the client. Microsoft Excel / Google Sheets. Video conferencing tools. LinkedIn for drafting outreach messages and tracking replies. Messages will be sent directly by the client through the client's own account. Work Schedule Contracted Hours per Week: 40 Hours Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: 8:00 AM–5:00 PM CT (1-Hour Unpaid Lunch from 12:00 PM–1:00 PM CT) Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL:  Junior, Senior Level Contracted Hours per Week: 40 hours/week Daily Working Time: 8:00 AM–5:00 PM CT (1-Hour Unpaid Lunch from 12:00 PM–1:00 PM CT) Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE:  Level A-B (Native or Near-Native English Accent Required) REGION PREFERENCES: Offshore or Nearshore What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!

Задачи: — забирать рутинные задачи руководителя; — вести календарь и напоминать о важных делах и встречах; — быстро находить информацию и нужные контакты; — анализировать конкурентов; — искать подрядчиков — от дизайнеров до ремонтных бригад; — собирать счета, проверять акты и отправлять документы бухгалтеру; — вести простые отчёты. Требования: — умение быстро находить информацию; — высокая ответственность; — грамотная устная и письменная речь; — способность не терять задачи. Условия: — удалённая работа; — график 5/2; — 40 000 ₽ в месяц.

Location: Colombia; Nicaragua; Honduras; Ecuador; El Salvador; Guatemala We are seeking a proactive and skilled Remote Front Desk Medical Assistant to support our client's fast-paced Medical practice. The ideal candidate has strong hands-on experience in U.S. healthcare administration, excelling at front desk operations, patient scheduling, insurance verification, and obtaining prior authorizations to keep daily clinical workflows running smoothly. Key Responsibilities Manage high-volume inbound and outbound patient calls for appointment scheduling, follow-ups, and general practice inquiries. Perform real-time insurance verification to confirm coverage, eligibility, co-pays, deductibles, and out-of-pocket costs across Medicare, Medicaid, and commercial payers. Process, submit, and track prior authorization requests for procedures, diagnostic tests, medications, and specialist referrals. Navigate and update Electronic Medical Record (EMR) systems accurately with patient demographics, chart notes, and administrative data. Coordinate patient intake by collecting registration details, medical history forms, and required consent documentation prior to visits. Communicate directly with insurance representatives, pharmacies, and referring provider offices to resolve coverage delays or clinical inquiries. Handle appointment rescheduling, cancellations, and no-show follow-ups to maintain an optimized clinic schedule. Requirements Minimum of 2 years of experience in a U.S. healthcare practice in a patient-facing administrative or virtual front desk role. Proven proficiency navigating standard EMR platforms, specifically AthenaHealth, eClinicalWorks, or NextGen. Bilingual in English and Spanish with excellent written and verbal communication skills. Strong working knowledge of U.S. health insurance verification, payer portals, and prior authorization workflows. Exceptional organizational ability, sharp attention to detail, and a self-motivated mindset to work independently in a fully remote environment. Please note that this is a full-time contractor position (40 hours per week) with a starting pay rate of $6 per hour, depending on skill set and experience. The schedule is Monday through Friday, with U.S Time zones.

Location: New Prague, MN Administrative Assistant Michels Utility Services, Inc. Location: New Prague, MN | Full-time | Onsite Safely delivering natural gas to customers is challenging yet satisfying. It takes teamwork, dedication, and innovation – traits so engrained in Michels Utility Services, Inc. that they are key elements of our Core Values. As a leading natural gas utility contractor, Michels Utility Services, Inc. has a reputation for safety and quality while building and maintaining in-town distribution networks. Our work improves lives. Discover how a career at Michels Utility Services, Inc. can change yours. Position Summary As an Administrative Assistant, you will be responsible for providing day-to-day administrative support for Michels Utility Services, Inc under limited supervision. This position must have strong attention to detail and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and, project a professional image. Why Michels Utility Services, Inc.? We’ve been building natural gas systems for more than 60 years , so we know how to do it right. Our steady, strategic growth revolves around a commitment to quality. Family‑owned and operated organization with long‑term stability We invest an average of $5,000 per employee per year in training and career development. We perform high-impact, essential work that supports homes, businesses, and communities. A culture where everyone shares responsibility for safety , regardless of title We’re part of the Michels family of companies—one of North America’s largest and most diversified energy and infrastructure contractors. We offer a comprehensive benefits program including: Health, Dental, and Life Insurance Flexible Spending Accounts (FSA) and Health Savings Account (HSA) Short- and Long-Term Disability Insurance 401(k) Retirement Plan Legal Assistance and Identity Theft Protection Plans (Benefits may vary based on position and location) Why You? You like to surround yourself with dedicated, value-driven people. You do your best work with the best crews You thrive on new challenges and evolving technologies. You think “we’ve always done it this way” is not a good enough reason. You want to know your efforts are recognized and appreciated. You like making your own decisions—with the right support. You want to be part of a team that improves lives through essential infrastructure. What It Takes High school diploma or General Education Diploma (GED), and 7+ of related administrative experience or an equivalent combination of both Proficient with Microsoft Office Suite, Microsoft Excel experience preferred Customer service experience Prior administrative experience in the construction industry Join a company that powers progress. Be a part of Michels Utility Services, Inc.— where you don’t just build projects, you build a career. This information reflects the anticipated base salary for this position based on current market data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on individual’s skills, experiences, education, and other job-related factors permitted by law. Expected Salary Range $29 — $38 USD AA/EOE/M/W/Vet/Disability https://www.michels.us/website-user-privacy-policy/

Morpho is looking for an Executive Assistant to manage executive scheduling, travel logistics, and special projects.

Location: Singapore About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. The Role: Nebius is growing quickly in Asia Pacific and Japan, and our Singapore office is the regional base for our go-to-market team. We are looking for a senior Executive Assistant and Office Manager who will be the right hand to the APJ General Manager, the operational backbone of the Singapore office, and a trusted partner to the Sales and GTM teams on the ground. This is a hybrid role with three equal pillars: high-level executive support, hands-on office and workplace management, and day-to-day commercial support for the in-region sales and GTM organisation. You will free the GM to focus on growing the business, help the sales team move faster, and make sure colleagues and visitors experience a well-run, welcoming workplace. Responsibilities: Executive support to the APJ General Manager Manage the GM's calendar, prioritising meetings across APJ, EMEA and US time zones. Coordinate complex regional and international travel, including itineraries, visas, expenses and logistics. Prepare meeting materials, agendas, briefing notes and follow-up actions. Screen and manage correspondence, acting as a trusted point of contact for internal and external stakeholders, including customers, partners and senior visitors. Support the GM's leadership meetings, offsites, customer events and regional business reviews. Handle expense reports, invoices and other administrative tasks for the GM. Handle confidential information with the highest level of discretion. Sales and GTM team support Act as the first point of contact for the Singapore-based Sales, Partnerships and GTM teams, coordinating requests for information and support. Support CRM hygiene (Salesforce/HubSpot): data entry, report generation and pipeline tracking, in partnership with Sales Operations. Coordinate the preparation of proposals, contracts and client-facing materials, and liaise with Finance, Legal and Operations on order processing and accuracy. Assist with weekly and monthly sales performance reports, dashboards and KPI tracking, and help prepare leadership presentations. Organise customer meetings, executive briefings, workshops and on-site visits, including room, catering, hospitality and visitor logistics. Plan and run team events, offsites, kick-offs and regional GTM gatherings. Support onboarding of new sales and GTM hires, including desk, access, equipment, system access, training schedules and materials. Manage team communication channels (email, Slack) for announcements and updates, and provide ad-hoc support for strategic initiatives. Office management and operations Oversee the day-to-day operations of the Singapore office. Manage relationships with landlords, building management and service providers, holding them to agreed service levels. Coordinate maintenance and facilities issues, and escalate and resolve them promptly. Manage office access, visitor protocols, and mail and courier handling. Support seating plans, space usage and small-scale office improvements as the team grows, including future expansion or relocation planning. Safety, security and compliance Maintain a safe, secure and compliant office, including emergency procedures, fire safety, first aid and evacuation drills. Coordinate with building management on security and access control. Support business continuity and incident response for the Singapore office. Keep records and documentation in line with local regulations (including MOM requirements) and Nebius policies. Employee experience Create a welcoming environment for colleagues and visitors, from arrival to day-to-day service. Host visits from global colleagues and coordinate their travel and workplace needs. Partner with HR and IT on new joiner readiness. Collect feedback and suggest improvements to the workplace experience. Budget, vendors and reporting Manage the Singapore office budget, including purchase orders, invoice processing, cost tracking and forecasting support. Work with Finance and Procurement on vendor onboarding, contracts and renewals. Track office KPIs, recurring issues and costs, and report to the GM and the global Workplace team. Stakeholder collaboration Work closely with HR, IT, Security, Finance, Legal, Sales Operations and global Real Estate & Workplace teams. Act as the Singapore workplace representative in regional and global initiatives. Communicate proactively about office changes, disruptions and events. What we expect you to have 8+ years of experience as an Executive Assistant, Office Manager or similar, ideally supporting senior or C-suite leaders. Experience managing office operations, vendors and facilities in Singapore or the wider APAC region. Experience supporting a sales or commercial team, with working knowledge of CRM tools (Salesforce, HubSpot) and sales reporting. Strong organisational skills and the ability to prioritise competing demands independently in a fast-paced environment. Excellent written and spoken English, with the ability to build trust at all levels, from the C-suite to customers and visitors. High discretion, maturity and sound judgement with confidential and sensitive information. Proficiency in Microsoft 365 (especially Excel, PowerPoint and Outlook) and comfort with budgets, purchase orders and basic financial tracking. A calm, proactive, service-minded and 'can-do' approach, including in high-pressure situations. Flexibility to work across time zones when needed. Added bonus: Experience in tech, scale-up, start-up or hypergrowth companies. Experience supporting a leader across multiple countries in a regional or multinational environment. Experience supporting an office opening, expansion or relocation. Familiarity with Slack, Confluence, Jira, and expense or procurement tools. Knowledge of Singapore workplace regulations (e.g. MOM requirements, workplace safety) and the local vendor landscape. Additional languages relevant to APJ (e.g. Japanese, Mandarin, Bahasa). Bachelor's degree in business administration, hospitality, facilities management or a related field. Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.