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Location: Yerevan, Armenia Description The Senior Executive Assistant provides comprehensive executive and administrative support to the Chief Sales Officer (CSO), ensuring effective coordination, communication, and information flow across the sales organization. The role encompasses calendar and travel management, preparation of executive-level reports and presentations, coordination of cross-departmental activities, monitoring of key deliverables, and facilitating communication between the CSO’s office, regional teams, business partners, and senior management. Responsibilities Own the CSO's calendar end to end prioritize requests, protect focus time, resolve conflicts across time zones (Europe, LatAm, Asia) Screen and triage all incoming email, calls and messages; respond on the CSO's behalf where appropriate and escalate only what needs the CSO Plan complex international travel, visas, accommodation and itineraries, including trade shows and client visits (e.g. ICE, SiGMA, SBC events) Prepare the CSO for every meeting: briefing notes, background on attendees, previous discussion points, and desired outcomes Act as the main interface between the CSO and all sales staff, from routine requests to sensitive matters Run the CSO's operating rhythm: weekly team-lead meetings, regional reviews, 1:1s, quarterly business reviews — agendas, minutes, decisions and action items Track every action item and deadline the CSO assigns; chase owners, flag slippage early and close the loop without being asked Coordinate with other departments (Project Implementation, Marketing, Finance, Legal, HR) to unblock sales deals and internal requests Consolidate inputs from regional team leads into reports, dashboards and presentations for senior management and the board Build high-quality decks, memos and summaries in English (and other languages as needed) that are ready to send without rework Maintain trackers for pipeline updates, priority-country plans, partner status and team KPIs Do first-pass research on markets, competitors, prospects and regulation when the CSO needs a quick view Lead or coordinate special projects on the CSO's behalf: market-entry preparation, sales kick-offs, offsites, partner events Represent the CSO's office in internal meetings and with external partners when the CSO is unavailable Handle confidential information (contracts, compensation, strategy, personnel matters) with complete discretion Continuously improving how the CSO's office works: templates, processes, tools and automation Requirements 5–7+ years as Executive Assistant, Chief of Staff or Office Manager to a C-level executive, ideally CSO, CCO, CEO or Managing Director Experience in a fast-paced international company; B2B tech, SaaS, iGaming or fintech is a strong advantage Track record of supporting a leader who manages multiple teams across regions and time zones Bachelor's degree in business, languages, international relations or a related field; a master's is a plus Fluency in English (C1–C2, business-level written and spoken), Russian, and Armenian is required; proficiency in Spanish, Portuguese, or other European or Asian languages is considered an advantage Excellent writing: produces clear emails, memos and executive summaries that need no editing Advanced MS Office / Google Workspace, especially PowerPoint and Excel (pivot tables, trackers, basic dashboards) Comfortable with CRM and collaboration tools (e.g. Salesforce or HubSpot, Jira, Slack/Teams, Notion) and with AI assistants to speed up work Strong project management: runs several workstreams at once and keeps every deadline visible Understanding of sales processes, pipelines and commercial terminology

Location: Dubai, United Arab Emirates Role Overview A key position providing comprehensive support to the CEO across executive priorities and selected personal matters. The role requires a proactive, organised and digitally confident professional who can operate effectively in a fast-paced environment while leveraging Artificial Intelligence (AI), automation and AI-powered agents to enhance productivity, streamline workflows and improve efficiency. Beyond traditional executive assistance, the successful candidate will be expected to identify opportunities for AI implementation, build and configure AI agents , and automate repetitive tasks and multi-step workflows. Core Responsibilities Executive Support Manage the CEO’s complex calendar, meetings, priorities and schedule. Coordinate with internal and external stakeholders and ensure timely follow-up on actions and commitments. Anticipate upcoming requirements, identify conflicts and proactively resolve scheduling and coordination issues. Prepare meeting materials, briefings, correspondence and executive communications as required. Track key actions, deadlines and decisions, ensuring matters are followed through to completion. Coordinate business travel, itineraries and associated logistics. Exercise sound judgement in determining what requires the CEO’s attention and what can be resolved independently. Handle sensitive and confidential information with a high degree of discretion and accuracy. AI, Automation & AI Agent Development Build, configure and implement AI agents to support executive operations, research, scheduling, task management and administrative workflows. Develop AI-powered solutions that automate repetitive tasks, streamline processes and reduce manual intervention. Integrate AI tools with relevant business applications to improve information management, communication and workflow efficiency. Implement AI-assisted solutions for meeting preparation, minutes, action tracking, document creation, research and reporting. Identify opportunities to apply AI to everyday business challenges and translate them into practical, measurable improvements. Test, refine and maintain AI agents and automated workflows to ensure reliability, accuracy and effectiveness. Stay updated on emerging AI technologies, agent-building platforms and automation tools. Apply appropriate data privacy, security and human oversight when using AI, particularly when handling confidential information. Personal Support Provide discreet and efficient support with selected personal matters, appointments, travel and day-to-day logistics. Coordinate personal schedules, bookings, arrangements and other practical requirements. Anticipate needs and resolve routine matters independently where appropriate. Learn and consistently apply the CEO’s preferences and ways of working. Use appropriate digital tools and automation to simplify scheduling and personal administration. Maintain professional boundaries and strict confidentiality at all times. Requirements 7+ years of proven experience in an Executive Assistant, Executive Coordinator or similar role, including direct support to a CEO or other C-level executive. Hands-on experience building or configuring AI agents , beyond basic use of ChatGPT or other AI assistants. Practical understanding of AI tools, large language models (LLMs), workflow automation and application integrations. Ability to design automated workflows and connect applications using integrations, APIs, or no-code/low-code platforms. Experience coordinating with senior internal and external stakeholders such as board members, investors, owners, or high-profile clients. Mid-level English proficiency. Experience with platforms such as n8n, Make, Zapier or comparable AI and automation tools is an advantage. Prior real estate or property management experience is an advantage.

Location: Анадырь Мы в активном поиске секретаря руководителя, энергичного и талантливого сотрудника с развитым чувством ответственности. ### **Обязанности** * организовывать и поддерживать жизнедеятельность офиса: обрабатывать поступающую корреспонденцию, входящие/исходящие звонки, готовить чай/кофе * администрировать совещания и переговоры, проводимые руководителем: собирать нужные материалы, визуализировать данные, готовить презентации, регистрировать участников и информировать их о времени, месте и повестке мероприятия * вести деловую переписку и работать в системе внутреннего электронного документооборота компании * планировать рабочий график руководителя, организовывать встречи и телефонные переговоры * оказывать travel-поддержку руководителю: взаимодействовать с внутренними службами для бронирования билетов и проживания, организовать трансфер * выполнять личные поручения руководителя ### **Требования** * высшее/среднее-специальное образование * знание основ делопроизводства и тайм-менеджмента * владение правилами делового этикета и стандартами официальной переписки * грамотная письменная и устная речь * уверенный пользователем ПК (MS Office: Word,Exсel, Power Point) * готовность использовать ИИ в ежедневной работе (обучение за счёт компании — есть свои курсы) ### **Условия** * стабильный доход * ежегодный пересмотр зарплаты * график работы 5/2 * комфортный современный офис * уникальная система обучения Сбера для профессионального и карьерного развития * расширенный ДМС и льготное страхование для семьи * гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ЦБ * подписка Прайм с возможностью совместного использования на трёх близких * вознаграждение за рекомендацию друзей в команду Сбера * корпоративная пенсионная программа * насыщенная корпоративная жизнь с разнообразными мероприятиями для вас и вашей семьи. Работая в Сбере, ты меняешь жизнь людей вокруг себя к лучшему! Обязанности ### Требования ### Условия ###

Location: Ярославль Workplace: В офисе О компании МТС — ведущий технологический оператор связи в России*. Мы развиваем телеком нового поколения: объединяя связь, цифровые и финансовые сервисы с возможностями ИИ, формируем новые стандарты пользовательского опыта. МТС — лидер технологий**. Стажировка в МТС — это твой шанс получить реальный опыт в сильной компании. Начать можно с любого месяца! Ты прокачаешь свои навыки в настоящих проектах и будешь учиться у профессионалов, а по итогам стажировки мы сможем предложить тебе оффер. Обязанности обеспечивать офис канцелярскими товарами и питанием: отслеживание остатков, сбор заявок, распределение по отделам; регистрировать корреспонденцию: разбирать письма по ответственным подразделениям и пересылать их; писать и публиковать статьи о событиях компании; взаимодействовать с учебными заведениями: организовывать карьерные и профориентационные мероприятия, проводить офис-туры. Требования ты — студент или выпускник; обладаешь отличными коммуникативными навыками, у тебя грамотная письменная речь; не боишься предлагать новые идеи, если понимаешь, что это улучшит результат. Условия график работы 20-40 часов в неделю; развитие в командах профессионалов и опытный наставник, готовый делиться опытом; мобильная связь за счет компании; подписка на онлайн-кинотеатр KION, сервис МТС Музыка, книжный сервис Строки от МТС, безлимитные мессенджеры и соцсети; специальные предложения от партнеров и скидки от продуктов экосистемы МТС; непрерывное развитие — доступ к курсам и вебинарам корпоративного университета и онлайн-библиотеке.

Вы будете отвечать за планирование рабочего дня и ведение календаря руководителя, осуществлять контроль исполнения поручений и отслеживать сроки, обеспечивать работу приемной и кабинета руководителя, заниматься организацией и проведением собеседований, заседаний и других протокольных мероприятий с участием генерального директора.

Location: Almaty, Kazakhstan Workplace: hybrid We are seeking a Business Assistant to support the Director of the inVision Foundation. The role manages the Director’s schedule, coordinates communication with employees, partners and external organizations, prepares materials for meetings and decision-making, and tracks tasks and deadlines to make sure agreed actions are completed on time. Key Responsibilities Manage the Director’s calendar: schedule meetings, appointments and business events based on priorities and deadlines. Keep the Director informed of upcoming events, important tasks and schedule changes. Coordinate the Director’s business travel, including travel and visa requests. Record the Director’s assignments, assign responsible employees and monitor deadlines. Maintain a task tracker, remind responsible employees of deadlines and update the Director on progress. Prepare regular summary reports on completed, ongoing and pending tasks that need the Director’s attention or decision. Coordinate communication between the Director, internal teams, partners and external organizations. Organize meetings, prepare agendas, record key decisions and follow up on agreed actions. Manage business correspondence in Russian and English. Prepare letters, official documents, presentations, spreadsheets and reports. Collect documents for the Director’s review and signature and make sure they are approved and signed on time. Collect and analyze information from the Foundation’s departments to support the Director’s decisions. Maintain business records and documents and ensure confidentiality. Help improve administrative processes and introduce tools that make the Director’s work more efficient. Skills, Knowledge and Expertise Education: Bachelor’s degree or above; additional training in project management, business administration or business process management Experience: 3+ years as a Business Assistant, Executive Assistant or in a similar role; hands-on experience supporting senior management; experience in international companies, foundations or non-profit organizations Knowledge and skills: Google Workspace (Docs, Sheets, Slides, Calendar, Drive) and Microsoft Office Business correspondence and preparation of documents, presentations and reports Schedule management, prioritization and deadline control Organizing meetings, taking minutes and recording decisions Digital communication and task management tools AI tools (Claude, ChatGPT and similar) Spreadsheets for reporting and data processing Languages: Russian and English (B2 or higher) Key Competencies Organization and time management Proactivity and independence: anticipates the Director’s needs without constant supervision Responsibility and meeting deadlines Communication and diplomacy Attention to detail Flexibility and ability to handle changing priorities Ability to work under pressure and multitask Confidentiality and professional ethics

— Присутствовать на созвонах руководителя в Zoom. — После встреч выделять задачи: что, кто и к какому сроку.

Location: Томск Workplace: В офисе Обязанности регистрировать корреспонденцию; вести электронный документооборот; передавать поручения сотрудникам и контролировать исполнение; организовывать командировки и совещания; подготавливать аналитические и справочные материалы, презентации. Требования высшее или среднее специальное образование; знание пакета программ Office: Word, Excel, Power Point; знание основ делопроизводства; способность быстро переключаться между проектами, не теряя фокуса на целях; способность быстро учиться и быть готовым к нестандартным ситуациям. Условия оформление в штат компании; совокупный доход: оклад + годовая премия; график 5/2; ДМС с первого месяца работы, включая стоматологию. А еще оплачиваем 50% стоимости полиса ДМС для родственников; страхование от несчастных случаев с 1 месяца работы. Материальная помощь в сложных жизненных ситуациях; прием врачей общей практики в офисе. Консультация психологов и программа поддержки сотрудников; отпуск 28 календарных дней + 3 дня за ненормированный рабочий день; компенсация расходов на выбор сотрудника, например, на спорт, ипотеку или питание. Специальные предложения от партнеров и скидки от продуктов экосистемы МТС; мобильная связь за счет компании и льготные тарифы для близких; подписка на онлайн-кинотеатр KION, сервис МТС Музыка, книжный сервис Строки от МТС, безлимитные мессенджеры и соцсети; собственный корпоративный университет, онлайн-библиотека и оплачиваемое внешнее обучения для карьерного развития; развитие в командах профессионалов, которые готовы делиться опытом; волонтерское движение, поддержку хобби и интересов сотрудников.

Location: Казань Workplace: В офисе О компании Сейчас мы ищем специалиста, который станет опорой для своего руководителя и сможет легко решать разные операционные вопросы. Обязанности регистрировать корреспонденцию; вести электронный документооборот; передавать поручения сотрудникам и контролировать исполнение; организовывать командировки и совещания; подготавливать аналитические и справочные материалы, презентации. Требования высшее или среднее специальное образование; знание пакета программ Office: Word, Excel, Power Point; знание основ делопроизводства; способность быстро переключаться между проектами, не теряя фокуса на целях; способность быстро учиться и быть готовым к нестандартным ситуациям. Условия оформление в штат компании; совокупный доход: оклад + премия; график 5/2, с 8:30 до 17:30, пт до 16:15; ДМС с первого месяца работы, включая стоматологию. А еще оплачиваем 50% стоимости полиса ДМС для родственников; страхование от несчастных случаев с 1 месяца работы. Материальная помощь в сложных жизненных ситуациях; прием врачей общей практики в офисе. Консультация психологов и программа поддержки сотрудников; отпуск 28 календарных дней + 3 дня за ненормированный рабочий день; компенсация расходов на выбор сотрудника, например, на спорт, ипотеку или питание. Специальные предложения от партнеров и скидки от продуктов экосистемы МТС; мобильная связь за счет компании и льготные тарифы для близких; подписка на онлайн-кинотеатр KION, сервис МТС Музыка, книжный сервис Строки от МТС, безлимитные мессенджеры и соцсети; собственный корпоративный университет, онлайн-библиотека и оплачиваемое внешнее обучения для карьерного развития; развитие в командах профессионалов, которые готовы делиться опытом; волонтерское движение, поддержку хобби и интересов сотрудников.

Location: Москва Workplace: В офисе О компании Секретарь - умный робот, умеющий вести конструктивный, вариативный диалог. Обязанности разрабатывать новые микросервисы, в первую очередь для пост-обработки данных о звонках; поддерживать, расширять и масштабировать существующие сервисы; интегрировать сервисы: связывать внутренние и внешние API, базы данных и очереди сообщений в автоматизированные цепочки обработки; оптимизировать производительность: профилировать код, анализировать метрики, снижать задержки и нагрузку; настраивать мониторинг и формулировать требования к масштабированию сервисов в Docker/Kubernetes; вести техническую документацию: схемы архитектуры и регламенты восстановления после сбоев (runbooks). Требования опыт управления памятью: Garbage Collector; опыт с многопоточностью и синхронизацией; опыт с делегатами и событиями (Action, Func, Predicate), рефлексия; опыт с ASP.NET Core Web API, движок Razor; опыт Entity Framework Core; знание принципов SOLID, DRY, KISS, YAGNI; знание паттернов проектирования; знание слоистой архитектуры; опыт работы с Kafka, RabbitMQ; опыт с Redis, MemoryCache, стратегии инвалидации; опыт проектирования распределённых систем: микросервисные паттерны (Saga, API Gateway); опыт с синхронным и асинхронным взаимодействием; знание паттернов отказоустойчивости; опыт с dotTrace, dotMemory, BenchmarkDotNet; опыт с Docker; опыт с CI/CD: GitHub Actions, GitLab CI или Azure DevOps; опыт работы с Prometheus, Grafana, Jaeger, OpenTelemetry; опыт настройки аллертов и кастомных метрик; опыт xUnit, NUnit или MSTest; понимание TDD/BDD; знание Go. Условия Офисный формат работы (м. Технопарк); Собственную платформу MTS Ocean для получения ИТ-ресурсов, а это значит, что деплой, мониторинг, observability — не будут для тебя проблемой, ты сможешь сосредоточиться на фичах; Профессиональные гильдии инженеров, где мы поддерживаем друг друга и помогаем стать лучше; Внутреннюю площадку TechTalks для обмена опытом, дискуссий, развития навыков самопрезентации; Участие во внешних IT конференциях. Наши эксперты выступают на ведущих профильных конференциях, таких как HighLoad++, DevOps Conf, Joker, AHA!, Матемаркетинг и другие. А еще мы организуем собственную масштабную конференцию True Tech Day и регулярно проводим митапы для разработчиков и инженеров. Полезные курсы и вебинары в корпоративном университете и электронную библиотеку; ДМС с первого месяца работы, включая стоматологию; Страхование от несчастных случаев с 1 месяца работы. Материальную помощь в сложных жизненных ситуациях; Отпуск 28 календарных дней (+3 дополнительных дня за ненормированный рабочий день); Прием врачей общей практики и массаж в офисе; Мобильная связь за счет компании и льготные тарифы для близких; Подписка на онлайн-кинотеатр KION, сервис МТС Музыка, книжный сервис Строки от МТС, безлимитные мессенджеры и соцсети.

Location: New York, NY Workplace: OnSite ABOUT US Sierra is the leading platform for customer-facing AI agents, working with many of the world's biggest brands — including The GAP, Rocket Mortgage, SoFi, Sutter Health, and SoftBank — to transform how they serve customers and grow their businesses. We are primarily an in-person company based in San Francisco, with growing offices across North America, Europe, and Asia. We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and a commitment to balancing Family along the way. These values are the foundation of our work, and we are committed to upholding them in everything we do. Sierra was co-founded by Bret Taylor https://www.linkedin.com/in/brettaylor/ and Clay Bavor https://www.linkedin.com/in/claybavor/ who first met while working together at Google over 20 years ago. Bret currently serves as Chairman of the Board of Open AI. Previously, he was co-CEO of Salesforce and CTO of Facebook. Clay spent 18 years at Google, where he most recently led Google Labs. WHAT YOU'LL DO - Serve as a trusted partner to several customer-facing leaders across Sierra’s Sales and Agent Development organization, providing comprehensive, high-touch executive support. - Proactively manage complex calendars, meetings, travel, and expenses across multiple leaders, balancing internal priorities with customer commitments. - Coordinate customer meetings, executive briefings, and external engagements, ensuring each interaction is thoughtfully prepared and executed. - Anticipate scheduling conflicts, changing needs, and competing priorities, resolving issues independently and keeping commitments moving forward. - Coordinate domestic and international travel, with careful attention to itineraries, accommodations, agendas, logistics, and preparation. - Partner with leaders and their teams to make meetings effective by preparing materials, developing agendas, tracking action items, and coordinating follow-ups. - Collaborate closely with Executive Assistants and cross-functional partners across Sierra to coordinate priorities and ensure alignment across the organization. - Build strong working relationships with teams across product, engineering, operations, and other functions. - Support recruiting coordination, team operations, and other administrative needs as the organization grows. - Plan and execute team events, including leadership meetings, off-sites, hackathons, and team travel. - Establish and continuously improve administrative systems and processes that support multiple leaders and a rapidly scaling organization. - Handle sensitive information, technical roadmaps, personnel matters, and strategic communications with confidentiality and discretion. WHAT YOU'LL BRING - 5+ years of Executive Assistant or similar strategic support experience. - Demonstrated ability to support multiple customer-facing senior leaders simultaneously while adapting to different communication styles, priorities, and working preferences. - Experience supporting technical, product, or engineering leaders in a fast-paced environment. - Strong customer orientation and the ability to interact with customers and external stakeholders with professionalism, responsiveness, and sound judgment. - Exceptional attention to detail and a proactive mindset, with a commitment to creating polished and seamless experiences for leaders, customers, and internal partners. - Excellent organizational and time-management skills, with the ability to shift priorities quickly while remaining accurate and proactive. - Proven ability to operate independently, anticipate needs, and make sound judgment calls on behalf of leadership. - Strong relationship-building skills and the ability to partner effectively with cross-functional teams and external stakeholders. - High integrity and discretion when handling confidential or sensitive information. - Advanced proficiency with Google Workspace and Slack, along with the ability to learn new tools quickly. - Willingness and ability to work on-site in San Francisco four days per week. EVEN BETTER... - Experience in a fast-growing, in-person start-up environment. - Experience working with C-suite executives. - Experience working within a dual, floating, or team-based Executive Assistant structure. - Experience managing complex travel, executive events, and high-touch on-site logistics. OUR VALUES - Trust: We build trust with our customers with our accountability, empathy, quality, and responsiveness. We build trust in AI by making it more accessible, safe, and useful. We build trust with each other by showing up for each other professionally and personally, creating an environment that enables all of us to do our best work. - Customer Obsession: We deeply understand our customers’ business goals and relentlessly focus on driving outcomes, not just technical milestones. Everyone at the company knows and spends time with our customers. When our customer is having an issue, we drop everything and fix it. - Craftsmanship: We get the details right, from the words on the page to the system architecture. We have good taste. When we notice something isn’t right, we take the time to fix it. We are proud of the products we produce. We continuously self-reflect to continuously self-improve. - Intensity: We know we don’t have the luxury of patience. We play to win. We care about our product being the best, and when it isn’t, we fix it. When we fail, we talk about it openly and without blame so we succeed the next time. - Family: We know that balance and intensity are compatible, and we model it in our actions and processes. We are the best technology company for parents. We support and respect each other and celebrate each other’s personal and professional achievements. WHAT WE OFFER We want our benefits to reflect our values and offer the following to full-time employees: - Flexible (unlimited) paid time off - Medical, dental, and vision benefits for you and your family - Life insurance and disability benefits - Retirement plan dependent on country of employment - Parental leave - Fertility and family building benefits - Lunch, as well as delicious snacks and coffee to keep you energized when working onsite - Discretionary benefit stipend giving people the ability to spend where it matters most - Free alphorn lessons These benefits are further detailed in Sierra's policies, may vary by region and employment type, and are subject to change at any time, consistent with the terms of any applicable compensation or benefits plans. Eligible full-time employees can participate in Sierra's equity plans subject to the terms of the applicable plans and policies. BE YOU, WITH US We're working to bring the transformative power of AI to every organization in the world. To do so, it is important to us that the diversity of our employees represents the diversity of our customers. We believe that our work and culture are better when we encourage, support, and respect different skills and experiences represented within our team. We encourage you to apply through the link on this page even if your experience doesn't precisely match the job description. Sierra is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state or local laws, including veteran status and disability status. Hiring decisions are made by people, based on merit. If you need a reasonable accommodation for a disability, a religious practice, pregnancy or any related condition at any point in the application or interview process, contact us at accommodations@sierra.ai. Requests are handled confidentially and do not affect your candidacy. We will consider qualified applicants with arrest and conviction records in accordance with applicable fair chance laws.

Location: Bucharest Workplace: Hybrid As we continue to grow our presence in Romania and build a strong foundation for our local operations, we’re looking for a dedicated Administrative Business Partner to support our Site Leadership Team. This is a 12-month fixed-term opportunity. Summary The Executive Assistant will provide comprehensive administrative support to the Site Leadership Team, ensuring effective coordination of activities, meetings, and communications. You will facilitate seamless operations and serve as a critical communication link across offices and teams. You’ll anticipate the needs of the local leadership team, enabling the organization to stay focused on building a world-changing company. In addition to being organized and analytical, you also have great communication skills needed to interact with a variety of people and job functions. RESPONSIBILITIES - General responsibilities: - Provide administrative support to the Site Leadership Team, including scheduling meetings, preparing agendas, taking minutes, and following up on action items. - Coordinate travel arrangements, expense reports, and logistics for site leadership members as needed. - Manage correspondence and communications, including emails, reports, and presentations. - Assist in organizing on-site and virtual events, town halls, and leadership meetings. - Maintain accurate records, files, and documentation relevant to site leadership activities. - Act as a liaison between site leadership and internal/external stakeholders. - Assist with internal communications and employee engagement initiatives in collaboration with HR and leadership. - Handle confidential information with discretion and professionalism. - Specialized support for investment operations: - Collaborate closely with the designated leadership member involved in the company’s ventures arm to support the investment process. - Conduct background information check on teams from investments decks; - Utilize artificial intelligence tools (e.g., ChatGPT, Claude) to synthesize and summarize data. - Assist in coordinating and preparing materials for investment-related meetings, calls, and due diligence processes. - Monitor and ensure timely responses to inquiries related to investment opportunities. WHAT WE’RE LOOKING FOR - Bachelor’s degree in Business Administration, Communications, or a related field preferred. - 2+ years of experience in an administrative or executive support role. - Excellent verbal and written communication skills in English and Romanian. - Familiarity with AI tools and an interest in leveraging them to improve efficiency, automate routine tasks, and find smarter ways of working - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspaces - Experience in event planning or project management - Highly organized, analytical, and flexible with shifting priorities - Strong business judgment and communication skills needed to interact with a variety of people and job functions, both internal and external - Ability to anticipate challenges before they arise and are known as a master organizer and sounding board. Your leadership team often calls on you to get things done - You are resilient, thrive in a fast-paced environment, and enjoy supporting a rapidly growing & changing organization If you are a motivated and detail-oriented administrative professional looking to contribute to an exciting and innovative workplace, we’d love to hear from you! BENEFITS & PERKS 🏥 Private Health Insurance 💪 Gym Reimbursement 🌴 Flexible Time Off 🥙 In-Office Group Meals 🧠 Learning & Development Stipend 🌎 Company Sponsored Conferences & Events 🎧 Books & Audiobook subscription with Bookster https://landing.bookster.ro/

Location: Washington, District of Columbia, United States Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis Professional Services (Dexis) is hiring Staff Assistants to support senior government leadership for the U.S. Department of State’s Bureau of Consular Affairs, Passport Services Directorate (CA/PPT) . These professionals will facilitate the flow of information and the smooth, timely clearance of Department paper supporting headquarters operations and a nationwide network of agencies, centers, and acceptance facilities. This position is contingent upon contract award. Responsibilities Support senior leadership overseeing headquarters operations and a nationwide operating network. Facilitate information flow and the smooth, timely clearance of Department paper. Apply strong written and editorial skills and use Microsoft products, including SharePoint. Maintain knowledge of Department paper, clearance processes, and Consular Affairs and Passport Services operations. Qualifications Minimum two years of relevant experience. Bachelor’s degree. Must hold an active SECRET personnel security clearance issued by DCSA prior to contract performance. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research , our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role: $54,000 — $84,000 USD Benefits Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include: Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents. Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits. Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis. Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses. Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage. Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents. Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families. Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan. Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center. Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements. Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

Location: Washington, District of Columbia, United States Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis Professional Services (Dexis) is hiring Senior Staff Assistants to support senior government leadership for the U.S. Department of State’s Bureau of Consular Affairs, Passport Services Directorate (CA/PPT). These professionals will facilitate the flow of information and the smooth, timely clearance of Department paper supporting headquarters operations and a nationwide network of agencies, centers, and acceptance facilities. This position is contingent upon contract award. Responsibilities Support senior leadership overseeing headquarters operations and a nationwide operating network. Facilitate information flow and the smooth, timely clearance of Department paper. Apply strong written and editorial skills and use Microsoft products, including SharePoint. Maintain knowledge of Department paper, clearance processes, and Consular Affairs and Passport Services operations. Handle higher-complexity or sensitive assignments requiring senior-level judgment and coordination. Provide advanced editorial, workflow, and executive support across multiple stakeholders. Qualifications Minimum four years of relevant experience. Bachelor’s degree. Must hold an active SECRET personnel security clearance issued by DCSA prior to contract performance. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research , our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role: $74,000 — $102,000 USD Benefits Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include: Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents. Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits. Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis. Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses. Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage. Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents. Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families. Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan. Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center. Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements. Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

Location: Washington, District of Columbia, United States Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis Professional Services (Dexis) is hiring Executive Assistants to provide administrative and operational support to executive leadership for the U.S. Department of State’s Bureau of Consular Affairs, Passport Services Directorate (CA/PPT) . This role will coordinate schedules, correspondence, meetings, travel, documents, projects, events, and stakeholder communications. This position is contingent upon contract award. Responsibilities Coordinate executive calendars, travel, meetings, correspondence, records, projects, events, and stakeholder communications. Maintain accurate , confidential, and well-organized executive documentation. Support timely completion of administrative actions and apply client quality standards. Provide comprehensive senior-level executive support in a complex, high-visibility environment. Coordinate complex projects and stakeholder engagements and exercise discretion with sensitive information. Maintain rigorous quality standards and lead process improvements. Qualifications Minimum nine years of relevant experience. Bachelor’s degree in a related field, or 13 years of relevant experience. Must hold an active SECRET personnel security clearance issued by DCSA prior to contract performance. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research , our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role: $111,000 — $161,000 USD Benefits Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include: Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents. Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits. Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis. Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses. Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage. Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents. Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families. Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan. Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center. Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements. Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

Location: Washington, District of Columbia, United States Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis Professional Services (Dexis) is hiring Executive Assistants to provide administrative and operational support to executive leadership for the U.S. Department of State’s Bureau of Consular Affairs, Passport Services Directorate (CA/PPT) . This role will coordinate schedules, correspondence, meetings, travel, documents, projects, events, and stakeholder communications. This position is contingent upon contract award. Responsibilities Coordinate executive calendars, travel, meetings, correspondence, records, projects, events, and stakeholder communications. Maintain accurate , confidential, and well-organized executive documentation. Support timely completion of administrative actions and apply client quality standards. Provide specialized, non-routine support requiring independent judgment. Monitor project and financial information; prepare briefings, reports, and recommendations. Coordinate complex meetings and events and resolve administrative issues proactively. Qualifications Minimum six years of relevant experience. Bachelor’s degree in a related field, or 10 years of relevant experience. Must hold an active SECRET personnel security clearance issued by DCSA prior to contract performance. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research , our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role: $85,000 — $124,000 USD Benefits Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include: Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents. Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits. Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis. Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses. Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage. Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents. Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families. Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan. Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center. Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements. Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

Location: Washington, District of Columbia, United States Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis Professional Services (Dexis) is hiring Executive Assistants to provide administrative and operational support to executive leadership for the U.S. Department of State’s Bureau of Consular Affairs, Passport Services Directorate (CA/PPT) . This role will coordinate schedules, correspondence, meetings, travel, documents, projects, events, and stakeholder communications. This position is contingent upon contract award. Responsibilities Coordinate executive calendars, travel, meetings, correspondence, records, projects, events, and stakeholder communications. Maintain accurate , confidential, and well-organized executive documentation. Support timely completion of administrative actions and apply client quality standards. Provide foundational executive support and assist with routine project and event coordination. Identify practical improvements to administrative workflows. Qualifications Minimum three years of relevant experience. Bachelor’s degree in a related field, or seven years of relevant experience. Must hold an active SECRET personnel security clearance issued by DCSA prior to contract performance. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research , our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role: $63,000 — $84,000 USD Benefits Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include: Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents. Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits. Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis. Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses. Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage. Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents. Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families. Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan. Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center. Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements. Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

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