Вакансии

Location: Nicaragua; Colombia; Peru; El Salvador; Honduras; Guatemala About the Role We are seeking a highly professional, reliable, and patient-focused Female Bilingual Medical Receptionist / Front Desk Virtual Assistant to support a busy Women's Health medical practice with two locations. The ideal candidate will serve as an extension of the practice's front-desk team, handling a high volume of incoming patient calls, scheduling appointments, updating patient information, and ensuring patients receive timely and professional assistance. This is a fast-paced, patient-facing role that requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities while working remotely. Key Responsibilities Answer a high volume of inbound patient calls across multiple practice locations. Help prevent missed calls and ensure patients receive timely assistance. Schedule, confirm, reschedule, and manage patient appointments. Respond to routine patient questions professionally and accurately. Enter and update patient information in the practice's EMR system. Maintain accurate patient charts and appointment information. Use Nextiva to manage incoming and outgoing practice calls. Make outbound calls to patients when needed. Coordinate with the existing front-desk team through Google Chat . Learn and follow the practice's Women's Health workflows, appointment types, and internal abbreviations. Provide a professional, friendly, and patient-centered front-desk experience. Support daily administrative workflows while maintaining patient confidentiality and HIPAA standards. Ideal Candidate We are looking for someone who is: Female and comfortable supporting a Women's Health practice. Highly organized and detail-oriented. Comfortable managing a busy phone queue. Friendly, professional, and confident when speaking with patients. Able to remain calm and efficient in a high-volume environment. Proactive about following up and preventing missed patient communication. A strong team player who can coordinate effectively with an existing front-desk team. Quick to learn new workflows, appointment types, and medical systems. Important Note This role is primarily focused on front-desk operations, inbound calls, patient scheduling, and patient communication . The practice is looking for a dedicated professional who can help manage their phone traffic and provide excellent administrative support rather than someone focused primarily on prior authorizations or insurance verification. If you are a bilingual female healthcare professional with strong medical front-desk experience, excellent communication skills, and the ability to thrive in a fast-paced environment, we encourage you to apply. Requirements Required Qualifications Female candidate required based on the client's specific staffing preference for this role. Fluent in English and Spanish , both spoken and written. Strong English communication skills with a clear, professional, and neutral/American-sounding accent. Previous experience as a Medical Receptionist, Medical Front Desk Coordinator, Healthcare Virtual Assistant, or similar patient-facing administrative role . Comfortable handling a high volume of inbound calls in a fast-paced medical environment. Strong appointment scheduling and patient communication experience. Experience entering and updating patient information in an EMR/EHR system. Excellent multitasking, organizational, and time-management skills. Professional, friendly, and patient-focused communication style. Comfortable working remotely and collaborating with a team through online communication tools. Reliable internet connection and a professional remote work environment. Preferred Qualifications Hands-on experience with ModMed (Modernizing Medicine) . Previous experience using Nextiva or similar VoIP/phone systems. Experience supporting a Women's Health, OB/GYN, or related medical practice . Familiarity with medical terminology and Women's Health appointment workflows. Experience working with multiple practice locations or high-volume medical offices. Benefits Please note that this is a full-time contractor position (40 hours per week) with a starting rate negociable depending on skillset and experience. The schedule is Monday through Friday, 9am-5pm, EST.

Location: Dubai, United Arab Emirates We are looking for a friendly and professional Salon Receptionist who is fluent in Russian and English to join our vibrant team. The Salon Receptionist will be the first point of contact for clients, responsible for managing appointments, handling inquiries, and ensuring a welcoming atmosphere in the salon. Key Responsibilities Greet and welcome clients with a warm and professional demeanor. Manage appointment bookings via phone, WhatsApp, and in-person. Handle client inquiries, provide accurate information about services, and assist with membership or service packages. Maintain the reception area, ensuring it is clean, organized, and presentable at all times. Manage product inventory and assist in sales of salon products. Record daily sales and assist with administrative tasks as needed. Coordinate with stylists and other staff to optimize appointment scheduling. Requirements Fluency in Russian and English languages. Previous experience as a receptionist or in customer service, preferably in a salon or beauty environment. Excellent communication and interpersonal skills. Proficiency in using appointment scheduling software and CRM systems. Organised, detail-oriented, and able to multitask effectively. Professional appearance and attitude. Benefits Competitive salary Ongoing training and development. Modern and well-equipped work environment. Opportunities for career growth within the Salon.

Location: Dubai, United Arab Emirates We are seeking a highly professional and client-focused Medical Receptionist to join our premium aesthetic clinic in Al Barsha 2, Dubai. As the first point of contact for our clients, you will play a key role in delivering an exceptional patient experience. We are looking for someone with excellent interpersonal skills, a polished and well-groomed professional appearance, outstanding communication abilities, and a genuine passion for customer service. Key Responsibilities Welcome and assist patients in a warm, courteous, and professional manner. Manage appointment scheduling, confirmations, and follow-ups. Answer phone calls, WhatsApp messages, and patient inquiries promptly. Register new patients and maintain accurate medical records. Coordinate with doctors, therapists, and clinic staff to ensure smooth daily operations. Process payments and issue invoices. Handle patient concerns professionally and escalate issues when necessary. Maintain the cleanliness and organization of the reception area. Assist with administrative duties and clinic documentation. Deliver a premium customer experience that reflects the clinic's high standards. Requirements Previous experience as a Medical Receptionist, Front Desk Executive, or Receptionist in an aesthetic clinic or salon, dermatology clinic, cosmetic clinic, dental clinic, or healthcare facility is preferred. Excellent verbal and written English communication skills (additional languages are an advantage). Strong customer service and interpersonal skills. Professional, polished, and well-groomed presentation suitable for a luxury client-facing environment. Confident, approachable, and able to build rapport with patients. Strong organizational and multitasking abilities. Comfortable using appointment scheduling systems and Microsoft Office. Ability to work in a fast-paced environment while maintaining attention to detail. Benefits Competitive salary package. Employment Visa. Medical Insurance. Supportive and professional working environment. Career growth opportunities within a premium aesthetic clinic.

Location: Al Khobar, Saudi Arabia Eram Talent is presently hiring for a Receptionist to join their client's team based in Al-Khobar. The role holder is responsible for assisting the Facility management in planning, coordinating, and managing all aspects of facility management reception activities within the client's facilities. This role is vital to be the first point of contact for visitors, clients, and customers to welcoming, answering calls, managing appointment and administrative support for the assigned facility. Responsibilities ▪ Greet and welcome visitors in a professional and friendly manner. ▪ Answer, screen, and direct incoming calls to the appropriate person or department. ▪ Manage the reception area, ensuring it is neat, organized, and presentable. ▪ Schedule and coordinate appointments, meetings, and conference room bookings. ▪ Assist with administrative tasks such as filing, data entry, and document preparation. ▪ Handle incoming and outgoing mail and packages. ▪ Maintain office supplies inventory and place orders when necessary. ▪ Provide information to callers and visitors regarding the organization and its services. ▪ Ensure security and access control procedures are followed, including issuing visitor badges. ▪ Assist with special projects and tasks as assigned by office management. ▪ Collaborate with other administrative staff to ensure efficient office operations. ▪ Manage and coordinate travel arrangements for employees, including booking flights, hotels, and transportation. ▪ Assist with event planning and coordination for meetings, conferences, and other events. ▪ Update and maintain internal databases and records, ensuring accuracy and confidentiality. ▪ Assist with basic IT support, such as troubleshooting minor technical issues or coordinating with IT support for assistance. ▪ Coordinate and oversee the maintenance of office equipment, including printers, copiers, and fax machines. ▪ Assist with onboarding new employees by preparing workspace, providing orientation information, and guiding them through office procedures. ▪ Collaborate with vendors and service providers to ensure timely and effective delivery of services. ▪ Monitor and replenish office supplies, including stationery, kitchen supplies, and other consumables. ▪ Coordinate with building maintenance staff for repairs, maintenance, and other facility-related issues. ▪ Ensure that all relative reports are prepared timely and accurately, and meet the Department’s requirements, policies, and standards. Requirements Bachelor’s degree in business administration from a recognized university. Demonstrated proficiency in oral and written English 0-3 years’ experience in a similar role Proven experience in managing the receptions front desk

Location: Dubai, United Arab Emirates We are looking for a friendly and efficient Receptionist for our Salon to provide excellent customer service and ensure smooth front desk operations. The Receptionist will be the first point of contact for clients, managing appointments, inquiries, and supporting the overall salon experience. Key Responsibilities Greet and welcome clients warmly upon arrival. Manage appointment scheduling and confirmations via phone, email, and in-person. Answer client inquiries regarding services, pricing, and promotions. Maintain a clean and organized reception area. Handle cash, card payments, and maintain accurate transaction records. Assist with inventory management and order supplies as needed. Support marketing activities and client retention initiatives. Requirements Previous experience in a receptionist or customer service role, preferably in a salon or hospitality environment. Excellent communication and interpersonal skills. Ability to multitask and manage time effectively. Professional appearance and a friendly, approachable demeanor. Basic computer skills and familiarity with appointment management software. Fluency in English is required; knowledge of additional languages is a plus. Benefits Competitive salary and commission structure. Ongoing training and development. Modern and well-equipped work environment.

Location: Dubai, United Arab Emirates We are looking for a friendly and efficient Receptionist for our Clinic to provide excellent customer service and administrative support. The Receptionist will be the first point of contact for patients and visitors, managing appointments and ensuring smooth front desk operations. Key Responsibilities: Greeting patients and visitors warmly and professionally. Managing patient appointments via phone, email, and in-person scheduling. Handling patient registration, maintaining accurate records and updating patient information. Answering inquiries about clinic services and directing calls appropriately. Coordinating with medical staff to ensure efficient patient flow. Maintaining a clean, organized, and welcoming reception area. Managing billing, payments, and insurance-related documentation as needed. Assisting with general administrative duties, including filing and data entry. Requirements Previous experience as a receptionist in a healthcare or clinic environment is preferred. Strong communication and interpersonal skills. Ability to manage multiple tasks and work under pressure. Proficiency in using appointment scheduling software and Microsoft Office. Professional and friendly demeanor with excellent customer service skills. Ability to maintain patient confidentiality and handle sensitive information. Benefits Competitive salary and commission structure. Ongoing training and development. Modern and well-equipped work environment.

Location: Dubai, United Arab Emirates We are seeking a professional, well-presented, and customer-focused Receptionist to join our medical clinic in Dubai. The ideal candidate will be the first point of contact for patients and visitors, ensuring a welcoming experience while efficiently managing front-desk operations. The successful candidate must have previous experience working in a medical clinic, hospital, healthcare center, or similar healthcare environment and possess excellent communication and organizational skills. Key Responsibilities Greet and assist patients, visitors, and healthcare professionals in a courteous and professional manner. Manage patient appointments, cancellations, and rescheduling through the clinic management system. Answer incoming phone calls, emails, and inquiries promptly and professionally. Register new patients and maintain accurate patient records. Verify insurance details and coordinate with insurance providers when required. Handle patient check-ins and check-outs, including billing and payment collection. Coordinate with doctors, nurses, and administrative staff to ensure smooth daily operations. Maintain confidentiality of patient information in compliance with healthcare regulations. Ensure the reception area remains clean, organized, and welcoming. Assist with administrative tasks, documentation, filing, and reporting as required. Requirements Minimum 2 years of experience as a Receptionist, Front Desk Executive, or Patient Coordinator in a medical clinic, hospital, dental clinic, or healthcare facility. Currently based in Dubai, UAE. Excellent verbal and written communication skills in English. Proficient in Microsoft Office and clinic/hospital management software. Strong customer service and interpersonal skills. Ability to multitask and work efficiently in a fast-paced healthcare environment. Professional appearance and positive attitude. Knowledge of medical terminology and insurance processes will be an advantage. Arabic language skills are a plus. Benefits Competitive salary package. Professional and supportive work environment. Career growth opportunities within the healthcare sector. Annual leave and UAE labor law benefits. Health insurance and other company benefits as applicable. If you are passionate about providing exceptional patient service and have experience in healthcare front-desk operations, we would love to hear from you.

Location: Dubai, United Arab Emirates We are seeking a Receptionist to join our team! The Receptionist serves as the first point of contact for visitors and callers, ensuring a professional, welcoming, and organized front desk experience. This role combines customer service, administrative support, and communication responsibilities to support the overall efficiency of the office. Key Responsibilities: Front Desk Operations: Greet and assist visitors in a polite and professional manner. Manage incoming calls, emails, and messages. Maintain a clean and organized reception area. Customer Service: Provide accurate information about EGSH and direct visitors to the correct departments. Handle inquiries and minor complaints courteously. Administrative Support: Schedule appointments and meetings as required. Manage incoming/outgoing mail and office supplies. Support general clerical tasks (filing, data entry, photocopying). Coordination & Communication: Liaise with internal departments and external contacts. Assist in preparing materials for meetings or staff onboarding. Professionalism & Compliance: Maintain confidentiality and uphold EGSH standards. Ensure reception area follows safety and access protocols. Requirements Previous experience in a receptionist or administrative role. Strong communication and interpersonal skills. Proficiency in MS Office and standard office equipment. Professional appearance and attitude. Fluent in English and local languages. Benefits Competitive salary and commission structure. Ongoing training and development. Modern and well-equipped work environment.

Location: Tbilisi, Georgia We are seeking a professional and organized HR Admin / Receptionist to join our team. The ideal candidate will be the first point of contact for visitors and will support daily HR and administrative operations. Candidates with previous experience in hospitality are invited. Key Responsibilities: Greet and assist visitors in a professional and friendly manner Manage front desk operations, including handling calls, emails, and inquiries Maintain office cleanliness and coordinate meeting room bookings Support HR tasks such as employee records, onboarding, and documentation Assist with scheduling interviews and coordinating with candidates Handle incoming and outgoing mail and deliveries Maintain filing systems (physical and digital) Provide general administrative support to the HR and m Requirements Experience in hospitality or similar industry Excellent command of English (spoken and written) Strong knowledge of Microsoft Excel and MS Office Professional appearance and strong interpersonal skills Good organisational and multitasking abilities Ability to handle confidential information with discretion Benefits Competitive fixed salary Friendly team and working environment Well-known company with luxury projects

Location: Yerevan, Armenia Description We are looking for a Receptionist who will manage our front desk daily, perform a variety of administrative and clerical tasks. Responsibilities Organize and coordinate the administrative operations of the relevant office space/floor assigned Regulation of heating/cooling systems and air-conditioning to support the average office temperature Supervise daily cleaning according to set-up standards and in compliance with daily and regular cleaning schedules Undertake material responsibility for the furniture and assets at the office space/floor assigned, organize material responsibility and corresponding documentation for relevant employees Ensure the availability of a minimum stock for office supplies and stationery, and organize the distribution of supplies as per requests and needs Provide proper supplies and stocks of office tea and coffee in the kitchen Organize meeting rooms according to setup standards Work with invoices Prepare and submit weekly, monthly, and other reports Provide basic first aid support to employees when necessary and keep records of such incidents Other verbal or written tasks assigned by the management and/or line manager Requirements Bachelor degree Advanced user of Microsoft Office Reporting and analytical skills Communication skills Ability to perform multiple tasks Time management skills Ability to handle stressful situations Customer-oriented Fluent knowledge of Armenian, Russian, and English languages Knowledge of 1C or E-invoicing programs is highly desirable

Location: Nicaragua; Honduras; Ecuador; El Salvador; Guatemala; Philippines We are seeking an experienced, bilingual Legal Case Manager to support our client's fast-paced California Personal Injury practice. The ideal candidate has at least 2–3 years of direct case management experience within a California personal injury law firm, demonstrating proven expertise in managing the full case lifecycle—from opening claims and managing property damage to coordinating medical treatment, retrieving records, and opening medical liens. Key Responsibilities Case Management: Manage personal injury files from inception through pre-litigation settlement or transfer, maintaining strict deadlines and client communication. Claims & Property Damage: Open insurance claims, report claims to carriers, and assist clients with property damage resolution. Medical Coordination & Records: Coordinate ongoing client medical care, track treatment milestones, and manage complete medical records and billing requests. Lien Management: Open and track medical liens with healthcare providers, health insurance companies, and statutory lienholders. File Maintenance: Maintain organized digital files and update client records within case management software. Requirements Experience Requirement: Minimum of 2–3 years of dedicated experience as a Case Manager (not administrative assistant or receptionist) in a California-based Personal Injury law firm . Language Skills: Bilingual (English/Spanish) highly preferred; strong English language proficiency required. Software: Hands-on experience with Filevine is highly preferred. Time Zone: Ability to work full-time during standard Pacific Time hours (8:00 AM – 5:00 PM PST). Skills: Excellent communication, proactive problem-solving, strong organizational skills, and high attention to detail in high-volume settings. Please note that this is a full-time contractor position (40 hours per week) with a starting pay rate of $6 per hour depending on skillset and experience. The schedule is Monday through Friday, 8am-5pm PST.

Требования: — Разрешение на работу на Кипре — Опыт работы Office Manager / Receptionist от 1 года желателен — Английский от B1, греческий будет плюсом — Знание основ офисного администрирования и документооборота — Уверенное владение MS Office / Google Workspace — Умение планировать бюджет, контролировать расходы и вести отчётность — Опыт взаимодействия с подрядчиками и сервисными службами — Сильные организационные и коммуникативные навыки — Умение работать в режиме многозадачности и расставлять приоритеты Задачи: — Организовывать работу офиса и поддерживать комфортное рабочее пространство — Контролировать закупки канцелярии, оборудования и бытовых принадлежностей — Организовывать завтраки и обеды для сотрудников — Взаимодействовать с управляющей компанией, подрядчиками и сервисными службами — Планировать офисные расходы, вести бюджеты и отчётность — Контролировать поставки, проводить инвентаризацию — Помогать сотрудникам с административными и бытовыми вопросами — Встречать гостей и сопровождать посетителей — Выполнять организационные поручения руководителя Условия: — Официальное оформление по законодательству Кипра — График 5/2 с гибким началом рабочего дня — 21 рабочий день отпуска + 4 дополнительных выходных — Бесплатные завтраки и обеды в офисе — Внутреннее и внешнее профессиональное обучение — Частичная компенсация курсов английского и греческого языков — Корпоративные занятия спортом и мероприятия для сотрудников и их семей — Реферальная программа и скидки от партнеров — Материальная поддержка и подарки сотрудникам и их детям

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Компания MEDvidi, работающая в сфере HealthTech и AI, ищет AI Product Analyst для команды AI Receptionist. Вакансия рассчитана на специалистов уровня Middle и Senior. Работа предполагает удалённый формат с возможностью сотрудничества из любой точки мира. Основная задача — анализ и развитие продукта в области искусственного интеллекта, применяемого в медицинских технологиях.

Location: Dhahran, Saudi Arabia; Al Khobar, Saudi Arabia; Dammam, Saudi Arabia; Al Jubail, Saudi Arabia We are looking for a *Secretary / Office Support Assistant* to provide administrative and secretarial support to managers and department personnel in an office environment. The successful candidate will be responsible for managing calendars, coordinating meetings, handling office requests, maintaining records, and supporting daily administrative operations. Key Responsibilities Manage calendars, appointments, meetings, and meeting room bookings for managers. Handle phone calls, receive visitors, and direct inquiries to the appropriate personnel. Process gate passes, corporate service requests, taxi requests, and other office-related requests. Manage office stationery, supplies, B2B shopping carts, and follow up on orders and deliveries. Prepare and maintain timesheets, e-leave applications, and employee leave records. Coordinate business travel requests, travel arrangements, and related services for employees. Prepare expense reports and support miscellaneous payment-related requests. Collect reports and provide general administrative, secretarial, and office support to managers and department staff. Requirements Associate Diploma or higher qualification is preferred. Bachelor’s degree is an advantage. 3–5 years of relevant experience* as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role. Experience in office administration, reception, help desk support, or expediting is preferred. Basic knowledge of Microsoft Office applications and standard office equipment. Good telephone etiquette and the ability to receive and convey messages accurately. Good English communication skills, both written and verbal. Strong organizational, coordination, and follow-up skills. Ability to manage multiple administrative tasks and work effectively in an office environment.

Location: Nicaragua; Colombia; Peru; El Salvador; Honduras; Guatemala About the Role We are seeking an experienced Bilingual Virtual Medical Receptionist / Front Office Administrative Assistant to become a true extension of a busy U.S. medical practice. This is a highly patient-facing position responsible for patient calls, scheduling, insurance verification, prior authorizations, medication refill coordination, and administrative follow-up . The ideal candidate is warm, organized, accountable, and proactive—you should be comfortable taking ownership of tasks from start to finish rather than waiting to be told what to do. As one of the first points of contact for patients, you will be expected to provide a professional and compassionate experience in both English and Spanish . Key Responsibilities Patient Calls – Primary Focus Handle high-volume inbound and outbound calls in English and Spanish . Answer general patient questions and provide appropriate front-office support. Take accurate and detailed messages and route clinical questions to the appropriate licensed provider or team member. Document all patient communications accurately in Tebra . Maintain a professional, warm, and patient-focused phone presence. Appointment Scheduling Schedule new and existing patient appointments. Manage provider calendars and appointment availability. Handle confirmations, cancellations, rescheduling, and follow-up. Proactively follow up with patients to help reduce no-shows. Ensure scheduling information is accurately documented in Tebra. Prior Authorizations Submit prior authorization requests for medications, procedures, and imaging. Track authorization requests from submission through completion. Follow up with insurance carriers regarding pending requests. Communicate authorization status and outstanding requirements to providers and patients. Maintain accurate documentation of authorization activity. Insurance Verification Verify patient eligibility and benefits. Confirm copays, deductibles, coverage, and referral requirements. Communicate with insurance carriers when clarification is needed. Update insurance information and documentation in Tebra. Medication Refill Coordination Receive and document medication refill requests. Route refill requests according to established practice protocols. Follow up on outstanding requests as appropriate. Do not approve, deny, prescribe, or make clinical decisions regarding medications. All clinical decisions remain with the licensed provider. Patient Follow-Up & Administrative Support Proactively contact patients regarding outstanding items, appointments, authorizations, referrals, or other administrative needs. Manage email and inbox communications. Update patient demographics and administrative information. Provide general front-office administrative support. Follow up on pending items until they are resolved or appropriately escalated. Ideal Candidate The ideal candidate is someone who thinks and acts like an in-office team member , even while working remotely. We are looking for someone who: Takes ownership of responsibilities from start to finish. Follows up on pending authorizations without constantly being reminded. Proactively contacts patients when action is needed. Investigates insurance issues rather than simply reporting them. Knows when to resolve an issue independently and when to escalate it. Is warm and professional with patients. Is highly organized and detail-oriented. Is accountable for completing follow-ups. Is coachable and receptive to feedback. Understands that they are often the first impression of the medical practice . Requirements Required Qualifications 2+ years of experience supporting a U.S.-based medical practice. Previous medical receptionist, medical front desk, patient coordinator, or medical administrative experience. Bilingual English/Spanish is required. Excellent, clear, and professional spoken English. Strong inbound and outbound phone experience. Hands-on experience with appointment scheduling . Experience with insurance eligibility and benefits verification . Experience handling prior authorizations . Strong understanding of HIPAA and patient confidentiality . Strong attention to detail and documentation skills. Ability to work independently in a remote environment. Strong organizational and follow-up skills. Strongly Preferred Tebra experience. Female candidates. Experience handling medication refill requests . Experience working in a high-volume or multi-provider medical practice . Referral coordination experience. Experience communicating directly with insurance carriers. Experience working as a Virtual Medical Assistant or Virtual Medical Receptionist. Why Join Us? Fully remote position supporting an established U.S. medical practice. Long-term opportunity for the right candidate. Patient-facing role where your communication and organizational skills have a direct impact. Opportunity to become a trusted extension of the practice's front-office team. If you have strong U.S. medical front-office experience, excellent bilingual communication skills, and a proactive approach to patient care and administrative follow-up, we encourage you to apply! Benefits Please note that this is a full-time contractor position (40 hours per week) with a negotiable pay rate depending on skillset and experience. The schedule is Monday–Thursday: 8:00 AM–5:00 PM CST - Friday: 8:00 AM–12:00 PM CST - One Saturday per month

Location: Singapore, Singapore OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa. Who We Are: At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me , Do the Right Thing , and Get Things Done . These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more. About the Role: We are looking for a capable and driven Receptionist and Office Administrator to support our office operations in Singapore. This role is ideal for an junior to mid level professional with good organizational acumen, strong logical thinking and analytical skills, excellent stakeholder management skills, and the ability to drive initiatives in a fast-paced, tech-driven environment. Prior experience in fintech, crypto, or high-growth industries is a strong advantage. Key Responsibilities: Office Management Oversight Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace Administer access card issuance, visitor controls and front desk operations Collaborate with global security teams on physical security policies and emergency procedures Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors Employee Engagement & Workplace Culture Support and execute staff welfare initiatives, employee engagement programs and regional cultural events Ensure inclusivity and cultural relevance in event planning and internal communications to support business activities Handle new employee onboarding by conducting office orientations, to promote a positive workplace environment and coordinating employee offboarding procedures Vendor & Procurement Management Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution Support audit readiness and ensure compliance with procurement and financial policies Liaise with building management, cleaning contractors and other service providers to support smooth workplace operations Budget Management & Data Analysis Monitor budgets for office operations and admin-related expenses Provide regular reporting, cost analysis, and recommendations for efficiency improvements Able to work with local/regional finance and business teams, generate operation data to provide analysis reports for decision making and support charge-back models Cross-Functional & Regional Business Support Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations Provide admin support to nearby regional offices as required, ensuring alignment with company standards Familiar with asset management and EHS policies, able to support other administrative tasks as assigned Qualifications: 3-5 years of experience in receptionist, office administration, workspace or facility management Excellent verbal and written communication skills in a professional and approachable manner Demonstrated success in vendor negotiation, event planning & execution, operational initiatives and employee engagement Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis Familiar with AI tools and other related platforms Key Attributes: Proactive & Self-driven: Ability to work independently while collaborating effectively with cross-functional teams and external service providers Culturally Attuned: Understands business differences and ensures culturally sensitive engagement. Positive, proactive and adaptable attitude with a strong willingness to learn and take initiative People-Oriented: Strong interpersonal skills with the ability to support and influence teams across functions. Good customer service mindset with the ability to interact confidently with employees, visitors, clients and external vendors Organized & Analytical: Capable of balancing multiple priorities while maintaining strong attention to detail Perks & Benefits: Competitive total compensation package L&D programs and Education subsidy for employees' growth and development Various team building programs and company events Wellness and meal allowances Comprehensive healthcare schemes for employees and dependants More that we love to tell you along the process! Notice: All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website. Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX 's Candidate Privacy Notice .