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Location: Sofia, Bulgaria Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Berlin, Germany Workplace: hybrid Berlin • Cybersecurity & AI Startup • Recently Funded A newly funded cybersecurity startup in Berlin is looking for a Founder's Associate(Operations & Growth)/Executive Assistant to CEO to join as a team member and help to build startup foundations of a next-generation AI-powered security risk management platform. We are an early-stage startup founded by experienced cybersecurity leaders with backgrounds in Israeli Intelligence units. We are looking for a motivated, dynamic and hands-on Founder's Associate(Operations & Growth)/Executive Assistant to CEO for a hybrid role based in central of Berlin, Potzdamer Platz. If you are passionate about cybersecurity and AI tech, thrive in fast-paced startup environments, and enjoy building processes from the ground up, this is an opportunity to make a real impact. We are seeking a Founder's Associate(Operations & Growth)/Executive Assistant to CEO to support our CEO with finance, general operations, travel, PR, and sales activities. The ideal candidate is energetic, smart, and able to thrive under pressure while managing multiple tasks effectively. The position is hybrid and can be done full time or part time. We can accept also entry level candidates without experience if the culture fit is right. Key Responsibilities Act as the primary operational founder associate to the Founder & CEO and grow the company together Own and help running day-to-day company operations across HR, finance, admin, and internal processes Own financial reporting, planning, and key metrics, ensuring transparency, clarity, and reliability Take ownership of company wide projects such as developing an AI pricing model or leading expansion into the next three countries Assist the founders with strategic topics , including investor relations, board preparation, and key hiring decisions. Take care of administrative work like manage CEO calendar, priorities, meetings, business travel and follow-ups to maximize focus and execution Support HR, including hiring logistics, onboarding, offboarding, and people administration Support Finance, includinginvoicing, expense tracking, payments, and coordination with external accountants Support PR , communications, social accounts and external coordination (partners, vendors, events, announcements) Support Sales , Prepare internal documents, reports, presentations , and ad-hoc materials for management and stakeholders Ensure operational hygiene, deadlines, and compliance across the company Must have skills 2+ years of experience in startup doing one of the following: HR, finance, operations, PR, Sales, business support, or executive assistance roles. We can accept also entry level candidates without experience if the culture fit is right. Strong organizational skills and can do Attitude with the ability to manage multiple priorities independently Excellent written and verbal communication skills in English Excellent written and verbal communication skills in German High level of discretion, trustworthiness , and attention to detail Strong execution mindset and ability to operate under ambiguity Comfortable working directly with founders and senior stakeholders Ability to build things from scratch at early stage startup High ownership mentality, startup mindset, and ability to move quickly. Experience in startup or scale-up environments Low ego, high commitment, and a true tech startup mentality . Strong problem-solving skills and ability to work in a collaborative environment. Experience with social media management . Familiarity with German employment basics or EU labor processes Comfortable working under direct supervision and ready to engage in business discussions when needed. Nice-to-have requirements Experience supporting a CEO or senior executive in a fast-paced environment Experience in early-stage startups founder-led companies Exposure to PR, communications, or employer branding activities Design skills and knowledge in design tools Proficiency in at least one additional language, ideally Russian or Hebrew Background in analytics Background in sales Public speaking experience and confidence presenting to audiences You are a fan of rock or metal music Benefits Competitive Compensation — salary aligned with market, flexible early-stage arrangements possible Fresh Funding Secured — immediate runway to build, hire, and execute fast High Autonomy — freedom to design and build without corporate overhead Work with a Technical CEO — fast iteration, strong alignment, clear direction Cutting-Edge Domain — identity security, SaaS-to-SaaS access, AI agent governance Massive Learning Curve — quickly gain depth in various operational topics Fast Career Path — opportunity evolve into leadership as we scale the team including Chief of Staff position Berlin Location — top-tier tech environment with strong cybersecurity and AI ecosystems Direct Impact — your impact become the foundation of the entire company Best Equipment and Tools - High quality equipment and modern tools to help you do your best work from day one Team Offsites - Regular team offsites designed to build strong connections, alignment, and shared momentum

Location: Al Khobar, Saudi Arabia; Dammam, Saudi Arabia Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion. As a Management Executive Secretary, you will coordinate activities, manage correspondence, and ensure smooth office operations. Your ability to manage multiple priorities and maintain confidentiality will be key to supporting the organization’s goals. Key Responsibilities Manage the Chief Officer’s calendar, scheduling appointments, meetings, and events. Prioritize and coordinate conflicting schedules and commitments. Plan and coordinate all aspects of the Chief Officer’s business travel, including transportation, accommodation, and itineraries. Ensure travel arrangements are efficient and cost-effective. Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence. Draft and prepare written communications, such as emails, memos, and letters, on behalf of the Chief Officer. Arrange and coordinate meetings, conferences, and events for the Chief Officer. Prepare meeting materials, agendas, and take minutes as required. Maintain organized and up-to-date filing systems for executive-level documents and records. Conduct research and gather information to support the Chief Officer’s decision-making processes. Track and process the Chief Officer’s expenses, ensuring compliance with company policies and regulations. Prepare expense reports and maintain accurate records. Provide administrative and operational support for special projects or initiatives assigned by the Chief Officer. Coordinate with cross-functional teams and stakeholders as needed. Handle confidential and sensitive information with utmost discretion and professionalism. Maintain strict confidentiality regarding executive-level matters and communications Recommend training and development intervention ns for team members to build their capabilities Contribute to the identification of opportunities for the continuous improvement of systems, processes and practices to increase productivity and operational efficiency. Implement all relevant Department’s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner. Contribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards. Requirements Bachelor’s degree in Business Administration or equivalent from a recognized and accredited university is required Master’s degree in Business Administration or equivalent from a recognized and accredited university is preferred Minimum of 5 years of experience in executive secretarial or administrative support roles. Strong organizational and time management skills with the ability to multitask effectively. Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of discretion and confidentiality when handling sensitive information. Ability to work independently and as part of a team. Detail-oriented with a proactive and adaptable mindset.

Location: Amsterdam, Netherlands About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. The role: We are looking for a highly organized, proactive and discreet Team Assistant to join the CIO Office and support the CIO and leaders within the Enterprise Technologies organization. This role combines executive support, team coordination and operational administration to help the team run smoothly and efficiently. The right person will be able to manage calendars and logistics with a high degree of confidentiality and sound judgment, while also supporting travel coordination, events, team processes, and day-to-day Enterprise Technologies operations. This role will work closely with internal business partners and cross-functional stakeholders to help ensure effective execution across the team. It is well suited to someone who enjoys creating order, staying one step ahead, and helping leaders and teams focus on the highest-value work. What you will do: Executive and team support Provide direct support to the CIO and selected leaders within Enterprise Technologies Help manage day-to-day coordination for the CIO Office and support smooth execution across leadership activities Support recurring leadership team processes and help coordinate across stakeholders inside and outside Enterprise Technologies Help drive follow-through on operational and administrative tasks across the team Team coordination and communication Coordinate the preparation and distribution of the monthly team digest Gather inputs and updates from team leads, ensure consistency across contributions, and follow up proactively to keep deadlines on track Support internal communication and coordination across the leadership team and key stakeholders Help ensure team processes move forward in a timely and well-organized way Calendar and scheduling management Manage and optimize calendars for the CIO and selected leaders, ensuring effective prioritization and efficient use of time Schedule meetings, resolve conflicts, and coordinate across internal and external stakeholders Arrange guest invitations and support meetings with vendors and partners Handle scheduling matters with discretion, strong judgment, and attention to confidentiality Event planning and logistics Organize team events such as offsites, workshops, and vendor meetings Manage end-to-end logistics including venue research, bookings, travel coordination, agendas, and participant communication Ensure smooth execution of events and provide on-site support where needed Administrative and financial support Process invoices and support payment-related workflows Create and manage ZIP requests or other relevant internal purchasing and finance processes Support expense submission and approval workflows Track administrative items to completion and ensure nothing falls through the cracks Travel coordination Book and coordinate travel for the CIO, selected leaders, and team activities as needed, including itineraries, accommodations, and related logistics Ensure travel arrangements are efficient, well communicated, and aligned with internal processes and budgets Operational support Support day-to-day operations across the Enterprise Technologies team Work closely with internal business partners and cross-functional teams to coordinate activities and keep processes moving Assist with documentation, tracking, and follow-up for recurring operational processes Help maintain organized team materials and information needed for smooth execution What we are looking for: Experience in an administrative, team assistant, executive assistant, or operations support role Strong organizational skills and excellent attention to detail Proven ability to support senior stakeholders and manage competing priorities High level of discretion and professionalism when handling sensitive information Strong communication skills, both written and verbal A proactive, service-oriented mindset with strong follow-through Comfort working across calendars, travel booking, finance and administrative processes, and collaboration tools Ability to work independently, anticipate needs, and solve problems with minimal supervision Confidence working in a fast-moving environment and across multiple teams What success looks like: The CIO and supported leaders are well organized and able to focus on priorities Calendars, meetings, travel, and logistics are managed smoothly and with minimal friction Team coordination processes run reliably and with minimal prompting Administrative and finance workflows are completed accurately and on time Internal coordination across Enterprise Technologies and business partners is efficient and dependable Stakeholders experience the role as trusted, thoughtful, proactive, and highly reliable Why join? This role offers the opportunity to work closely with the CIO Office and the Enterprise Technologies leadership team, and to make a visible impact on how the organization operates. You will play a central role in helping leaders stay focused, improving coordination across the team, and ensuring important operational processes run smoothly. #LI-RK1 Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.

Location: Mexico; Argentina; Colombia; Guatemala; Brazil; Costa Rica About Huzzle At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle. Role Type: Full-time Engagement: Independent Contractor About the Company Our client is a US-based, fully remote telehealth and wellness company in its growth stage, specialising in hormone optimisation, peptide therapy, medical weight loss, and wellness therapies. The CEO leads three rapidly growing companies, making this a high-trust, high-impact support role with real ownership and growth potential. Job Summary We’re looking for a highly organised Executive / Virtual Assistant to provide direct support to a busy CEO. This role is ideal for someone who has supported founders or C-suite executives before and understands the importance of protecting executive time, managing competing priorities, and handling confidential information with maturity. You’ll own calendar management, inbox management, travel coordination, personal scheduling, daily admin preparation, and operational follow-through across multiple businesses. Key Responsibilities Manage the CEO’s calendar daily, reviewing every invite for accuracy, completeness, and priority. Own CEO inbox management twice daily, with a target of inbox zero by 10 AM EST and again by 5 PM EST. Schedule calls and meetings according to a clear scheduling priority framework. Process SMS requests from the CEO and CEO’s spouse at set times during the day. Prepare and maintain the daily Admin Meeting agenda using the company’s structured format. Coordinate end-to-end travel logistics, including flights, hotels, transport, itineraries, calendar blocking, and Trip Files in Google Drive. Audit the CEO’s calendar six weeks ahead every Friday to identify gaps, conflicts, and upcoming priorities. Coordinate closely with the CEO’s spouse on family, personal, and household scheduling. Manage gifting, company purchases, personal appointments, and ad hoc admin tasks. End each day by clearing lingering emails, compiling the next-day to-do list, and sending content ideas. Requirements Proven experience as an Executive Assistant, Virtual Assistant, or CEO Assistant. Direct experience supporting a founder, CEO, or C-suite executive. Strong calendar management skills, including time zones, batching, scheduling logic, and protecting executive time. Excellent inbox management discipline and ability to make decisions confidently. Strong discretion and confidentiality when handling sensitive personal and business information. Advanced Google Workspace skills, especially Gmail, Calendar, Drive, Docs, and Sheets. Experience using Slack for daily communication. Strong travel booking and itinerary management experience. Exceptional attention to detail and proactive follow-through. Comfortable supporting executives across multiple businesses, brands, or projects. Experience in telehealth, wellness, healthcare, or health-adjacent industries is a plus. Benefits 💻 Fully Remote: Work from anywhere with international teams 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services 🤝 Peer Community: Connect with high-performing sales professionals in our network 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals

Location: Calapan, Philippines Apt Resources, an established international company in the HR Consultancy industry is seeking a highly motivated and enthusiastic fresh Graduates their client's team as an Admin Assistant. This is an exceptional opportunity for a recent graduate to gain hands-on experience in a professional and fast-paced work environment. In this role, you will provide administrative support to the team. You will assist with general administrative tasks such as data entry, scheduling appointments. We are looking for a candidate with a degree. Strong written and verbal communication skills and proficiency in Microsoft Office Suite are essential. Knowledge of social media platforms and basic design skills are a plus. The ideal candidate is detail-oriented, organized, and able to multitask effectively. We encourage you to apply if you are passionate about marketing, eager to learn and thrive in a dynamic environment. Requirements - Bachelor's degree - Strong written and verbal communication skills - Proficiency in Microsoft Office Suite - Knowledge of social media platforms and basic design skills are a plus - Detail-oriented, organized, and able to multitask effectively - Eager to learn and passionate about digital marketing, AI-powered marketing and all new cutting technology Benefits Minimum salary as per the local law

Location: Singapore Workplace: OnSite We’re on the hunt for an energetic, detail-driven Personal Assistant to powerfully support our cofounder. In this pivotal role, you’ll leverage your fluency in Mandarin, financial savvy, and basic legal know-how to juggle multiple projects with ease. Flexibility, discretion, and a willingness to travel are paramount, as you’ll tackle a wide range of responsibilities—right down to managing personal tasks like coordinating visiting family members. This position is Singapore / Hong Kong-based to meet our business requirements. If you’re ready to step into a fast-paced environment where no two days are the same, we want to hear from you. Key Responsibilities: - Provide administrative support, including calendar management, scheduling meetings, and handling correspondence. - Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors. - Handle confidential information with discretion and professionalism. - Coordinate international travel arrangements. - Provide logistical support for both business and personal engagements. - Assist with legal documentation and liaise with legal teams when necessary. - Manage and coordinate family-related tasks, including the needs of visiting parents. - Ensure seamless communication between stakeholders and manage tasks in a timely manner. - Provide support for ad hoc tasks and after-hours requests as needed. Qualifications: - Fluency in Mandarin and English (written and verbal). - Proven experience as a Personal Assistant, preferably supporting senior executives. - Strong financial literacy with the ability to manage budgets and understand financial documents. - Basic legal literacy and the ability to handle legal correspondence. - Exceptional organizational and multitasking abilities. - Strong interpersonal skills and the ability to work well under pressure. - Flexibility to handle after-hours responsibilities and travel when required. - Experience in coordinating personal and family-related tasks. Preferred Qualifications: - Bachelor's degree in Business Administration, Finance, or related field. - Previous experience in supporting C-level executives. - Familiarity with the financial or technology sector.

Location: San Francisco, CA Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As Executive Assistant to 3 Senior Leaders (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations), you’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience. In this role, you’ll be directly supporting the VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations to strategically manage day-to-day administrative and operational needs, infuse Figma’s culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma. This is a full-time role based out of our SF Hub. What you'll do at Figma: Assist your Executives (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations) with calendar, travel, meetings, tasks, notes, emails Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning Identify areas to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy Find opportunities for process optimization across team and company workflows Prepare and/or build content, presentations, and key documents for the VPs Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events We’d love to hear from you if you have: 6+ years of experience in a senior administrative support role Experience working in a fast-paced environment with the ability to adapt quickly to changing demands and dedication to fostering inclusivity and navigating initiatives through an optimistic lens Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online The ability to shift gears and prioritize based on the volume and urgency of requests Expertise in prioritizing, connecting dots, and anticipating needs and a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality While it’s not required, it’s an added plus if you also have: Experience with our product suite Supported teams of 100+ people (bonus points for complex global teams) Previous experience supporting Recruiting or Workplace teams At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Pay Transparency Disclosure Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law. Annual Base Salary Range: $127,000 — $269,000 USD At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Application limits: To help candidates focus on the opportunities most relevant to their skills and experience, Figma limits the number and frequency of applications. These limits apply to all roles: Candidates may submit up to 5 applications during any rolling 30-day period. Candidates may not reapply to the same role while an application is active or within 90 days of receiving a rejection. Once the applicable days has passed, candidates are welcome to apply again.

Location: Argentina; Colombia; Mexico; Honduras; Brazil We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company . This is not a traditional administrative role . It is designed as a stepping stone into an Operations Associate / Operations Manager path , with direct exposure to acquisitions, capital raising, construction, leasing, and asset management. You will play a key role in building structure, improving execution, and helping scale the business. Key Responsibilities Principal Productivity & Execution Run weekly time reviews and generate actionable summaries Track performance against an “ideal day” structure and identify gaps Review dashboards (Asana, time tracking) to surface priorities Send daily priority updates (tasks, decisions, follow-ups) Apply clear frameworks for prioritization, delegation, and scheduling Inbox, Calendar & Follow-Ups Manage calendar, meetings, and confirmations Maintain daily inbox organization (prioritize, delegate, clean) Track follow-ups and ensure nothing falls through the cracks Maintain and act on “waiting on others” lists Operations & Business Support Keep Google Drive and internal documentation structured and updated Maintain CRM hygiene (HubSpot) and investor follow-ups Support reporting, KPI tracking, and dashboard updates Assist with vendor coordination and project tracking Support property management workflows and leasing coordination Systems & Process Optimization Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.) Maintain clear and usable documentation (Google Docs, Loom, checklists) Improve cross-team workflows (acquisitions → rehab → lease-up) Identify and implement simple system improvements and integrations Personal Support (Light) Track and review personal budget and expenses Support scheduling of personal and family activities Requirements 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred Proven experience building or improving systems and SOPs Strong ownership mindset with the ability to drive execution independently Excellent organization and attention to detail Strong written communication and documentation skills Proficiency with Google Workspace, Asana (or similar), and CRMs (HubSpot preferred) Comfortable blending business and personal executive support Availability during Pacific / Mountain Time working hours Benefits Work for the most exciting companies in the North American Market. Flexible schedules. Work from anywhere. Highly competitive compensation.

Location: Singapore, Singapore OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa. Who We Are At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me , Do the Right Thing , and Get Things Done . These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. About the Opportunity You will be joining a team at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations. What You’ll Be Doing Prepare the CEO for key meetings: Develop concise briefings and coordinate pre-read materials covering the purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings. Manage strategic meetings end-to-end: Coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and obvious discrepancies before circulation. Drive post-meeting follow-through: Prepare accurate meeting notes and decision records; translate agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and escalate delays or unresolved issues. Track the CEO’s priority projects: Work across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention. Filter and synthesise information: Distil reports, feedback and requests into clear sk lummaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context. Coordinate external engagements: Manage invitations, responses and preparation for engagements with business partners, regulators, media, investors and industry conferences. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release. Deliver proactive executive support: Manage the CEO’s calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs. Improve CEO office workflows: Establish practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs. What We Look For In You Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment. Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO’s attention. Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings. Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early. Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally. Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters. Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies. An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use. Bachelor’s degree or equivalent relevant experience. Proficiency in Mandarin to communicate effectively with internal stakeholders across the region. Ability to travel up to 30% of the time for leadership meetings and regional site visits. Perks & Benefits Competitive total compensation package L&D programs and Education subsidy for employees' growth and development Various team building programs and company events Wellness and meal allowances Comprehensive healthcare schemes for employees and dependants More that we love to tell you along the process! Notice: All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website. Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX 's Candidate Privacy Notice .

Location: South Africa; Philippines; Colombia; Mexico; Brazil; Argentina About Huzzle At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle. Role Type: Full-time Engagement: Independent Contractor Job Summary We are looking for a highly organized Executive Assistant to support senior leadership in a fast-paced remote environment. This role is ideal for someone with strong administrative, communication, and project coordination skills who enjoys helping executives stay organized, efficient, and focused on high-level priorities. The ideal candidate has experience in remote executive support, calendar management, travel coordination, and cross-team communication, and thrives in a detail-oriented, proactive role. Key Responsibilities Manage and organize executive calendars, meetings, and appointments. Coordinate internal and external meetings, including preparing agendas and meeting notes. Handle email inbox management and respond to routine correspondence on behalf of executives. Arrange travel bookings, itineraries, and accommodation when required. Assist with project coordination and follow-ups across teams. Prepare reports, presentations, and documents for executive meetings. Maintain confidential records and sensitive company information. Support operational and administrative processes to ensure smooth day-to-day executive workflow. Assist with CRM updates, task tracking, and internal systems where necessary. Requirements 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant. Strong organizational and time management skills. Excellent written and verbal communication skills. Experience managing calendars and coordinating meetings across time zones. Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Notion, Trello, or similar). Ability to work independently in a fully remote environment. High attention to detail and strong problem-solving skills. Professional discretion when handling confidential information. Benefits 💻 Fully Remote: Work from anywhere with international teams 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services 🤝 Peer Community: Connect with high-performing sales professionals in our network 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals

Location: Global (Remote) Workplace: Remote EXECUTIVE ASSISTANT Team: CEO Office Location: Flexible / Remote Reporting to: CEO ROLE OVERVIEW Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential. The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination. This is a foundational role inside the CEO’s office. While the title is traditional, the expectation is not. We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego. This role requires intelligence, discipline, and humility. CORE MANDATE The Executive Assistant is accountable for: - Maintaining executive documentation rigor - Structuring meetings into clear outputs and actions - Tracking cross-functional commitments - Supporting board and planning cycles - Reducing cognitive load on the CEO This role strengthens executive execution hygiene. KEY RESPONSIBILITIES EXECUTIVE DOCUMENTATION & STRUCTURING - Capture high-quality, structured notes in executive and board meetings - Translate discussions into clear action items with owners and deadlines - Maintain organized, searchable documentation systems - Draft memos, summaries, and internal briefs PLANNING & CADENCE MANAGEMENT - Support quarterly and annual planning processes - Assist in preparing board decks and executive materials - Maintain visibility over key company-wide priorities - Ensure follow-through across functional leaders CROSS-FUNCTIONAL COORDINATION - Track execution commitments across teams - Follow up on deadlines and deliverables - Escalate slippage early and objectively - Maintain structured dashboards of ongoing initiatives OPERATIONAL & ADMINISTRATIVE SUPPORT - Manage executive scheduling and prioritization - Coordinate internal and external communications - Maintain high professional standards in all outputs ROLE IMPACT Strong performance results in: - Clear executive decision trails - Fewer dropped commitments - Tighter cross-functional alignment - Faster execution cycles - Increased CEO focus on strategic priorities WHAT THIS ROLE IS NOT - This is not a strategic leadership role - This is not independent product or revenue ownership - This is not a stepping stone to immediate executive authority This role requires comfort operating in a support function — regardless of prior seniority. QUALIFICATIONS AND PROFILE We are looking for individuals who demonstrate: - Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments) - Exceptional structured writing ability - Strong analytical reasoning and pattern recognition - Comfort synthesizing complex discussions into clarity - High attention to detail - Ability to operate without ego in a support capacity - Strong discretion and professionalism Former founders are welcome — provided they are motivated by discipline and execution, not status. CULTURAL FIT We value individuals who: - Think sharply but act humbly - Prefer execution over visibility - Take pride in structured output - Care about precision - Follow through consistently HOW CANDIDATES ARE EVALUATED Candidates are evaluated based on: - Clarity and structure of written work - Analytical depth in summarizing complex discussions - Discipline in tracking commitments - Comfort supporting executive workflows - Absence of ego in operational contexts SUMMARY The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through. This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.

Location: Kyiv We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, and we may help to find the right ones. Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients. Responsibilities: - Oversee and thoughtfully manage the COO’s calendar, priorities, and daily schedule - Proactively monitor the execution of the schedule and promptly adjust the plans as required in response to any changes. - Manage stakeholder communication and follow-ups. - Prepare meeting agendas, take notes, track action items. - Assist in producing management reports and presentations. - Support light project coordination and process improvements. - Arrange travel when required. - In a fast-paced environment, manage personal errands and urgent matters. - Maintain internal documentation upon request. - Perform other duties as assigned. Requirements: - Advanced English. - Strong stakeholder communication skills. - High digital literacy. - Comfortable working with common digital tools and using AI (e.g., ChatGPT) to support daily tasks. - Ability to understand business context and tech terminology. - Proactive mindset. - Strong organizational skills. - Based in Kyiv and willing to work from the office. - EA experience is a plus. We Offer: - Competitive compensation. - Health insurance. - A dynamic working environment. - Direct collaboration with top management. - Opportunity to grow within the organization. What’s next? If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider. We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.

Location: Kyiv WE ARE TOOGEZA, A UKRAINIAN RECRUITING COMPANY THAT IS FOCUSED ON HIRING TALENTS AND BUILDING TEAMS FOR TECH STARTUPS WORLDWIDE. PEOPLE MAKE A DIFFERENCE IN THE BIG GAME, AND WE MAY HELP TO FIND THE RIGHT ONES. Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients. Responsibilities: - Serve as the main point of contact for the CEO, COO, and other senior executives, as well as external stakeholders. - Manage internal documentation and data storage for the company (upon request). - Arrange travel and accommodation for the management team. - Oversee and organize the management team's calendars, including scheduling appointments and prioritizing urgent matters. - Communicate with employees, addressing day-to-day operational issues within the management team. - Develop comprehensive and accurate meeting records. - Assist in producing management reports, presentations, and internal/external training decks. - Perform other duties as assigned. Requirements: - Advanced proficiency in English. - Strong communication skills and the ability to interact effectively with team members and external stakeholders. - Ability to work under pressure, multitask, and prioritize effectively. - Proactive problem-solving approach with solid decision-making skills. - Exceptional organizational and time-management abilities, with keen attention to detail. - Proficient in computer tools (Google Drive, Google Calendar, MS Office: Excel, Word, PowerPoint). - Flexibility and a willingness to learn and grow professionally. - Previous experience as an executive assistant is a competitive advantage. - Based in Kyiv with the ability to work in the office. We Offer: - Competitive market-level compensation. - A busy but flexible work schedule. - A young, international, and highly motivated team. - Opportunities to work with foreign companies and opinion leaders. WHAT’S NEXT? If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider. We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.

Location: Dammam, Saudi Arabia Eram Talent is looking for a motivated and detail-oriented Administrative Assistant to support our operations. In this role, you will provide essential administrative support to ensure the efficiency of our office and the effectiveness of our team. As an Administrative Assistant, you will be responsible for various administrative tasks that contribute to the smooth running of the organization. Your responsibilities will include managing schedules, organizing files, preparing reports, and assisting in facilitating meetings and communications. The ideal candidate will thrive in a fast-paced environment, be a quick learner, and possess outstanding organizational and time management skills. Key Responsibilities Assist in daily office operations, including managing correspondence and scheduling meetings. Prepare and format documents, reports, and presentations as needed. Maintain organized filing systems and ensure documents are easily accessible. Coordinate meetings, including sending invitations, preparing agendas, and recording minutes. Act as a point of contact for internal and external communications. Assist with the preparation and coordination of company events and activities. Track office supplies and place orders as necessary to maintain inventory. Support team members with various administrative tasks as requested. Requirements High school diploma or equivalent; degree in business administration or a related field preferred. Minimum of 5 years of experience in an administrative or office support role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with the ability to multitask and prioritize tasks effectively. Excellent verbal and written communication skills. Detail-oriented with a commitment to delivering high-quality work. oil and Gas Experience. Ability to work independently and collaboratively within a team. Experience in a fast-paced environment is advantageous.

Location: Dubai Workplace: onsite We are looking for a highly organized, discreet, and proactive Personal Assistant who is ready to contribute a lot to both business and personal needs of a well-known Business Owner. This role requires close involvement in various aspects of private life management, including overseeing property maintenance, coordinating household services, and supervising domestic staff such as drivers and housekeepers.   We are looking for an individual who can navigate non-standard challenges and think one step ahead — not a secretary, but a proactive partner who takes ownership and drives initiatives forward. Accountability, empathy, and a high level of communication maturity are core success factors for us.   This role involves close interaction with the owner and their family, so the ability to build rapport, read the context, and establish trust is essential.   Experience working with UHNW individuals would be an advantage, but it is not a prerequisite. What matters far more to us is motivation, drive, a willingness to take responsibility. Main responsibilities: Managing diaries and organising meetings and appointments, often controlling access to the manager/executive; Booking and arranging travel, transport and accommodation, visa support; Typing, compiling and preparing reports, presentations and correspondence; Housekeeping: dealing with delivery services, cleaners, suppliers; Dealing with a team of drivers and bodyguards; Taking responsibility of accounts and budgets (manager’s personal accounting). Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters. Nice to have: Managing repair works, choosing suppliers/contractors, comparing offers/pricing; Experience working as a PA to a senior manager in an organizational environment; Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure; The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar; Ability to interact effectively with kids and relatives of an executive officer; Working (or being at least acquainted with) 1C, financial monitoring reporting; Driving licence (B category). We offer: Competitive compensation package High level of trust and autonomy – the role empowers the PA to operate as a true partner, with ownership over outcomes rather than task-based execution Long-term collaboration potential – stability and continuity within a trusted, close-knit environment. Skill development at UHNW standards – even without prior UHNW exposure, the role provides firsthand experience with top-tier service, confidentiality, and operational excellence.

Location: Limassol, Cyprus Freedom24 is a trusted online broker with expertise in the US, European, and Asian stock markets. The company is registered in Cyprus and provides a broad range of services across the global financial markets. We are looking for an Operations Assistant who will take on a broad range of responsibilities, combining business operations support with personal assistant tasks. Your key mission will be to ensure seamless coordination and control of business processes, facilitate communication across teams and with external partners, and enable effective time management for the Director and the broader team. If you feel like you’re a good fit for us and we’re a good fit for you, we’d love you to take a closer look at this role. Responsibilities Operational Support & Process Coordination Project management: gather information, create dashboards to track project and payment statuses; Interact with banks, monitor payments, and review payment instructions; Support the operations team with routine inquiries and manage communication with external contractors; Handle document workflows: preparation, coordination, and timely signing of documents; Capture action points from meetings, follow up on task execution, and send reminders; Prepare meeting agendas and structure incoming information; Manage calendars, schedule meetings, and prioritize tasks for the Director; Coordinate team members on deadlines and deliverables to ensure on-time results. Personal Support for the Director and Team Organize business travel: book flights, hotels, transfers, and provide visa support; Liaise with service providers (cleaning, maintenance, errands); Maintain a comfortable and well-organized working environment to optimize the Director’s productivity. Requirements Strong attention to detail, accuracy, and a highly organized mindset; Excellent time management and prioritization skills; Ability to multitask and manage a high volume of responsibilities; Proficiency in office tools (Google Calendar, Excel, CRM systems); Excellent communication skills and confidence in working with people at different levels; Fluency in Russian and English (minimum B1 level); knowledge of Greek is a plus. Benefits Work in the modern office in the center of Limassol with Team of open-mind people; 21 working days of paid vacation; Paid sick leaves; 12 Days Off (1 day monthly) in a year as an alternative of public holidays; Competitive salary package, including family & child benefits; The Company cover 50% of annual cost of Healthy Plan, which employee will decide to set up with any Insurance Company; Full Accounting & Tax Support; Team building, corporate events, football and volleyball clubs, sports events & challenges, yoga classes.

Location: Pretoria, South Africa This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamline operations, and facilitate the success of executive recruitment initiatives. If you're passionate about making an impact in the world of leadership and talent acquisition, this could be your next career move. Key Responsibilities: Manage complex executive calendars, schedule appointments, and coordinate travel arrangements with precision. Draft, edit, and prepare high-level correspondence, reports, and presentations for various executive needs. Oversee document management, ensuring sensitive information is handled with confidentiality and discretion. Conduct thorough research to support executive decision-making, candidate profiles, and market insights. Assist in the organization of internal meetings and executive engagements, ensuring seamless execution. Build and maintain relationships with high-profile clients and candidates, providing exceptional service. Coordinate logistics for executive events, board meetings, and strategic workshops. Requirements Proven experience as an Executive Assistant or in a senior administrative role, preferably within a corporate setting. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Google Workspace tools. Exceptional organizational skills and the ability to multitask effectively in a fast-paced environment. Excellent written and verbal communication skills to engage with stakeholders at all levels. Demonstrated discretion in handling confidential and sensitive information. Strong attention to detail and a commitment to producing high-quality work. A proactive and independent work style, complemented by strong collaborative skills. Flexibility to adapt to changing priorities and a dynamic work environment. Benefits Compensation and Benefits: Health insurance All South African public holidays. Paid Annual Leave Paid Sick Leave Significant opportunities for professional growth, skill development, and career advancement Supportive, inclusive, and diverse work environment that values collaboration and innovation The chance to make a meaningful impact by connecting top talent with life-changing opportunities