Location: United States
Workplace: Remote
ABOUT DOCKER
Docker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's largest companies, developers rely on Docker to build, share, and run their applications across our suite of products including Docker Desktop, Docker Hub, and Docker Scout.
We are a globally distributed, remote-first team building the tools that define how software gets built and delivered. As AI agents redefine software development, Docker is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default.
_______________________________________________________________________
THE ROLE
Your background demonstrates diverse experience in delivering high level administrative support, whether that be calendaring in an ever-changing environment, event planning and onsite support, or providing coverage when another member of the team is unavailable. You realize uniformity and processes are essential and help guide the company as we rapidly scale.
_______________________________________________________________________
RESPONSIBILITIES
- Manage multiple, high-level, ever-changing calendars.
- Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.
- Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
- Work cross functionally with other team members.
- Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
- Maintain a perfect track record when it comes to handling confidential information
- Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource.
- Help create and maintain processes and standards; always looking for ways to improve something.
- Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
- Open to travel domestically and internationally when needed.
- Other duties as assigned.
_______________________________________________________________________
QUALIFICATIONS
- 5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.
- High level of discretion and integrity.
- Excellent oral and written communication skills, with a high degree of diplomacy.
- Previous experience using Gmail and Google Calendar in a work environment.
- Strong calendaring skills using Google Calendar
- Experience working with other executive assistants in a high-functioning, fast paced environment.
- Ability to anticipate the needs of the executive team.
- Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
- Ability to prioritize, focus and organize your workload each day.
- Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams)
- Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)
- Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way
- Solid time management skills
- Self-motivated and able to work both collaboratively and independently
- Eager to share knowledge and build awareness; teamwork driven
- Has a growth mindset; improvement oriented
- Active driver’s license
- Valid US passport
_______________________________________________________________________
WHAT TO EXPECT IN THE FIRST 30 DAYS:
- You will be welcomed with a first-class onboarding experience that includes equipment set up, awesome swag, learning and development opportunities to help you grow both professionally and personally, along with an introduction to your role, responsibilities and expectations
- You will be assigned a buddy or mentor, to provide support and answer questions during the initial weeks
- Regular check-ins with your manager to gauge progress, address any concerns and ongoing support
- Relationship building will be facilitated with others to broaden your understanding of Docker’s operations and to help build a network of connections
- Cross functional introductions to internal key stakeholders
WHAT TO EXPECT IN THE FIRST 90 DAYS:
- You will have connected with all cross-functional teams and key stakeholders, and established a relationship with each
- You have a complete understanding of your role and expectations, along with the needs/requirements from the executives you’re supporting
- You will have an understanding of Docker’s mission, vision, values and strategy
- You will have an understanding of the tools and best practices needed to be successful in your role
- You will have little to no supervision in your role
WHAT TO EXPECT IN THE FIRST YEAR:
- You will be confident in your role and have the ability to fully immerse yourself in it
- You will be an indispensable asset to Docker as a whole. Help ensure Docker scales by enhancing productivity, enabling efficient communication, and ensure the protection of and enable the most effective use of the executive’s time.
- You will be a culture leader!
Visa sponsorship: Not available for this role.
_______________________________________________________________________
COMPENSATION & EQUITY
All full-time roles include equity. Final compensation is determined on factors including but not limited to experience, skills, qualifications, and location.
United States: $113,400 – $162,000 base
______________________________________________________________________
POSTING INFORMATION
- Open vacancy: This posting is for an existing open role.
- AI in hiring: Docker may use AI-assisted tools during our recruiting process.
- Interview recordings: Candidates will be invited to opt in to interview recordings to support interviewer calibration and consistent evaluations. Recordings are optional and require explicit consent.
______________________________________________________________________
PERKS & BENEFITS
- Remote-first by design – Work from your home, with offices in Seattle and Paris for connection and collaboration.
- Flexibility that fits your life – We trust you to manage your schedule while delivering great work.
- Time to recharge – Generous PTO, designated quarterly Whaleness Days, and a designated end-of-year Whaleness break.
- Home office support – Set up your workspace for comfort and success.
- Technology stipend – Equivalent to US$100 net per month to help support your work.
- Learning & development – Annual stipend for conferences, courses, certifications, and continued learning.
- Parental leave – 16 weeks of paid parental leave after six months of employment.
- Equity for all full-time employees – Share in Docker's long-term success as we continue to grow.
- Comprehensive benefits – Medical, retirement, and paid holidays vary by country.
- Docker swag – Because representing the whale never gets old.
Docker is proud to be an equal opportunity employer. We are committed to building a team that reflects a broad range of backgrounds, experiences, and perspectives. We believe diverse teams build better products, make better decisions, and better serve our global community.
#LI-REMOTE
УдалённоUnited States; 5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones
Location: Remote, United States
GitLab is the intelligent orchestration platform for DevSecOps. GitLab enables organizations to increase developer productivity, improve operational efficiency, reduce security and compliance risk, and accelerate digital transformation. More than 50 million registered users and more than 50% of the Fortune 100* trust GitLab to ship better, more secure software faster.
The same principles built into our products are reflected in how our team works: we embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact. GitLab is where careers accelerate, innovation flourishes, and every voice is valued. Our high-performance culture is driven by our values and continuous knowledge exchange, enabling our team members to reach their full potential while collaborating with industry leaders to solve complex problems.
Co-create the future with us
as we build technology that transforms how the world develops software.
*
Fortune 500® is a registered trademark of Fortune Media IP Limited, used under license. Claim based on GitLab data. Fortune 100 refers to the top 20% ranked companies in the 2025 Fortune 500 list, published in June 2025. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of GitLab.
An overview of this role
As a Senior Executive Assistant in GitLab's Chief Revenue Officer (CRO) organization, you'll support the VP, Global Solution Architects and the VP, High Velocity Sales & Sales Development. You'll help both leaders stay focused on delivering customer value by managing shifting priorities, anticipating logistical needs, and following through on commitments. In your first year, you'll build trusted relationships and establish reliable processes for scheduling, meeting preparation, travel, events, recruiting coordination, and expenses. This is a partnership that goes beyond calendar management: you'll participate in team discussions, identify next steps, and keep both leaders informed as work moves forward.
This role is US-based, with a preference for Central or Eastern time zones. Candidates in Pacific time are also welcome, with flexibility to support leaders and teams across global time zones.
What You’ll Do
Own complex, high-volume calendars across multiple time zones for both VPs, adapting to changes and advising on prioritization, delegation, and time management.
Prepare recurring leadership meetings and all-hands, coordinate agendas and presentation materials, confirm attendance, and participate in team calls to identify and follow through on action items.
Coordinate domestic and international travel, including flights, ground transportation, lodging, security needs, and documentation; anticipate disruptions and arrange alternatives when plans change.
Plan and execute off-sites, team-building activities, and company kickoffs, coordinating with event partners and confirming reservations, deposits, and logistics through completion.
Partner with Recruiting and hiring teams on interviews, candidate communication, and onboarding logistics.
Prepare accurate monthly expense reports for both leaders, including receipt collection and reconciliation.
Use artificial intelligence (AI) tools to streamline research, drafting, and recurring administrative work, checking outputs for accuracy, context, and usefulness rather than relying on automated summaries alone.
Provide temporary coverage for other executive support partners and lead special projects and ad hoc requests across the CRO organization.
What You’ll Bring
Experience supporting multiple senior leaders or VP-level executives simultaneously in a technology company, with the ability to learn their working styles and business priorities.
Bias for action and ownership
:
recognize what needs to happen, act independently within agreed priorities, and communicate progress and completion without repeated prompting.
Experience managing complex calendars across time zones, exercising judgment about competing requests, and checking scheduling details and attendees.
Skill in coordinating domestic and international travel and team events, anticipating dependencies, responding to disruptions, and confirming arrangements rather than stopping at an inquiry.
Proficiency with tools such as Google Workspace, Slack, Zoom, Navan, Claude and GitLab, alongside experience with expense reporting, recruiting coordination, and onboarding logistics.
Clear, approachable communication across functions and levels, sound judgment with confidential information, and the ability to build trusted working relationships.
Practical experience using AI tools to improve administrative work, with the judgment to validate outputs, capture context, and retain responsibility for the result.
An organized, reliable approach to balancing priorities across two leaders and their teams. We welcome transferable skills from different executive support backgrounds; prior go-to-market experience isn't required.
About the team
You'll join GitLab's CRO organization, supporting two leaders whose teams span Global Solution Architects, High Velocity Sales, and Sales Development. You'll work alongside a globally distributed group of executive support professionals who collaborate asynchronously through clear documentation, shared processes, and cross-functional partnership. The focus is dependable support for both VPs: keeping priorities clear, coordinating global travel and events, and ensuring commitments are completed and communicated as plans change.
How GitLab will support you
Benefits to support your health, finances, and well-being
Flexible Paid Time Off
Team Member Resource Groups
Equity Compensation & Employee Stock Purchase Plan
Growth and Development Fund
Parental leave
Home office
support
Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from
underrepresented groups
are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application.
The base salary range for this role’s listed level is currently for residents of the United States only. This range is intended to reflect the role's base salary rate in locations throughout the US. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, alignment with market data, and geographic location. The base salary range does not include any bonuses, equity, or benefits. See more information on our
benefits
and
equity
. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.
United States Salary Range
$95,200
—
$160,800 USD
How GitLab Supports Full-Time Employees
Benefits to support your health, finances, and well-being
Flexible Paid Time Off
Team Member Resource Groups
Equity Compensation & Employee Stock Purchase Plan
Growth and Development Fund
Parental Leave
Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from
underrepresented groups
are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application.
Country Hiring Guidelines:
GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.
Privacy Policy:
Please review our
Recruitment Privacy Policy.
Your privacy is important to us.
GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics. See also
GitLab’s EEO Policy
and
EEO is the Law
. If you have a disability or special need that requires
accommodation
, please let us know during the
recruiting process
.
Location: Worldwide
Launch Your Next Successful Chapter with Veta Virtual! 🚀
💸 Competitive Pay | 🌍 100% Remote | 🗂️ Executive & Personal Support | 🪙 Fintech & Cryptocurrency Industry
Veta Virtual is hiring a
Senior Executive Assistant
for one of our high growth clients in the fintech and cryptocurrency industry. You will be the trusted partner to a co-founder, keeping both their business and personal world running smoothly, with lighter support for the COO. This is not a basic scheduling role. It is for someone who anticipates needs, filters the noise, and protects an executive’s time and confidence.
🔑
Your Role
:
Most of your work will be with the co-founder, a mix of executive and personal assistant support. Expect to move between company work and personal logistics, always with discretion. You will:
Own the calendar.
Manage multiple calendars, business and personal, and schedule meetings, conferences, and appointments without conflicts.
Handle travel from start to finish.
Book flights, hotels, ground transportation, and itineraries, business and personal, and adjust fast when plans change.
Be the gatekeeper.
Review and prioritize email, respond when needed, and read, research, and route requests so the co-founder’s time goes to what matters most.
Run meetings behind the scenes.
Prepare materials, join to take notes when asked, and follow up on action items until they are closed.
Deliver the details.
Help with presentations and other deliverables, keep records and documents organized, and keep deadlines on track.
Manage expenses.
Document expenses in Expensify, assist with budgeting, and keep personal and business spending clearly separate.
Take care of personal logistics.
Handle appointments, reservations, household vendors, personal events, and personal correspondence and records.
Support the COO.
Provide light calendar management and a small amount of travel coordination.
✅
What You’ll Need
:
5+ years of administrative or executive assistant experience, ideally with personal assistant experience too.
Proven experience managing multiple calendars and travel logistics.
Excellent written and verbal communication, strong interpersonal skills, and presentation skills.
Exceptional organization, time management, and attention to detail.
Strong discretion with confidential business and personal information.
A proactive style: you anticipate needs, prioritize, and follow through independently in a fast paced, innovative environment.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
⭐
Nice to Have
:
Basic knowledge of cryptocurrency and blockchain, and a genuine passion for fintech and crypto.
Comfort using AI tools to support day to day productivity.
💼
What We Offer
:
💸 Competitive monthly compensation in USD.
🌴 15 paid vacation days per year plus all U.S. federal holidays.
💻 100% remote, with a professional home setup.
📈 A fast paced, high growth environment at the forefront of the global fintech and cryptocurrency industry.
🤝 A collaborative, positive culture through Veta Virtual and our client, with room to balance productivity and time to recharge.
🚀 Ready to Apply?
I
f you are ready to be the steady, organized right hand a busy executive relies on, apply today. Once you apply, you will be invited to complete a short two minute video question as part of our screening process. It is your first chance to show us your communication style and what makes you the right fit. We can’t wait to meet you!
Location: Singapore, Singapore
OKX
will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa.
Who We Are
At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.
OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.
Across our multiple offices globally, we are united by our core principles:
We Before Me
,
Do the Right Thing
, and
Get Things Done
. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.
About the Opportunity
You will be joining a team at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations.
What You’ll Be Doing
Prepare the CEO for key meetings:
Develop concise briefings and coordinate pre-read materials covering the purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings.
Manage strategic meetings end-to-end:
Coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and obvious discrepancies before circulation.
Drive post-meeting follow-through:
Prepare accurate meeting notes and decision records; translate agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and escalate delays or unresolved issues.
Track the CEO’s priority projects:
Work across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention.
Filter and synthesise information:
Distil reports, feedback and requests into clear sk lummaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context.
Coordinate external engagements:
Manage invitations, responses and preparation for engagements with business partners, regulators, media, investors and industry conferences. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release.
Deliver proactive executive support:
Manage the CEO’s calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs.
Improve CEO office workflows:
Establish practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs.
What We Look For In You
Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment.
Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO’s attention.
Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings.
Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early.
Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally.
Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters.
Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies.
An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use.
Bachelor’s degree or equivalent relevant experience.
Proficiency in Mandarin to communicate effectively with internal stakeholders across the region.
Ability to travel up to 30% of the time for leadership meetings and regional site visits.
Perks &
Benefits
Competitive total compensation package
L&D programs and Education subsidy for employees' growth and development
Various team building programs and company events
Wellness and meal allowances
Comprehensive healthcare schemes for employees and dependants
More that we love to tell you along the process!
Notice:
All official
OKX
vacancies are published on this website.
While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated.
If in doubt, please apply directly through our official careers website.
Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to
OKX
's
Candidate Privacy Notice
.
Location: Hong Kong, Hong Kong SAR
Who We Are
At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.
OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.
Across our multiple offices globally, we are united by our core principles:
We Before Me
,
Do the Right Thing
, and
Get Things Done
. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.
About the Opportunity
You will be joining a team at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations.
What You’ll Be Doing
Prepare the CEO for key meetings:
Develop concise briefings and coordinate pre-read materials covering the purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings.
Manage strategic meetings end-to-end:
Coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and obvious discrepancies before circulation.
Drive post-meeting follow-through:
Prepare accurate meeting notes and decision records; translate agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and escalate delays or unresolved issues.
Track the CEO’s priority projects:
Work across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention.
Filter and synthesise information:
Distil reports, feedback and requests into clear sk lummaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context.
Coordinate external engagements:
Manage invitations, responses and preparation for engagements with business partners, regulators, media, investors and industry conferences. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release.
Deliver proactive executive support:
Manage the CEO’s calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs.
Improve CEO office workflows:
Establish practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs.
What We Look For In You
Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment.
Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO’s attention.
Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings.
Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early.
Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally.
Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters.
Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies.
An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use.
Bachelor’s degree or equivalent relevant experience.
Proficiency in Mandarin to communicate effectively with internal stakeholders across the region.
Ability to travel up to 30% of the time for leadership meetings and regional site visits.
Perks &
Benefits
Competitive total compensation package
L&D programs and Education subsidy for employees' growth and development
Various team building programs and company events
Wellness and meal allowances
Comprehensive healthcare schemes for employees and dependants
More that we love to tell you along the process!
Disclaimer:
Please note that Hong Kong is a group-level service hub, and
OKX
does not carry on
a
business of operating a virtual asset trading platform in Hong Kong.
Notice:
All official
OKX
vacancies are published on this website.
While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated.
If in doubt, please apply directly through our official careers website.
Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to
OKX
's
Candidate Privacy Notice
.
Location: Yerevan, Armenia
Description
The Senior Executive Assistant provides comprehensive executive and administrative support to the Chief Sales Officer (CSO), ensuring effective coordination, communication, and information flow across the sales organization. The role encompasses calendar and travel management, preparation of executive-level reports and presentations, coordination of cross-departmental activities, monitoring of key deliverables, and facilitating communication between the CSO’s office, regional teams, business partners, and senior management.
Responsibilities
Own the CSO's calendar end to end prioritize requests, protect focus time, resolve conflicts across time zones (Europe, LatAm, Asia)
Screen and triage all incoming email, calls and messages; respond on the CSO's behalf where appropriate and escalate only what needs the CSO
Plan complex international travel, visas, accommodation and itineraries, including trade shows and client visits (e.g. ICE, SiGMA, SBC events)
Prepare the CSO for every meeting: briefing notes, background on attendees, previous discussion points, and desired outcomes
Act as the main interface between the CSO and all sales staff, from routine requests to sensitive matters
Run the CSO's operating rhythm: weekly team-lead meetings, regional reviews, 1:1s, quarterly business reviews — agendas, minutes, decisions and action items
Track every action item and deadline the CSO assigns; chase owners, flag slippage early and close the loop without being asked
Coordinate with other departments (Project Implementation, Marketing, Finance, Legal, HR) to unblock sales deals and internal requests
Consolidate inputs from regional team leads into reports, dashboards and presentations for senior management and the board
Build high-quality decks, memos and summaries in English (and other languages as needed) that are ready to send without rework
Maintain trackers for pipeline updates, priority-country plans, partner status and team KPIs
Do first-pass research on markets, competitors, prospects and regulation when the CSO needs a quick view
Lead or coordinate special projects on the CSO's behalf: market-entry preparation, sales kick-offs, offsites, partner events
Represent the CSO's office in internal meetings and with external partners when the CSO is unavailable
Handle confidential information (contracts, compensation, strategy, personnel matters) with complete discretion
Continuously improving how the CSO's office works: templates, processes, tools and automation
Requirements
5–7+ years as Executive Assistant, Chief of Staff or Office Manager to a C-level executive, ideally CSO, CCO, CEO or Managing Director
Experience in a fast-paced international company; B2B tech, SaaS, iGaming or fintech is a strong advantage
Track record of supporting a leader who manages multiple teams across regions and time zones
Bachelor's degree in business, languages, international relations or a related field; a master's is a plus
Fluency in English (C1–C2, business-level written and spoken), Russian, and Armenian is required; proficiency in Spanish, Portuguese, or other European or Asian languages is considered an advantage
Excellent writing: produces clear emails, memos and executive summaries that need no editing
Advanced MS Office / Google Workspace, especially PowerPoint and Excel (pivot tables, trackers, basic dashboards)
Comfortable with CRM and collaboration tools (e.g. Salesforce or HubSpot, Jira, Slack/Teams, Notion) and with AI assistants to speed up work
Strong project management: runs several workstreams at once and keeps every deadline visible
Understanding of sales processes, pipelines and commercial terminology
Location: Dubai, United Arab Emirates
Role Overview
A key position providing comprehensive support to the CEO across executive priorities and selected personal matters. The role requires a proactive, organised and digitally confident professional who can operate effectively in a fast-paced environment while leveraging Artificial Intelligence (AI), automation and AI-powered agents to enhance productivity, streamline workflows and improve efficiency.
Beyond traditional executive assistance, the successful candidate will be expected to identify opportunities for AI implementation,
build and configure AI agents
, and automate repetitive tasks and multi-step workflows.
Core Responsibilities
Executive Support
Manage the CEO’s complex calendar, meetings, priorities and schedule.
Coordinate with internal and external stakeholders and ensure timely follow-up on actions and commitments.
Anticipate upcoming requirements, identify conflicts and proactively resolve scheduling and coordination issues.
Prepare meeting materials, briefings, correspondence and executive communications as required.
Track key actions, deadlines and decisions, ensuring matters are followed through to completion.
Coordinate business travel, itineraries and associated logistics.
Exercise sound judgement in determining what requires the CEO’s attention and what can be resolved independently.
Handle sensitive and confidential information with a high degree of discretion and accuracy.
AI, Automation & AI Agent Development
Build, configure and implement AI agents to support executive operations, research, scheduling, task management and administrative workflows.
Develop AI-powered solutions that automate repetitive tasks, streamline processes and reduce manual intervention.
Integrate AI tools with relevant business applications to improve information management, communication and workflow efficiency.
Implement AI-assisted solutions for meeting preparation, minutes, action tracking, document creation, research and reporting.
Identify opportunities to apply AI to everyday business challenges and translate them into practical, measurable improvements.
Test, refine and maintain AI agents and automated workflows to ensure reliability, accuracy and effectiveness.
Stay updated on emerging AI technologies, agent-building platforms and automation tools.
Apply appropriate data privacy, security and human oversight when using AI, particularly when handling confidential information.
Personal Support
Provide discreet and efficient support with selected personal matters, appointments, travel and day-to-day logistics.
Coordinate personal schedules, bookings, arrangements and other practical requirements.
Anticipate needs and resolve routine matters independently where appropriate.
Learn and consistently apply the CEO’s preferences and ways of working.
Use appropriate digital tools and automation to simplify scheduling and personal administration.
Maintain professional boundaries and strict confidentiality at all times.
Requirements
7+ years of proven experience in an Executive Assistant, Executive Coordinator or similar role, including direct support to a CEO or other C-level executive.
Hands-on experience building or configuring AI agents
, beyond basic use of ChatGPT or other AI assistants.
Practical understanding of AI tools, large language models (LLMs), workflow automation and application integrations.
Ability to design automated workflows and connect applications using integrations, APIs, or no-code/low-code platforms.
Experience coordinating with senior internal and external stakeholders such as board members, investors, owners, or high-profile clients.
Mid-level English proficiency.
Experience with platforms such as n8n, Make, Zapier or comparable AI and automation tools is an advantage.
Prior real estate or property management experience is an advantage.
Location: Ярославль
Workplace: В офисе
О компании
МТС — ведущий технологический оператор связи в России*. Мы развиваем телеком нового поколения: объединяя связь, цифровые и финансовые сервисы с возможностями ИИ, формируем новые стандарты пользовательского опыта.
МТС — лидер технологий**.
Стажировка в МТС — это твой шанс получить реальный опыт в сильной компании. Начать можно с любого месяца! Ты прокачаешь свои навыки в настоящих проектах и будешь учиться у профессионалов, а по итогам стажировки мы сможем предложить тебе оффер.
Обязанности
обеспечивать офис канцелярскими товарами и питанием: отслеживание остатков, сбор заявок, распределение по отделам;
регистрировать корреспонденцию: разбирать письма по ответственным подразделениям и пересылать их;
писать и публиковать статьи о событиях компании;
взаимодействовать с учебными заведениями: организовывать карьерные и профориентационные мероприятия, проводить офис-туры.
Требования
ты — студент или выпускник;
обладаешь отличными коммуникативными навыками, у тебя грамотная письменная речь;
не боишься предлагать новые идеи, если понимаешь, что это улучшит результат.
Условия
график работы 20-40 часов в неделю;
развитие в командах профессионалов и опытный наставник, готовый делиться опытом;
мобильная связь за счет компании;
подписка на онлайн-кинотеатр KION, сервис МТС Музыка, книжный сервис Строки от МТС, безлимитные мессенджеры и соцсети;
специальные предложения от партнеров и скидки от продуктов экосистемы МТС;
непрерывное развитие — доступ к курсам и вебинарам корпоративного университета и онлайн-библиотеке.
Вы будете отвечать за планирование рабочего дня и ведение календаря руководителя, осуществлять контроль исполнения поручений и отслеживать сроки, обеспечивать работу приемной и кабинета руководителя, заниматься организацией и проведением собеседований, заседаний и других протокольных мероприятий с участием генерального директора.
Location: Almaty, Kazakhstan
Workplace: hybrid
We are seeking a
Business Assistant
to support the Director of the inVision Foundation. The role manages the Director’s schedule, coordinates communication with employees, partners and external organizations, prepares materials for meetings and decision-making, and tracks tasks and deadlines to make sure agreed actions are completed on time.
Key Responsibilities
Manage the Director’s calendar: schedule meetings, appointments and business events based on priorities and deadlines.
Keep the Director informed of upcoming events, important tasks and schedule changes.
Coordinate the Director’s business travel, including travel and visa requests.
Record the Director’s assignments, assign responsible employees and monitor deadlines.
Maintain a task tracker, remind responsible employees of deadlines and update the Director on progress.
Prepare regular summary reports on completed, ongoing and pending tasks that need the Director’s attention or decision.
Coordinate communication between the Director, internal teams, partners and external organizations.
Organize meetings, prepare agendas, record key decisions and follow up on agreed actions.
Manage business correspondence in Russian and English.
Prepare letters, official documents, presentations, spreadsheets and reports.
Collect documents for the Director’s review and signature and make sure they are approved and signed on time.
Collect and analyze information from the Foundation’s departments to support the Director’s decisions.
Maintain business records and documents and ensure confidentiality.
Help improve administrative processes and introduce tools that make the Director’s work more efficient.
Skills, Knowledge and Expertise
Education:
Bachelor’s degree or above; additional training in project management, business administration or business process management
Experience:
3+ years as a Business Assistant, Executive Assistant or in a similar role; hands-on experience supporting senior management; experience in international companies, foundations or non-profit organizations
Knowledge and skills:
Google Workspace (Docs, Sheets, Slides, Calendar, Drive) and Microsoft Office
Business correspondence and preparation of documents, presentations and reports
Schedule management, prioritization and deadline control
Organizing meetings, taking minutes and recording decisions
Digital communication and task management tools
AI tools (Claude, ChatGPT and similar)
Spreadsheets for reporting and data processing
Languages:
Russian and English (B2 or higher)
Key Competencies
Organization and time management
Proactivity and independence: anticipates the Director’s needs without constant supervision
Responsibility and meeting deadlines
Communication and diplomacy
Attention to detail
Flexibility and ability to handle changing priorities
Ability to work under pressure and multitask
Confidentiality and professional ethics
УдалённоseniorRemote, United States; This role is US-based, with a preference for Central or Eastern time zones; Candidates in Pacific time are also welcome, with flexibility to support leaders and teams across global time zones; Own complex, high-volume calendars across multiple time zones for both VPs, adapting to changes and advising on prioritization, delegation, and time management; Experience managing complex calendars across time zones, exercising judgment about competing requests, and checking scheduling details and attendees; The base salary range for this role’s listed level is currently for residents of the United States only
УдалённоseniorМожно работать из любой страны
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