Tender Manager 🇧🇪

Location: Anywhere in Belgium HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture https://alan.com/en/careers. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. ⭐ YOUR MISSION We're looking for a Bid Manager to lead RFP responses for Public sector and Enterprise accounts in Belgium. RFP MANAGEMENT & WIN - Organize, coordinate and oversee end-to-end response processes (offer documents, administrative docs, compliance, customized material, negotiation material, account based marketing document) working closely with sales, product, ops, and pricing teams. - Produce high-quality, persuasive, and technically accurate proposals - Coordinate cross-functional inputs (Sales, Product, Legal, operations, care, insurance) to ensure technical coherence of our offer. - Operate within structured bid governance (Go/No-Go, quality gates) - Own the end-to-end RFP calendar, including reverse planning from submission deadline. Run kick-off meetings, assign and track all contributor deadlines, send structured reminders, and escalate blockers proactively to ensure zero missed submissions. Manage concurrent RFP timelines without quality trade-offs. - Support sales teams in engaging key stakeholders and preparing negotiation rounds. - Contribute to identifying the Client's selection criteria and "hot buttons", and to defining the answer strategy along with Sales team BUILD & SCALE - RFP Library: Build and maintain a knowledge library to standardize responses and increase win rates. - Framework automation: Implement AI tools and processes to improve response quality, efficiency, and delivery handover. - Collaboration: Collaborate with other tenders managers from the area to share best practices and adapt proven methodologies from their scaled tender operations. - Market intelligence: Provide competitive intelligence on how competitors respond to similar tenders. ⭐ YOUR PROFILE MUST HAVE: - 4+ years experience in project management, consulting or tender/bid management - Experienced in complex multi-stakeholders and multi-contributors Enterprise RFP’s. - Excellent written communication - Outstanding project management: planning, stakeholder management, monitoring - Strong product / technical appetite: ability to quickly master Alan's product and translate it into compelling RFP narratives - Problem solving: ability to break down complex RFP requirements and orchestrate cross-functional collaboration to deliver - Collaborative mindset across crews and expertises - Adaptability: Comfortable with ambiguity & thrives under pressure in a fast-paced, dynamic environment; embraces a “no-task-is-too-small” mentality. - Meticulous attention to detail - Adaptability and resilience in complex sales cycles - Master technics and tools : AI LLM, Salesforce, Notion, Knowledge bases. - Full working proficiency in Dutch (spoken and written) - Full working proficiency in English NICE TO HAVE: - Full working proficiency in French - Prior experience responding to private or public sector RFPs for insurance, benefits, or SaaS/B2B products - Prior experience in marketing, with the ability to craft a compelling message supported by strong design and visual communication skills For this opportunity, we are aiming to hire within the B0-C0. ⭐️ HOW WE WORK ⭐️ - Level: we are looking to hire within the B0-C0 level range https://alan.com/en/careers/a/salary-equity. - Location: Belgium. - Team: you join our Enterprise & Public Sector crew. You grow with Belgium: the most complex deals are yours from day one, and as the team expands, you mentor the next hires. 🙌 PERKS & BENEFITS https://alan.com/about/life-at-alan/a/perks At Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers. Therefore, we offer: - Fair rewards. Generous equity packages complement your base salary, for permanent contracts only. - Flexible Office. Amazing office space at our Paris HQ, with a hybrid setup - All the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones. - Flexible vacation policy and flexible working hours. Organize your time as you wish. - Delightful healthcare insurance. Extremely comprehensive health insurance - 100% of the contribution covered by Alan for you and your family, for permanent contracts only. - Transport. Country-specific commuter benefits. - Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises. - Parental leave. Extended parental leave for all new parents, for permanent contracts only. IMPORTANT NOTE: WE HIRE PEOPLE NOT ROLES. After reading this job description, if you feel like you don’t have all the necessary prerequisites but that it matches where you are now or what you'd like to grow into in your next position, we encourage you to apply! Not everybody will enter our recruitment process, but all, no matter how underrepresented, should feel free to apply as it can only bring learnings or success. 🔖 Check out our About Alan https://alan.com/about and Career https://alan.com/careers pages, as well as our Medium https://medium.com/alan, blog https://blog.alan.com/ and Glassdoor page https://www.glassdoor.com/Overview/Working-at-Alan-EI_IE1696043.11,15.htm for more info.