Office Administrator / Receptionist

Location: Thessaloniki Workplace: onsite The Role:    We are looking for an Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Thessaloniki. In this role, you will play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment. The main responsibilities of the position include: Greet visitors, clients, and staff in a friendly and professional manner Manage incoming calls, emails, and correspondence Schedule and coordinate meetings, appointments, and conference room bookings Handle courier and mail services (incoming and outgoing) Maintain and organize digital and physical files, documents, and office records Prepare reports, presentations, and documentation as required Coordinate facility maintenance and IT support requests Assist with travel arrangements, expense reporting and calendar management Order and manage office supplies and equipment inventory Ensure the office space is clean, safe, and well-maintained Liaise with building management, service providers, and vendors Monitor office budgets and assist with invoicing or petty cash handling Main requirements: University degree in Office Administration or any other related field At least 2 years of experience in a similar role Organised and methodical personality, high attention to detail Excellent oral and written communication skills in English Excellent working knowledge of Microsoft Office tools Benefit from: Attractive remuneration package Private health insurance Corporate pension fund Intellectually stimulating work environment Continuous personal development and international training opportunities The Hiring Experience: What Awaits You Let’s Connect – Intro Chat with Talent Acquisition Deep Dive – First Interview with Your Future Team Test your edge – Aptitude Assessment Final Connection – Final Interview All applications will be treated with strict confidentiality!   By submitting this application, I confirm that I have read and agree to the terms of the Privacy Policy and the Confidentiality Undertaking.