Вакансии

Требования: — Опыт работы в рекламной или креативной индустрии с пониманием специфики агентского бизнеса, умение работать с клиентами и мышление как руководителя бизнеса. — Опыт управления креативным или рекламным агентством. — Знание креативного рынка и рекламной индустрии. — Коммерческое мышление и опыт управления P&L. — Навыки развития бизнеса, клиентского портфеля и новых направлений.

Задачи: — Административная поддержка генерального директора, включая ведение календаря, организацию встреч и поездок, работу с корреспонденцией. — Контроль исполнения поручений руководителя через взаимодействие с подразделениями, отслеживание сроков и результатов. — Координация коммуникации между российскими, китайскими и международными коллегами. — Подготовка и организация рабочих мероприятий, решение текущих организационных вопросов. — Участие в улучшении внутренних процессов и обеспечение слаженной работы офиса. Требования: — Свободное владение русским, китайским (мандарин) и английским языками. — Опыт работы бизнес-ассистентом или помощником топ-менеджмента.

Location: D.C. Workplace: Remote Head of US Government Affairs Chainalysis is seeking an exceptional government affairs expert to define and activate our North America public policy strategy. Reporting to the Chief Legal Officer, you will drive Chainalysis’ strategy across Congress, the Executive Branch, U.S. regulators, and key policy stakeholders while helping shape the future of digital finance. A successful candidate will be able to leverage substantive policy expertise to influence policy outcomes, advise senior executives, and serve as a trusted external voice for the company. You will be a senior member of a team that operates at a global scale, and Chainalysis’ leader driving how we can help US government agencies advance their missions. In this role, you'll: Own North America Policy Execution & Advocacy Strategy - Lead the company’s engagement with Congress, the Executive Branch, U.S. regulators, and other influential policy stakeholders - Build trusted relationships with policymakers and key staff while advancing thoughtful, business-oriented policy solutions - Develop company positions on legislative, regulatory, appropriations, and public policy issues at the intersection of financial services, emerging technologies, and national security - Anticipate policy developments and translate complex legislative and regulatory activity into actionable business strategy and executive recommendations - Represent Chainalysis in meetings with policymakers and key staff, industry coalitions, regulatory consultations, conferences, and public speaking engagements - Prepare executive leadership for meetings with senior government officials through strategic briefing materials and policy recommendations Serve as a Critical Partner to the Business - Partner closely with Product, Legal, Communications, Go to Market, and regional policy colleagues worldwide to ensure North America policy strategy is integrated within the business - Contribute to the development of the company’s broader global public policy strategy by bringing critical North American insights into international policy discussions - Serve as a trusted advisor to executive leadership on U.S. political, legislative, and regulatory developments - Work in concert with Chainalysis and Chainalysis Government Solutions (CGS) leadership and account teams to identify engagement opportunities and facilitate strategic policy efforts - Work with Communications to develop and publish thought leadership content, blogs, or op-eds to enhance Chainalysis's visibility in policy debates - Proactively strategize and identify opportunities for Chainalysis executives to engage with the North American policy and stakeholder environment Manage External Partnerships & Coalitions - Manage U.S. lobbyists, trade associations, and third-party coalitions, guiding messaging and strategy at the working level - Attend industry events and represent the company in policy discussions, ensuring a proactive and consistent presence within the industry and with regulators - Build and maintain a robust network of policy stakeholders that amplifies Chainalysis's voice in key debates - Participate in meetings with customers to provide policy insights and serve as a thought leader in conversations - Prepare internal and external enablement materials and communications We're looking for candidates who have: - 10+ years of experience in U.S. government policy programs in fast-paced environments, with demonstrated success winning on legislative and regulatory outcomes - Substantive experience in emerging technology, financial services, or national security policy; while prior experience in digital assets is helpful, we place higher value on leaders with intellectual curiosity and substantive ability who can quickly develop expertise in new technologies - A command of how Congress and the Executive Branch work, and how to strategically engage with them to advance Chainalysis business priorities - A track record of driving successful policy initiatives to achieve enterprise-wide results; as opposed to solely monitoring, this person will have actively shaped relevant policy - Demonstrated experience working with collaboratively with multiple types of cross functional teams throughout an organization to drive a goal forward - Experience creating executable plans with measurable outcomes from broad strategic objectives - A strategic thinking orientation with sound political instincts, not solely a subject matter expert - Experience managing and working with lobbyists, trade associations, and coalition strategies - An understanding of and interest in digital assets - Excellent judgment and the ability to balance operating autonomously with leadership guidance inside of a fast-moving, high-stakes environment - Exceptional communication, writing, and analytical skills with a demonstrated ability to translate complex regulatory and business concepts to a range of audiences Technologies we use: - Google Workspace - Chainalysis data and tools This position is ineligible for visa sponsorship. AI at Chainalysis AI is not a feature at Chainalysis - it is a new way of working. One that turns instructions into work done, and helps us move faster than the threats we're built to counter, and we expect our employees to take ownership of the output and ensure quality. As the world's most trusted blockchain analytics platform, Chainalysis sits at a rare intersection of proprietary data, regulatory relationships and crypto expertise that makes it uniquely placed to shape and lead the next era of AI-driven intelligence - and we expect everyone here, regardless of role, to be an active part of it. AI fluency is tied directly to how we measure performance and how we plan to win. There is no substitute for your own curiosity. We provide the tools, workflows, and space to experiment - but the expectation is that you develop these capabilities yourself, bring ideas, and collaborate across teams to reinvent the way work gets done. We are not using AI to do less. We are using it to do what was never possible before. About Chainalysis Chainalysis is the blockchain data platform, making it easy to connect the movement of digital assets to real-world services. Powered by deep blockchain data and AI, organizations can investigate illicit activity, manage risk exposure, and develop innovative market solutions built on the industry's most trusted blockchain intelligence. Our mission is to build trust in blockchains, blending safety and security with an unwavering commitment to growth and innovation. You belong here.  At Chainalysis, we believe that diversity of experience and thought makes us stronger. With both customers and employees around the world, we are committed to ensuring our team reflects the unique communities around us. We’re ensuring we keep learning by committing to continually revisit and reevaluate our diversity culture. We encourage applicants across any race, ethnicity, gender/gender expression, age, spirituality, ability, experience and more. If you need any accommodations to make our interview process more accessible to you due to a disability, don't hesitate to let us know. You can learn more here https://go.chainalysis.com/rs/503-FAP-074/images/Interview%20Accommodations%20Request.pdf. We can’t wait to meet you.

Стоматологическая клиника в Астане ищет бизнес-ассистента для поддержки руководителя.

Location: UK, London Workplace: OnSite Here at Humanoid, we believe in a future where robots amplify human potential. That’s why we’ve set out on a mission to build the world’s most capable, commercially-scalable, and safe humanoid robots. We’re bringing that mission to life with HMND‑01 - our rapidly developed humanoid platform being deployed in real industrial environments - and we’re growing the team to take it even further. ABOUT THE ROLE We're hiring a Senior Business Assistant to join our Office of the CFO team, based in London. In this role, you’ll support the CFO in key leadership, board, and finance meetings by preparing materials in advance, documenting decisions and actions, and coordinating follow-through afterwards. It's a content-focused role: you'll need a genuine working understanding of finance to follow the discussion, not just log who said what. WHAT YOU’LL DO Meeting Support & Follow-Through - Join key meetings: Join meetings alongside the CFO — leadership, board, and finance-function meetings — capturing accurate notes and the decisions that come out of them. - Own the follow-up: Turn discussions into clear, assigned action items and drive them to completion, chasing owners and flagging slippage before it becomes a problem. - Track outstanding items: Maintain a live view of open actions and decisions across the CFO's meeting cadence, escalating blockers to the CFO directly. Pre-Meeting Preparation - Prepare pre-reads: Prepare pre-reads, briefing packs, and agendas ahead of key meetings, pulling together relevant background, data, and context. - Coordinate stakeholder input: Coordinate input from stakeholders across Finance — Controllership, Tax, Treasury, FP&A — so the CFO walks in fully briefed. - Anticipate what's needed: Proactively anticipate what the CFO will need for a given meeting, rather than waiting to be asked. Finance-Literate Business Support - Follow technical discussions: Apply a working understanding of financial concepts and terminology to accurately capture and summarise technical finance discussions. - Sanity-check materials: Review financial reports, decks, and models before they reach the CFO, spotting errors, inconsistencies, or omissions. - Partner across finance: Partner with Controllership, Tax, Treasury, and FP&A to gather the input and context needed for meetings and follow-ups. Communication & Organisation - Produce clear meeting notes: Produce clear, well-structured meeting notes and summaries, distributed promptly to attendees. - Maintain a master tracker: Maintain a single source of truth for action items, decisions, and deadlines across the CFO's meeting cadence. - Handle information with discretion: Manage confidential and sensitive business and financial information with sound judgement. WHAT WE’RE LOOKING FOR - Proven experience as an EA, business assistant, or similar role supporting senior executives, ideally within a finance function. - A working understanding of financial concepts and terminology (P&L, budgeting, forecasting) sufficient to follow and accurately summarise finance discussions. - Excellent note-taking and written communication skills, able to turn meeting discussions into clear, actionable outputs. - Strong organisational skills, with a proven ability to track and drive multiple action items to completion. - Comfortable preparing pre-meeting materials, pulling together data and context from multiple stakeholders. - High level of discretion when handling confidential business and financial information. - Proactive, detail-oriented, and comfortable operating in a fast-paced, high-growth environment. - Strong proficiency with everyday productivity tools (Microsoft Office / Google Workspace). - Bachelor's degree in finance, business, or a related field is a plus. - Experience supporting a CFO or finance leadership team specifically is a strong plus. - Experience in a venture-backed, high-growth startup or scale-up is a plus. WHAT WE OFFER - Competitive equity: stock options with meaningful upside as we scale. - 30+ paid days off, including 23 days of annual leave, all UK bank holidays, and additional company closure days (including Christmas–New Year shutdown). - Private healthcare, including virtual and in-person care. - Pension scheme with 8% total contribution (5% employee, 3% employer) on full earnings. - Free daily breakfast, catered lunch, and snacks in-office. - Work at the frontier - collaborate daily with world-class engineers, researchers, and product experts building the next generation of AI and humanoid robotics. - Real ownership - direct access to founding leadership, meaningful input on product direction, and the ability to drive key initiatives from day one.

Задачи: — ассистирование в 4 руки — Цсо — Фото — Сканирование Фотопротоколу и сканированию обучают. Темп работы интенсивный, опыт ассистирования обязателен от 1 года. Опыт с ортодонтом очень приветствуется. Есть перспективы развития в клинике. Зарплата обсуждается на собеседовании. Рабочие дни: понедельник, вторник, воскресенье.

Задачи: — Управление российским бизнесом и ответственность за P&L. — Развитие отношений с действующими enterprise-клиентами: банки, финтех, МФО, телеком и крупные корпорации. — Расширение сотрудничества с клиентами, масштабирование решений и развитие долгосрочных контрактов. — Управление внедрениями AI-продуктов: от пилотирования до промышленной эксплуатации. — Формирование и развитие команд клиентского сопровождения, внедрения и технической поддержки. — Координация с международной продуктовой и технологической командами. — Повышение операционной эффективности, маржинальности и качества клиентского сервиса. Требования: — Опыт управления технологическим B2B-бизнесом или самостоятельным бизнес-направлением. — Опыт работы с крупными корпоративными клиентами и развития долгосрочных отношений с ними. — Понимание полного цикла работы с enterprise-заказчиком: внедрение, сопровождение, развитие и масштабирование. — Опыт управления P&L, бюджетом и командой. — Понимание корпоративной IT-инфраструктуры, интеграций и требований информационной безопасности. — Предпринимательский подход, самостоятельность и ориентация на результат. — Будет преимуществом опыт в AI, речевой аналитике, контакт-центрах, автоматизации клиентского сервиса или корпоративных IT-решениях. Условия: — Возможность возглавить и масштабировать российский бизнес. — Доступ к готовым технологическим продуктам и ресурсам международной команды. — Полномочия влиять на стратегию, команду и операционную модель. — Фиксированное вознаграждение и существенный бонус за результаты бизнеса. — Возможность обсуждения долгосрочной мотивации.

Задачи: — Выполнять поручения руководителя, вести задачи и календарь, координировать команду, искать проекты и проводить первичные продажи через онлайн-площадки Требования: — Опыт работы ассистентом или помощником руководителя от 1 года — Опыт в маркетинге, рекламе или продажах — Системность, самостоятельность, внимательность к деталям — Грамотная речь — Уверенное владение Google Docs и ИИ-инструментами — Готовность к продажам в переписке — Часовой пояс Мск +-2 ч Условия: — Удалённо, 5/2, график 10:00–19:00 МСК (на связи с 09:00 до 20:00) — Зарплата 30 000–50 000 ₽ с ростом и возможностью получать % от проектов

Задачи: — Взять на себя ежедневное управление коммерческими процессами, разгрузив CEO. — Отвечать за выполнение плана по выручке и валовой марже, принимать решения по запуску продуктов, ценообразованию и бюджетам. — Увеличивать долю прямых продаж в сегменте gambling, повышать средний бюджет и маржу на аккаунт. — Превращать тестовые запуски новых клиентов в повторные бюджеты. — Формировать премиальные коммерческие пакеты, ориентируясь на подтверждённый спрос. — Управлять пайплайном по подтверждённым бюджетам и ожидаемой валовой прибыли, а не по количеству лидов. — Увеличивать валовую прибыль по видео и собственному трафику, а также показатели fill rate и маржу в ключевых gambling-гео. — Проводить еженедельные бизнес-ревью, строить прогнозы и отчитываться перед CEO. Требования: — Опыт работы не менее 5 лет в programmatic / affiliate (DSP, SSP, ad networks) или в коммерческом лидерстве в Gambling / iGaming. — Глубокое понимание рекламных форматов push, popunder, direct click, in-stream / pre-roll. — Практический опыт работы в gambling / betting / casino. — Опыт управления командами Sales и Account Management численностью от 5 человек, знание P&L и юнит-экономики. — Понимание CPC-закупок, KPI рекламодателей и оптимизации postback. — Навыки самостоятельного анализа когорт, retention, win rate, eCPM по SSP, гео и паблишерам. — Практическое использование AI-инструментов для аналитики, отчётности и аутбаунда. — Опыт построения BizDev-команд и запуска новых направлений. — Владение английским языком на уровне не ниже Upper-Intermediate, русский — на уровне носителя. Будет преимуществом опыт в dating, sweepstakes, crypto, finance, utilities / antivirus.

Задачи: — Ведение задач основателей агентства в АспроCloud, включая фиксацию договоренностей, назначение исполнителей и контроль дедлайнов. — Организация встреч и составление саммари созвонов. — Структурирование базы знаний. — Поиск подрядчиков. — Внедрение нейросетей. — Участие в рекрутинге. Требования: — Опыт работы бизнес-ассистентом или помощником руководителя от 1 года. — Уверенное владение таск-трекерами, Google Docs и Google Sheets. — Практический опыт использования нейросетей (GPT) в работе. — Навыки тайм-менеджмента, внимание к деталям, грамотная речь. Условия: — Оплата 50 000 руб. в месяц фикс + 10 000 руб. бонус за каждого нанятого сотрудника (после 1-го месяца) + квартальные премии. — Формат работы удалённый, график 5/2, на связи с 10:00 до 19:00 по МСК.

Задачи: — Ведение задач основателей в АспроCloud: фиксирование договорённостей, назначение исполнителей и контроль дедлайнов. — Организация встреч и подготовка саммари. — Структурирование базы знаний. — Поиск подрядчиков. — Внедрение нейросетей. — Участие в найме. Требования: — Опыт работы бизнес-ассистентом или помощником руководителя от одного года. — Уверенное владение таск-трекерами, Google Docs и Google Sheets. — Практическое использование нейросетей в работе. — Навыки тайм-менеджмента, структурность и грамотная речь. Условия: — Удалённая работа, график 5/2 с гибкой загрузкой, онлайн с 10:00 до 19:00 по МСК. — Оплата 50 000 ₽ в месяц фиксированная + 10 000 ₽ за каждого нанятого сотрудника + квартальные премии.

Location: Москва Сбер в поиске Секретаря заместителя Председателя Правления Обязанности * приём и регистрация входящей корреспонденции в SberDocs, подготовка почты для рассмотрения руководителем * регистрация исходящих и внутренних документов за подписью руководителя, подготовка проектов резолюций * организация приёма посетителей, внутренних и внешних встреч, совещаний и командировок руководителя * ведение календаря руководителя в Outlook, учёт телефонных звонков и почты * контроль работоспособности оргтехники и наличия канцелярских товаров в приёмной * подготовка заседаний и совещаний: сбор материалов, оповещение участников, регистрация. Требования * опыт работы в аппарате (приемной) руководителя в должности помощника или секретаря * опыт работы в банковском секторе  * опыт взаимодействия с Первыми лицами компании, знание делового этикета * знание делопроизводства, корпоративной культуры и этики * умение работать с большим количеством информации, расставлять приоритеты * будет преимуществом: навыки владения ИИ. Условия * официальное трудоустройство * офисный формат работы, комфортный офис на ст. м. Кутузовская * формат дохода: окладная часть + годовая премия * корпоративный спортзал и зоны отдыха * уникальная система обучения Сбера для профессионального и карьерного развития * программа адаптации и помощь руководителя на старте * расширенный ДМС и льготное страхование для семьи * гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ * подписка Прайм с возможностью совместного использования на трёх близких * вознаграждение за рекомендацию друзей в команду Сбера * корпоративную пенсионную программу.

Задачи: — Координировать заказы между менеджерами и сотрудниками — Вести таблицы — Размещать материалы на сайт — Анализировать ошибки Требования: — Умение фиксировать договорённости и сроки — Навык выявления расхождений в документах — Способность собирать и структурировать информацию — Уверенное владение Word, Excel или Google Таблицами (фильтры, формулы, сводные таблицы) — Опыт работы с нейросетями для обработки текста — Навык делового письма Условия: — Удалённая работа — График 5/2 — Оклад 40 000 ₽

Задачи: — Помогать в рабочих задачах, выполнять поручения и постепенно брать на себя больше ответственности Требования: — Ответственность, адекватность, желание разбираться, учиться и доводить задачи до результата — Опыт работы будет плюсом, если опыта нет, предоставляется наставник Условия: — Удалённая работа, гибкий формат — Возможность расти по доходу и задачам — Обучение всему необходимому

Участие в разработке, организации и контроле приоритетных направлений деятельности Банка. Участие в практическом управлении ресурсами Банка (несет персональную ответственность за их сохранность).

В крупную производственную компанию в Москве требуется CEO или COO с опытом работы не менее 5 лет на аналогичной должности. Кандидат будет подчиняться совету директоров и акционерам. Уровень дохода включает фиксированный оклад и годовой бонус, соответствующий позиции C-level.

Location: Oakland, CA, United States * Fraud and phishing warning * Please apply directly via our volunteering portal/ATS at https://wevote.applytojob.com/apply. Do not apply via any other job portals, aggregators, or sites, as your information may not be secure, or the role may no longer be accepting applications. Thank you Volunteer Role: Board Member 501(c)(3) Location: Remote within the US, One Co-Executive Director works in Oakland, CA About WeVote We’re a dynamic and impactful 501(c)(3) nonprofit organization dedicated to creating a future where Americans are confident and energized to make choices in every election that champion their needs, hopes, and values. Our vision is to build a world where no one misses a voting opportunity because they don't have the info they need to make their individual choice. We are creating easy-to-use tools that cut through the election noise and help voters easily understand what's on their ballot. Our open platform empowers voters to create and share voter guides that aggregate information and opinions across personal networks. So you can help your friends be better voters too. As a board member with WeVote you will be a catalyst for positive change in American democracy, ensuring citizens are informed, engaged, and able to exercise their fundamental right to vote. Your contribution is not only crucial but also deeply meaningful in shaping the future of the nation. WeVote is a 100% volunteer-powered, nonpartisan nonprofit that uses technology to help voters make informed decisions. With 180+ active volunteers and a national reach—we prove grassroots, mission-first civic tech can have real impact. Mission Stewardship and Strategic Planning Organizational planning: As stewards of the organization, Board members participate in strategic planning and assist in implementing goals and OKRs. Mission Integrity: The Board of Directors makes policy level decisions to deliver on the mission of WeVote. Each board member needs to understand and be invested in the mission. Values Alignment: Uphold and champion our Core Values: https://tinyurl.com/WeVoteCoreValues Leadership and Resource Management Executive Support: Support the Co-Executive Directors, provide mentorship and conduct annual performance evaluations. Financial Stewardship: Ensure sustainable resources for WeVote to fulfill its mission. To remain accountable to its donors and customers/users, and to maintain its tax-exempt status, the Board must assist in fundraising, developing an annual budget and ensure that financial controls are in place. The Give/Get: Achieve a specific give/get of $5,000 annually , through a combination of personal donations, donations from your network and community fundraising. Recruit and onboard new board members: Create a balanced board composition with specific areas of responsibilities and extended spheres of influence. Regularly attend board meetings: Active participation and attendance to quarterly board meeting, including pre-Board meeting review of materials and activating participating on subcommittees (e.g., operations, fundraising, marketing/comms, finance) which may have bi monthly or quarterly meetings. Ensure legal and ethical integrity: Oversee existing operational policies for WeVote to adhere to legal standards and ethical norms, and help establish new ones as needed. Examples of these policies include personnel policies, conflict of interest policy, etc. Organizational Operations Strengthen WeVote’s product and services: Ensure that the products and services created by WeVote deliver on its mission. Enhance WeVote’s Brand/Public Standing: Act as key link to the community and the media, in support of WeVote’s mission and strategy, by spreading awareness using personal, professional and social media networks. Required Qualifications Civic Commitment: A registered U.S. voter with a deep-seated passion for strengthening American Democracy. Financial Capabilities: Skilled in budget management, financial review, and critical analysis. Connection: Ability to commit 4–8 hours per month to stay engaged with the organization’s cadence. Preferred Qualifications Proven Experience: 1-3 years of non-profit board experience. Not required, but a bonus if you have experience in the democracy/civic tech space Leadership Background: 5+ years of personnel management experience (volunteer management experience a plus) Core Competencies High-level communication and networking skills. A collaborative spirit and willingness to support a 100% volunteer workforce, including our Co-Executive Directors. A drive for personal excellence and a desire to do work that makes a measurable difference. Join Us Submit your resume and include a brief note/cover letter as to why you are interested in WeVote and our mission. Please include information about yourself and let us know what questions you have.

Location: Worldwide APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** JOB POSTING DETAILS REQUIRED SERVICE: Construction VA REQUESTED EXPERIENCE TIER LEVEL: Any MIN. HOURS/WEEK: 20–40 hours/week (Part-Time to Full-Time, client-dependent) SHIFT TIME ZONE: Flexible SHIFT HOURS: Flexible SHIFT DAYS: Monday to Friday NUMBER OF VAs: Pooling (Ongoing) GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English OR English/Spanish ACCENT PREFERENCE: Level A–B (native or near native accent required) REGION PREFERENCE: Any CLIENT INDUSTRY: Construction, General Contracting, Home Services, Trades, Development OVERVIEW We are actively pooling remote Construction Virtual Assistants to support general contractors, builders, developers, and home service businesses with administrative, operational, and executive support tasks . Construction VAs act as back-office support partners , helping construction companies stay organized, responsive, and efficient. The role focuses on coordination, documentation, scheduling, vendor communication, invoicing support, and workflow management — not physical or on-site construction work. Candidates may come from general admin, executive assistant, operations, logistics, or project coordination backgrounds. Prior construction experience is a plus but not required. Strong organizational skills and willingness to learn construction workflows are essential. INTERNAL TRAINING REQUIREMENT To be considered for active Construction VA placements, candidates will complete a short, self-paced internal training provided by our company. This training includes: Overview of the Construction VA role and common client expectations Introduction to construction terminology, workflows, and timelines How Construction VAs support project managers, owners, and field teams Best practices for handling scheduling, documentation, and vendor coordination This training ensures all Construction VAs enter client engagements with a baseline understanding of construction operations and admin workflows . KEY RESPONSIBILITIES Administrative & Executive Support Provide day-to-day administrative support to construction owners, project managers, or operations teams Manage email correspondence, follow-ups, and document organization Assist with calendar coordination, reminders, and scheduling Project & Operations Coordination Support project scheduling, task tracking, and workflow updates Maintain project folders, files, and documentation Assist with tracking permits, inspections, and compliance items (as directed) Vendor & Subcontractor Support Assist with vendor and subcontractor communication Track certificates, documents, and basic compliance requirements Support outreach, follow-ups, and coordination tasks Invoicing & Documentation Support Assist with invoice tracking, purchase orders, and expense documentation Support basic bookkeeping coordination (not accounting) Maintain organized records for financial and project documents Process & Workflow Support Follow client SOPs and help maintain repeatable admin processes Assist with creating or updating internal trackers, checklists, and documentation Support operational consistency across projects IDEAL CANDIDATE PROFILE The ideal Construction VA: Is highly organized and detail-oriented Comfortable supporting multiple projects simultaneously Communicates clearly and professionally Follows SOPs accurately and consistently Is proactive, reliable, and able to work independently Willing to learn construction-specific workflows and terminology Relevant backgrounds that translate well: Executive Assistant Operations Assistant Project Coordinator Logistics or scheduling roles Administrative support in service-based businesses QUALIFICATIONS Experience in administrative, operations, or executive support roles Strong written and verbal English communication Comfortable using task trackers, spreadsheets, and shared drives Able to manage recurring workflows and deadlines Construction or trade industry exposure is a plus, not required Willingness to learn industry-specific processes Experience with construction CRM, project management, or field-service software is preferred, including Buildertrend, Procore, JobTread, JobNimbus, AccuLynx, Housecall Pro, Jobber, or ServiceTitan. Hands-on Buildertrend experience is highly preferred. APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED Google Workspace or Microsoft Office Task/project management tools (ClickUp, Trello, Asana, etc.) Construction platforms (training provided, client-specific) Email and calendar systems SUMMARY We are building an ongoing pool of Construction Virtual Assistants to support construction companies with administrative coordination, operations support, and executive assistance. Candidates will complete a short internal training to gain foundational knowledge of construction workflows before being considered for active placements. This role is ideal for organized, reliable VAs who enjoy structured operations work and want to support fast-paced construction businesses behind the scenes.