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Location: Remote About the company: In the coming decades, demand for critical minerals such as copper, lithium, and cobalt will continue to grow. These minerals are needed to build electric infrastructure, vehicles, data centers, and electronics. However, the mining industry is making 10x fewer discoveries per dollar spent on exploration compared to 30 years ago because the easy-to-find, near surface deposits have largely been discovered. KoBold was founded to be the first AI native mineral exploration, mine development, and technology development company. Our goal is to turn mineral exploration into a repeatable science to discover the minerals the world needs—by integrating artificial intelligence, human intelligence, and new technology. Our multidisciplinary teams of data scientists, engineers, and geologists work together to build data systems, design new sensors, and establish industry-leading workflows to develop and test subsurface predictions on our exploration projects. Our first discovery, Mingomba, is a high-grade copper deposit in Zambia, found after spending materially less than industry average. We are developing Mingomba with the same technical rigor that we apply to exploration. The Mingomba team brings together mine and processing engineers, geologists, data scientists, software engineers, and community, health & safety, construction, and operations specialists. By combining industry knowledge and cutting edge technology, we are developing Mingomba into a world class project that has safer and more predictable outcomes for ourselves, partners, and communities. It is expected to create thousands of good jobs for generations. KoBold runs exploration programs in eight countries, all with the potential for another discovery. KoBold is privately held; investors include institutional asset managers T. Rowe Price and Canada Pension Plan Investments; technology venture capitalists Andreessen Horowitz, Breakthrough Energy Ventures, BOND Capital, Durable Capital, StepStone, and Standard Investments; and strategic natural resources companies BHP and Mitsubishi. About the Role We're looking for a sharp, systems-minded Executive Assistant to support our Chief Investment Officer based in London, and 2 VPs (one in London and one in South Africa). You'll be embedded in a fast-moving, Slack-first culture where things change quickly, and attention to detail is the difference between smooth and chaotic. You'll be trusted with sensitive information and high-visibility communications that touch every employee at KoBold. We take hiring seriously, because we're building a team, not just filling a seat. If you move forward, you'll complete a timed written assessment designed to test your judgment, resourcefulness, and communication under pressure. From there, you'll interview with our EA team and, if you advance, with the executives you'd be supporting directly. We're a remote company, which means communication and collaboration aren't nice-to-haves. They're the foundation of how we operate. Our EA team is tight-knit and genuinely invested in each other's success, and we're looking for someone who will add to that, not just show up and do their own thing. The process takes time by design. We want to make sure this is the right fit for you as much as it is for us. Responsibilities Executive Support Own complex, frequently shifting calendars for two busy executives Coordinate meetings across time zones; manage last-minute changes without losing composure Arrange domestic and international travel including flights, hotels, and ground transport, and handle changes quickly Prepare agendas and briefing materials so executives walk into every meeting ready Take notes and track follow-ups when requested Handle expense reports, approvals, and administrative tasks with speed and accuracy Triage inbound requests and route communications through Slack and other tools Qualifications You're the kind of EA who doesn't need to be told what to do twice and doesn't need hand-holding to get things done. You can operate independently, manage competing priorities, and make smart judgment calls on your own. At the same time, you know that great EA work is a team sport. You're a natural collaborator who shows up for the broader EA team, shares context freely, and pitches in when someone else needs support. You communicate with precision: short, clear, no fluff, because you know everyone around you is busy. You're a natural relationship-builder who earns trust quickly and protects it fiercely. You treat sensitive information like it was your own. You bring positive energy to every collaboration and have a natural ability to motivate and enthuse the people around you, even when the work is demanding or the timeline is tight. You have a sunny disposition that's genuinely yours. You understand that you're often the messenger in the middle, and you don't take a curt Slack reply personally. Minimum Qualifications Based in London (close to Shoreditch is a plus!) 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment Exceptional organizational and project management skills; you've owned multi-step workflows with multiple stakeholders before Flawless attention to detail; you're the person who catches the typo in the deck title Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems Already experimenting with AI, or excited to learn Professional, discreet, and unflappable under pressure Available evenings and weekends when the situation calls for it A genuine team player who collaborates well with other EAs and pitches in beyond your immediate scope when needed We'd love for the right opportunity to bring you to KoBold someday. If you don't yet meet the minimum qualifications for this role, we'd encourage you to hold off and apply when the timing is right. Because our applicant tracking system retains application history, submitting before you're a strong match could affect how your profile is viewed for future roles. We'd much rather see you apply when you're set up to shine! Preferred Experience supporting U.S.-based executives or working in an American high-growth company Familiar with executives who work across evenings and weekends when necessary Comfortable working across time zones with global teams Experience with a culture of high ownership and responsiveness What to Expect Joining KoBold means getting the opportunity for hands-on exposure to our exploration projects around the world. All employees are expected to travel to project sites, with a minimum of one week per year. Field-facing and technical roles spend significantly more time in the field. KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunities for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, disability, or veteran status. This position is Full-Time Location: Remote, but must be London-based Compensation ranges are listed in USD. If you are based outside the US, the range may not translate directly: US pay reflects a different market with different competitive dynamics, so we benchmark roles against the local market rather than converting the listed figure.

Location: Barcelona Workplace: onsite With multiple awards to our name, Larian Studios has proven that we’re dedicated to delivering high-quality role-playing games As we move on to new projects, the studio that brought you Baldur’s Gate 3 & Divinity: Original Sin 2 is looking for an Office Assistant Intern to join the team and help us in crafting the high caliber games our fans have come to expect. Responsibilities Welcome visitors and support reception tasks. Handle incoming deliveries, mail, and packages with guidance of the team. Prepare meeting rooms and keep shared areas tidy and ready to use. Help monitor office supplies, snacks, and stock levels, and help place orders when needed. Support basic purchases and order follow-ups, with guidance from senior team members. Work with the team to coordinate maintenance requests and vendor follow-ups. Take part in organising internal events and team activities as part of a collaborative team effort Support basic health & safety compliance tasks. Respond to employees with office-related questions and requests. Provide general administrative support to the Studio Operations team, gaining personal experience in office operations. Requirements Currently studying or recently graduated in a related field is a plus, but not required. Well organised, reliable, and eager to learn how to follow up on tasks Friendly, helpful, and service-minded. Comfortable communicating with different people in the studio. Willing to work with checklists, trackers, and basic processes. Basic knowledge of Microsoft Office / Google Workspace tools. Fluent English and Spanish What We Offer Hands-on experience in office operations Exposure to vendor management, event coordination, and day-to-day business support. Mentorship from the Studio Operations team. A foundational understanding of how a creative/professional studio runs behind the scenes.

Location: Portugal Paired is a global staffing and recruiting agency specializing in connecting remote talent with innovative companies. We pride ourselves on bridging exceptional professionals with dynamic organizations that value agility and growth. About the Client: Our client is a fast-growing startup operating in the DTC (Direct-to-Consumer) and operations space. With a focus on innovation and operational excellence, they are committed to building a market-leading brand that thrives on strategic agility and customer-centricity. Role Overview: We are looking for a proactive and experienced Executive Business Partner to support the CFO. This role involves high-level strategic support spanning startup dynamics, DTC business operations, and finance. The successful candidate will enable effective decision-making, streamline operational workflows, and contribute to scaling efforts. This is a remote opportunity, offering the chance to collaborate closely with senior leadership in an entrepreneurial environment. Key Responsibilities Own and manage the CFO’s calendar, inbox, priorities, and follow-through across multiple workstreams, ensuring high-impact items are prioritized and executed. Act as a true execution partner , bridging communication between leadership, vendors, legal, finance, operations, and external stakeholders. Support business operations and strategic initiatives , helping drive accountability, tracking deliverables, and ensuring projects move forward. Coordinate vendor relationships, contracts, renewals, and support operational due diligence processes. Assist with legal and compliance-related workflows , including contract coordination, documentation tracking, trademarks, patents, and other high-stakes processes. Support financial operations by reviewing reports, tracking budgets, vendor pricing, invoices, and identifying inconsistencies or opportunities for optimization. Build, maintain, and improve systems, SOPs, workflows, dashboards, and operational processes to improve efficiency and reduce executive overhead. Leverage AI tools (Claude, ChatGPT, automation tools, AI agents) to optimize workflows, documentation, and operational execution. Prepare meeting materials, agendas, executive briefings, and maintain accountability around follow-ups and key action items. Support exit readiness initiatives, data rooms, and confidential documentation processes as needed. Coordinate travel, logistics, and ad hoc executive support requests in fast-changing environments. Requirements 5+ years of experience supporting founders, CEOs, CFOs, COOs, or senior executives in startup, DTC, ecommerce, SaaS, or high-growth environments. Strong experience with executive support fundamentals , including calendar management, inbox management, executive communications, and prioritization. Experience in scaled DTC/ecommerce businesses (subscription business experience is highly preferred). Demonstrated ability to operate as an Executive Business Partner , not solely an administrative assistant. Strong exposure to financial processes , including budgeting, reporting, expense tracking, vendor pricing analysis, and ability to interpret P&Ls or financial data. Experience working with legal/compliance processes , including contracts, trademarks, patents, documentation, or regulated business environments. Familiarity with EOS / Traction methodologies (Level 10s, Rocks, Scorecards) is highly preferred. Highly AI-native; daily use of tools such as Claude, ChatGPT, AI agents, or automation platforms to improve workflows and execution. Advanced proficiency with tools such as Google Workspace, Slack, Notion, HubSpot, QuickBooks, CRM systems, project management platforms, and spreadsheets. Strong analytical mindset with excellent problem-solving and process optimization skills. Comfortable working in high-growth, ambiguous, fast-changing environments with shifting priorities. Exceptional communication skills, discretion, ownership, and ability to maintain confidentiality. Availability to overlap with US Mountain Time hours (within 3 hours preferred). Benefits Competitive salary. Work with fast-scaling, premium brands Fully remote role with a dynamic, growth-driven team Clear opportunities for career growth and advancement

Location: Bratislava, Slovakia; Warsaw, Poland; Ljubljana, Slovenia; Bucharest, Romania; Lisbon, Portugal D-ploy is an IT and Engineering Solutions company operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA. We are committed to delivering innovative, people-driven services to our clients through trusted partnerships and operational excellence. We are looking for a Junior HR Administrative Assistant to join our internal HR team. This is an excellent opportunity for someone who already has some experience in administrative support within HR or similar areas and is looking to grow in a fast-paced, international environment. In this role, you will support daily HR operations, with a focus on documentation, employee lifecycle coordination, and system updates. You’ll also assist with onboarding and offboarding processes and help ensure compliance and data accuracy across our platforms. The position is hands-on, detail-oriented, and ideal for someone who enjoys structured tasks and collaborating with different stakeholders. Key Responsibilities Provide administrative support to the HR team across various processes and regions. Prepare and manage HR documentation, including contracts and amendments. Coordinate onboarding and offboarding processes to ensure a smooth and professional experience. Maintain accurate and up-to-date employee records in internal HR systems. Handle data entry and system updates, ensuring accuracy and compliance. Assist with compliance-related documentation, such as visa or employment checks. Serve as a point of contact for HR-related administrative queries and liaise with internal departments as needed. Support the tracking of HR metrics and assist with internal audits or reviews. Contribute to HR process improvement initiatives and help streamline workflows where possible. Requirements 1–2 years of experience in administrative support, ideally in Human Resources or a related field. Familiarity with HR processes (onboarding, offboarding, employee documentation) is a strong advantage. High attention to detail and organizational skills. Comfortable working with confidential information. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with HRIS tools is a plus. Positive, proactive mindset and willingness to learn. Strong communication skills and a team-oriented attitude. Fluent in English and Dutch (spoken and written). Valid criminal record extract (not older than 3 months) required. Benefits Flexible working conditions Fishing for Friends program – our referral program Further development and professional advancement Friendly and international working environment Is IT in your DNA?

Location: Worldwide IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal , for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below. You don't need to type all the information in the application form, upload your resume first and see the magic! If you are interested in the job, click APPLY TO POSITION. ******************************************************************** About the Role We are building a talent pool of Bilingual Virtual Assistants (English–Spanish) to support our diverse client base across multiple industries. Strong English communication skills (spoken and written) are essential, and Spanish fluency is required. Candidates from all professional backgrounds and skill sets are welcome to apply, as client needs may range from administrative support to specialized functions such as marketing, sales, technical support, or business support. Key Responsibilities (varies by client role) Communicate effectively in both English and Spanish with clients, customers, and team members. Provide professional support tailored to client needs, which may include: Administrative Support: email and calendar management, scheduling, document preparation, data entry. Marketing Support: content creation, translation, social media management, campaign support. Sales Support: lead generation, client outreach, CRM management, bilingual customer engagement. Technical Support: troubleshooting, bilingual help desk support, system documentation. Business Support: bookkeeping, project coordination, medical billing, research, reporting, and other operational support. Learn and adapt quickly to new tools, processes, and client-specific requirements. Uphold professionalism, confidentiality, and attention to detail in all tasks. Qualifications Fluent in English and Spanish , with excellent English communication skills (written and verbal are critical). Relevant skills or experience in one or more functional areas (administration, marketing, sales, technical support, business support, or related fields). Strong organizational and problem-solving abilities. Ability to work independently and manage time effectively. Prior virtual assistant or remote work experience is a plus but not required. Work Requirements Availability to work during U.S. business hours . Reliable computer, internet connection, and headset/microphone. Professional and quiet remote workspace. Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today. What we offer: • Competitive rates • Weekly payments • Annual rate increase (based on performance) • Paid time off • Paid holidays • Various open roles are available • Free training and upskilling • Constant support and guidance from managers and mentors • Clear schedules and guidelines • A vibrant community always ready to support you • And more!

Location: Porto, Porto, Portugal Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Barcelona, Barcelona, Spain Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Belgrade, Serbia Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Sofia, Bulgaria Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell . Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials . Coordinate and manage the CEO's personal and professional logistics , including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer 💻 Choice of work equipment (e.g., laptop, monitor, etc.) 🇬🇧 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00) 👶 Newborn bonus (€500 per child) 🧠 Patent remuneration 🌴 Paid leave 🧑‍💻 Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

Location: Berlin, Germany Workplace: hybrid Berlin • Cybersecurity & AI Startup • Recently Funded A newly funded cybersecurity startup in Berlin is looking for a Founder's Associate(Operations & Growth)/Executive Assistant to CEO to join as a team member and help to build startup foundations of a next-generation AI-powered security risk management platform. We are an early-stage startup founded by experienced cybersecurity leaders with backgrounds in Israeli Intelligence units. We are looking for a motivated, dynamic and hands-on Founder's Associate(Operations & Growth)/Executive Assistant to CEO for a hybrid role based in central of Berlin, Potzdamer Platz. If you are passionate about cybersecurity and AI tech, thrive in fast-paced startup environments, and enjoy building processes from the ground up, this is an opportunity to make a real impact. We are seeking a Founder's Associate(Operations & Growth)/Executive Assistant to CEO to support our CEO with finance, general operations, travel, PR, and sales activities. The ideal candidate is energetic, smart, and able to thrive under pressure while managing multiple tasks effectively. The position is hybrid and can be done full time or part time. We can accept also entry level candidates without experience if the culture fit is right. Key Responsibilities Act as the primary operational founder associate to the Founder & CEO and grow the company together Own and help running day-to-day company operations across HR, finance, admin, and internal processes Own financial reporting, planning, and key metrics, ensuring transparency, clarity, and reliability Take ownership of company wide projects such as developing an AI pricing model or leading expansion into the next three countries Assist the founders with strategic topics , including investor relations, board preparation, and key hiring decisions. Take care of administrative work like manage CEO calendar, priorities, meetings, business travel and follow-ups to maximize focus and execution Support HR, including hiring logistics, onboarding, offboarding, and people administration Support Finance, includinginvoicing, expense tracking, payments, and coordination with external accountants Support PR , communications, social accounts and external coordination (partners, vendors, events, announcements) Support Sales , Prepare internal documents, reports, presentations , and ad-hoc materials for management and stakeholders Ensure operational hygiene, deadlines, and compliance across the company Must have skills 2+ years of experience in startup doing one of the following: HR, finance, operations, PR, Sales, business support, or executive assistance roles. We can accept also entry level candidates without experience if the culture fit is right. Strong organizational skills and can do Attitude with the ability to manage multiple priorities independently Excellent written and verbal communication skills in English Excellent written and verbal communication skills in German High level of discretion, trustworthiness , and attention to detail Strong execution mindset and ability to operate under ambiguity Comfortable working directly with founders and senior stakeholders Ability to build things from scratch at early stage startup High ownership mentality, startup mindset, and ability to move quickly. Experience in startup or scale-up environments Low ego, high commitment, and a true tech startup mentality . Strong problem-solving skills and ability to work in a collaborative environment. Experience with social media management . Familiarity with German employment basics or EU labor processes Comfortable working under direct supervision and ready to engage in business discussions when needed. Nice-to-have requirements Experience supporting a CEO or senior executive in a fast-paced environment Experience in early-stage startups founder-led companies Exposure to PR, communications, or employer branding activities Design skills and knowledge in design tools Proficiency in at least one additional language, ideally Russian or Hebrew Background in analytics Background in sales Public speaking experience and confidence presenting to audiences You are a fan of rock or metal music Benefits Competitive Compensation — salary aligned with market, flexible early-stage arrangements possible Fresh Funding Secured — immediate runway to build, hire, and execute fast High Autonomy — freedom to design and build without corporate overhead Work with a Technical CEO — fast iteration, strong alignment, clear direction Cutting-Edge Domain — identity security, SaaS-to-SaaS access, AI agent governance Massive Learning Curve — quickly gain depth in various operational topics Fast Career Path — opportunity evolve into leadership as we scale the team including Chief of Staff position Berlin Location — top-tier tech environment with strong cybersecurity and AI ecosystems Direct Impact — your impact become the foundation of the entire company Best Equipment and Tools - High quality equipment and modern tools to help you do your best work from day one Team Offsites - Regular team offsites designed to build strong connections, alignment, and shared momentum

Location: Al Khobar, Saudi Arabia; Dammam, Saudi Arabia Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion. As a Management Executive Secretary, you will coordinate activities, manage correspondence, and ensure smooth office operations. Your ability to manage multiple priorities and maintain confidentiality will be key to supporting the organization’s goals. Key Responsibilities Manage the Chief Officer’s calendar, scheduling appointments, meetings, and events. Prioritize and coordinate conflicting schedules and commitments. Plan and coordinate all aspects of the Chief Officer’s business travel, including transportation, accommodation, and itineraries. Ensure travel arrangements are efficient and cost-effective. Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence. Draft and prepare written communications, such as emails, memos, and letters, on behalf of the Chief Officer. Arrange and coordinate meetings, conferences, and events for the Chief Officer. Prepare meeting materials, agendas, and take minutes as required. Maintain organized and up-to-date filing systems for executive-level documents and records. Conduct research and gather information to support the Chief Officer’s decision-making processes. Track and process the Chief Officer’s expenses, ensuring compliance with company policies and regulations. Prepare expense reports and maintain accurate records. Provide administrative and operational support for special projects or initiatives assigned by the Chief Officer. Coordinate with cross-functional teams and stakeholders as needed. Handle confidential and sensitive information with utmost discretion and professionalism. Maintain strict confidentiality regarding executive-level matters and communications Recommend training and development intervention ns for team members to build their capabilities Contribute to the identification of opportunities for the continuous improvement of systems, processes and practices to increase productivity and operational efficiency. Implement all relevant Department’s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner. Contribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards. Requirements Bachelor’s degree in Business Administration or equivalent from a recognized and accredited university is required Master’s degree in Business Administration or equivalent from a recognized and accredited university is preferred Minimum of 5 years of experience in executive secretarial or administrative support roles. Strong organizational and time management skills with the ability to multitask effectively. Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of discretion and confidentiality when handling sensitive information. Ability to work independently and as part of a team. Detail-oriented with a proactive and adaptable mindset.

Location: Amsterdam, Netherlands About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. The role: We are looking for a highly organized, proactive and discreet Team Assistant to join the CIO Office and support the CIO and leaders within the Enterprise Technologies organization. This role combines executive support, team coordination and operational administration to help the team run smoothly and efficiently. The right person will be able to manage calendars and logistics with a high degree of confidentiality and sound judgment, while also supporting travel coordination, events, team processes, and day-to-day Enterprise Technologies operations. This role will work closely with internal business partners and cross-functional stakeholders to help ensure effective execution across the team. It is well suited to someone who enjoys creating order, staying one step ahead, and helping leaders and teams focus on the highest-value work. What you will do: Executive and team support Provide direct support to the CIO and selected leaders within Enterprise Technologies Help manage day-to-day coordination for the CIO Office and support smooth execution across leadership activities Support recurring leadership team processes and help coordinate across stakeholders inside and outside Enterprise Technologies Help drive follow-through on operational and administrative tasks across the team Team coordination and communication Coordinate the preparation and distribution of the monthly team digest Gather inputs and updates from team leads, ensure consistency across contributions, and follow up proactively to keep deadlines on track Support internal communication and coordination across the leadership team and key stakeholders Help ensure team processes move forward in a timely and well-organized way Calendar and scheduling management Manage and optimize calendars for the CIO and selected leaders, ensuring effective prioritization and efficient use of time Schedule meetings, resolve conflicts, and coordinate across internal and external stakeholders Arrange guest invitations and support meetings with vendors and partners Handle scheduling matters with discretion, strong judgment, and attention to confidentiality Event planning and logistics Organize team events such as offsites, workshops, and vendor meetings Manage end-to-end logistics including venue research, bookings, travel coordination, agendas, and participant communication Ensure smooth execution of events and provide on-site support where needed Administrative and financial support Process invoices and support payment-related workflows Create and manage ZIP requests or other relevant internal purchasing and finance processes Support expense submission and approval workflows Track administrative items to completion and ensure nothing falls through the cracks Travel coordination Book and coordinate travel for the CIO, selected leaders, and team activities as needed, including itineraries, accommodations, and related logistics Ensure travel arrangements are efficient, well communicated, and aligned with internal processes and budgets Operational support Support day-to-day operations across the Enterprise Technologies team Work closely with internal business partners and cross-functional teams to coordinate activities and keep processes moving Assist with documentation, tracking, and follow-up for recurring operational processes Help maintain organized team materials and information needed for smooth execution What we are looking for: Experience in an administrative, team assistant, executive assistant, or operations support role Strong organizational skills and excellent attention to detail Proven ability to support senior stakeholders and manage competing priorities High level of discretion and professionalism when handling sensitive information Strong communication skills, both written and verbal A proactive, service-oriented mindset with strong follow-through Comfort working across calendars, travel booking, finance and administrative processes, and collaboration tools Ability to work independently, anticipate needs, and solve problems with minimal supervision Confidence working in a fast-moving environment and across multiple teams What success looks like: The CIO and supported leaders are well organized and able to focus on priorities Calendars, meetings, travel, and logistics are managed smoothly and with minimal friction Team coordination processes run reliably and with minimal prompting Administrative and finance workflows are completed accurately and on time Internal coordination across Enterprise Technologies and business partners is efficient and dependable Stakeholders experience the role as trusted, thoughtful, proactive, and highly reliable Why join? This role offers the opportunity to work closely with the CIO Office and the Enterprise Technologies leadership team, and to make a visible impact on how the organization operates. You will play a central role in helping leaders stay focused, improving coordination across the team, and ensuring important operational processes run smoothly. #LI-RK1 Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.

Location: Mexico; Argentina; Colombia; Guatemala; Brazil; Costa Rica About Huzzle At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle. Role Type: Full-time Engagement: Independent Contractor About the Company Our client is a US-based, fully remote telehealth and wellness company in its growth stage, specialising in hormone optimisation, peptide therapy, medical weight loss, and wellness therapies. The CEO leads three rapidly growing companies, making this a high-trust, high-impact support role with real ownership and growth potential. Job Summary We’re looking for a highly organised Executive / Virtual Assistant to provide direct support to a busy CEO. This role is ideal for someone who has supported founders or C-suite executives before and understands the importance of protecting executive time, managing competing priorities, and handling confidential information with maturity. You’ll own calendar management, inbox management, travel coordination, personal scheduling, daily admin preparation, and operational follow-through across multiple businesses. Key Responsibilities Manage the CEO’s calendar daily, reviewing every invite for accuracy, completeness, and priority. Own CEO inbox management twice daily, with a target of inbox zero by 10 AM EST and again by 5 PM EST. Schedule calls and meetings according to a clear scheduling priority framework. Process SMS requests from the CEO and CEO’s spouse at set times during the day. Prepare and maintain the daily Admin Meeting agenda using the company’s structured format. Coordinate end-to-end travel logistics, including flights, hotels, transport, itineraries, calendar blocking, and Trip Files in Google Drive. Audit the CEO’s calendar six weeks ahead every Friday to identify gaps, conflicts, and upcoming priorities. Coordinate closely with the CEO’s spouse on family, personal, and household scheduling. Manage gifting, company purchases, personal appointments, and ad hoc admin tasks. End each day by clearing lingering emails, compiling the next-day to-do list, and sending content ideas. Requirements Proven experience as an Executive Assistant, Virtual Assistant, or CEO Assistant. Direct experience supporting a founder, CEO, or C-suite executive. Strong calendar management skills, including time zones, batching, scheduling logic, and protecting executive time. Excellent inbox management discipline and ability to make decisions confidently. Strong discretion and confidentiality when handling sensitive personal and business information. Advanced Google Workspace skills, especially Gmail, Calendar, Drive, Docs, and Sheets. Experience using Slack for daily communication. Strong travel booking and itinerary management experience. Exceptional attention to detail and proactive follow-through. Comfortable supporting executives across multiple businesses, brands, or projects. Experience in telehealth, wellness, healthcare, or health-adjacent industries is a plus. Benefits 💻 Fully Remote: Work from anywhere with international teams 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services 🤝 Peer Community: Connect with high-performing sales professionals in our network 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals

Location: Calapan, Philippines Apt Resources, an established international company in the HR Consultancy industry is seeking a highly motivated and enthusiastic fresh Graduates their client's team as an Admin Assistant. This is an exceptional opportunity for a recent graduate to gain hands-on experience in a professional and fast-paced work environment. In this role, you will provide administrative support to the team. You will assist with general administrative tasks such as data entry, scheduling appointments. We are looking for a candidate with a degree. Strong written and verbal communication skills and proficiency in Microsoft Office Suite are essential. Knowledge of social media platforms and basic design skills are a plus. The ideal candidate is detail-oriented, organized, and able to multitask effectively. We encourage you to apply if you are passionate about marketing, eager to learn and thrive in a dynamic environment. Requirements - Bachelor's degree - Strong written and verbal communication skills - Proficiency in Microsoft Office Suite - Knowledge of social media platforms and basic design skills are a plus - Detail-oriented, organized, and able to multitask effectively - Eager to learn and passionate about digital marketing, AI-powered marketing and all new cutting technology Benefits Minimum salary as per the local law

Location: Singapore Workplace: OnSite We’re on the hunt for an energetic, detail-driven Personal Assistant to powerfully support our cofounder. In this pivotal role, you’ll leverage your fluency in Mandarin, financial savvy, and basic legal know-how to juggle multiple projects with ease. Flexibility, discretion, and a willingness to travel are paramount, as you’ll tackle a wide range of responsibilities—right down to managing personal tasks like coordinating visiting family members. This position is Singapore / Hong Kong-based to meet our business requirements. If you’re ready to step into a fast-paced environment where no two days are the same, we want to hear from you. Key Responsibilities: - Provide administrative support, including calendar management, scheduling meetings, and handling correspondence. - Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors. - Handle confidential information with discretion and professionalism. - Coordinate international travel arrangements. - Provide logistical support for both business and personal engagements. - Assist with legal documentation and liaise with legal teams when necessary. - Manage and coordinate family-related tasks, including the needs of visiting parents. - Ensure seamless communication between stakeholders and manage tasks in a timely manner. - Provide support for ad hoc tasks and after-hours requests as needed. Qualifications: - Fluency in Mandarin and English (written and verbal). - Proven experience as a Personal Assistant, preferably supporting senior executives. - Strong financial literacy with the ability to manage budgets and understand financial documents. - Basic legal literacy and the ability to handle legal correspondence. - Exceptional organizational and multitasking abilities. - Strong interpersonal skills and the ability to work well under pressure. - Flexibility to handle after-hours responsibilities and travel when required. - Experience in coordinating personal and family-related tasks. Preferred Qualifications: - Bachelor's degree in Business Administration, Finance, or related field. - Previous experience in supporting C-level executives. - Familiarity with the financial or technology sector.

Location: San Francisco, CA Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As Executive Assistant to 3 Senior Leaders (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations), you’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience. In this role, you’ll be directly supporting the VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations to strategically manage day-to-day administrative and operational needs, infuse Figma’s culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma. This is a full-time role based out of our SF Hub. What you'll do at Figma: Assist your Executives (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations) with calendar, travel, meetings, tasks, notes, emails Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning Identify areas to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy Find opportunities for process optimization across team and company workflows Prepare and/or build content, presentations, and key documents for the VPs Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events We’d love to hear from you if you have: 6+ years of experience in a senior administrative support role Experience working in a fast-paced environment with the ability to adapt quickly to changing demands and dedication to fostering inclusivity and navigating initiatives through an optimistic lens Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online The ability to shift gears and prioritize based on the volume and urgency of requests Expertise in prioritizing, connecting dots, and anticipating needs and a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality While it’s not required, it’s an added plus if you also have: Experience with our product suite Supported teams of 100+ people (bonus points for complex global teams) Previous experience supporting Recruiting or Workplace teams At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Pay Transparency Disclosure Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law. Annual Base Salary Range: $127,000 — $269,000 USD At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Application limits: To help candidates focus on the opportunities most relevant to their skills and experience, Figma limits the number and frequency of applications. These limits apply to all roles: Candidates may submit up to 5 applications during any rolling 30-day period. Candidates may not reapply to the same role while an application is active or within 90 days of receiving a rejection. Once the applicable days has passed, candidates are welcome to apply again.

Location: Argentina; Colombia; Mexico; Honduras; Brazil We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company . This is not a traditional administrative role . It is designed as a stepping stone into an Operations Associate / Operations Manager path , with direct exposure to acquisitions, capital raising, construction, leasing, and asset management. You will play a key role in building structure, improving execution, and helping scale the business. Key Responsibilities Principal Productivity & Execution Run weekly time reviews and generate actionable summaries Track performance against an “ideal day” structure and identify gaps Review dashboards (Asana, time tracking) to surface priorities Send daily priority updates (tasks, decisions, follow-ups) Apply clear frameworks for prioritization, delegation, and scheduling Inbox, Calendar & Follow-Ups Manage calendar, meetings, and confirmations Maintain daily inbox organization (prioritize, delegate, clean) Track follow-ups and ensure nothing falls through the cracks Maintain and act on “waiting on others” lists Operations & Business Support Keep Google Drive and internal documentation structured and updated Maintain CRM hygiene (HubSpot) and investor follow-ups Support reporting, KPI tracking, and dashboard updates Assist with vendor coordination and project tracking Support property management workflows and leasing coordination Systems & Process Optimization Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.) Maintain clear and usable documentation (Google Docs, Loom, checklists) Improve cross-team workflows (acquisitions → rehab → lease-up) Identify and implement simple system improvements and integrations Personal Support (Light) Track and review personal budget and expenses Support scheduling of personal and family activities Requirements 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred Proven experience building or improving systems and SOPs Strong ownership mindset with the ability to drive execution independently Excellent organization and attention to detail Strong written communication and documentation skills Proficiency with Google Workspace, Asana (or similar), and CRMs (HubSpot preferred) Comfortable blending business and personal executive support Availability during Pacific / Mountain Time working hours Benefits Work for the most exciting companies in the North American Market. Flexible schedules. Work from anywhere. Highly competitive compensation.

Location: Singapore, Singapore OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa. Who We Are At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me , Do the Right Thing , and Get Things Done . These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. About the Opportunity You will be joining a team at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations. What You’ll Be Doing Prepare the CEO for key meetings: Develop concise briefings and coordinate pre-read materials covering the purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings. Manage strategic meetings end-to-end: Coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and obvious discrepancies before circulation. Drive post-meeting follow-through: Prepare accurate meeting notes and decision records; translate agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and escalate delays or unresolved issues. Track the CEO’s priority projects: Work across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention. Filter and synthesise information: Distil reports, feedback and requests into clear sk lummaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context. Coordinate external engagements: Manage invitations, responses and preparation for engagements with business partners, regulators, media, investors and industry conferences. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release. Deliver proactive executive support: Manage the CEO’s calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs. Improve CEO office workflows: Establish practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs. What We Look For In You Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment. Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO’s attention. Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings. Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early. Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally. Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters. Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies. An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use. Bachelor’s degree or equivalent relevant experience. Proficiency in Mandarin to communicate effectively with internal stakeholders across the region. Ability to travel up to 30% of the time for leadership meetings and regional site visits. Perks & Benefits Competitive total compensation package L&D programs and Education subsidy for employees' growth and development Various team building programs and company events Wellness and meal allowances Comprehensive healthcare schemes for employees and dependants More that we love to tell you along the process! Notice: All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website. Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX 's Candidate Privacy Notice .