Вакансии

Location: Riga, Latvia Workplace: hybrid About the Client Our client is a financial technology company providing payment and mobile banking services. Its products help customers manage money and make international transfers. Role Overview Our client is seeking a proactive, commercially minded and highly organised Executive Assistant & Business Operations Lead to support a business owner or senior executive overseeing multiple business interests and projects. This is a broad, hands-on role combining executive support, business operations and project coordination with personal assistance. You will help manage the executive’s business and private commitments while taking ownership of operational tasks, follow-ups and projects from start to finish. Key Responsibilities Provide executive and operational support across multiple business activities and projects. Coordinate communication between directors, shareholders, teams, business partners and external advisers. Track projects, deadlines and deliverables, and follow up on outstanding matters. Research commercial opportunities and prepare reports, presentations, comparisons and recommendations. Identify inefficiencies, improve workflows, implement processes, flag risks and recommend solutions. Support corporate administration, including incorporations, governance documents and statutory filings, in coordination with legal and financial advisers. Coordinate banking relationships, account openings, due diligence documents and business onboarding. Oversee supplier relationships, contracts, invoices, expenditure and key obligations. Work with finance, legal, compliance, HR and other teams to resolve operational matters. Support international expansion, recruitment, employee onboarding and immigration processes when needed. Manage executive calendars, meetings, correspondence and competing business and personal priorities. Arrange international travel, including flights, accommodation, visas, transfers and itineraries. Organise personal appointments, reservations, events and other arrangements. Liaise with personal service providers and external contacts while handling confidential matters discreetly. Provide ad hoc personal and administrative support to coordinate business and private commitments. Requirements 4+ years of experience as a senior Executive Assistant, Business Manager, Operations Lead or in a similar role. Experience supporting a founder, business owner or senior executive. Strong commercial awareness and understanding of business operations, corporate structures and financial processes. Excellent organisational, analytical and problem-solving skills, with the ability to manage multiple priorities independently. Experience coordinating projects and working with senior stakeholders, professional advisers and cross-functional teams. Ability to communicate effectively with international clients and contacts. Languages: English C1, Russian C1. Candidates from executive support, business operations, founder’s office, business management and related backgrounds are welcome. The right person will be trusted to use their judgement, keep important work on track and take responsibility for seeing tasks through to completion. Key Soft Skills Proactive, resourceful and solutions-oriented, with the ability to anticipate needs and take ownership. Clear written and verbal communication, attention to detail and discretion. Comfortable in a fast-paced, international and entrepreneurial environment. What We Offer Competitive salary aligned with experience Collaborative and transparent team culture High-impact role in a scaling fintech company Recognition of personal milestones and achievements Social benefits

Задачи: — выполнение операционных задач ассистента продюсера AI-проекта, включая лидогенерацию, поиск подрядчиков и сотрудников, анализ конкурентов, ведение отчётности и участие в найме. — ежедневное использование Claude и инструментов вайбкодинга. — возможность карьерного роста до продюсера с партнёрским процентом при хорошей работе. Требования: — готовность активно изучать искусственный интеллект и новые рабочие инструменты. — самостоятельность и умение вести разноплановые задачи. — организованность и интерес к продюсированию.

Задачи: — Ведение расписания учеников и преподавателей. — Согласование переносов и замен. — Ведение таблиц. — Ответы на организационные вопросы. Требования: — Ответственность и надёжность. — Организованность и желание развиваться. — Профессиональный опыт не требуется. Условия: — Удалённый формат работы. — Гибкий график. — Долгосрочная занятость.

Задачи: — лидогенерация — поиск подрядчиков и сотрудников — анализ конкурентов — отчётность Требования: — работа с Claude и AI-инструментами — лидогенерация и поиск подрядчиков — анализ конкурентов и отчётность Условия: — удалённый формат работы — долгосрочное сотрудничество — наставничество и возможность роста до продюсера

— вести и актуализировать Excel-файлы и Google Таблицы; — готовить отчёты, сводки и аналитические материалы;

Мы ищем помощника руководителя, который станет ключевым членом нашей команды, обеспечивая организационную и административную поддержку руководителя и управленческого состава в выполнении ежедневных задач и достижении стратегических целей компании. Организационно - административная поддержка:

Нам нужен не просто исполнитель, а проактивный помощник, который умеет думать на несколько шагов вперед, заботится о комфорте и самостоятельно доводит задачи до результата. · Travel-поддержка: Поиск и бронирование билетов, проживания (отели, виллы), организация перемещений.

Location: Worldwide APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Log in using your 20four7VA-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: CPT-11763 Assistant to the Executive Team Independent Contractor – CPT-11763 Assistant to the Executive Team/Business Support VA/Senior-Advanced Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. The Assistant to the Executive Team provides administrative and operational support to the executive team overseeing multiple entities. This role serves as a central point of contact for day-to-day administrative functions, helping the team stay organized, on schedule, and operationally efficient. The ideal candidate has previous experience supporting construction projects and is comfortable attending meetings, documenting discussions, managing follow-ups, organizing project documentation, and ensuring action items are completed on time. This individual will work closely with leadership to improve communication, maintain organization, and help keep projects moving efficiently. The successful candidate will have strong administrative and project coordination skills, excellent proficiency with Microsoft Office, SharePoint, and Dropbox. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Administrative Support · Manage executive calendars, schedule meetings, and provide reminders · Maintain ongoing task lists and follow up on outstanding items as needed · Draft emails / follow ups for CEO · Prepare meeting agendas and summaries as requested · Draft, format, produce & distribute reports, presentations, and briefs utilizing software such as Excel, PowerPoint, Word, etc. · Research as requested by the executive team · Assist with general administrative tasks and day-to-day office support. · Maintain organized records and ensure important documents are properly filed and named per the company’s file naming protocol · Research and book domestic and international travel for business and personal travel as requested · Collect (using Loop) & place lunch orders for Wednesday lunches Project Coordination · Attend project meetings via Teams or Zoom and take detailed meeting minutes · Document key discussions, project updates, and action items utilizing · Track project deliverables and ensure follow-up tasks are completed · Coordinate communication between internal team members and stakeholders · Help monitor project timelines and remind team members of upcoming deadlines · Assist the Project Manager with administrative coordination throughout project lifecycles · Maintain organized project files and documentation using Dropbox & SharePoint · Assist the CEO or Project Managers in preparing proposals and presentations from PowerPoint templates and previously developed samples Follow-up & Communication · Follow up on outstanding action items after meetings · Communicate with team members regarding project updates and pending tasks · Schedule follow-up meetings as needed · Ensure accountability by tracking commitments and project progress Document Management · Organize and maintain project documentation in Dropbox & SharePoint ·  Ensure files are properly named, stored, and easily accessible ·  Maintain version control of project documents ·  Assist in organizing contracts, reports, and project-related records Team & Operations Support · Serve as administrative point of contact for internal team members · Assist with company meeting preparation, including agendas, reminders, sending, and updating invitations · Assist with scheduling meetings Insurance Compliance · Own the tracking and collection of vendor insurance certificates (COIs), ensuring renewals are received and filed before expiration · Upload COIs to Procore · Maintain an up-to-date COI compliance log for all vendors and partners, tracking expiration dates, renewal requests, and correspondence history to ensure continuous coverage and zero lapses in compliance · Manage the relationship with the outsourced insurance consultant and work with them for onboarding new subcontractors · On occasion, support the Controller with digital filing, logging, and organization of invoices Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, adhering to any timelines, guidelines, and deliverables agreed to in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Previous experience supporting construction projects preferred Experience taking professional meeting minutes Experience coordinating project follow-ups and scheduling meetings Strong proficiency with Microsoft Office Suite Advanced knowledge of Microsoft Outlook Experience using Dropbox for document management Excellent computer and organizational skills Experience supporting executives or project managers preferred IDEAL CANDIDATE PROFILE · Previous administrative or project coordination experience · Ability to manage multiple priorities across team members · Real estate or construction industry experience strongly preferred · Excellent organizational and multitasking abilities · High level of attention to detail · Strong follow-through with outstanding attention to detail · Comfortable attending meetings and documenting detailed notes · Strong written and verbal communication skills · Proactive, dependable, and highly organized · Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint, PowerPoint) APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED · Microsoft Office Suite – including Outlook, Word, Excel & PowerPoint · SharePoint · Dropbox · Procore (preferred) Work Schedule Contracted Hours per Week: 40 Hours Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: 8:00 am to 5:00 pm (Eastern) Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL: Senior, and Advanced Level Contracted Hours per Week: 40 hours/week Daily Working Time: 8:00 am to 5:00 pm (Eastern) Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Near Native REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!

Location: Paris ABOUT MISTRAL Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector, co-creating customized AI systems that they can run on their terms. We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited. THE ROLE As an Executive Assistant at Mistral, you will support two senior leaders: our VP, Cloud and our VP, Product. These are distinct teams with their own leadership, stakeholders, and priorities. You will be the operational backbone for both, with stakeholders spanning engineering, product, go-to-market, customers, partners, and investors across France, Europe, and the US. The role has been created because both organizations are scaling fast and their leaders' time is the scarcest resource. You will own the leaders' calendars, communications, travel, and meeting preparation end to end and go further: coordinating cross-functional initiatives, running leadership rituals, and supporting high-stakes external moments such as customer and partner engagements, roadshows, and board or investor touchpoints. Balancing two executives from different teams takes real judgment: you will arbitrate scheduling conflicts, keep both leaders ahead of commitments, and handle sensitive information with discretion, representing them with professionalism in every interaction. This is a role with real ownership where you will design the processes, dashboards, and ways of working that keep two distinct organizations running smoothly. WHAT YOU WILL DO - Run the VP, Cloud's and VP, Product's calendars and priorities across multiple time zones, arbitrating between competing demands to protect their focus for strategic decisions. - Prepare briefings, agendas, presentations, and follow-up notes for leadership, board, investor, customer, and partner meetings. - Act as the primary point of contact for internal and external stakeholders on behalf of both leaders, handling email, Slack, and calls with clarity, judgment, and confidentiality. - Coordinate international and domestic travel for both executives, including itineraries for customer roadshows and executive offsites across Europe and the US. - Organize internal and external events end to end including team gatherings, client meetings, offsites, and company-wide moments. - Drive cross-functional projects and initiatives that connect the Cloud and Product organizations with GTM, Engineering, Datacenter, and People & Operations, from planning through follow-through. - Build and maintain both orgs' operational backbone including documentation, dashboards, shared folders, and tracking of deadlines and deliverables. - Spot inefficiencies and own process improvements or special projects that raise the bar for how both organizations operate. SKILLS WE'RE LOOKING FOR - Proven experience supporting senior executives (VP level or above) as an Executive Assistant, ideally multiple leaders simultaneously, in tech, infrastructure, or other complex high-growth environments. - Exceptional communication skills in English and fluency in French is essential. - Demonstrated judgment in balancing competing priorities across multiple leaders, teams, and time zones with discretion and confidentiality. - Strong command of Google Workspace or Microsoft Office, plus productivity tools such as Notion and Slack. - A proactive, solutions-oriented mindset - you anticipate needs, close loops, and take ownership of outcomes without being asked. - A genuine interest in AI and technical products. You learn quickly and engage credibly with engineers, product managers, customers, and executives. WHAT WE OFFER We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks. For the most up-to-date details on benefits available in your location, please refer to our Benefits page https://app.notion.com/p/mistralai/Benefits-at-Mistral-36e6ba59a7fe836b93dd01737fcc27ef?source=copy_link. PRIVACY POLICY Your privacy matters to us. You can learn more about how we handle your personal data in our Applicant Privacy Policy https://legal.mistral.ai/terms/applicant-privacy-policy.

Location: Renton, Washington, United States We take play seriously. We’re looking for curious adventurers ready to find their party, fueled by imagination and drive to build what’s never been built before. At Hasbro and Wizards of the Coast, you’ll collaborate with passionate teams to reimagine our iconic brands and create experiences that spark joy, connection, and community through the magic of play. This is your chance to shape legendary play that lasts a lifetime. Job Overview Our team is looking for an Executive Assistant to support three of our leaders and work alongside the broader Executive Assistant community and serve as a trusted strategic partner across Wizards of the Coast's dynamic global business. This role goes well beyond calendar management. It calls for exceptional judgment, discretion, and organization, plus the ability to anticipate needs in a fast-paced, high-profile environment. The Executive Assistant will manage executive operations, coordinate cross-functional priorities, facilitate communication with senior leadership and external partners, and keep business activities running smoothly. Success in this role comes from strong relationship management, attention to detail, adaptability, and a proactive approach to solving problems before they arise, and we welcome candidates who have built these skills through a variety of experiences. Location and Work Arrangement This role is based at our Renton office and follows a hybrid schedule designed to support in-person collaboration. Employees are expected to work onsite on Tuesdays, Wednesdays, and Thursdays, with the flexibility to work remotely or onsite on Mondays and Fridays. What You'll Do Manage complex, constantly evolving calendars for multiple executives across time zones, prioritizing meetings by strategic importance and business impact. Coordinate domestic and international travel, including detailed itineraries and contingency planning. Prepare agendas, briefing materials, meeting notes, and follow-up action items. Handle confidential correspondence and sensitive business information with the highest level of discretion. Anticipate executive needs and proactively identify solutions. Track key initiatives and follow up on commitments to make sure deadlines are met. Help prepare presentations, executive communications, and board-level materials. Manage competing priorities while staying flexible as business needs evolve. Serve as a central point of coordination across internal teams and external partners. Coordinate leadership meetings, off-sites, and strategic planning sessions. Coordinate meetings with licensors, licensees, entertainment partners, agencies, retailers, and other senior executives. Manage expense reporting, purchase requests, and other administrative processes. Continuously improve administrative processes and find opportunities for greater efficiency. Use AI tools in your daily work, experimenting with new ways to save time, improve quality, and help the team get more from them. Collaborate with the broader Executive Assistant community. Support special projects and executive initiatives as assigned. What You'll Bring 3+ years supporting senior executives in a complex corporate environment. Bachelor's degree or equivalent professional experience. Experience coordinating international travel and managing global calendars. Exceptional organizational and project management skills. Outstanding written and verbal communication skills. Proven ability to handle highly confidential information. Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word), collaboration tools like Teams, and AI platforms. Ability to work independently with sound judgment and prioritization. Experience supporting executives in consumer products, entertainment, licensing, media, or retail. Experience working with international teams and external business partners. Who We Are We’re a team of creators, storytellers, and innovators united under the Hasbro family and home to beloved brands, AAA digital games studios and immersive experiences that spark imagination across generations. Together, we’re committed to a culture rooted in creativity, excellence, curiosity, and inclusion, and where every employee is empowered to think boldly, act with integrity, and spark joy for all. Hasbro About the Company – Hasbro Wizards of the Coast Who We Are – Wizards of the Coast Equal Opportunity Hasbro is committed to equality of opportunity in all aspects of employment. We are committed to making all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status. Accommodations If you have a disability and need reasonable accommodation during the hiring process, please inform your recruiter anytime throughout the process. Notice Regarding Hasbro’s use of AI in the Recruitment Process We use Greenhouse’s AI-powered Talent Matching tool to compare your application against our job requirements. How it works: Talent Matching compares information from your resume and application responses with job-related criteria established and weighted by Hasbro’s recruiting and hiring teams. Depending on the role, these criteria may include relevant skills, work experience, prior job titles, and industry experience. The tool then assigns a match category to help organize applications for review. Human oversight: Talent Matching supports — but does not replace — human review. It does not automatically advance or reject candidates or make employment decisions. Hasbro’s recruiters and hiring managers review applications and remain responsible for all hiring decisions. Greenhouse has published the results of an independent bias audit of Talent Matching. View the Greenhouse Talent Matching audit results . #Wizards The pay transparency range for this role is listed below. The hiring range will vary based on factors such as experience, skills, location and market conditions. Additionally, employees may be eligible for annual and long-term incentives as part of their overall compensation package. Pay Range $32 — $48 USD Employees may be eligible for annual and long-term incentives as part of their overall compensation package, depending on role, location, and eligibility. Benefits and programs may include: Health & Wellness Time Off to Recharge Financial Well-being Life & Family Support Volunteer and Community Initiatives Learning & Development Exclusive Perks Please review our Applicant Privacy Notice to learn how we collect, use, and protect your personal information in connection with the application process.

Location: Boston, Massachusetts, United States We take play seriously. We’re looking for curious adventurers ready to find their party, fueled by imagination and drive to build what’s never been built before. At Hasbro and Wizards of the Coast, you’ll collaborate with passionate teams to reimagine our iconic brands and create experiences that spark joy, connection, and community through the magic of play. This is your chance to shape legendary play that lasts a lifetime. Job Overview Our team is looking for an Executive Assistant to support three of our leaders and work alongside the broader Executive Assistant community and serve as a trusted strategic partner across Wizards of the Coast's dynamic global business. This role goes well beyond calendar management. It calls for exceptional judgment, discretion, and organization, plus the ability to anticipate needs in a fast-paced, high-profile environment. The Executive Assistant will manage executive operations, coordinate cross-functional priorities, facilitate communication with senior leadership and external partners, and keep business activities running smoothly. Success in this role comes from strong relationship management, attention to detail, adaptability, and a proactive approach to solving problems before they arise, and we welcome candidates who have built these skills through a variety of experiences. Location and Work Arrangement This role is based at our Boston office and follows a hybrid schedule designed to support in-person collaboration. Employees are expected to work onsite on Tuesdays, Wednesdays, and Thursdays, with the flexibility to work remotely or onsite on Mondays and Fridays. What You'll Do Manage complex, constantly evolving calendars for multiple executives across time zones, prioritizing meetings by strategic importance and business impact. Coordinate domestic and international travel, including detailed itineraries and contingency planning. Prepare agendas, briefing materials, meeting notes, and follow-up action items. Handle confidential correspondence and sensitive business information with the highest level of discretion. Anticipate executive needs and proactively identify solutions. Track key initiatives and follow up on commitments to make sure deadlines are met. Help prepare presentations, executive communications, and board-level materials. Manage competing priorities while staying flexible as business needs evolve. Serve as a central point of coordination across internal teams and external partners. Coordinate leadership meetings, off-sites, and strategic planning sessions. Coordinate meetings with licensors, licensees, entertainment partners, agencies, retailers, and other senior executives. Manage expense reporting, purchase requests, and other administrative processes. Continuously improve administrative processes and find opportunities for greater efficiency. Use AI tools in your daily work, experimenting with new ways to save time, improve quality, and help the team get more from them. Collaborate with the broader Executive Assistant community. Support special projects and executive initiatives as assigned. What You'll Bring 3+ years supporting senior executives in a complex corporate environment. Bachelor's degree or equivalent professional experience. Experience coordinating international travel and managing global calendars. Exceptional organizational and project management skills. Outstanding written and verbal communication skills. Proven ability to handle highly confidential information. Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word), collaboration tools like Teams, and AI platforms. Ability to work independently with sound judgment and prioritization. Experience supporting executives in consumer products, entertainment, licensing, media, or retail. Experience working with international teams and external business partners. Who We Are We’re a team of creators, storytellers, and innovators united under the Hasbro family and home to beloved brands, AAA digital games studios and immersive experiences that spark imagination across generations. Together, we’re committed to a culture rooted in creativity, excellence, curiosity, and inclusion, and where every employee is empowered to think boldly, act with integrity, and spark joy for all. Hasbro About the Company – Hasbro Wizards of the Coast Who We Are – Wizards of the Coast Equal Opportunity Hasbro is committed to equality of opportunity in all aspects of employment. We are committed to making all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status. Accommodations If you have a disability and need reasonable accommodation during the hiring process, please inform your recruiter anytime throughout the process. Notice Regarding Hasbro’s use of AI in the Recruitment Process We use Greenhouse’s AI-powered Talent Matching tool to compare your application against our job requirements. How it works: Talent Matching compares information from your resume and application responses with job-related criteria established and weighted by Hasbro’s recruiting and hiring teams. Depending on the role, these criteria may include relevant skills, work experience, prior job titles, and industry experience. The tool then assigns a match category to help organize applications for review. Human oversight: Talent Matching supports — but does not replace — human review. It does not automatically advance or reject candidates or make employment decisions. Hasbro’s recruiters and hiring managers review applications and remain responsible for all hiring decisions. Greenhouse has published the results of an independent bias audit of Talent Matching. View the Greenhouse Talent Matching audit results . The pay transparency range for this role is listed below. The hiring range will vary based on factors such as experience, skills, location and market conditions. Additionally, employees may be eligible for annual and long-term incentives as part of their overall compensation package. Pay Range $36.80 — $55.20 USD Employees may be eligible for annual and long-term incentives as part of their overall compensation package, depending on role, location, and eligibility. Benefits and programs may include: Health & Wellness Time Off to Recharge Financial Well-being Life & Family Support Volunteer and Community Initiatives Learning & Development Exclusive Perks Please review our Applicant Privacy Notice to learn how we collect, use, and protect your personal information in connection with the application process.

Человек, который станет правой рукой руководителя: закроет опера... Человек, который станет правой рукой руководителя: закроет операционку, будет развивать личный бренд, вести работу с партнёрами по рекрутингу и комьюнити в нише банкротства, а также активно применять ИИ.

Помогать организовывать рабочие процессы, вести коммуникацию, работать с контентом, учениками, таблицами и техническими задачами.

Location: Worldwide APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Log in using your 20four7VA-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: CPT-11662 Construction Project Administrative Assistant Independent Contractor – CPT-11662 Construction Project Administrative Assistant/Business Support VA/Any (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. An established commercial fireproofing contractor is seeking a detail-oriented Business Support VA to assist its project management team with project documentation, subcontractor compliance, billing support, reporting, and recurring administrative deadlines. The company manages approximately 100 projects annually and works with numerous general contractors, each with different documentation requirements and construction-management systems. The ideal candidate will bring strong administrative and project-coordination skills, excellent attention to detail, and the ability to work independently across multiple projects and processes. Direct construction experience is beneficial but not required, as the company has established workflows and will provide training. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Project Documentation & Coordination Maintain project records, task lists, and deadlines in ClickUp Organize plans, specifications, forms, and project correspondence Prepare, track, and follow up on project submittals Upload and retrieve documents through general contractor portals Use Bluebeam to review, markup, combine, organize, and export PDFs Coordinate documentation requests with project managers and general contractors Monitor and review incoming project-related emails and requests, which will make up a significant portion of the role, to determine their relevance, identify required actions, and route them to the appropriate person. Conduct preliminary research on project-related inquiries and requests, and coordinate with the estimating team when items require further review or technical input. Access general contractors’ Procore portals as an invited user to retrieve project information and assist with documentation and coordination requirements. Assist with the review and administrative processing of ASIs, change orders, and pricing requests received through general contractor portals. Assist with documenting established workflows, recurring procedures, and solutions to common issues as the newly created position develops. Billing, Insurance & Compliance Support Assist with progress billing and draw documentation using approved records Prepare supporting documents and coordinate lien-waiver requests Request and track certificates of insurance (COIs) Assist with company prequalification and contractor registration requirements Prepare weekly Davis-Bacon/certified-payroll documentation for management review Compile monthly OCIP/CCIP insurance reporting information as directed Assist with preparing and submitting the company’s insurance documentation to general contractors and customers when required for project compliance. Assist with OCIP-related administrative and compliance requirements, including documentation and coordination related to payroll and billing. Training will be provided by the client. Assist with submitting and tracking project-related lien waivers through general contractor portals, as needed. Project Closeout & Administrative Support Organize warranties, closeout packages, and required project documentation Track missing documents, outstanding submissions, and recurring deadlines Maintain accurate project files and supporting financial records Coordinate routine signature requests through DocuSign Follow up with internal staff and general contractors regarding incomplete items Provide regular updates on project status, completed tasks, and outstanding requirements Assist with organizing and providing project warranty information and other closeout documentation required by general contractors or customers. Help develop and document procedures and training materials for assigned responsibilities to support consistent execution and facilitate future staff onboarding and knowledge transfer. Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Administrative, project coordination, or operations-support experience required\ Strong document-management and deadline-tracking experience required Bluebeam or comparable PDF editing and markup experience strongly preferred ClickUp or comparable project-management software experience strongly preferred Strong Google Workspace and spreadsheet proficiency required Construction project administration experience preferred but not required Familiarity with Procore, Autodesk Construction Cloud, CMiC, or similar systems is a plus Construction billing, lien waivers, COIs, or contractor compliance experience is a plus Certified payroll or OCIP/CCIP reporting experience is a plus Strong attention to detail and ability to maintain confidentiality required IDEAL CANDIDATE PROFILE Highly organized, accurate, and detail-oriented Proactive with strong follow-through across multiple projects Comfortable navigating different systems and client-specific procedures Able to work independently and solve routine administrative problems Strong written and professional spoken communication skills Resourceful and capable of adapting when instructions or processes vary Dependable with deadlines and confidential information Interested in growing into a long-term, full-time position APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED ClickUp – Preferred Bluebeam Revu or Comparable PDF Software – Training can be provided Google Workspace / Gmail QuickBooks Online – Familiarity Preferred; Training can be provided DocuSign Procore / Autodesk Construction Cloud / CMiC – Training can be provided Microsoft Excel / Google Sheets Work Schedule Contracted Hours per Week: 20-30 Hours/week ( Expected to increase toward 40 hours/week based on performance and workload ) Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: 5 AM-9 AM MST Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL: Any Contracted Hours per Week: 20-30 Hours/week ( Expected to increase toward 40 hours/week based on performance and workload ) Daily Working Time: 5 AM-9 AM MST Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE:  Level A-C (Strong Written and Professional Spoken English Required) REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!

Задачи: ассистирование руководителю. Условия: работа в офисе в Москве, высокая заработная плата.

• Приемка и обработка входящих заявок. • Координация команды.

Location: Kazakhstan; Kyrgyzstan; Georgia Emerging Travel Group is a global travel-tech company whose brands have been operating in over 220 source markets since 2010. We specialize in developing advanced online booking platforms for all types of clients — from individual tourists to travel agents and companies organizing business trips. Our solutions empower hoteliers to effortlessly showcase their accommodations, boosting visibility and attracting a broader audience. Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone. This is a senior role in a fast-growing commercial organisation of 500+ people spanning global regions, with the CCO overseeing 6 direct reports across international markets. You will be the operational backbone of the CCO, owning systems and driving cross-functional execution, not just supporting it. The work is fast-paced, the stakeholders are senior, and the expectations are high. This is a full-time, remote position open to candidates residing in Europe and CIS. Job Responsibilities: Executive Time & Priorities Manage the CCO’s calendar, ensuring focus on high-priority strategic topics Screen requests, coordinate communications, and structure meeting agendas Own preparation of executive materials: decision briefs, board presentations, leadership reviews Plan and manage all travel end-to-end: build the yearly travel calendar, source and coordinate complex itineraries across multiple destinations, and handle real-time changes Meeting & Communication Management Take meeting notes, document decisions, and follow through on action items across leadership meetings Communicate and conduct outreach on behalf of the CCO: maintain alignment and trust with senior leaders at C-level and MD level across regions, and represent him professionally via LinkedIn, email, and other channels Plan and run team offsites end-to-end: concept, agenda, venue, accommodation, dining, transfers, rooming lists, and vendor coordination Project, Execution & Visibility Drive delivery of key commitments across the CCO’s direct reports and senior leadership Own end-to-end coordination of cross-functional projects: timelines, stakeholder alignment, delivery Maintain dashboards, task trackers, and status reports for leadership visibility Structure and improve internal workflows and planning processes; support cross-team coordination and information flow Requirements 3+ years of experience in a senior EA, operations, or BizOps role in a fast-paced environment Strong organisational and analytical skills. Comfortable with data, dashboards, and reporting Proven experience working with senior stakeholders and cross-functional teams Excellent Microsoft Office and Google Workspace skills, experience with task management tools (Asana, Notion, or similar) Comfortable with AI tools in daily work: research, drafting, summarising, data prep; proactively explores new tools and approaches to improve workflows Ability to work autonomously and make operational decisions without constant oversight Advanced English & Russian Nice to Have: Experience in tech or travel-tech Background in project management or operations coordination Experience building automated workflows (Make, Zapier, n8n, or similar) Benefits Flexible schedules and opportunity to work remotely. Ambitious and supportive team who love what they do, appreciate each other, and grow together. Internal programs for adaptation and training, development of soft skills, and leadership abilities. Partial compensation for participating in external training and conferences. Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world. Corporate prices on hotels and travel services. MyTime Day Off - an extra non-working day without loss of compensation. Learn more about our data protection practices in our Privacy Policy: https://www.emergingtravel.com/career/hr-policy/

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