Global Talent Services Specialist

Location: Intellias Meet your recruiter Yuliya Tsyapenko yuliya.tsyapenko@intellias.com https://www.linkedin.com... Vacancy details Employee Experience Employee Experience Specialist Senior Ukraine Hybrid APPLY NOW REFER A FRIEND Do you have the talent to reveal other people’s talents? With more than 3 000 specialists on board, it’s still important for Intellias to support and take care of each other – no matter how fast we grow. Join in and take a mission to guide the employees of our large, but truly human-centered company. What project we have for you The Global Talent Services Specialist Ukraine ensures accurate, timely, and compliant employment administration throughout the employee lifecycle in Ukraine. The role owns local HR documentation and employee data, supports payroll and statutory reporting, and provides reliable guidance to employees and managers in line with Ukrainian labour law, internal policies, and data privacy requirements. What you will do 1 Employment Lifecycle Administration Manage employee administration across the hire-to-exit lifecycle, including hiring, transfers, promotions, changes to employment terms, leaves, and terminations. Prepare and issue employment contracts, addenda, orders, certificates, employment letters, and other personnel documents in Ukrainian and English as required. Maintain complete and accurate personnel files, employment records, and electronic document repositories in accordance with Ukrainian legislation and internal retention requirements. Ensure timely registration and documentation of all employee changes and maintain accurate position and organisational data in HR systems. Coordinate onboarding and offboarding administration, including collection of mandatory documents, system updates, and completion of required checklists. Act as the primary point of contact for employees and managers on employment documentation and local HR administration matters. 2 Time Attendance Leave and Absence Administration Maintain and validate time and attendance records and ensure that absences, overtime, business trips, and other working-time data are documented correctly. Administer annual leave, unpaid leave, maternity and parental leave, sick leave, and other statutory or company-provided absences. Monitor leave balances and supporting documents and resolve discrepancies before payroll cut-off. Prepare and maintain work schedules, timesheets, and other records required by Ukrainian legislation and company procedures. 3 Payroll Inputs and Employee Data Prepare, validate, and submit complete payroll inputs, including new hires, terminations, salary changes, allowances, bonuses, deductions, absences, and one-time payments. Reconcile employee data across HR systems, payroll files, and supporting documents and promptly correct identified discrepancies. Work closely with Payroll, Finance, Accounts Payable, Legal, and other stakeholders to support accurate and timely salary payments. Conduct regular data audits and produce workforce and operational reports as required. 4 Military Records Administration Maintain military records for employees in accordance with Ukrainian legislation and applicable company procedures. Collect, verify, update, and retain military registration documents and ensure that relevant employee data remains accurate. Prepare required notifications, lists, reconciliations, and reports and support communication with competent authorities when required. Monitor legislative changes and proactively escalate compliance risks related to military records administration. 5 Compliance Reporting and Audit Support Ensure that employment practices and documentation comply with Ukrainian labour law, data privacy requirements, internal policies, and approved procedures. Monitor changes in local legislation and recommend updates to employment templates, processes, and internal guidance. Prepare and submit mandatory employment-related reports and notifications within statutory deadlines. Support internal and external audits and labour inspections by preparing documents, evidence, and reconciliations. Protect confidential employee information and process personal data only for authorised business purposes. Identify and escalate compliance risks or potential legal issues and support timely corrective actions. 6 Process Improvement and Employee Support Provide clear, practical, and service-oriented support to employees and managers on local HR processes and documentation. Maintain templates, instructions, checklists, and process documentation and ensure consistent application across the organisation. Contribute to HR system implementations, automation, testing, and continuous improvement initiatives. Track recurring issues and propose improvements that increase accuracy, compliance, and efficiency. What you need for this Bachelor’s degree in Human Resources, Law, Business Administration, or a related field. At least 3 years of relevant experience in personnel administration, HR operations, or a similar role in Ukraine. Strong practical knowledge of Ukrainian labour legislation and personnel records administration requirements. Hands-on experience preparing employment documentation, orders, employee records, and payroll inputs. Practical knowledge of military records administration requirements in Ukraine. Experience working with HR information systems, electronic document management tools, and Microsoft Office or Google Workspace. High attention to detail, strong organisational skills, and the ability to manage deadlines and multiple priorities. Ability to handle confidential information responsibly and communicate clearly with employees, managers, and cross-functional teams. English at Intermediate level or above and fluency in Ukrainian. What it’s like to work at Intellias At Intellias, where technology takes center stage, people always come before processes. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve extraordinary results. That’s why we offer a range of benefits that support your well-being and charge your professional growth. We are committed to fostering equity, diversity, and inclusion as an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, age, gender, nationality, disability, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law. We welcome and celebrate the uniqueness of every individual. Join Intellias for a career where your perspectives and contributions are vital to our shared success.