Workplace Coordinator

Location: In-Office About Us At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company. At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in. Available Locations: Munich - Germany (5 days a week in office) About the role The Places Team at Cloudflare is looking for a proactive and enthusiastic Office Coordinator to support and elevate the day-to-day operations of our growing Munich office. In this role, you'll be the first point of contact for employees, guests, and vendors - ensuring a welcoming, well-organized, and high-functioning workspace that reflects our culture and values. You’ll partner with teams across the region, support local events and programs, and help drive smooth daily operations with a hospitality mindset and strong attention to detail. This role is ideal for someone who thrives in fast-paced environments, loves solving problems, and takes pride in creating great experiences. This role reports to the Regional Workplace Operations Manager Responsibilities ● Be the face of the office, warmly greet employees, visitors, candidates, and vendors ● Own the flow of the day-to-day: maintain an organized, tidy, and fully operational office ● Serve as the go-to for onsite support: respond to employee questions, manage email and ticket queues, and handle administrative needs ● Manage incoming mail, including confidential mail handling, and assist with shipments when necessary ● Support internal events and team gatherings, including setup, teardown, and food ordering ● Manage snack and lunch programs, ensuring variety and alignment with sustainability goals ● Order and maintain office and pantry supplies - keeping spaces stocked, functional, and inviting ● Partner with vendors: support onboarding, place purchase orders, and track services ● Flag and triage maintenance or security issues, coordinating resolution with relevant teams ● Support office moves, including desk reconfigurations and seating assignments; contribute to space planning and long-term office growth strategy ● Assist in onboarding new hires and welcoming international visitors ● Collaborate closely with other EMEA offices (especially Paris and Amsterdam) to ensure alignment and provide remote support as needed ● Contribute to regional Places team initiatives and planning efforts Requirements ● 2+ years of experience in office coordination, hospitality, executive support, or operations in a fast-paced environment ● Friendly, patient, and service-minded, with strong communication and interpersonal skills ● Detail-oriented and highly organized - no task is too small to sweat ● Experience supporting a growing office of 75+ employees ● Proven ability to manage vendors and juggle multiple projects ● Fluent in German and proficient in English ● Confident working independently and as part of a distributed team ● Comfortable using Google Workspace and productivity tools ● Able to commit to being onsite full-time Nice to Have ● First Aid certification (or willingness to obtain - training provided) ● Familiarity with German occupational health & safety standards ● Experience supporting offices across regions What Makes Cloudflare Special? We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet. Project Galileo : Since 2014, we've equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers--at no cost. Athenian Project : In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration. Since the project, we've provided services to more than 425 local government election websites in 33 states. 1.1.1.1 : We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use - it is the first consumer-focused service Cloudflare has ever released. Here’s the deal - we don’t store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers. Sound like something you’d like to be a part of? We’d love to hear from you! Please note that applicants who progress to the offer stage of the interview process may be asked to attend an in-person interview within one of the Cloudflare Offices or Cloudflare Hubs.  More details about this will be available at that stage of the interview process. This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license. Cloudflare is proud to be an equal opportunity employer.  We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness.  All qualified applicants will be considered for employment without regard to their, or any other person's, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer. Cloudflare provides reasonable accommodations to qualified individuals with disabilities.  Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.  If you require a reasonable accommodation to apply for a job, please contact us via e-mail at hr@cloudflare.com or via mail at 101 Townsend St. San Francisco, CA 94107.