Engineering Operations Coordinator

Location: Warsaw Workplace: Hybrid Role highlights: Engineering Operations Coordinator - Location: Warsaw, Poland - Department: Engineering - Reports to: Engineering Operations Lead - Employment type: Permanent - Workplace model: Hybrid - Employment is subject to applicable security screening (incl. SUPO, where required) WHY THIS ROLE MATTERS: As an Engineering Operations Coordinator, you'll work directly with the Engineering Operations Lead, taking on the planning, tracking, documentation and follow-up work that keeps cross-functional engineering teams on schedule. You'll help close the loop between Engineering, AIT, Supply Chain and other internal and external stakeholders, within a cutting-edge R&D program in the European New Space (and New Defense) industry. We are looking for someone who is excited about defense and space technologies and wants to grow in engineering program management. WHO WE ARE ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth. ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system. ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future. Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific. YOUR DAY-TO-DAY RESPONSIBILITIES   Project support - Support the Engineering Operations Lead in daily operations and activity planning. - Follow up with internal and external stakeholders on actions, deliverables and deadlines, and flag slippage early. - Prepare agendas, take minutes and track actions and decisions for technical meetings and reviews. - Help assemble the right experts for technical decisions and keep a clear record of outcomes. Planning and tracking - Assist with the work breakdown structure (WBS) and keep it up to date. - Maintain and update the project timeline and milestone trackers. - Maintain the risk and issue register, and prepare inputs for risk assessments and mitigation plans. - Highlight bottlenecks and dependencies to the Lead before they become blockers. Configuration and documentation - Support configuration management activities, including document control, baselines and change tracking. - Keep project documentation organized, current and easy to find. - Review documentation for gaps and inconsistencies and raise them with owners. Supply chain and AIT interface - Track the status of critical orders and long-lead items, and give the team visibility on them. - Support prioritization discussions with Supply Chain. - Coordinate information flow between Engineering and AIT (readiness, availability, open items). Reporting and process - Prepare regular status reports, dashboards and resource allocation overviews. - Help document and share project management best practices across the organization. - Suggest and implement improvements to tools and workflows. WHAT WE’RE LOOKING FOR Must haves: - Degree (or equivalent experience) in Science or Engineering. - Strong organizational skills and attention to detail, with the ability to read project documentation and spot gaps. - Clear written and verbal communication, and comfort following up with people and raising issues. - Proficiency with planning and tracking tools (for example Jira, Confluence, MS Project or similar) and spreadsheets. - Ability to work with limited information, make reasonable assumptions and adjust as things become clear. - Proactive mindset: you say "let me take a look" and come back with options. Nice to haves: - Experience in space, defense, aerospace or other hardware engineering environments. - Exposure to configuration management, AIT or supply chain processes. - Familiarity with WBS, scheduling and risk management methods. APPLICATION PROCESS - Talent Attraction Screening - Hiring Manager Screening - Onsite workshop - Interview with Leadership WORKING AT ICEYE At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win. HOW WE WORK (OUR VALUES) - Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way. - Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions. - See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others. - Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions. - Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift. - Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins. BENEFITS Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process. OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table. We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help. Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com http://iceye.com.