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Location: Ebene Workplace: OnSite Company Description We’re http://checkout.comCheckout.com http://Checkout.com. You might not know our name, but companies like eBay, Spotify, Klarna, Uber, and Sony do, because we’re behind many of the digital experiences you use every day. We are where the world checks out, enabling over 10 billion transactions yearly for more than one billion global shoppers. Whether you want to book a holiday, order food, renew a subscription, or check out online, there’s a good chance our tech powers the payments behind the scenes. Our platform helps the most ambitious businesses deliver effortless digital experiences, at scale. If you want to do career-defining work, you’ve come to the right place. We move fast, think globally, and believe great teams are built by hiring exceptional people with conviction, curiosity, and the desire to make an impact. With 20 offices across six continents and London as our HQ, we’re shaping the future of fintech – and we’re just getting started. As a Senior Specialist of Workplace Experience you will be responsible for all office related matters in your location. You will take care of the smooth running and general happiness of our offices and colleagues, with a ‘can-do’ attitude, always thinking two steps ahead. Passion and enthusiasm will be key, driving forward new processes and procedures as we continue to scale. The role also provides a great opportunity for progression and growth. What you will do: - Lead day-to-day workplace operations, ensuring the office is ready, safe, clean, well-stocked and welcoming for employees and visitors. - Drive strategic change in region for the Workplace management area to ensure operational excellence. - Oversee facilities and space management, including maintenance, meeting rooms, desk allocation, access processes and workplace service requests. - Coordinate office changes and projects, such as refurbishments, office moves, fit-outs and space improvements, from requirements and planning through delivery and follow-up. - Manage workplace suppliers and service partners: set clear expectations, monitor service levels, resolve issues and review performance. - Support procurement and financial control for workplace services, including quotations, purchase orders, invoice checks, and budget tracking, in line with company processes. - Deliver a positive employee and visitor experience, including onboarding support, office orientation, local engagement activities and workplace communications. - Coordinate local events and wellbeing initiatives, and adapt regional or global activities so they work well for the Mauritius office. - Partner with Health & Safety on workplace safety, incident follow-up, inspections, emergency readiness and corrective actions; escalate risks promptly and track agreed actions to completion. - Maintain practical workplace policies, playbooks, records and operating procedures so that services are consistent, auditable and easy to hand over. - Use service requests, employee feedback, supplier data, event participation and workplace costs to identify trends and recommend improvements. - Build effective relationships with employees, leaders, landlords, contractors and internal partner teams, keeping stakeholders informed and following through on commitments. About You: - Demonstrated experience in workplace experience, facilities, office operations, property services, hospitality or a related operational role. - Experience coordinating suppliers, service delivery and operational projects, with a focus on quality, safety, timelines and cost. - Strong organization and prioritization skills, including the ability to manage day-to-day needs while progressing longer-term improvements. - A service-oriented approach and confidence engaging with employees, senior stakeholders and external partners. - Excellent written and verbal communication, sound judgement and a practical, solutions-focused working style. - Comfort using operational records, budgets, feedback and service data to track performance and make recommendations. - The ability to work collaboratively across teams and manage multiple priorities in a changing environment. - Hands-on, always ready to roll up your sleeves and go above and beyond for the team   Additional Information Bring all of you to work We create the conditions for high performers to thrive, through real ownership, fewer blockers, and work that makes a difference from day one. Here, you’ll move fast, take on meaningful challenges, and be recognized for the impact you deliver. It’s a place where ambition gets met with opportunity, and where your growth is in your hands. We work as one team, and we back each other to succeed. So whatever your background or identity, if you’re ready to grow and make a difference, you’ll be right at home here. It’s important we set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable. Life at Checkout.com http://Checkout.com We understand that work is just one part of your life. Our hybrid working model offers flexibility, with three days per week in the office to support collaboration and connection. Curious about what it’s like to be part of our team? Visit our Careers Page https://www.checkout.com/careers to learn more about our culture, open roles, and what drives us. For a closer look at daily life at Checkout.com http://Checkout.com, follow us on LinkedIn https://www.linkedin.com/company/checkout/life/ and Instagram https://www.instagram.com/checkout_com/

Location: Auckland Workplace: OnSite ABOUT HALTER At Halter, we’re on a mission to enable farmers and graziers to run the most productive and sustainable operations. Our customers are using Halter to break free from the time-intensive constraints of conventional practices. Imagine watching 500 cattle stand up and walk calmly towards their next break? No quad bikes, no dogs, no fences. Just a group of cattle walking at their own pace. People say it looks like magic. Our customers are revolutionizing grazing with Halter. It's changing lives and transforming an industry. People join Halter to do meaningful work. By joining us you’ll be solving challenging problems within a talented team and a culture built for high performance. Our team out-think, out-work and out-care. We’re committed to delivering real change in the world - this isn’t easy, and in truth, we love that it’s hard. We’re backed to deliver on a mission that matters by Tier 1 investors including Founders Fund https://foundersfund.com, Bessemer Venture Partners https://www.bvp.com/, BOND, https://www.bondcap.com/ DCVC https://www.dcvc.com/, Blackbird https://www.blackbird.vc/, Promus Ventures https://www.promusventures.com/, Rocket Lab’s Peter Beck and Icehouse ventures https://www.icehouseventures.co.nz/?utm_term=icehouse%20ventures&utm_campaign=Brand+Keywords&utm_source=adwords&utm_medium=ppc&hsa_acc=4064636360&hsa_cam=16902737884&hsa_grp=134004309485&hsa_ad=592971340272&hsa_src=g&hsa_tgt=kwd-1082530126230&hsa_kw=icehouse%20ventures&hsa_mt=b&hsa_net=adwords&hsa_ver=3&gclid=Cj0KCQjw2v-gBhC1ARIsAOQdKY0J0DepRVFDmjQlAkJPbZuQnLSA5UVzUzOXYiPxkjX-SeVa513_BhkaAr-MEALw_wcB. To find out more, visit our LinkedIn https://www.linkedin.com/company/halter-limited & Instagram https://www.instagram.com/lifeathalter/. ABOUT THE ROLE For most of Halter's history, our arrival experience was "grab the nearest person you see." That worked when we were 50 people. We're 350 now, with another 100+ landing in the next 18 months, and farmers, investors, candidates and industry folks walking through the door every day. We need someone to own that moment. You'll be our Receptionist - the first face people see, and the one who makes a dairy farmer from the Waikato and a board member flying in from the US both feel like they're exactly where they're meant to be. But this isn't a sit-behind-the-desk-and-smile role. You'll be right in the thick of a busy, fast-moving office, helping keep the whole thing humming - events, tours, maintenance, projects - alongside our Office Operations team, and lending a hand to our Exec team with scheduling, travel and logistics. It's high-visibility and high-ownership, and you're still building it. The playbook is half-written. You'll finish it. WHAT YOU'LL DO Front of House and Visitor Experience You own the arrival experience, end to end. Visitors greeted warmly, signed in, hosts notified, no one left standing at the door wondering if they're in the right place. You'll know who's coming before they arrive, and you'll build out how we welcome different kinds of guests - a nervous candidate needs something different to a supplier, who needs something different to a board member. - Maintain the visitor schedule so you always know who's coming and when - Send pre-arrival comms to key visitors - directions, parking, wifi, what to expect - Own the visitor feedback loop - if something felt off, you know about it and fix it Mail, Deliveries and Building Access Everything coming in and out of the building passes through you. Mail sorted, couriers coordinated, packages tracked down before anyone has to ask. You also own building access - issuing and managing fobs for staff and visitors, keeping the access log tidy, liaising with building management, and making sure access is deactivated when people leave. Meeting Rooms You keep the rooms running - bookings, AV working, spaces reset between meetings. You spot the conflict before two teams turn up to the same room, and you flag the recurring AV issue to IT rather than resetting it for the fifth time. - First responder for room and AV issues - fix it or escalate it fast - Rooms reset before visitors or externals arrive - God-level calendar access to shuffle rooms around when something critical lands New Starters, Signage and Comms - Coordinate desk setup, building access and welcome pack for new starters - the People team own the onboarding content, you own the in-office moment - Keep screens and posters in common areas current and relevant - Own wayfinding so visitors can find where they're going without asking Office Operations and Event Support This is where the role gets interesting. You'll work alongside our Office Operations team to keep an office serving 350+ people humming, and jump into the stuff that makes Halter feel like Halter. - Help organise and set up internal and external events - Friday staff drinks and snacks, industry meetups, milestone celebrations - Notice what's broken or about to break, log it, and chase the right contractor until it's fixed - Lead guided tours for visiting groups when needed - you'll know the office and the Halter story well enough to show people around with confidence - Help order and restock consumables so the kitchens, bathrooms and supply cupboards never run dry - Get stuck into the fun projects - the fitout of our new Auckland HQ, figuring out how we physically scale without losing what makes the space great, spotting what's likely to break next as we grow and coming up with creative ways to get ahead of it Executive Support You'll also lend a hand to our Exec team alongside our EAs - the overflow logistics that keep eight busy leaders moving. - Scheduling meetings - Support with scheduling internal and external meetings where needed, coordinating across time zones, protecting focus time and removing blockers. - Travel coordination - Assist with booking travel for the Exec team - flights, accommodation, ground transport, visas and itinerary formatting - all handled with precision and a high bar for quality. - Meeting logistics - Dial-in setup, attendee coordination and documentation prep for Exec meetings, so every session has what it needs to run well. - Admin and coordination - Manage ad hoc inbound admin requests for the Exec team, including: - Arranging gifts - Restaurant and venue bookings - Organising catering - Other duties as required from time to time YOU'LL DO WELL HERE IF YOU - Clock what needs doing before anyone asks - visitors looking lost, rooms that weren’t reset, kitchen running low on coffee beans (a proper emergency around here) - Stay warm and calm when it's busy, because busy is a standard Tuesday here - Take real pride in how people feel when they walk through the door, not just whether they got signed in - Communicate clearly and close loops like a weapon - Hold yourself to a high standard whether or not anyone's watching - Want to be close to a high-growth company and learn how it actually works - our first Receptionist moved into an EA role supporting our VP Hardware within four months of starting with us WHO WE'RE LOOKING FOR We're not fussed about years of experience. We're looking for someone ambitious, who wants to make things better and cares about the details. If that's you, the rest is learnable. - Experience in front of house, hospitality, events, customer service or admin is helpful - but a background that's taught you to read a room fast and stay calm under pressure matters more - Organised to the bone - you hold a lot of moving pieces and still catch the detail - A warm, confident communicator who's as comfortable with a new starter as with a senior visitor - Tech-savvy and quick to pick up new tools - Self-motivated - you don't need to be chased to do your best work - Curious about Halter and what we're building - you'll be explaining it to visitors, so you'll want to understand it OUR BENEFITS - Healthy body, healthy mind. We're partnered with Southern Cross Health Insurance to support your well-being. - We offer 6 months of fully paid parental leave for primary caregivers, 4 weeks of fully paid secondary caregiver leave and many other parental benefits that support you and your family. - Delicious snacks and drinks are available for your daily flow. - Our personal growth is important. Halter offers an annual $1000 self-development budget to be used for anything that fuels personal growth. - Our time to recharge is valued, we're offered wellness leave and unlimited paid annual leave. - Importantly, we offer an inclusive and attractive remuneration package made up of salary, benefits and an employee stock ownership plan. OUR OFFICE FIRST APPROACH Humans are wired for connection. Being office first is a core pillar of our culture because in-person connections drive your growth, learning, impact, and relationships. Strong relationships make it easier to disagree, give feedback, and do meaningful work together. We're office first, not office only. Working from the office is our default, but we flex when needed. We have a high-trust culture where everyone is trusted to do what's best for Halter. Our office vibe is special, the high energy and spectacular people make work enjoyable. Your growth and impact are unlimited here, coming from solving problems, innovating, and constantly learning from each other. JOIN OUR TEAM Halter is committed to promoting a diverse and inclusive workplace — a place where we can each be ourselves and do the best work of our lives. Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and under-represented groups of candidates tend to only apply when they meet every requirement. If you think you have what it takes but don’t necessarily tick every requirement on this job description, please still get in touch and apply to Halter. We’d love to chat to see if you’ll be an epic fit! If this opportunity sounds like you, please apply below by sending through your cover letter explaining why you’re excited about this role and working at Halter, along with your CV, and we’ll be in touch! Please also feel free to check out the careers page https://www.halterhq.com/careers for more information on working at Halter and don't forget to follow us on LinkedIn https://www.linkedin.com/company/halter-limited & Instagram https://www.instagram.com/lifeathalter/. WHY OUR TEAM LOVES WORKING AT HALTER: - Work that genuinely matters. Every now and again a company comes along that transforms an entire industry and leaves the world in a better place. Our team gets to be part of something truly meaningful, helping farmers improve their livelihoods, spend more time with their families, and build more sustainable operations. - Spectacular people solving hard problems. Our culture is designed for talented people to do work that changes lives. The team is filled with diverse, kind, and driven people who push each other to do their best work. You'll be thrown into the deep end, tackling complex challenges and building something tangible that solves real problems. - You'll grow here. Autonomy, mastery, and learning define how we work. You'll have the freedom to work on interesting problems, master new skills, and continuously develop yourself, both through your role and our personal growth fund. - This isn't easy, and we love that it's hard. Working at Halter will be the most rewarding and the most challenging work of your life. We move fast, take bold bets, and work hard to reshape an entire industry. As one team member put it: "Joining Halter is a bit like strapping yourself to a rocket ship, but it's an epic journey to be a part of!"

Офисы: закупки (снеки, обеды, расходники), контроль клининга, техники и правил БЦ (gate pass, work permit). Релокация сотрудников: встреча, заселение, бытовая помощь и взаимодействие с legal-командой по оформлению.

Location: Новосибирск Модель обслуживания Sber Private Banking — это комплексный подход к работе с суперсостоятельными клиентами, основанный на индивидуальных решениях, долгосрочных отношениях и высоком уровне сервиса. Обязанности ### Что нужно делать: * встречать клиентов * бронировать переговорные комнаты в электронной системе, заказывать пропуска на авто, организовывать деловые встречи, совещания * контролировать подписание документов с клиентами * контролировать и выполнять задачи от банкиров * коммуницировать с региональными офисами сегмента Private Banking и СберПервый * формировать документы на доставку клиентам и банкирам * формировать отчеты, сканировать, копировать документы, обрабатывать электронную почту * формировать заказы канцтоваров и продуктов. Требования ### Мы ждем, что ты: * имеешь опыт работы с премиальными клиентами в любой сфере (банки, медицинские центры/клиники, салоны, магазины) * грамотно говоришь и знаешь правила этикета * умеешь устанавливать доверительный контакт с клиентом * доброжелателен и готов помогать клиентам * имеешь базовые знания работы с искусственным интеллектом (например, Гигачат). Условия ### Что мы предлагаем: * премию по итогам работы за год и ежегодный пересмотр зарплаты * быстрый старт карьеры * уникальную систему онлайн обучения Сбера для карьерного развития и роста  * расширенный ДМС и льготное страхование для семьи * подписку Прайм с возможностью совместного использования на трёх близких * вознаграждение за рекомендацию друзей в команду Сбера * гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ.

- Организация работы офиса. - Координация встреч и заказ офисных принадлежностей.

Location: Одинцово СберПервый – это банк для состоятельных клиентов. Наши эксперты используют различные биржевые инструменты, чтобы помочь клиентам сформировать индивидуальные инвестиционные планы и достичь своих жизненных целей. Мы используем передовые технологии и стандарты привилегированного обслуживания, чтобы быстро решать финансовые задачи и помогать нашим клиентам расширять свой бизнес и деловые связи. Обязанности ### **Что мы предлагаем:** * место работы: **Московская область, Одинцовский район, с. Усово, дом 100** * премию по итогам работы за год и ежегодный пересмотр зарплаты * возможность влиять на свой доход * быстрый старт карьеры * уникальную систему онлайн обучения Сбера для карьерного развития и роста * расширенный ДМС и льготное страхование для семьи * подписка Прайм с возможностью совместного использования на трёх близких * вознаграждение за рекомендацию друзей в команду Сбера * гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ. Требования ### **Что нужно делать:** * встречать клиентов в ВИП-офисе и создавать атмосферу уюта и доверия * отвечать на звонки клиентов и переводить их на нужного сотрудника * консультировать клиентов по операциям на устройствах самообслуживания * следить за оснащением офиса, контролировать размещение рекламных материалов и прессы. Условия ### **Мы ждем, что ты:** * имеешь опыт работы администратором в любой сфере * грамотно говоришь и знаешь правила этикета * умеешь устанавливать доверительный контакт с клиентом * доброжелателен и готов помогать клиентам. * готов использовать ИИ в ежедневной работе (обучение за счёт компании — есть свои курсы). ### **Присоединяйся к команде СберПервый!**

Location: Tashkent, Uzbekistan About the Role We are looking for a welcoming, polished, and detail-oriented Sales Gallery Manager / Receptionist to serve as the face of our showroom in Tashkent. In this role, you will be the first point of contact for high-net-worth clients, delivering an exceptional initial impression, providing engaging project introductions, scheduling site viewings, and accurately managing candidate/client data within our CRM system. The ideal candidate brings prior experience in premium showroom environments, luxury retail, or upscale hotel reception, combining impeccable presentation with strong client service and communication skills in Uzbek, Russian, and English. Key Responsibilities Client Greeting & Hosting: Warmly welcome prospective buyers, investors, and guests to the sales gallery, maintaining a high standard of hospitality and professionalism. First-Touch Presentation: Deliver compelling initial introductions to our premium real estate projects and showcase key property highlights to visitors. Viewing Schedules & CRM Data Entry: Book and coordinate property viewings for the sales team; systematically log all visitor information, inquiries, and interaction notes into the CRM system. Gallery Operations: Maintain the aesthetic standards, cleanliness, and readiness of the reception area and showroom facilities at all times. Administrative Support: Manage incoming showroom phone inquiries, coordinate client hospitality services (beverages/collateral delivery), and assist the sales team with administrative tasks. Requirements Experience: Minimum of 1 year in a customer-facing reception or host role within a premium real estate showroom, luxury retail store, 5-star hotel front desk, or high-end service environment . Appearance & Demeanor: Flawless presentation, professional etiquette, outstanding interpersonal skills, and high attention to detail. Languages: Fluent in Uzbek (Native or C1/C2 equivalent). Fluent in Russian (Native or C1/C2 equivalent). Working proficiency in English . Technical Skills: Familiarity with CRM systems (e.g., amoCRM, Bitrix24, or similar) and standard office software. Benefits Salary Daily work with international guests and business partners A dynamic role where each tour brings new people and new programmes Hands-on experience in real estate alongside hospitality and events

Location: Tbilisi, Georgia About the Role We are looking for a welcoming, polished, and detail-oriented Sales Gallery Manager / Receptionist to serve as the face of our showroom in Tashkent. In this role, you will be the first point of contact for high-net-worth clients, delivering an exceptional initial impression, providing engaging project introductions, scheduling site viewings, and accurately managing candidate/client data within our CRM system. The ideal candidate brings prior experience in premium showroom environments, luxury retail, or upscale hotel reception, combining impeccable presentation with strong client service and communication skills in Uzbek, Russian, and English. Key Responsibilities Client Greeting & Hosting: Warmly welcome prospective buyers, investors, and guests to the sales gallery, maintaining a high standard of hospitality and professionalism. First-Touch Presentation: Deliver compelling initial introductions to our premium real estate projects and showcase key property highlights to visitors. Viewing Schedules & CRM Data Entry: Book and coordinate property viewings for the sales team; systematically log all visitor information, inquiries, and interaction notes into the CRM system. Gallery Operations: Maintain the aesthetic standards, cleanliness, and readiness of the reception area and showroom facilities at all times. Administrative Support: Manage incoming showroom phone inquiries, coordinate client hospitality services (beverages/collateral delivery), and assist the sales team with administrative tasks. Requirements Experience: Minimum of 1 year in a customer-facing reception or host role within a premium real estate showroom, luxury retail store, 5-star hotel front desk, or high-end service environment . Appearance & Demeanor: Flawless presentation, professional etiquette, outstanding interpersonal skills, and high attention to detail. Languages: Fluent in Uzbek (Native or C1/C2 equivalent). Fluent in Russian (Native or C1/C2 equivalent). Working proficiency in English . Technical Skills: Familiarity with CRM systems (e.g., amoCRM, Bitrix24, or similar) and standard office software. Benefits Salary Daily work with international guests and business partners A dynamic role where each tour brings new people and new programmes Hands-on experience in real estate alongside hospitality and events

Location: Tashkent, Uzbekistan We are seeking a professional and organised Office manager / Receptionist to join our team. The ideal candidate will be the first point of contact for visitors and will support daily administrative operations. Candidates with previous experience in real estate or hospitality are preferred. Key Responsibilities: Greet and assist visitors in a professional and friendly manner Manage front desk operations, including handling calls, emails, and inquiries Maintain office cleanliness and coordinate meeting room bookings Assist with scheduling interviews and coordinating with candidates if needed Handle incoming and outgoing mail and deliveries Maintain filing systems (physical and digital) Provide general administrative support to the management team Requirements Previous experience in real estate or hospitality is preferred Excellent command of English (spoken and written) Strong knowledge of Microsoft Excel and MS Office Professional appearance and strong interpersonal skills Good organisational and multitasking abilities Ability to handle confidential information with discretion Benefits Competitive fixed salary Friendly team and working environment Well-known company with luxury projects

Встречать и консультировать клиентов, создавать атмосферу гостеприимства. Записывать автомобили на обслуживание, вести график работ.

Location: Dubai, United Arab Emirates; Abu Dhabi, United Arab Emirates; Sharjah, United Arab Emirates; Ras Al-Khaimah, United Arab Emirates; Fujairah, United Arab Emirates; Ajman, United Arab Emirates Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative Coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks, maintaining company documents and records, and providing general administrative support, with light reception duties. The ideal candidate must have excellent communication and organizational skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations. Job Responsibilities Office Administration: Handle daily office administrative tasks and general clerical duties. Maintain, organize, and update company files, documents, and records. Prepare letters, reports, memos, and other business correspondence. Manage incoming and outgoing emails, correspondence, and office communications. Monitor office supplies and coordinate purchasing when necessary. Assist in arranging meetings, appointments, and company activities. Coordinate with internal departments, external suppliers, and service providers. Receive, organize, and distribute incoming and outgoing documents and deliveries. Ensure the smooth and efficient day-to-day operation of the office. Provide administrative assistance to management and other departments as required. Reception Duties: Welcome and assist visitors, clients, and business partners professionally. Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments. Maintain the reception area in a clean, organized, and presentable condition. Assist with scheduling appointments and coordinating visitor arrangements. Provide basic front desk support whenever required. Requirements Job Requirements Bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred. Previous experience in an administrative or office support role. Excellent written and verbal communication skills in English. Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook. Strong organizational, multitasking, and time-management skills. Excellent attention to detail and accuracy in handling documents. Professional appearance with good interpersonal and communication skills. Ability to work independently and handle multiple administrative tasks efficiently. Must be reliable, proactive, and capable of maintaining confidentiality. Benefits As per the market standards

Яндекс приглашает секретаря ресепшена для работы в офисах Москвы («Аврора», «Красная Роза»). Твоя задача — обеспечивать бесперебойную работу передней линии: проверка корреспонденции, работа с запросами в трекере, поддержка сотрудников и гостей. Мы ищем ответственного специалиста с опытом, навыками ПК (Excel, Office) и отличными коммуникативными способностями. Предлагаем зарплату от 62 000 до 77 500 ₽, официальное оформление с первого дня и возможности карьерного роста в крупной IT-компании. Стань тем, кто делает рабочий день коллег комфортнее! Требования Полное описание вакансии размещено на сайте Команды для Бизнеса

Location: Warsaw Workplace: Hybrid ROLE HIGHLIGHTS: - Office Assistant - Location: Warsaw - Reports to: Workplace & Operations Manager - Employment type: Permanent - Workplace model: On-site 5 days / week - Employment is subject to applicable security screening (incl. SUPO, where required) WHY THIS ROLE MATTERS   This is a high-visibility, front-of-house position where you will be the first face our guests, clients, and colleagues see every day. It is the perfect role for a warm, organized professional who takes pride in creating a great first impression.   WHO WE ARE ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth. ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system. ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future. Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific. ABOUT THE ROLE We are a rapidly growing, dynamic company looking for a warm, professional, and highly organized Office Assistant. This is a full-time, on-site role designed for someone who will be the face and first point of contact for our office. In this role, you will manage our front desk and be the first point of contact for everyone who walks through our door. You are someone who thrives on making people feel welcome, stays calm and organized even when the phone is ringing and guests are arriving, and takes pride in keeping the front office running smoothly.   YOUR DAY-TO-DAY RESPONSIBILITIES 1. Front Desk & Guest Experience - Welcoming Guests: Greeting all visitors, clients, and guests professionally, ensuring they feel welcomed and well-hosted from the moment they arrive. - Reception Management: Managing the front desk, answering and directing incoming calls, and handling the main office phone line and general inquiries. - Visitor Coordination: Registering guests, issuing visitor badges, and notifying employees of arrivals, following building and security protocols. - Meeting Room Support: Coordinating meeting room bookings, and preparing coffee, refreshments, and snacks for meetings when needed. 2. Mail & Administrative Support - Mail & Deliveries: Receiving, sorting, and distributing incoming mail and packages, and coordinating courier and outgoing shipments. - Supply Support: Assisting with monitoring front-office and kitchen supplies, and ordering food, drinks, and other essentials as needed. - Vendor Coordination: Coordinating with couriers, cleaning, and maintenance providers on day-to-day requests and following up to ensure standards are met. - General Administration: Supporting the wider team with ad-hoc administrative tasks such as document handling, data entry, and filing. - Office Tidiness: Keeping the reception and common areas clean, organized, and presentable throughout the day. 3. Team & Culture Support - Onboarding Support: Supporting the onboarding of new employees by preparing welcome materials and setting up their desks. - Team Integration: Helping organize internal team-building activities and events that support a positive office culture. - Safety & Compliance: Maintaining visitor logs and following health, safety, and security procedures at all times. WHAT WE’RE LOOKING FOR - Experience: Minimum 1+ year in a receptionist, front desk, customer service, or hospitality role. - Presence: This is a 100% on-site position. You are the first point of contact for the office and need to be physically present during working hours. - Languages: Native-level Polish and fluent English (C1) are mandatory for professional communication. - Technical Proficiency: High level of comfort with GSuite and MS Office. - Customer-Facing Etiquette: Confident, courteous, and professional in how you interact with guests, clients, and colleagues. THE IDEAL CANDIDATE IS - Warm & Welcoming: You genuinely enjoy meeting new people and make everyone feel comfortable. - Service-Oriented: You have a genuine desire to help others and create a positive first impression. - Highly Organized: You can juggle calls, visitors, and admin tasks without missing a beat. - Unflappable: You stay calm and professional when handling multiple requests at once.   Please submit your resume in English only! WORKING AT ICEYE At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win. HOW WE WORK (OUR VALUES) - Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way. - Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions. - See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others. - Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions. - Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift. - Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins. BENEFITS Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.   OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table. We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help. Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com http://iceye.com.

Location: Armenia; Lebanon We are seeking a bilingual, detail-oriented Front Desk / Medical Admin Specialist to support a high-volume Family & Internal Medicine practice. The ideal candidate brings 1–2 years of experience in primary care settings, demonstrating exceptional fluency in English and Armenian while efficiently handling high-volume call management, patient scheduling, insurance verifications, and EHR navigation. Key Responsibilities: Patient & Phone Management: Serve as the primary point of contact, managing a high volume of inbound and outbound calls (approx. 500–1,000 calls per week) with professionalism, clarity, and care. Appointment Scheduling: Efficiently coordinate and manage patient appointments within the Electronic Health Record (EHR) system. Insurance & Authorizations: Verify patient insurance coverage and process prior authorizations accurately to ensure seamless care delivery. Clinical Administrative Support: Handle prescription refill requests following practice protocols and assist with daily administrative workflows. Data Management: Utilize EHR software and Microsoft Office tools (Excel, Word) to maintain precise patient records and documentation. Requirements Language Proficiency: Superior written and verbal communication skills in both English and Armenian (strictly required). Experience: 1–2 years of hands-on experience in General, Family, or Internal Medicine, ideally in a Front Desk or Medical Assistant capacity. (Candidates with strong administrative experience in other medical specialties will also be considered.) Core Competencies: Proven experience handling insurance verifications, prior authorizations, prescription refill workflows, and high-volume phone management. Technical Skills: Proficiency in Microsoft Office Suite, specifically Excel. Please note that this is a full-time contractor position (40 hours per week) with a starting pay rate of $6 per hour depending on skillset and experience. The schedule is Monday through Friday, 8AM - 5PM PST.

Location: Tbilisi, Georgia We are looking for a highly organized and proactive Office Manager to oversee daily office operations in Tbilisi. The ideal candidate will have strong administrative and coordination skills, excellent attention to detail, and the ability to manage documentation, procurement, logistics, and general office administration efficiently. The candidate should be fluent in Russian and Georgian, with a working knowledge of English, and comfortable coordinating with employees, external contractors, suppliers, and business visitors. Key Responsibilities Manage daily office operations and ensure the smooth functioning of the workplace. Prepare, maintain, and organise office documents, records, correspondence, and administrative files. Coordinate contractor agreements, supplier documentation, and other operational paperwork. Manage office procurement, including sourcing supplies, coordinating with vendors, and monitoring purchases. Organise logistics for business visitors, guests, and groups, including transportation arrangements and driver coordination. Assist with travel arrangements, schedules, and other logistical requirements as needed. Support the preparation and organisation of accounting-related data, invoices, receipts, and expense records. Assist with HR administration, including employee onboarding documentation and coordination of joining formalities. Liaise with internal teams, external service providers, contractors, and other stakeholders. Monitor office supplies, equipment, and facilities, ensuring everything is maintained and available when required. Handle general administrative tasks and provide operational support to management. Requirements Requirements Minimum 2 years of experience as an Office Manager, Office Administrator, or in a similar administrative role. Experience in an international company, real estate development company, hotel, or a similar business environment is preferred. Strong organizational, administrative, and coordination skills. Experience handling business documentation, correspondence, contractor agreements, and procurement activities. Ability to coordinate transportation, drivers, guest logistics, and other operational arrangements. Basic experience supporting accounting administration and HR onboarding processes. Fluent in both Russian and Georgian. Working proficiency in English for professional communication. Good command of MS Office or Google Workspace. Strong attention to detail, reliability, and the ability to manage multiple tasks independently. A proactive, service-oriented approach with good communication and problem-solving skills. Benefits What We Offer An opportunity to join a professional and dynamic working environment. A varied role with exposure to office management, administration, procurement, and business operations. The opportunity to work closely with management and contribute to the efficient running of the office. Professional development and opportunities to expand your operational responsibilities.

🔹 Организовывать работу офиса и поддерживать комфортное рабочее пространство. 🔹 Контролировать закупки канцелярии, оборудования и бытовых принадлежностей.

Location: Washington, District of Columbia, United States Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis is seeking an on-site Facilities Services Assistants to provide day-to-day facilities and administrative support for the U.S. International Development Finance Corporation (DFC) in Washington, DC. The Facilities Services Assistant will support a variety of workplace operations, including mail and courier services, office supplies and inventory, facilities requests, office moves and setups, reception coverage, and other general office support activities. Some positions may also provide authorized driving support for DFC senior leadership. This role regularly interacts with employees, visitors, vendors, and senior DFC leadership and requires excellent customer service, professionalism, discretion, and reliability. This is a fully on-site position and requires regular in-person attendance at the DFC office in Washington, DC. Responsibilities Mail, Courier & Delivery Services Receive, sort, process, route, and deliver incoming and outgoing mail and packages. Prepare outgoing mail and packages for USPS, commercial couriers, and other authorized carriers. Apply appropriate postage using DFC-approved mailing equipment. Provide internal courier and document delivery services. Maintain appropriate chain-of-custody procedures for sensitive, accountable, tracked, or time-sensitive items. Promptly escalate damaged, suspicious, misrouted, or time-sensitive mail and packages in accordance with established procedures. Office Supplies & Equipment Receive, organize, inventory, issue, and replenish office supplies, forms, and administrative equipment. Monitor inventory levels and identify replenishment needs. Maintain supply, inventory, and issuance records. Assist with the distribution of furniture, office equipment, filing equipment, and other workplace resources. Maintain safe, organized supply and storage areas. Facilities & Workplace Support Assist with office moves, workspace reconfigurations, furniture placement, and conference-room setups. Receive, document, route, and follow up on facilities service requests. Coordinate with building management, maintenance vendors, and DFC personnel as directed. Monitor common areas, conference rooms, supply areas, and designated workspaces for maintenance, service, or safety concerns. Maintain records of completed work, outstanding requests, deliveries, inventory, and other facilities activities. Perform assigned duties in accordance with applicable workplace safety procedures. Reception & Front Office Support Provide backup coverage for reception and front-office operations as needed. Professionally greet and direct visitors. Answer and route telephone calls, accept deliveries, and notify employees of visitor arrivals. Follow applicable visitor-management, access-control, and security procedures. Safeguard sensitive and personally identifiable information encountered while performing assigned duties. Authorized Driver Support When assigned, serve as a primary or backup driver for the DFC President, Executive Vice President, or other authorized senior officials. Maintain a valid state driver’s license. Follow applicable federal, state, District of Columbia, and local traffic laws and vehicle-safety requirements. Promptly report accidents, vehicle damage, traffic citations received while performing official duties, or other safety concerns. Demonstrate professionalism, punctuality, discretion, and appropriate conduct when supporting senior officials. Compensation This is a Service Contract Act (SCA)-covered position. The hourly rate is $43.42, plus $5.42 per hour in applicable health and welfare fringe benefits, in accordance with SCA provisions. Qualifications High school diploma or equivalent or Four or more years of relevant experience may substitute for the education requirement. Must posses and continuously maintain a valid state driver’s license and comply with DFC policies and all federal, state, and local driving laws. Ability to successfully complete Dexis’ pre-employment background screening process and any additional security screenings required for the DFC assignment. Preferred Qualifications Prior experience working in a federal government environment preferred. Familiarity with CMMS or work-order tracking systems. Background in facilities coordination and workplace support. Knowledge of workplace safety and office move/space support. Proficiency in records management and inventory control. Strong vendor coordination and customer service skills. Below is the pay range aligned with this position. When creating an offer, Dexis evaluates compensation holistically, triangulating between external market research , our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Hourly pay range: $43.42 — $43.42 USD Benefits Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include: Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents. Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits. Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis. Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses. Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage. Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents. Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families. Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan. Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center. Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements. Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

Location: Warsaw Workplace: OnSite [https://app.ashbyhq.com/api/images/user-content/d5fc9a0c-9608-448b-b96f-2a4966f020bf/eb7e0f4e-84d7-4d23-9fba-5d947ad5003c/G_LINK_OWN_COVER_1%20(1).png] About us: Gismart is a value-driven mobile app developer with a strong presence in the Health & Wellness, Utilities, and Music app markets. We have achieved a significant milestone of over 1 billion downloads worldwide, taking a step toward our mission of cultivating the well-being of people worldwide. With headquarters in London, UK, Gismart is a dynamic global company with a reach extending across Europe and far beyond. Our determined team comprises over 400 individuals who bring diversity, creativity, innovation, and relentless drive to the company. Gismart unites professionals from diverse backgrounds in entertainment, music, and tech, allowing us to play to each other’s strengths and succeed as a team. Our mission: Become a stepping stone on our customers’ journeys of self-improvement. Our values: - Deliver what matters - Respect and support others - Initiate and own - Voiceopenly - Execute with quality If you are passionate about mobile app development and want to join a company that’s reshaping the industry, Gismart is the place for you. We provide exciting career opportunities, a supportive workplace culture, and the chance to contribute to a team that is making a tangible impact. For more information on Gismart, visit gismart.com http://gismart.com.   About the role: We’re looking for a reliable, proactive person in Warsaw to help with our team’s everyday needs a few hours a week. The role is small in scope but important for keeping things running smoothly at our coworking space. Responsibilities: - Order food and snacks for the team at the coworking space (regular orders and orders for team gatherings) - Handle merch: place orders with vendors, pack items and arrange shipping to colleagues - Decorate the space for holidays, team events and special occasions - Receive and send packages and mail when needed - Keep a simple record of purchases and expenses in Google Sheets - Help with occasional ad hoc tasks, such as buying items the team needs or supporting small events Requirements: This is a part-time, flexible role: a few hours a week, with occasional on-site visits to our Warsaw coworking space. Students are welcome. - Based in Warsaw and able to come to the coworking space when needed - Organized and reliable, and gets things done on time - Comfortable working with a budget and tracking expenses - Basic Google Workspace skills (Docs, Sheets) - Clear communication and responsiveness - Proactive and happy to take on different kinds of small tasks Nice to have: - Experience in office support, admin or event help - Polish and English language skills