Вакансии

Компания Юнайтед Индастриал приглашает на должность менеджера по кадровому делопроизводству, который будет работать самостоятельно. Работа предполагается в офисе, расположенном в Химках.

Задачи: — Проверять готовые материалы — Обновлять информацию — Вести простой учёт задач — Помогать команде проекта Требования: — Без опыта Условия: — Удалённая занятость — Возможность совмещать — Гибкий график — Бесплатное обучение

Требования: — Возраст от 23 до 35 — Опыт работы Администратором салона красоты 1 год — Знание CRM программ — Алматинская прописка — Комуникабельность — Знание основ продаж — Умение работать с коллективом. Условия: — График 2/2 либо скользящий — С 8:45 до 20:00 — З/П 225,000 тг фиксированно + % с продаж новым клиентам — З/П два раза в месяц 1 и 16 числа.

Location: El Salvador; Colombia; Paraguay; Honduras; Nicaragua; Guatemala We are seeking a detail-oriented Virtual Administrative & Timekeeping Coordinator to support a US-based shipping and logistics company. In this role, you will manage employee time cards, upload and organize documentation, and handle administrative follow-ups for management. You will work extensively with spreadsheets and online management systems, catch missing details, and ensure all administrative records are complete, organized, and delivered on time. Work Schedule: Monday through Friday, 8:00 AM – 5:00 PM (Standard Business Hours). RESPONSIBILITIES Time Card Management (Primary): Collect and review time cards for accuracy, flag missing or incomplete entries, follow up directly with employees, update tracking sheets, and prepare records for management review and payroll processing. Documentation & File Management (Primary): Upload documents to designated online systems, maintain consistent folder structures and file naming conventions, review documents for completeness, chase outstanding items, and maintain accurate tracking logs. Administrative Support & Follow-Up: Send reminders, maintain Excel or Google Sheets logs, prepare basic operational reports, handle routine email correspondence, track deadlines, and support general clerical and data entry tasks. Requirements Administrative Experience: Direct background in administrative support, data entry, or general office administration. Spreadsheet Proficiency: Strong hands-on skills in Microsoft Excel or Google Sheets. Document Management: Proven experience uploading, organizing, and systematically managing electronic files and folders. Attention to Detail: Exceptional accuracy, organization, and proactive follow-through skills. English Proficiency: Clear, professional written and verbal English communication. Work Ethic: Ability to work independently, follow established procedures, and handle repetitive tasks accurately and confidentially. NICE TO HAVES Experience with timekeeping, timesheet reviews, or payroll support operations. Familiarity with online timekeeping platforms, shared cloud drives, and document management systems. Experience supporting remote or multi-employee operational teams. Prior experience in the shipping, logistics, or transportation industry (preferred, not required).

Location: Argentina; Brazil; Mexico; Lithuania; Latvia; Turkey Crystalia Glass LLC is a leading provider of premium glass products, trusted by renowned clients such as SpaceX, Nike, Starbucks, Bank of America, Yves Saint Laurent, and many others. Founded in 2017 in New York, the company now operates across the United States, delivering high-quality glass solutions for both residential and commercial projects. We are looking for Business assistant to CEO with Russian (C1+) and English (C1+) Employment Type: - Full-time 8.30 am - 5 pm, NY (EST zone) . - Remote work. - B2B contract (sole proprietorship status or corporate entity) . Executive Support & Coordination Manage the CEO’s daily, weekly, and monthly schedules; organize meetings, calls, and business trips. Prioritize tasks, manage deadlines, and ensure the CEO’s time is used efficiently. Anticipate the CEO’s needs and prepare relevant information, materials, or reports in advance. Filter and organize incoming communication; draft correspondence and reports in English and Russian. Maintain confidentiality and professionalism in all aspects of the role. Business & Administrative Support Prepare presentations, summaries, and analytical reports for decision-making. Coordinate internal and external communications on behalf of the CEO. Support ongoing company projects: monitor progress, collect data, prepare updates. Manage interactions with suppliers, contractors, and partners. Keep records, documentation, and administrative files in order. Open and renew business licenses as required. Coordinate with insurance brokers to ensure proper endorsements, riders, and coverage extensions. Issue and track Certificates of Insurance (COIs) per contract and insurance requirements. Prepare and submit applications for Contractor’s Licenses in states where the company plans to operate. Monitor and coordinate vehicle registrations, renewals, and insurance coverage for the company fleet. Travel & Event Management Plan and organize business trips, including flights, accommodation, logistics, and itineraries. Coordinate participation in business meetings, exhibitions, and conferences. Handle visa processes and other documentation related to international travel. Internal Communication & Company Coordination Communicate with the CEO’s direct reports and partners on his behalf. Follow up on meeting outcomes and ensure tasks are completed on time. Support the CEO in maintaining clear and positive communication across departments. Strategic & Advisory Support Conduct market, business, and competitor research when required. Track and summarize company performance data and KPIs for the CEO. Act as an advisor and communication bridge between the CEO and key stakeholders. Help identify process improvements and opportunities for efficiency. Personal & Lifestyle Support (limited scope) Support personal planning and balance between work and private matters when necessary. Handle selected personal arrangements or errands on behalf of the CEO in a professional manner. Requirements Higher education in Law/International business/International relations or similar Minimum 2 years of experience as a Business Assistant, Executive Assistant, or similar role in a dynamic business environment. Strong understanding of business operations, corporate communication, and project coordination. Fluent English (C1 level +) and Russian (written and spoken). Experience working for a US company with operations in the USA (will be a big plus) Excellent time management, prioritization, and organizational skills. Ability to make decisions independently and maintain confidentiality. Professional demeanor and strong interpersonal communication skills. Proficient with office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants and others). Basic understanding of finance, budgeting, and reporting is a plus. Personal Qualities High energy, strong motivation, and proactive attitude. Attention to detail and ability to anticipate needs before they arise. Strategic and analytical mindset with a focus on solutions. Flexibility, adaptability, and a calm approach under pressure. Ethical, loyal, and committed to maintaining confidentiality and professionalism.

Location: Dubai, United Arab Emirates We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM – 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall). Responsibilities Administration Ordering, activating, and tracking SIM cards for employees Receiving, sending, and tracking correspondence and courier deliveries Preparing, coordinating, filing, and monitoring contract deadlines Handling management requests, including personal errands Reporting and Record-Keeping Maintaining and updating internal reports Organizing and maintaining reporting documentation Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return HR Support Tracking employee leave and maintaining leave records Tracking employee birthdays and organizing birthday greetings Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions Vendor Management Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers Requesting quotations, placing orders, and monitoring deadlines and quality Communications Managing and moderating work-related chats Maintaining timely communication with employees and vendors via messaging apps Requirements Location: Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred. Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role. Fluent Russian is a big plus. English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai. Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks. Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person. Ownership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time. Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance. Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases. Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries. Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management. Benefits Fixed salary Visa sponsorship Medical insurance Annual paid leave Modern office Dynamic, fast-growing, and collaborative team Professional growth and career development opportunities

Задачи: — Управлять рабочим календарём руководителя: планировать, согласовывать и подтверждать встречи. — Организовывать выполнение задач руководителя, контролировать сроки и результаты. — Координировать подготовку тренингов, семинаров и других мероприятий компании. — Подбирать площадки, подрядчиков и поставщиков, согласовывать условия сотрудничества. — Контролировать исполнение договорённостей с подрядчиками. — Взаимодействовать с сотрудниками, бухгалтерией, партнёрами и клиентами компании. — Вести деловую переписку, систематизировать информацию и готовить необходимые материалы. — Работать с Zoom, Google Календарём и CRM Bitrix24. — Предлагать решения, которые помогают сделать рабочие процессы проще и эффективнее. Требования: — Опыт работы ассистентом руководителя или бизнес-ассистентом от одного года. — Умение самостоятельно организовывать свою работу и расставлять приоритеты. — Проявлять инициативу и предлагать решения. — Способность одновременно вести несколько задач и не упускать важные детали. — Доводить дела до результата и предупреждать о возможных проблемах заранее. — Грамотное и уверенное общение, умение договариваться с людьми. — Быстрое освоение новых инструментов и технологий. — Опыт работы с CRM, Google Календарём, Zoom и AI-инструментами будет преимуществом. — Особое внимание к самостоятельности, системности и ответственности за результат. Условия: — Доход 80 000 ₽ в месяц. — Полностью удалённая работа. — График 5/2, с 9:00 до 18:00 по московскому времени. — Оформление по договору с самозанятым или ИП. — Работа напрямую с опытным предпринимателем и бизнес-тренером. — Участие в организации образовательных программ, мероприятий и развитии новых проектов. — Наставник и поддержка на этапе адаптации. — Профессиональная среда, в которой ценят инициативу, дисциплину и результат.

Задачи: — Бронирование отелей, перелётов, трансферов — Работа с чартерными брокерами, сравнение условий частных рейсов — Координация с подрядчиками и спортивной командой (расписание, билеты, аккредитации) — Личные задачи заказчика (покупки, доставки) — Быстрая перестройка планов при изменениях Требования: — Паспорт и водительские права ЕС — Готовность к нерегулярному графику и перелётам — Опыт PA, тревел-менеджера, executive assistant — Организованность и внимание к деталям — NDA обязателен — Свободный русский и английский языки — Плюсом: проживание на Кипре, опыт в частной авиации Условия: — Полная занятость, удалённо с командировками по Европе и США

Требования: — Возраст 20–35 лет — Свободное владение русским и узбекским языками — Уверенный пользователь ПК — Грамотная речь, ответственность, внимательность — Умение работать с Telegram и соцсетями — Опыт в полиграфии — приветствуется Обязанности: — Помощь менеджеру в работе с клиентами и заказами — Работа с документами и расчетами — Контроль заказов и взаимодействие с производством — Ведение сайта, соцсетей и Telegram-канала — Размещение информации и подготовка контента Условия: — Зарплата 6 000 000 сум — График 5/2, с 09:00 до 18:00 — В периоды высокой загрузки возможны переработки — по необходимости — Адрес: Чиланзар, 7-й квартал, ориентир — мечеть «Хасанхон Кори»

Задачи: — Публиковать и обновлять товары на площадках (по готовым материалам, не маркетплейс). — Проверять описания и характеристики на ошибки. — Отвечать на базовые вопросы покупателей (без поиска клиентов и продаж). Требования: — Грамотный русский язык. — Внимательность. — ПК/ноутбук и интернет. Условия: — Доход: 35 000 – 70 000 ₽ (растущий, зависящий от объема). — График: свободно планируете сами. — Формат: удаленно, бесплатное обучение + оплачиваемая стажировка. — Оформление: ТК, самозанятость, ИП.

Задачи: — Проверять готовые документы — Заполнять стандартные формы — Находить пропущенные данные — Передавать материалы на обработку Требования: — Можно без профильного образования — Подходит новичкам Условия: — Удалённый формат — График по договорённости — Бесплатное обучение

Location: Dubai, United Arab Emirates AHS Properties is seeking a proactive, highly organized, and discreet Personal Assistant / Executive Assistant to provide administrative and operational support in a fast-paced UHNW (Ultra-High-Net-Worth) environment. Key Responsibilities: Manage daily schedules, appointments, meetings, and follow-ups. Coordinate international travel, including flights, hotels, transportation, and itineraries. Assist with private aviation, yacht operations, and luxury hospitality arrangements. Liaise with suppliers, contractors, and internal teams to ensure timely execution of tasks. Maintain trackers, reports, quotations, approvals, and payment follow-ups. Handle confidential correspondence, documentation, and administrative matters. Manage urgent requests and multiple priorities under tight deadlines. Proactively monitor outstanding tasks, anticipate requirements, and ensure completion without repeated reminders. Provide continuous operational and administrative support while maintaining the highest standards of discretion and professionalism. Requirements 3–5+ years of relevant experience in personal assistance, executive assistance, or a similar role. Previous experience supporting UHNW individuals, private principals, family offices, CEOs, or senior executives is strongly preferred. Excellent written and spoken English; Arabic is an advantage. Proficiency in Microsoft Office, particularly Excel, and task management systems. Excellent organizational, communication, coordination, and problem-solving skills. Ability to work independently, take ownership of tasks, and manage competing priorities with minimal supervision. Strong attention to detail and the ability to anticipate needs and follow through proactively. High level of discretion, confidentiality, and professionalism when handling sensitive matters. Flexibility to accommodate changing schedules and urgent requests when required. Preferably based in Dubai and available to join immediately or on short notice. Benefits Competitive Package: Enjoy a competitive, tax-free salary package based on experience. Comprehensive Benefits: UAE employment visa, medical insurance, annual leave, and air ticket in line with company policy and UAE Labour Law. Professional Growth: Gain exposure to senior leadership and opportunities for professional development within a growing Dubai-based luxury real estate developer. Innovative Environment: Be part of a forward-thinking company shaping the luxury real estate market in Dubai. Collaborative Culture: Work alongside a professional team that values coordination, accountability, and high standards. Dynamic Work Environment: Gain exposure to high-level operations, complex coordination, and exceptional service standards within a fast-paced UHNW environment.

Location: San Francisco Workplace: OnSite OVERVIEW The Workplace Experience team powers and connects the workday for all Perplexity employees across our global offices. We are hospitality and experience-driven at the core. We are made up of People people, meaning that we love supporting each other and all of the People in our workplace. We take on the good and the bad with optimism and with a positive, kind approach to solving problems, dealing with the obstacles handed to us, and proactively creating good around us. We think about each moment through the lens of our colleagues (our customers) so that we can create thoughtful and memorable experiences no matter what task we have at hand. Our San Francisco office of approximately 200+ seats is located in SOMA. The SF Sr. Workplace Coordinator will be a part of the global Workplace team, and will be responsible for all office operational, coordination, and administrative tasks while cultivating a beautiful, positive, and productive workplace.     WHAT YOU’LL DO - Keep the SF office running in partnership with the Workplace Coordinator, covering day-to-day reception, operations, vendor relationships and services, employee health and safety compliance, and facility maintenance - Create a wonderful workplace experience for employees, visitors, recruits, customers and vendors, keeping the office tidy, clean, organized and polished throughout the day - Open and close the office daily (8:30am - 5:00pm), and be on site when no one else is for special projects, maintenance or moves - Administer SF office access and visitor management, including badge setup and removal, guest registration and building-security lists, in partnership with Physical Security and IT - Manage team mail and deliveries, from small packages to large and freight deliveries, by triaging, distributing and keeping it all organized - Manage inventory and order all office and kitchen supplies while tracking spend and working within the office budget, and help remotely with supply ordering for small neighboring offices - Build relationships with building management, maintenance and cleaning staff, and external parties such as contractors and suppliers, including quality control, vendor accountability and delivering feedback - Manage vendor and contractor paperwork and logistics, including insurance certificates, contractor access and freight elevator bookings - Help coordinate design and construction projects and act as the on-site contact - Own the SF and Palo Alto workplace ticket queue, triaging, resolving and routing requests in a kind and timely manner and keeping requesters updated through close - Own SF office communications and documentation, including the office guide or wiki, Slack announcements to employees and leaders, and building notices - Organize, monitor and communicate facility and building safety preparedness to employees - Produce thoughtful and inclusive office experiences and events, working with the Workplace team to stay consistent with other offices and the global strategy - Visit the Palo Alto office as needed to support on-site operations, supplies and employee requests - Help with ad-hoc projects when time allows, and contribute in ways beyond this high-level overview of the role     WHAT YOU BRING - 5-7 years of experience working in facilities, workplace operations, office administration, or hospitality fields - Proficiency with G-Suite Products or the ability to learn software quickly - Excellent organization, planning and prioritization skills - Exceptionally strong ownership and can-do attitude with an operational mindset - Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality - Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly - Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and are receptive to feedback...all while maintaining a high degree of professionalism and confidentiality - Genuine passion for supporting others and a contagiously positive attitude - The capability to anticipate others' needs and act with patience, kindness, and firmness - An eye for detail with regards to all things from process to projects to space to events - The ability to maintain a professional and kind game face even when things aren’t going as planned or desired; a propensity for problem solving quickly and quietly - A solid sense of self awareness and the desire for feedback to adapt and grow

Location: San Francisco Workplace: OnSite OVERVIEW The Workplace Experience team powers and connects the workday for all Perplexity employees across our global offices. We are hospitality and experience-driven at the core. We are made up of People people, meaning that we love supporting each other and all of the People in our workplace. We take on the good and the bad with optimism and with a positive, kind approach to solving problems, dealing with the obstacles handed to us, and proactively creating good around us. We think about each moment through the lens of our colleagues (our customers) so that we can create thoughtful and memorable experiences no matter what task we have at hand. Our San Francisco office of approximately 200+ seats is located in SOMA. The SF Sr. Workplace Coordinator will be a part of the global Workplace team, and will be responsible for all office operational, coordination, and administrative tasks while cultivating a beautiful, positive, and productive workplace.     WHAT YOU’LL DO - Keep the SF office running in partnership with the Workplace Coordinator, covering day-to-day reception, operations, vendor relationships and services, employee health and safety compliance, and facility maintenance - Create a wonderful workplace experience for employees, visitors, recruits, customers and vendors, keeping the office tidy, clean, organized and polished throughout the day - Open and close the office daily (8:30am - 5:00pm), and be on site when no one else is for special projects, maintenance or moves - Administer SF office access and visitor management, including badge setup and removal, guest registration and building-security lists, in partnership with Physical Security and IT - Manage team mail and deliveries, from small packages to large and freight deliveries, by triaging, distributing and keeping it all organized - Manage inventory and order all office and kitchen supplies while tracking spend and working within the office budget, and help remotely with supply ordering for small neighboring offices - Build relationships with building management, maintenance and cleaning staff, and external parties such as contractors and suppliers, including quality control, vendor accountability and delivering feedback - Manage vendor and contractor paperwork and logistics, including insurance certificates, contractor access and freight elevator bookings - Help coordinate design and construction projects and act as the on-site contact - Own the SF and Palo Alto workplace ticket queue, triaging, resolving and routing requests in a kind and timely manner and keeping requesters updated through close - Own SF office communications and documentation, including the office guide or wiki, Slack announcements to employees and leaders, and building notices - Organize, monitor and communicate facility and building safety preparedness to employees - Produce thoughtful and inclusive office experiences and events, working with the Workplace team to stay consistent with other offices and the global strategy - Visit the Palo Alto office as needed to support on-site operations, supplies and employee requests - Help with ad-hoc projects when time allows, and contribute in ways beyond this high-level overview of the role     WHAT YOU BRING - 5-7 years of experience working in facilities, workplace operations, office administration, or hospitality fields - Proficiency with G-Suite Products or the ability to learn software quickly - Excellent organization, planning and prioritization skills - Exceptionally strong ownership and can-do attitude with an operational mindset - Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality - Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly - Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and are receptive to feedback...all while maintaining a high degree of professionalism and confidentiality - Genuine passion for supporting others and a contagiously positive attitude - The capability to anticipate others' needs and act with patience, kindness, and firmness - An eye for detail with regards to all things from process to projects to space to events - The ability to maintain a professional and kind game face even when things aren’t going as planned or desired; a propensity for problem solving quickly and quietly - A solid sense of self awareness and the desire for feedback to adapt and grow

Задачи: — Помощь в организации звонков, взаимодействие с англоязычными специалистами и партнёрами. — Фиксация договорённостей и перевод информации при необходимости. — Участие в онлайн-звонках и коммуникация на английском языке с партнёрами, юристами и другими специалистами. — Организация встреч, ведение заметок и фиксация договорённостей. — Перевод переписки, документов и устной коммуникации при необходимости. — Ведение деловой переписки и выполнение административных поручений руководителя. Требования: — Свободный разговорный английский, достаточный для делового общения. — Базовое понимание Web3, криптовалют и особенностей этой индустрии. — Хорошие навыки устной и письменной коммуникации. — Внимательность к деталям и грамотность при ведении заметок и переписки. — Ответственность и умение точно выполнять поставленные задачи. Условия: — Формат работы: Part-time. — Место работы: Удалённо (Remote). — Гибкий график. — Зарплата обсуждается индивидуально.

Заряд от Магнита ищет администратора. Задачи: — Принимать товар — Контролировать порядок и сроки годности — Работать с учётом — Выпекать вкусную выпечку — Помогать команде Условия: — Зарплата до 115 400 ₽, выплаты 2 раза в месяц, без штрафов — График 2/2 — Обучение, поддержка и карьерный рост — Дополнительная премия до 27 000 ₽ к зарплате — Бонус за друга до 25 000 ₽ Адрес: м. Спартак, ул. Николая Озерова, 8к1 Контакты для связи: звонить 8 800 200-53-48 или приходить в магазин.

В международный проект ищем ассистента по развитию продукта. Развиваем платформу в сфере wellness и смежных направлений. Задачи: — Искать преподавателей и экспертов, вести переговоры о сотрудничестве. — Работать с видеоконтентом и подбирать материалы. — Участвовать в создании курсов, гайдов и PDF-материалов. — Предлагать идеи и помогать развивать продукт. Требования: — Главное - инициативность, желание развиваться, ответственность и отсутствие страха перед коммуникациями. — Английский язык будет преимуществом. Условия: — График 5/2. — Международный проект и разнообразные задачи. — Оплата обсуждается индивидуально после собеседования и тестового задания.

Задачи: — проверять актуальность цен в электронных каталогах; — сопоставлять цены с предоставленными данными и заданными условиями; — выявлять расхождения, ошибки и устаревшую информацию. Условия: — полностью удалённый формат — работайте из любой точки России; — гибкий график — от 4 часов в день; — обучение и понятные инструкции на старте; — поддержка при освоении рабочих процессов; — готовые алгоритмы и чек-листы для выполнения задач. Требования: — гражданство РФ, возраст 18+; — подходит тем, кто любит работать с информацией, умеет концентрироваться на деталях и хочет освоить новое направление в электронной торговле; — предыдущий опыт приветствуется, но не обязателен, если это предусмотрено условиями проекта.