Вакансии

Location: Riga, Latvia Workplace: fully About the Client Evotym is looking for an Executive Assistant / Founder Associate to work directly with our Founder and become a trusted right hand across business, operational, and selected personal matters. The main purpose of this role is simple: make the Founder’s life easier and create more space for her to focus on the areas where she brings the most value to the business. Role Overview We are happy to consider someone earlier in their career if they are smart, proactive, structured, curious, and genuinely enjoy helping and getting things done. This is a hands-on role. Some tasks will be strategic and analytical, while others may be operational or administrative. What matters is the ability to approach both with the same level of ownership, attention to detail, and care. We are open to different backgrounds and do not expect you to have done all of these things before. You might have experience as an Executive or Personal Assistant, Project/Operations Coordinator, Office Manager, Junior Project Manager, Recruiter, or in another fast-paced coordination role. Key Responsibilities Manage the Founder’s calendar, appointments, meetings, reminders, and day-to-day schedule. Organise business and personal travel: research and book flights, hotels, transfers, restaurants, and other arrangements. Handle various personal errands and lifestyle-related tasks, including organising gifts, deliveries, reservations, purchases, and special occasions. Research and compare services, vendors, locations, products, and other options, providing clear recommendations rather than just information. Coordinate with external providers, contractors, partners, and service companies and follow up until tasks are fully completed. Support day-to-day operational and administrative matters, including documents, payments, bookings, invoices, and organisational tasks. Take ownership of ad-hoc requests and unexpected situations — finding practical solutions quickly and independently. Requirements Perfect for young professionals who are eager to learn fast. Previous experience as an Executive Assistant, Office Manager, Founder Associate, Project Manager, or in a similar role. You already use AI tools such as ChatGPT or Claude, or are genuinely interested in learning how to use them effectively. Tech-savvy with modern online tools, booking platforms. High level of independence and ownership. Excellent research skills and ability to find the best options based on various requirements. Attention to detail and ability to manage multiple tasks simultaneously. Discretion and confidentiality in handling information. Comfortable communicating with diverse individuals and resolving issues. Strong organizational and time-management skills. Previous experience with a Founder or in a startup, recruitment, or fintech environment is an advantage. Fluency in Russian and good English Key Soft Skills Strong ownership mentality Ability to structure large amounts of information and communicate the key points concisely Speed, independence, and the ability to manage multiple priorities simultaneously Discretion and confidentiality Comfortable negotiating and resolving issues What We Offer Close work with the Founder of a successful business Collaborative and transparent team culture High-impact role in a scaling company Recognition of personal milestones and achievements

Задачи: — Ежедневное нахождение в офисе и помощь команде с документацией — Отправка и забор документов с Почты (в пешей доступности от офиса) — Отправка документов курьером (СДЭК, Достависта) и приём документов в офисе — Подписание и сканирование документов — Хранение оригиналов в офисе — Ведение электронного реестра документов — Телефония — Ситуативно: сбор и отправка подарков клиентам и велком пэков для сотрудников Требования: — Любовь и умение работать с большим количеством документов — Умение структурировать и упорядочивать информацию — Готовность помогать коллегам с отправкой и приёмом документов — Знание, как обеспечить коллегам связь с нужными людьми Условия: — Офис в коворкинге на м. Водный стадион — Контактное руководство — Возможности для профессионального и креативного роста

Location: San Francisco Workplace: Hybrid Patreon is a media and community platform where over 300,000 creators give their biggest fans access to exclusive work and experiences. We offer creators a variety of ways to engage with their fans and build lasting businesses, including paid and free memberships, community chats, live experiences, and one-time purchases. Ultimately, our goal is simple: fund the creative class. We're leaders in that space, with: - $10 billion+ generated by creators since Patreon's inception - 100 million+ free memberships for fans who may not be ready to pay just yet - 25 million+ paid memberships on Patreon today We're continuing to invest in building the best creator platform and team in the creator economy. We're looking for an Executive Assistant to help advance that mission. This role is based in San Francisco and is open to candidates who can work in-office three days per week under our hybrid model. ABOUT THE TEAM The Office of the CEO provides high-touch support to Patreon's CEO & Co-Founder and executive team, spanning calendar management, communications, travel, and cross-functional coordination. This role partners closely with the Chief of Staff to keep the CEO's priorities, schedule, and business rhythms running smoothly. ABOUT THE ROLE - As a member of the Office of the CEO, you will provide support to the CEO & Co-Founder and work closely with the Chief of Staff - Proactively manage complex calendars 3-6 months out, partnering closely with Biz Ops to ensure the CEO's calendar and the exec team's calendars stay aligned; maintain and adjust business rhythms as needed - Proactively communicate calendar updates and priorities to the Rhythm of Business (ROB) stakeholders (Business Operations, Executive Assistants, Communications teammates) - Maintain the CEO's inbox, draft correspondence - Work with the Chief of Staff to procure or create meeting agendas and presentations - Attend meetings, take notes, track action items and deliverables - Coordinate offsites and events for the Executive Team - Celebrate birthdays, anniversaries and new family member arrivals of Executive Team members - Coordinate all of the CEO's business travel and some personal travel, including bookings and logistics - Build and share quarterly/annual travel lookaheads with CEO's family office to support long-range planning - Maintain, organize, and code receipts, expenses, and reimbursements - Work with the Chief of Staff to create project management processes for cross-functional initiatives, building and maintaining systems that scale with the office Projects you may work on: - Coordinating activities, logistics and agendas for exec team offsites - Meeting coordination during company planning, annual reviews - Supporting monthly All Hands efforts - Special projects on an as-needed basis - Board meeting coordination and planning - Annual company kickoff (PKO) planning and support ABOUT YOU - 3-5 years EA experience supporting C-level executives in startup or high-growth environments - Experience supporting executives in both business and personal capacities, ideally including family office experience or close cross-functional partnership with a personal-side EA - This is a San Francisco based role for a hybrid model company, in office 3 days/week - Extremely organized and detail oriented - Exercises sound judgment, confidentiality and professionalism - Moves quickly without sacrificing efficiency or effectiveness - Prioritizes shifting demands with a high degree of accuracy and consistent follow up - Excellent written and verbal communication skills - Strong project management skills; able to build and run systems and processes independently - Ability to: - Work autonomously - Problem solve - Think five steps ahead - Create and maintain structure and processes - Advanced knowledge of business-related tools including (but not limited to) Google Suite, Slack, Notion, and AI tools, with strong AI fluency and a demonstrated ability to leverage AI to improve productivity ABOUT PATREON Patreon powers creators to do what they love and get paid by the people who love what they do. Our team is passionate about making this mission and our core values come to life every day in our work. Through this work, our people: - Put Creators First | They're the reason we're here. When creators win, we win. - Build with Craft | We sign our name to every deliverable, just like the creators we serve. - Make it Happen | We don't quit. We learn and deliver. - Win Together | We grow as individuals. We win as a team. We hire talented and passionate people from different backgrounds because workplace diversity and inclusion are critical to our ability to serve creators worldwide. If you're excited about this role but your experience doesn't match every qualification above, we strongly encourage you to apply. If you're a creator at heart, energized by our mission, and share our company values, we'd love to hear from you. Patreon is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected class. If you need a reasonable accommodation during the interview process, please contact accommodations@patreon.com. http://patreon.com Patreon offers a competitive benefits package, including salary, equity plans, healthcare, flexible time off, company holidays and recharge days, commuter benefits, lifestyle stipends, learning and development stipends, patronage, parental leave, and a 401(k) plan with matching. Patreon operates under a hybrid work model. Employees based in office locations are expected to come into the office two days per week, excluding sick time and paid leave. The goal is to be intentional about in-person time and strengthen our sense of community. Candidates hired into remote-eligible roles are not expected to meet the same requirements. At Patreon, we believe in fair and transparent pay. In compliance with New York and California pay transparency laws, we share the expected salary range for each role. The posted range may encompass multiple levels within the role's job family and depends on location. The final offer will reflect the candidate's experience, skills, competencies, geographic location, and alignment with Patreon's leveling framework. For remote employees located outside California and New York, salary may vary based on location and local market conditions. Patreon reserves the right to modify or update compensation and benefits at any time.

БЕЗ ОПЫТА (СРОЧНАЯ ВАКАНСИЯ) УСТАЛИ ОТ НЕОПРЕДЕЛЕННОСТИ НА РЫНКЕ ТРУДА? НУЖНА СТАБИЛЬНАЯ, НАДЕЖНАЯ И ПЕРСПЕКТИВНАЯ КОМПАНИЯ? ДОБРО ПОЖАЛОВАТЬ В ИНФИНИТИ! Почему это выгодно для вас? Доход под вашим контролем: ФИКСИРОВАННЫЙ ОКЛАД + до 70% + БОНУСЫ + П...

Задачи: — Отправка и забор документов с Почты (в пешей доступности от офиса) — Отправка документов курьером (СДЭК, Достависта) и приём документов в офисе — Подписание и сканирование документов — Хранение оригиналов в офисе — Ведение электронного реестра документов — Телефония — Ситуативно: сбор и отправка подарков клиентам и велком пэков для сотрудников Требования: — Умение структурировать и упорядочивать информацию — Умение и желание работать с большим количеством документов — Готовность помогать коллегам с отправкой и приёмом документов — Знание процессов коммуникации для обеспечения получения нужной информации коллегами Условия: — Работа в офисе в коворкинге на м. Водный стадион — Возможности для профессионального и креативного роста — Контактное руководство Бонусы: — Отличная команда, где верят друг в друга

Задачи: — ежедневно отправлять сообщения; — работать с 3 Telegram-аккаунтов; — отправлять по 30 сообщений с каждого аккаунта (всего 90 сообщений в день); — отмечать выполненную работу. Требования: — ответственность; — внимательность; — не пропускать дни; — быть на связи. Условия: — оплата 5 000 ₽ в месяц; — занятость около 60 минут в день; — возможность вырасти до ассистента с более высокой оплатой при увеличении задач.

Location: San Francisco, CA Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As Executive Assistant to the VP of Growth Marketing and the Director, B2B - Growth, Strategy, & Ops, you’ll provide high-level administrative and strategic support to the Growth Marketing leadership team. You’ll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you’ll help optimize time, streamline processes, and support operational planning across the organization. You’ll also collaborate with the CMO’s EA and cross-functional partners to drive alignment on key projects, milestones, and company events. This is a full time role based in our San Francisco Hub. What you’ll do at Figma: Provide direct support to our VP of Growth Marketing and our Director, B2B - Growth, Strategy, & Ops and the Growth Marketing team by attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc Act as the delegate for the VP & Director, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy Be a strategic partner to the VP & Director and their leadership team with a focus on team cohesion, operations, and planning Identify areas to optimize VP & Director’s time and make recommendations in regard to time management, prioritization, and business needs Identify opportunities for process optimization throughout team and company processes Prepare and/or build content, presentations and key documents for the VP & Director using Figma tools Partner with the CMO’s EA to organize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team off-sites, including working with external venues and internal stakeholders Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company milestones, and internal events We’d love to hear from you if you have: 7+ years of experience in a Executive Assistant support role Demonstrated ability to work in a fast-paced environment and can adapt quickly to changing demands Proficient communication skills and can communicate with a wide range of internal and external stakeholders while maintaining the strictest confidentiality Skilled at shifting gears and prioritizing based on inbound of requests & workload volume Ability to be in our SF office, 2 days a week; flexible to travel at least once a quarter At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Pay Transparency Disclosure Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law. Annual Base Salary Range: $127,000 — $269,000 USD At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status , or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice . Application limits: To help candidates focus on the opportunities most relevant to their skills and experience, Figma limits the number and frequency of applications. These limits apply to all roles: Candidates may submit up to 5 applications during any rolling 30-day period. Candidates may not reapply to the same role while an application is active or within 90 days of receiving a rejection. Once the applicable days has passed, candidates are welcome to apply again.

Задачи: — Помогать руководителю в организации ежедневной работы команды. — Контролировать выполнение поставленных задач и соблюдение дедлайнов. — Вести и актуализировать таблицы, отчеты и рабочие документы. — Собирать необходимую информацию по текущим задачам и проектам. — Взаимодействовать с сотрудниками команды и контролировать статус задач. — Помогать организовывать рабочие процессы и коммуникацию внутри команды. — Выполнять оперативные поручения руководителя. — Анализировать текущие показатели и готовить сводную информацию. — Следить за порядком в рабочих чатах и документации. Требования: — Высокая организованность и ответственность. — Внимательность к деталям. — Умение работать с большим количеством задач и информации. — Грамотная письменная речь. — Уверенное пользование Google Таблицами, документами и мессенджерами. — Умение самостоятельно искать и систематизировать информацию. — Способность быстро обучаться и разбираться в новых задачах. — Опыт работы ассистентом, координатором или в digital-сфере будет преимуществом. — Опыт в арбитраже/affiliate marketing будет преимуществом, но не обязателен. Условия: — Полностью удаленный формат работы. — Гибкий график, привязанный к рабочим процессам команды. — Фиксированная ставка. — Постоянная коммуникация с руководителем и командой. — Возможность роста вместе с развитием команды.

Первая вакансия — помощник по работе с авторами. Задачи: — проводить первичный созвон с автором; — знакомиться с автором, выяснять его точку А; — понимать задачу автора; — передавать собранную информацию Марии Райдер. Требования: — умение общаться с людьми; — умение задавать вопросы; — умение слышать собеседника и быстро понимать суть запроса. Условия: — занятость 3 часа в день, 5 дней в неделю. Вторая вакансия — редактор с перспективой роста до гострайтера. Требования: — опыт работы с книгами: написание, редактура, подготовка к изданию; — профильное образование будет большим плюсом; — готовность к долгосрочной работе (около трёх лет совместной работы, обучения и практики). Если вам откликается одна из вакансий, пишите в личные сообщения по ссылке, указывая выбранную вакансию и кратко рассказывая о своём опыте.

Вакансия для сотрудников без опыта, но с желанием развиваться. В поисках стабильного и прибыльного бизнеса, который не знает слово "сокращение". Есть жажда повышения своего уровня жизни и влияния на доход. Компания нацелена на долгосрочные отношения с сотрудниками.

Требования: - Женщина; - Умение работать в женском коллективе; - Ответственность и внимательность; - Желательно знание основ бухгалтерии; - Желание обучаться и развиваться. Условия работы: - График работы: с 09:00 до 17:00; - Заработная плата: от 3 000 000 до 5 000 000 сум; - Испытательный срок: 1 месяц; - Место работы: Учтепа Outlet; - Работа в дружном женском коллективе.

Стажировка для иностранных студентов, желающих поработать в качестве помощника менеджера. Требования: — знание английского — высокая академическая успеваемость — хорошие организаторские способности Дедлайн: как можно скорее. Оплата: стажировка предусматривает стипендию.

Location: One Kattameya, Cairo Workplace: onsite We are hiring an Administrative Assistant to provide day-to-day administrative and documentation support to the CEO Office. This role is responsible for document preparation, filing, and signature tracking, coordinating correspondence, and handling routine administrative tasks, while maintaining strict confidentiality of sensitive CEO and company information. What you will do: Prepare, format, print, scan, and organize CEO Office documents; maintain electronic and physical filing systems. Track documents submitted for CEO signature (date received, department, action required, status, date returned) and follow up on missing documentation. Handle routine CEO Office administrative requests, document delivery/collection, meeting prep, travel/expense paperwork, purchase requests. Maintain records of incoming/outgoing correspondence and route requests as instructed. Support Board/legal administration as needed preparing resolutions for signature, archiving records, tracking originals, coordinating couriers. 1–3 years of experience in an administrative or executive support role. Strong organizational skills with high attention to detail. Excellent communication and interpersonal skills, with the ability to communicate effectively and professionally with stakeholders at all levels. Proficiency in MS Office (Word, Excel, and Outlook). Strong written and verbal communication skills in both English and Arabic. Ability to handle confidential information with discretion and professionalism. Strong follow-up, coordination, and time-management skills. Bachelor’s degree in Business Administration or a related field.

Location: Paris, France Workplace: Hybrid HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture https://alan.com/en/careers. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. ⭐ GENERAL SECRETARY ASSOCIATE INTERNSHIP ⭐ The position is open for gap year or end-of-study interns with a starting date in March 2027, for a six-month internship. It is not open to MBA students. - The Associate supports the General Secretary on top business priorities, such as building new processes internally and externally. - This role offers a unique opportunity to work on a diverse range of projects in a dynamic and innovative environment. ⭐ DETAILED MISSIONS ⭐ The list below is not exhaustive as it will depend on the company priorities during your internship. However it gives a good overview of the range of topics and tasks. Regular missions and recent projects - Sales & Business - Prepare meetings with external stakeholders, support in following up post meetings, track actions to conversion and maintain stakeholder momentum. 👉Help in the organization of events with investors and customers. - Corporate & Governance - Support research and projects related to regulatory stakeholders, fundraisings and governance matters. 👉Contribution to board pack preparation and management (content, timelines, Q&A); conduct targeted legal and market research. - Internal missions - Work on highly structural topics (salary grids, internal frameworks). Improve internal processes and cross-team coordination to ensure Alan can scale without compromising its core values. 👉Harmonization of the weekly internal communication - Brand & Communication - Strengthen the HR & Corporate presence at major events and on social channels, organise internal and external events to build the Alan network and systematize outreach and leverage connections globally. 👉End-to-end organization of events with top schools in our offices - Product & Technical topics - Support cross-functional projects through research, synthesis, and stakeholder coordination, turn insights into actionable recommendations for product and operations. - Talent - Sourcing and recruiting the next GS Associate. 👉Development of the hiring process for the next GS Associate ⭐ PROFILE & COMPETENCIES ⭐ Skills - Proactive & curious - You will be expected to deliver quickly and well on the tasks assigned to you, while to also always be going the extra-mile and show proactive thinking. - Analytical judgment and critical thinking - GS Associate produces a lot of research and analysis. This requires the ability to frame the right questions, evaluate and problem-solve including possible outcomes. - Versatility and stellar execution - You are comfortable with context switching while maintaining impact. - Organization and autonomy - You are well-served in missions requiring precision and reliability. - Crisp thinking and clear communication - You communicate effectively and concisely . - Step back - You have the ability to take a step back and understand the business needs related to any mission. - Technical appetite - Having an aptitude in or appetite for automation, AI and/or data analysis is a plus. Languages - Fluency in spoken and written English. - Fluency in spoken and written French. Background We welcome applications from (at least M1 graduated) candidates with diverse educational backgrounds, including but not limited to: - Business schools (HEC, ESSEC, ESCP, LSE …) - Engineering schools (Polytechnique, Mines Paris, Ecole des Ponts, CentraleSupelec, Imperial … ) - Law schools or political sciences/communication/HR masters in various schools (Science Po, Assas, La Sorbonne, Dauphine…) - Data science or mathematics programs Other relevant fields or schools (Bocconi, Politecnico, TU Delft, UCL, Oxford, Cambridge) Diplomas matter to an extent but if you don’t have one and have built a project or a company, we’d love to hear from you so please send your application! 🙌 PERKS & BENEFITS https://alan.com/about/life-at-alan/a/perks At Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers. THEREFORE, WE OFFER: - All the tools you need. Top of the range equipment: Macbook Air, keyboard, laptop stand, monitor, and Bose noise-canceling headphones. - Flexible vacation policy and flexible working hours. Organize your time as you wish. - Transport. Generous transit benefit - Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises. - Personal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one, who helps maximize their impact, nurture engagement, and navigate Alan's values to develop their full potential. Learn more about our coaching culture https://alan.com/en/blog/discover-alan/a/alan-culture-excellence-through-coaching. IMPORTANT NOTE: WE HIRE PEOPLE, NOT ROLES. If you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success. If you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements? Remember, this is just a guide, not a checklist. We'll be thrilled to receive your application! 🔖 Check out our About Alan https://alan.com/about and Career https://alan.com/careers pages, as well as our Medium https://medium.com/alan, blog https://blog.alan.com/ and Glassdoor page https://www.glassdoor.com/Overview/Working-at-Alan-EI_IE1696043.11,15.htm for more info. #LI-DNP

Location: San Jose, California (On-site) Nex is on a mission to help families rediscover the joy of movement. Created by parents for parents, Nex combines technology and play to deliver fun, social, and interactive experiences powered by natural body motion, encouraging kids and adults to move more, play more, and have fun together. Nex Playground, the company’s award-winning active play system, is purpose-built to get families moving year-round, with safety and privacy as core considerations in its intentional design. It is certified kidSAFE+ COPPA compliant and built to support healthy, active play for all ages and abilities. Nex Playground features a growing library of 50+ experiences, including motion and dance games, fitness and educational experiences, and Nex Originals. Content includes collaborations with partners like Hasbro, Sesame Workshop, and NBCUniversal. Nex has been recognized by Fast Company’s Most Innovative Companies, TIME’s Best Inventions, and Parents’ Best Entertainment System for Families, and has earned Red Dot, IDEA, and Core77 international design awards. We encourage you to explore Have Fun and Is Motion Gaming Back? , as they offer a deeper look into our culture, values, and explain how our approach to motion gaming differs from previous generations. Nex employees may be expected to collaborate with colleagues across different time zones. Depending on the role and location, occasional travel may also be required for company events, external meetings, and other business-related activities. Important Notice: ⚠️ To protect yourself from recruitment scams, please note that Nex communicates through official company emails ending in @nex.inc . If you receive a suspicious email or message, please do not respond and report it immediately to us. Location: San Jose, CA (On-site) Annual salary: USD 110,000 - USD 145,000 Final base salary within this range will be determined based on job-related factors, including the candidate’s experience, skills, qualifications, and geographic location. Type: Full-time Reports to: Chief of Staff, CEO office About the Role We are seeking an experienced Executive Assistant to join our CEO Office and serve as a critical operational partner to the CEO, Chief of Staff, and senior leadership while owning the day-to-day workplace operations of our San Jose headquarters. This is not a typical Executive Assistant position. You will be embedded within our CEO Office, working directly with the CEO and Chief of Staff as a critical operational partner in a high-velocity environment. You'll manage a diverse portfolio spanning executive support, office operations, product review logistics, and cross-functional coordination. This role requires someone who thrives in ambiguity, exercises impeccable judgment, and can shift seamlessly between strategic projects and hands-on execution. You will be embedded within the CEO Office and serve as an operational backbone that keeps both executive priorities and the San Jose workplace running smoothly. On any given day, you might manage a complex executive calendar across global time zones, coordinate an international trip, prepare for a CEO product review, resolve an office issue with WeWork, manage an insurance renewal, oversee assets inventory, or execute a company offsite partnering with People team. This role is ideal for someone who combines the judgment, responsiveness, and anticipation of an exceptional Executive Assistant with the ownership and operational mindset of a Workplace Manager. You are comfortable shifting between highly confidential executive matters and hands-on operational execution, and you naturally create structure, systems, and order wherever they are needed. Given the nature of this role, you will have access to highly confidential and sensitive company information. Discretion, sound judgment, and professionalism are non-negotiable. Key Responsibilities CEO Office & Executive Support Manage complex scheduling for internal and external meetings for the CEO Office across global time zones Coordinate domestic and international travel arrangements and executive logistics for the CEO Office Conduct product research based on CEO's requests to support leadership decision-making Coordinate executive demo preparation logistics with Content Ops, Marketing, and Business, including procurement, research, and packing lists Coordinate product review meetings, including agendas, pre-meeting materials, attendees, and follow-up actions Maintain robust tracking systems for CEO Office requests, action items, decisions, and follow-ups, ensuring clear ownership, status visibility, and timely closure Provide flexible, responsive support in a fast-paced environment with variable hours Workplace Administration Serve as the on-site office administration point of contact for the San Jose office, including supporting executive workspace needs and on-site meetings Serve as day-to-day liaison with WeWork community management for facilities, access, and general office needs Manage office supplies, mail, and general workplace administration Support logistics for CEO Office events and external meetings (venue/vendor sourcing, agenda and presentation coordination), partnering with People on company-wide events and employee experience programming What You Bring Required Qualifications 5+ years of experience as an Executive Assistant, Executive Business Partner, or in a similar executive support role , ideally with additional experience in workplace, office, or business operations within a technology company, startup, or rapidly scaling organization. Proven experience directly supporting C-level executives or senior leadership in a high-touch, fast-paced environment. Demonstrated experience supporting or owning workplace and office operations, including facilities, vendors, events, and administrative processes. Proven ability to handle highly confidential and sensitive information with exceptional discretion and professionalism. Exceptional organizational skills with an almost obsessive attention to order and detail. Track record of building and maintaining organized systems for requests, action items, follow-ups, documentation, and information flow—ensuring nothing gets lost, delayed, or forgotten across multiple workstreams. Strong experience managing multiple priorities, stakeholders, deadlines, and shifting priorities simultaneously. Experience managing vendors, budgets, procurement, and operational projects. Experience with or exposure to hardware/IT asset inventory and lifecycle management. Familiarity with corporate insurance programs, renewals, certificates of insurance, and claims administration. Strong written and verbal communication skills. Proficiency in Google Workspace, Slack, Notion, presentation tools, and other modern workplace technology. Ability to work on-site in San Jose and provide flexible, responsive support when business needs require it. Who You Are Exceptionally organized. You bring Marie Kondo energy to everything from calendars and documentation systems to hardware inventories, event logistics, and physical workspaces. Chaos doesn't stand a chance around you. A systems builder. You don't just complete tasks—you create intuitive processes that make requests visible, ownership clear, and follow-through reliable. Anticipatory. You think several steps ahead and notice what will be needed before someone has to ask. Hands-on. You're equally comfortable preparing materials for an executive meeting, organizing a demo kit, coordinating an offsite, or solving an unexpected office issue. Tech-savvy. You have a strong interest in technology and actively look for ways to use tools and automation to improve efficiency. Comfortable with ambiguity. You are unfazed by changing priorities and don't need a playbook for every situation. Resourceful. When you don't immediately know the answer, you know how to find it and keep things moving. Low-ego and high-accountability. No task is beneath you, and you take ownership through completion. Highly adaptable. You understand that supporting a CEO Office in a fast-growing startup requires flexibility. Priorities can change quickly, and this is not always a predictable 9-to-5 role. Relentless about follow-through. If you own something, people don't need to wonder whether it will get done. Nice to Have Experience in consumer technology, gaming, hardware, or another product-driven company. Experience managing a WeWork or other flexible office environment. Experience supporting executives with external communications, media, or PR-related logistics. Experience creating executive decks, metrics reporting, or operational dashboards. Knowledge of workplace safety, security, and compliance programs. Familiarity with workplace systems and tools such as space booking, access control, visitor management, or IWMS platforms. We Offer Competitive compensation package. Flexible working hours and vacation policy. Product-driven culture that treasures talents and individual growth. Front-row seat and hands-on experience with cutting edge technologies in the evolving gaming field Nex is located in San Jose, California, USA and Hong Kong . Learn more about us at https://www.nexplayground.com/about . We encourage applications even if you don’t meet more than 50% of the requirements — we believe that experience comes in many forms! Nex is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, gender identity, and sexual orientation), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable law. This policy applies to all individuals at every stage of the employment relationship, including all current and prospective employees, and covers all employment decisions including recruitment, hiring, job assignment, promotion, compensation, benefits, training, discipline and termination. We are committed to providing a workplace free from discrimination and harassment and to fostering an inclusive environment for all employees.

Location: Parkland, USA Appodeal is a dynamic US-based product company with a truly global presence. We have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world. Our company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space. Why Appodeal? At Appodeal, we’re more than just a company—we’re a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses! We take pride in our cutting-edge product and our internationally dispersed team of talented professionals. Here’s what we value, and what we hope you do too: Seek the Truth and Say It with Care: We find the truth together, and nobody owns it, the CEO included. Stories, perspectives and beliefs can be personal. Facts can’t. Leverage Data to Build Product: Our decisions start from data. We build systems rather than one-off tasks, use AI agents in our daily work and automate whatever is manual. When numbers don’t match, we fix them. We Work Together to Serve Others: No closed doors between teams. We share what we learn and win as one company first. Insist on Higher Standards: We don’t settle for “good enough”. We question it and push for better. Passionate Curiosity Fuels Perseverance: We ask “why”, take on ambiguous problems and keep going when they get hard. Lean Startup Mentality: Start Small, Iterate Quickly: Think big, ship an MVP first and learn fast. No big-bang releases. Ownership and Accountability: We work in small squads so each team owns its result end to end and has the freedom to get there. Go deep in your craft and wide enough to own the whole outcome. Escalate blockers early, admit mistakes, fix the damage and learn. Appodeal is a dynamic US-based product company with a truly global presence. We have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world. Our company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space. Why Appodeal? At Appodeal, we're more than just a company — we're a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses! We take pride in our cutting-edge product and our internationally dispersed team of talented professionals. Here's what we value, and what we hope you do too: Continuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers. Making an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry. Solving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors. Enjoying the Journey: We believe in having fun while working toward our goals. About the Role We're hiring an Executive & Personal Assistant to the CEO to protect the CEO's quality time and reduce the number of decisions he personally has to make. You'll own his calendar, his working and living environment, travel, health and wellness operations, household and office administration, finance administration across personal and corporate spend, and the coordination of the small support team that executes all of it. The executive and personal sides of a founder's life are one system here, so this role covers both — you direct execution while keeping ownership of the outcome. And here's what makes this role different: you're not only running the operation, you're building the system that runs it. Meeting capture, transcription and OKR check-in data already happen automatically, and travel booking runs against a written playbook. What doesn't exist yet is a scorecard covering everyone in the support perimeter, fed by logs that collect themselves rather than by hand, and a way for the CEO to see the state of your work on a Monday morning without asking for it. Building both is a core expectation, not a nice extra — and as more of the administrative layer automates, this role shifts further toward reviewing what the systems produce, catching exceptions early, and managing the people and vendors around the automation. You'll report directly to the CEO. Key Responsibilities Calendar and meeting discipline Own the CEO's professional and personal calendar as a single integrated schedule — meetings, travel, training, treatments, family. Enforce meeting discipline: agendas prepared, correct attendees, pre-reads circulated 24 hours ahead, action items captured and closed before the next meeting. Manage requests for the CEO's time with judgement — decline, defer, delegate or escalate. Resolve calendar conflicts independently and report the resolution rather than returning the decision. Scorecards, reporting and automation Build and maintain a personal scorecard and a team scorecard covering every person and vendor in the support perimeter, with digital logs of dates, responsibility areas and reports. Hold a weekly and biweekly reporting rhythm that doesn't slip when operational demand rises. Work inside the company's OKR system, track commitments and follow through to closure. Automate recurring work with AI tooling — meeting notes and action items, scheduling, reporting, document drafting — and progressively reduce the manual load of the role itself. Environment management Make sure the Parkland office, the Barcelona setup and the CEO's home are ready before he arrives: climate, light, air quality, noise, cleanliness, food, connectivity. Resolve environment problems on the spot rather than routing them, including when the responsible person is unavailable. Travel, events and hospitality Own business and personal travel end to end, with a travel assistant executing bookings against a playbook covering class, hotels and budget. Manage conferences, quarterly business reviews, executive meetings, family occasions and milestones, gifts and deliveries. Handle disruption — cancellations, reroutes, ground transport failures — as it happens. Health, sport and wellness operations Coordinate medical, dental and concierge medical appointments and follow-ups, keeping continuity of care across providers. Manage the training schedule and wellness treatments, and manage nutrition with chefs in Parkland and Barcelona. Protect wellbeing decisions actively, including against schedules that are locally normal and personally wrong. Support perimeter and office operations Coordinate the support team — travel assistant, house manager, driver, handyman — plus office and household vendors, without formal line authority over them. Hire and onboard supporting roles, starting with an office manager. Run payroll for hourly staff on a biweekly cycle, verifying timesheets before approval. Keep vendor contracts, renewals and service quality under review, and supervise office operations including lease matters, setup and improvement. Finance administration Corporate card management: receipts, notes, monthly close. Personal and family payments through a dedicated account, with regular reporting and funding requests. Light bookkeeping and cost review across the support perimeter. Legal and personal projects Drive immigration, visa and documentation matters to completion, including in-house filings and deadline tracking. Household administration: security and camera systems, maintenance, insurance and service contracts. Family support requests, with CEO approval. What We're Looking For Experience Prior experience supporting a founder or CEO across both business and personal domains — not a scheduling-only or office-management-only background. Coordinating people and vendors without formal authority: household or office staff, contractors, service providers. International travel coordination — flights, hotels, visas, ground transport. Systems and Data You can build and maintain a scorecard or dashboard from scratch: define what's tracked, get the data in automatically where possible, and explain what the numbers mean to someone who wasn't involved. A track record of holding a reporting rhythm under operational pressure, evidenced by artefacts you built and maintained yourself. Demonstrated AI experience in this domain — scheduling, meeting notes and action items, reporting, document drafting — with the ability to describe the workflows you improved, the results they delivered, and how you validated the output. Tools Advanced Google Workspace; Slack; Zoom. A corporate expense platform such as Ramp, and payroll for hourly employees such as Rippling, with light bookkeeping. Soft Skills Exceptional attention to detail and very high personal standards. The resilience to absorb a high volume of competing tasks without letting the reporting cycle slip. Independent judgement — comfortable deciding and being accountable rather than escalating everything. Discretion: a very high standard of privacy around business, family, health and finances. Fluent English; US work authorisation; willing to work from Parkland four days a week with one day remote. Nice to Have Confluence and Jira, or comparable documentation and tracking tools. Experience with an OKR tracking system; a meeting-management tool such as Fellow; a scheduling AI such as Motion. Nutrition, health and wellness knowledge. Experience hiring and onboarding household or office staff, and experience with immigration and visa processes. How Success Is Measured Success in this role is measured through: The CEO never having to ask where something stands Task state visible to him without being requested Every person and vendor in the perimeter measured, with data arriving automatically rather than collected by hand A reporting rhythm that holds through difficult weeks Travel, events and environments running without questions being raised Nutrition, training and treatments running to schedule without the CEO's involvement Payroll, vendor contracts and spend accurate and reviewed on time You'll Work Closely With The CEO The executive team, on meeting preparation and follow-through The travel assistant, house manager, driver and handyman — and the office manager you'll hire Household and office vendors Finance, on corporate cards and payroll What Makes Someone Successful The strongest people in this role: Care about the outcome itself rather than how it looks — surface work passes a checklist and falls apart when someone opens the hood. Build the system instead of carrying it personally, so that what they set up survives them. Decide and report, rather than handing the decision back. Execute a direction they disagree with, and raise the disagreement where it belongs. Hold a large number of small details without being overwhelmed by the volume arriving. Location and Travel Parkland, Florida - four days a week in the office, one remote, with the judgement to be on site more when the situation requires it. We're open to candidates outside Florida who are willing to relocate, and relocation is covered in full. Occasional travel with the CEO, principally to Barcelona around quarterly business reviews. We are a group of different but like-minded people who are inspired by a common goal and love what they do. With an outstanding product and a mission that excites and inspires, Appodeal offers a unique opportunity to make an impact while being part of an amazing team. Join us and help shape the future of mobile app success!

Location: Dhahran, Saudi Arabia; Al Khobar, Saudi Arabia; Dammam, Saudi Arabia; Al Jubail, Saudi Arabia We are looking for a *Secretary / Office Support Assistant* to provide administrative and secretarial support to managers and department personnel in an office environment. The successful candidate will be responsible for managing calendars, coordinating meetings, handling office requests, maintaining records, and supporting daily administrative operations. Key Responsibilities Manage calendars, appointments, meetings, and meeting room bookings for managers. Handle phone calls, receive visitors, and direct inquiries to the appropriate personnel. Process gate passes, corporate service requests, taxi requests, and other office-related requests. Manage office stationery, supplies, B2B shopping carts, and follow up on orders and deliveries. Prepare and maintain timesheets, e-leave applications, and employee leave records. Coordinate business travel requests, travel arrangements, and related services for employees. Prepare expense reports and support miscellaneous payment-related requests. Collect reports and provide general administrative, secretarial, and office support to managers and department staff. Requirements Associate Diploma or higher qualification is preferred. Bachelor’s degree is an advantage. 3–5 years of relevant experience* as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role. Experience in office administration, reception, help desk support, or expediting is preferred. Basic knowledge of Microsoft Office applications and standard office equipment. Good telephone etiquette and the ability to receive and convey messages accurately. Good English communication skills, both written and verbal. Strong organizational, coordination, and follow-up skills. Ability to manage multiple administrative tasks and work effectively in an office environment.

Location: Amsterdam, Netherlands About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. We're looking for a proactive, highly organized Team Assistant to support one of the Managers in the Infrastructure department. In this role, you'll help ensure day-to-day operations run smoothly by providing exceptional executive support and coordinating a wide range of administrative and operational activities. You'll work closely with the Manager and the Executive Support team, handling everything from complex scheduling and travel to team events and operational coordination. Success in this role comes from being organized, detail-oriented, adaptable, and always willing to go the extra mile to get things done. What you'll do: 1. Executive Support Manage a dynamic and complex calendar across multiple time zones, balancing competing priorities and frequent scheduling changes. Coordinate domestic and international travel, including visas, accommodation, transportation, and last-minute itinerary changes. Organize meetings from end to end, ensuring all logistics and materials are in place. Manage expense reports, reimbursements, and other executive administrative processes. Coordinate administrative documentation, including NDAs and other required approvals. Act as a trusted partner to the Manager of Infrastructure, anticipating needs, removing administrative burden, and ensuring they can focus on the highest-impact work. 2. Operations & Team Support Support the planning and execution of team events, off-sites, leadership meetings, and other organizational initiatives. Coordinate vendors and external partners, including contracts, procurement, invoices, payments, and related administrative processes. Drive operational follow-ups by tracking action items and ensuring timely completion of key tasks. Continuously improve and document administrative and operational processes. Provide backup support to other Team / Executive Assistants and collaborate as part of the Executive Support team. Take ownership of ad hoc operational projects and administrative initiatives that help the organization run efficiently. What we're looking for: Experience supporting senior executives in a fast-paced, dynamic environment. Exceptional organizational skills with outstanding attention to detail and accuracy. Flexibility to adapt to changing priorities and, when needed, adjust working hours to support executive schedules. A willingness to go the extra mile to find the best solution, not just the first one. A proactive, service-oriented mindset—you anticipate needs, identify potential issues early, and take pride in delivering high-quality support. Strong communication skills, professionalism, and discretion when handling confidential information. A collaborative, positive attitude—you build strong relationships and are easy to work with across teams and with external partners. Someone who genuinely enjoys executive support as a long-term career and takes pride in enabling others to succeed. What success looks like The Head of Infrastructure can focus on strategic priorities, confident that day-to-day operations are running smoothly. Calendars, travel, meetings, expenses, and logistics are handled seamlessly, even as priorities change. Team events, leadership meetings, and operational activities are executed with exceptional attention to detail. Colleagues know they can rely on you to get things done accurately, efficiently, and with minimal follow-up. Administrative and operational processes become more efficient through your attention to detail and commitment to continuous improvement. You become a trusted and dependable partner who enjoys helping others succeed and takes pride in making their work easier. Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.