Вакансии

Location: Kaunas, Lithuania Join our global team as an Executive Assistant & Office administrator in Kaunas. The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace. Position is office-based in Kaunas, Lithuania Responsibilities: Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSignature) Handle all incoming and outgoing correspondence (mail, packages, couriers) Greet visitors and manage the company’s general email inbox and phone line Assist management with internal communication and coordination activities Provide administrative support to colleagues and executives as needed Maintain department documents and ensure timely transfer to the archive Manage office supplies and facility-related orders, and coordinate their distribution to departments Maintain the front desk, meeting rooms, conference areas, and other shared office spaces Arrange business travel, including bookings for transportation, accommodation, and related logistics Support the organization of internal office events and team gatherings Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services) Requirements University degree – considered an advantage At least 2 years of relevant work experience as an Office Administrator Experience as an Executive Assistant is an advantage Fluent Business English and Lithuanian (written and spoken) Strong document preparation and management skills Knowledge of document preparation and archiving regulations/legislation Excellent knowledge of MS Office applications Proactivity, sense of ownership, and strong organizational skills Benefits International team and environment Professional growth and career opportunities Personal accident and business trip insurance Additional health insurance Rewarding referral policy Monthly lunch and fruit days Team building, global meetings, other CSR activities Modern and new Sustainable office in city center with free parking Salary ranges 1600-2000 eur/gross/month (depending on experience and skills)

Location: Dubai, United Arab Emirates; Monaco; London, United Kingdom 1. ROLE PURPOSE The Female Travelling Butler / Lifestyle Manager provides discreet, highly personalised service to the Principal, both at home in the UAE and while travelling internationally. The role combines the skills of a professional butler, personal assistant and lifestyle manager to ensure the Principal's daily life, travel, wardrobe, social engagements and personal requirements are managed seamlessly and to the highest standard. The jobholder acts as the Principal's trusted right hand, anticipating needs before they arise, coordinating with household staff, the yacht and aviation teams, and external service providers, and always maintaining absolute confidentiality. 2. GENDER REQUIREMENT This position is open to female candidates only. The jobholder will serve a female Principal in a close personal capacity, including attending to her in private quarters, dressing rooms, hotel suites and other private settings at home and abroad. A female jobholder is therefore a genuine and essential requirement of the role, consistent with the family's cultural and religious values and the Principal's privacy. 3. KEY RESPONSIBILITIES 3.1 Personal Butler Service •    Provide attentive, discreet personal service to the Principal at the residence, on the yacht, in hotels and in other private settings. •    Manage the Principal's wardrobe, including care of designer garments, accessories, shoes and jewellery, seasonal rotation, alterations, laundry and dry cleaning. •    Pack and unpack for all trips, with detailed packing lists and outfit planning for each event and destination. •    Prepare personal spaces to the Principal's preferences, including room set-up, flowers, amenities, beverages and temperature. •    Maintain an up-to-date preference profile covering food, beverages, products, brands, dress, routines, allergies and dislikes. 3.2 Travel Management •    Accompany the Principal on international and domestic travel as her primary personal attendant. •    Plan and coordinate all aspects of travel with the Private Office, aviation and yacht teams, including private jet and commercial flights, transfers, hotels, villas and security arrangements. •    Advance-prepare destinations where needed, including checking accommodation, arranging set-up and confirming local suppliers, drivers and restaurants. •    Manage travel documents, visas, itineraries, travel insurance and local contact lists, and be available on call during travel. 3.3 Lifestyle and Concierge Management •    Manage the Principal's personal diary, appointments and reminders, including beauty, wellness, fashion, medical and social appointments. •    Arrange restaurant reservations, private shopping appointments, fittings, events, cultural and leisure activities, both in the UAE and abroad. •    Source and procure luxury goods, gifts and personal items, and manage gifting for family, friends and special occasions. •    Build and maintain relationships with luxury brands, personal shoppers, concierge services, hotels and exclusive service providers. 3.4 Household and Staff Coordination •    Liaise with the house manager, housekeeping, chefs, drivers, security and yacht crew to ensure the Principal's requirements are met consistently. •    Brief household and travel staff on the Principal's preferences and schedule, and support the planning of private events and entertaining at the residence. 3.5 Administration and Budget •    Manage the Principal's personal expenses and petty cash, keeping accurate records with receipts and submitting reconciliations to the Private Office or Finance. •    Maintain inventories of wardrobe, jewellery, valuables and personal items, at home and in transit. •    Handle correspondence, invitations, RSVPs and thank-you notes on the Principal's behalf as instructed. 3.6 Confidentiality, Discretion and Security •    Maintain absolute confidentiality about the Principal, the family, their homes, schedules, guests and personal matters, during and after employment. •    Never discuss, post or share any information, photographs or location details relating to the family, including on social media. •    Follow all security protocols and coordinate with the security team on travel, movements and access. Requirements Essential •    Female candidate. •    Minimum 5 years' experience as a personal butler, lady's maid, female lifestyle manager, private PA or VIP personal assistant in a UHNW household, royal household, private office, luxury hotel or superyacht. •    Proven experience travelling internationally with a high-profile principal. •    Excellent wardrobe care skills, including handling luxury fabrics, couture and fine jewellery. •    Excellent spoken and written English. •    Valid passport with the ability to travel freely and at short notice, and a clean background check. Preferred •    Formal butler or private service training (for example from a recognised butler academy). •    Arabic language skills and understanding of Arab and GCC culture and etiquette. •    Experience on superyachts or with private aviation. •    Valid UAE driving licence. CORE COMPETENCIES • Absolute discretion and integrity: trusted with highly sensitive personal information and valuables. • Anticipation: reads situations and preferences, and acts before being asked. • Polished presentation: impeccable grooming, etiquette and professional manner. • Organisation: manages complex logistics and multiple details under pressure. • Flexibility and resilience: adapts to changing plans, time zones and long hours. • Cultural sensitivity: respects the family's culture, values and privacy, and is comfortable working in a female-only private environment.

Location: Санкт-Петербург Отдел по работе с корпоративными клиентами приглашает в команду Ассистента клиентского менеджера. Обязанности * координация работы клиентских менеджеров * подготовка аналитической информации и презентаций * сбор, систематизация, классификация клиентских данных * анализ финансово-хозяйственной деятельности * подготовка ежедневых отчетов * работа с документооборотом * мониторинг и оценка результатов работы клиентских менеджеров * прогноз выполнения планов продаж. Требования * высшее экономическое образование * знание финансового анализа * уверенное владение Excel (сложные формулы, сводные таблицы) * опыт работы с большим объемом информации * умение аккумулировать данные * умение делать читаемые и понятные сводные таблицы и выводы по ним * опыт работы с корпоративными клиентами * готовность использовать ИИ в ежедневной работе. Условия * квартальная и годовая премия * ежегодный пересмотр заработной платы * уникальная система онлайн обучения Сбера для карьерного развития и роста * перспективы карьерного роста * гибкий дисконт по ипотечному кредиту, равный 1/3 ключевой ставки ЦБ * расширенный ДМС и льготное страхование для семьи * подписка Прайм с возможностью совместного использования на трёх близких * вознаграждение за рекомендацию друзей в команду Сбера.

Обязанности: - Ведение онлайн переписки - Направление к специалистам - Распределение по отделам График работы: 10:00 - 16:00 Возраст: от 21 года (Можно пенсионерам) Обучение: Предоставляется

Требуется девушка секретарь-референт на администрации в Бизнес-центр T-Tower. Требования: — презентабельная внешность — знание узбекского и русского обязательно — вежливость, активность, ответственность, исполнительность, грамотность — умение пользоваться орг. техникой — возраст от 22 до 35 лет Условия: — график 5/2 с 9 до 18, обед с 13 до 14 — оплачиваемый испытательный период в 1 месяц — бонус: бесплатная карта для занятия спортом в зале "Towergym" — дружный коллектив Адрес: Яшнабадский район, улица Султонали Машхадий 79.

Location: Mandaluyong Workplace: OnSite Position Summary The role involves collecting and delivering company documents, assisting in document filing, notarization, and archiving, as well as supporting daily office operational needs including procurement of office supplies and other administrative errands. This position requires a highly organized, dependable, and proactive individual who is willing to do fieldwork and handle time-sensitive tasks efficiently. Key Responsibilities Liaison & Fieldwork Duties Collect, deliver, and process company documents within Greater Metro Manila. Coordinate with government agencies, business partners, notary offices, banks, dealers, and service providers as needed. Handle document submissions, pickups, and follow-ups. Ensure timely and secure handling of confidential documents. Administrative Support Assist the Administrative Officer in daily administrative tasks. Organize, file, and maintain physical and digital company records. Assist in document notarization and ensure completeness of required paperwork. Support document archiving and records management processes. Prepare and maintain logs for incoming and outgoing documents. Office Support & Procurement Purchase office supplies and other company needs as requested. Monitor inventory of office supplies and report replenishment requirements. Assist in maintaining cleanliness and organization of office files and storage areas. Support operational and administrative activities as assigned. General Responsibilities Perform messenger-related and administrative errands. Maintain professionalism when dealing with external partners and agencies. Ensure compliance with company policies and procedures. Perform other duties assigned by management.

Требуется ассистент-сценарист для совместной работы с продюсером над созданием контентных проектов. В обязанности входит совместное генерирование идей и написание сценариев для Reels, подготовка технических заданий для оператора и монтажёра, контроль сроков и этапов производства, а также проверка готового материала. Оплата варьируется от 20 000 до 40 000 рублей в месяц в зависимости от квалификации специалиста.

Задачи: — Выполнять простые операции на крипто биржах по готовым инструкциям. — Вести отчетность о завершенных сделках. — Быть на связи с командой в рабочее время. — Работа с официальными биржами и платформами. Требования: — Ответственность и внимательность к деталям. — Быстро обучаться новому и стремиться к результату. — Уверенный пользователь ПК или смартфона. — Аналитический склад ума. Условия: — Бесплатное обучение и личный куратор, который всему обучит. — Быстрый карьерный рост, стабильная и высокая оплата. — Полностью удаленная работа и гибкий график. — Работа с биржами-партнерами такими как Bybit, OKX и MEXC и др.

Задачи: — Поиск и подбор преподавателей и экспертов для сотрудничества. — Проведение переговоров, обсуждение условий и взаимодействие с преподавателями. — Работа с видеоконтентом и подбор материалов. — Участие в разработке курсов, гайдов и материалов в PDF-формате. — Структурирование информации. — Поиск новых идей и участие в развитии платформы. Требования: — Развитые коммуникативные навыки и отсутствие страха перед общением с новыми людьми. — Инициативность, ответственность и организованность. — Креативное мышление и интерес к созданию цифровых продуктов. — Умение работать с разноплановыми задачами и доводить их до результата. Будет преимуществом: — Знание английского языка. — Опыт переговоров, поиска экспертов или работы с преподавателями. — Опыт работы с видеоконтентом, курсами и обучающими материалами. Условия: — График работы: 5/2. — Возможность участвовать в развитии международного проекта и создании новых продуктов. — Предусмотрено тестовое задание. — Уровень оплаты обсуждается индивидуально по результатам собеседования и выполнения тестового задания.

Задачи: — переписки с новыми подписчиками, запись на разбор, рассылки, загрузка видео, работа с чатами, простые дизайны в Canva, отчётность, помощь в запусках, ведение графика, тексты через GPT, работа с подрядчиками. Требования: — опыт в онлайн-проектах / запусках — самостоятельность — ответственность — готовность быстро учиться Условия: — занятость 4-5 часов в день в промежуток с 8 до 20 по МСК — ЗП 20 первый месяц, далее +KPI Вакансия открыта до 13 октября включительно.

Задачи: • Приемка и обработка входящих заявок. • Координация команды • Публикация готового контента по графику. Требования: • Опыт работы ассистентом или менеджером будет плюсом, но не обязателен (приставлю наставника, если это нужно) • Нужен ответственный человек. • Наличие интернета, а так же смартфон или ПК/ноутбук. Условия: • Формат: удаленная работа. • График подстроите под себя

Location: London, England, United Kingdom Company Overview ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives. Role Overview ClearView Healthcare Partners is seeking a Senior Administrative Assistant (Senior AA) to provide dedicated, high-level administrative support to their designated Leadership Team (LT) members and extended leadership as the primary focus of this role. This includes managing project tracking, providing dedicated support for Centers of Excellence (COE) or functional Pillars, and ensuring effective communication across internal teams and external clients. Senior AAs act as key liaisons who streamline processes, prioritize initiatives, and optimize their executives' time and focus on strategic priorities. Beyond this leadership-facing focus, the Senior AA also mentors and supports the broader Administrative Assistant team, and collaborates with that team as needed on general office-related needs, rather than owning day-to-day office operations directly. This role will report directly to the Office Manager. Key Responsibilities Administrative Support for Leadership This role has a specific set of aligned leadership and extended leadership team members to support. Administrative support for this aligned group is the primary priority of this position. Provide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support. Support business development tracking. Provide Pillar/COE support, including attending internal meetings, note-taking, and scheduling. Enter and update opportunities in Salesforce on behalf of leadership. Provide advanced calendar management and scheduling support at the Managing Director level and above, as needed. Support large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support when required (may include travel). Act as a true right hand to leadership, anticipating their needs and offering proactive, strategic support. Manage urgent travel requests. Administrative Team Mentorship and Support Serve as a mentor to the Administrative Assistant team. Partner with the Office Manager on new hire training for Administrative Assistants. Coordinate a monthly touch base with Office Managers and set the agenda. Act on behalf of the Office Manager when required. Track departmental expenses in coordination with the Office Manager. Contribute to a positive local office and team culture. Office Collaboration General office-related responsibilities are distributed across the administrative team as a whole. The Senior AA collaborates with and helps the team where needed, rather than owning these tasks individually. Examples include: Supporting logistics for large team meetings. Supporting in-office onboarding of new hires. Kitchen and supply inventory (office dependent). Supporting large in-office meetings, including food setup and removal after the meeting. Team Building and Culture Carrier Help foster a positive, inclusive, and connected office environment that reflects company values. Participate in office and company events and internal initiatives that strengthen culture, collaboration, and cross-team relationships. Build effective working relationships across the office and contribute to a supportive team environment. Qualifications Required 2-4 years of experience in a professional office environment supporting 2 or more senior leaders. Ability to independently manage complex calendars and schedule accordingly across multiple time zones. A history of effectively managing leadership team members' schedules, expenses, and other administrative obligations. Experience taking and organizing extensive notes from meetings and other company functions. Strong attention to detail. Professional written and oral communication skills. Ability to manage projects and tasks to a timeline. Ability to effectively manage up and set reasonable timelines. Ability to own processes from start to finish. Ability to think ahead to resolve issues before they arise. Preferred Direct previous experience in an administrative assistant or office support role. Experience in a lead or supervisory role with some form of team oversight. Proficiency with Microsoft Office products (especially Outlook, PowerPoint, and Excel). Collaborative “can do” attitude. Experience with Salesforce. Bachelor's degree. What We Value We recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration. Equal Opportunity Employer ClearView Healthcare Partners ("CV") is an Equal Opportunity employer.  All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

Задачи: — поиск жилья, организация клининга, запись в спорт и к врачам — поиск исполнителей, ведение инвойсов, мелкие поручения Требования: — знание Тбилиси — грузинский и русский языки — английский язык — плюс — ответственность — быстрая связь Условия: — около 15–20 часов в неделю — зарплата 1 000–1 500 GEL в месяц

Задачи: — Выполнение личных и деловых поручений: доставки, заборы, покупки, бронирования и встречи, посещение государственных учреждений и прочее. — Отправка напоминаний, написание писем, управление календарём. — Поиск информации. — Решение других личных и деловых вопросов. Требования: — Отличное владение английским и русским языками (греческий будет преимуществом). — Водительские права и собственный автомобиль. — Уверенное пользование телефоном, приложениями и базовыми технологиями. Условия: — Привлекательная зарплата. — Гибкий график работы. — Возможность роста и увеличения ответственности со временем.

Задачи: — искать видео по запросам в YouTube, TikTok и других источниках; — быстро находить подходящий контент под конкретную задачу; — работать с разными форматами видео; — собирать из найденных материалов готовые видеоуроки; — структурировать материалы и передавать их дальше в работу. Требования: — хорошо ориентироваться в интернете и уметь быстро искать информацию; — уметь находить нужное, даже если запрос нестандартный; — хорошо чувствовать, какое видео действительно подходит, а какое нет; — внимательность и аккуратность; — самостоятельность и ответственность; — насмотренность и интерес к видео-контенту будут большим плюсом; — опыт именно в такой работе не обязателен, если умеешь быстро искать, анализировать и собирать информацию. Условия: — работа удалённая; — график 5/2; — занятость и условия обсуждаются с подходящим кандидатом.

Location: Wyoming Administrative Assistant Location: Project-Based Employment Type: Full-Time Travel: No Travel Required Support the Teams Delivering Mission-Critical Infrastructure The successful delivery of hyperscale data centers and mission-critical infrastructure depends on strong project support, accurate documentation, effective communication, and exceptional administrative coordination. Administrative Assistants play a critical role in helping project leaders stay organized, ensuring information flows efficiently, and supporting the day-to-day operations that keep projects moving forward. As an Administrative Assistant with Michels Infrastructure Solutions, you will provide administrative support to project leadership and operational teams while serving as a trusted resource for project personnel, vendors, subcontractors, and corporate support functions. About Michels Infrastructure Solutions Michels Infrastructure Solutions (MIS) brings together the full capabilities of the Michels Family of Companies under a Super General Contractor (Super GC) model, providing mission-critical owners and developers with a single point of accountability for every phase of project execution. By combining self-performed specialty design, construction, and commissioning services, MIS delivers large-scale, multidisciplinary projects with greater control over safety, quality, schedule, and cost. MIS specializes in the delivery of hyperscale data centers and mission-critical facilities, leveraging expertise across mass grading and site development, wet and dry utilities, fiber and telecommunications infrastructure, ground improvement, deep foundations, structural concrete, power infrastructure, and commissioning. Our integrated delivery approach enables customers to partner with a single-source team capable of executing some of North America's most complex and demanding infrastructure projects. Position Overview As an Administrative Assistant , you will provide day-to-day administrative support to project leadership and operational teams under minimal supervision. This role requires a highly organized and detail-oriented professional who can effectively manage multiple priorities while maintaining confidentiality, professionalism, and accuracy. You will support Project Directors and project leadership teams by coordinating schedules, managing correspondence, preparing reports, processing invoices, maintaining records, coordinating training materials, and assisting with a variety of project administrative functions. Success requires strong communication skills, exceptional organizational abilities, attention to detail, sound judgment, and the ability to thrive in a fast-paced project environment with changing priorities. Key Responsibilities Provide administrative support to project leadership, operations teams, and other departments as assigned. Coordinate meetings, calendars, schedules, travel arrangements, and administrative activities. Prepare and distribute correspondence, reports, presentations, and project documentation. Process invoices, payment requests, and related administrative records. Maintain project records, payroll documents, reports, and filing systems with a high degree of accuracy. Promote a strong health, safety, environment, and quality (HSEQ) culture throughout all administrative activities. What You'll Do Support Project Directors and project leadership teams with daily administrative responsibilities. Manage complex calendars, scheduling priorities, meeting requests, and appointment coordination. Coordinate travel arrangements, lodging accommodations, transportation logistics, and expense reporting. Prepare meeting agendas, presentations, executive correspondence, reports, and other business communications. Write, proofread, distribute, and maintain professional correspondence and project documents. Process incoming and outgoing mail, packages, and administrative communications. Review invoices for accuracy, prepare documentation for approval, and coordinate with Accounts Payable for processing and follow-up. Facilitate internal billing activities and assist with tracking invoice payment status. Track payroll records and perform transactional data entry with a high degree of accuracy. Scan, organize, maintain, and file payroll and project-related documentation. Coordinate the production and distribution of training materials and project communications. Maintain department documentation, records, templates, forms, and standard materials. Support corporate and divisional teams with various administrative and clerical activities. Maintain confidentiality when handling sensitive company, employee, financial, and project information. Assist with special projects and other administrative assignments as needed. Why Michels Infrastructure Solutions, Inc.? We deliver some of North America's largest and most complex hyperscale data center and mission-critical infrastructure projects. We leverage a unique Super GC delivery model that combines specialty construction capabilities under a single-source execution approach. We provide exposure to every phase of project delivery, from planning and procurement through commissioning and turnover. We are family owned and operated. We invest an average of $5,000 per employee per year in training and career development. We perform meaningful work that supports cloud computing, artificial intelligence, digital connectivity, and economic growth. We believe everyone is responsible for promoting safety, regardless of job title. We are part of the Michels Family of Companies, one of North America's largest and most diversified energy and infrastructure contractors. We offer opportunities for advancement across project support, operations, administration, and business functions. Comprehensive Benefits Package Health Insurance Dental Insurance Life Insurance Flexible Spending Accounts (FSA) Health Savings Account (HSA) Short-Term Disability Insurance Long-Term Disability Insurance 401(k) Retirement Plan Legal Plan Identity Theft Protection and Monitoring Plan Benefits may vary based on position and location. Why You? You like to surround yourself with dedicated, value-driven people. You relish new challenges and evolving technology. You cringe when you hear: “Because that's the way we've always done it.” You are highly organized and enjoy keeping teams on track. You take pride in accuracy, professionalism, and attention to detail. You enjoy supporting leaders and helping others succeed. You thrive in fast-paced environments with multiple competing priorities. You want to work to make a difference. What It Takes High school diploma or GED and 3+ years of related administrative experience , or an equivalent combination of education and experience. Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Demonstrated ability to manage multiple priorities while maintaining accuracy and professionalism. Strong organizational, administrative, and time-management skills. Excellent verbal and written communication skills with the ability to create accurate, clear, and concise correspondence. Experience supporting executives, project leadership teams, operations groups, or business professionals. Experience processing invoices, managing records, coordinating schedules, and supporting office operations. Strong customer service skills, both face-to-face and through phone and electronic communications. Ability to maintain confidentiality and handle sensitive information with discretion. Strong attention to detail and commitment to producing high-quality work. Associate's degree is preferred but not required. Notary Public licensure, or the ability to obtain Notary Public licensure, is preferred. Construction, engineering, infrastructure, project support, or professional services experience is preferred. No travel required. Work Environment Primarily works in a climate-controlled office environment with minimal safety or health hazard exposure. Works at a steady to fast pace with frequent interruptions and changing priorities. Regular use of computers, office equipment, filing systems, and communication tools. Frequently required to work at a desk and use hands for typing and document handling. Regularly lifts and/or moves up to 25 pounds and occasionally more with assistance. Requires close vision and the ability to adjust focus. Join a company that powers progress. Be a part of Michels Infrastructure Solutions, Inc.—where you don't just support projects, you help deliver the future of mission-critical infrastructure. AA/EOE/M/W/Vet/Disability https://www.michels.us/website-user-privacy-policy/

Location: United States, Aliso Viejo, CA Why Sony Interactive Entertainment? Sony Interactive Entertainment isn’t just the Best Place to Play — it’s also the Best Place to Work. Sony Interactive Entertainment (SIE) is the company behind the PlayStation brand. As a subsidiary of Sony Group Corporation, we’re part of a proud legacy of innovation and excellence. SIE is a dynamic technology company, delivering cutting-edge hardware and network services to more than 100 million people and an entertainment leader, home to some of the most beloved and recognizable intellectual properties (IP) in the world. Our role at SIE is to create and nurture the experiences under the PlayStation brand, a name synonymous with entertainment excellence and creativity. Administrative Coordinator – Contractor Location: Aliso Viejo, CA Hybrid, Contract role - 12 months About the Role We are seeking an experienced Administrative Coordinator to provide administrative and operational support to a global team while supporting the day-to-day operations of the Aliso Viejo office. This role supports team members and stakeholders across multiple regions and time zones while serving as a key onsite resource for the local office. Working in partnership with the Sr. Manager overseeing the site, the Administrative Coordinator will support day-to-day onsite operations, serve as an onsite point of contact, and help identify, coordinate, and escalate office needs as appropriate. This is a highly collaborative and hands-on role with responsibilities spanning global team coordination, onsite operations, meetings, workshops, events, and administrative support. The ideal candidate is an experienced administrative professional who is comfortable navigating a fast-paced, global environment, managing multiple priorities, and partnering effectively across teams and functions. While this position will not be dedicated to supporting an individual executive, experience with executive-level support is highly valued. The Administrative Coordinator should be comfortable providing backup executive support when needed. Success in this role requires strong organizational skills, sound judgment, discretion, and initiative. The individual should be able to work independently within established procedures, manage day-to-day responsibilities with limited instruction, and recognize when guidance, alignment, or approval is needed. Onsite Requirement: This role requires the ability to commute to the Aliso Viejo office at least three days per week, with flexibility to work onsite up to five days per week based on business needs. Additional onsite presence may be required for workshops, events, leadership visits, and other activities. Key Responsibilities Provide administrative and operational support to a global team, coordinating meetings, workshops, team events, leadership visits, and other activities across regions and time zones. Manage meeting and event logistics, including scheduling, meeting spaces, catering, visitors, materials, equipment, and other operational requirements. Partner with Executive Assistants, Facilities, IT, Security, Workplace, and other cross-functional partners to coordinate team and onsite needs. Provide department and backup executive support as needed, including: Managing meetings and schedules and supporting effective communication and follow-through among stakeholders. Providing backup Executive Assistant support, including calendar management and other time-sensitive administrative support. Coordinating domestic and international travel and processing expense reports as assigned. Prepare correspondence, presentations, meeting materials, documentation, and meeting notes as needed. Manage and track administrative requests, action items, deliverables, and deadlines to ensure timely follow-through and completion. Maintain and organize team information, documentation, and resources across SharePoint and other collaboration platforms. Exercise sound judgment and appropriate initiative, handle sensitive information with discretion, and identify and recommend improvements to administrative processes and operational efficiency. Required Qualifications 7+ years of administrative support experience , ideally including a combination of department-level and executive support responsibilities. Experience supporting a fast-paced, global or geographically distributed team or organization with multiple stakeholders and changing priorities. Strong organizational and time-management skills, with exceptional attention to detail, ownership, and follow-through, and the ability to manage multiple priorities and deadlines simultaneously with accuracy. Sound judgment and the ability to work independently, take appropriate initiative, and recognize when guidance, approval, or escalation is needed. Excellent written and verbal communication and interpersonal skills, with the ability to work effectively in a collaborative team environment. Ability to build effective working relationships across functions, organizational levels, cultures, and geographic regions. Ability to handle sensitive and confidential information with discretion and remain composed in time-sensitive situations. Proficiency in Microsoft 365 applications, including Outlook, Teams, SharePoint, Excel, PowerPoint, and Word. Bachelor’s degree or equivalent combination of education and relevant professional experience. Please note, Sony Interactive Entertainment conducts background checks at the offer stage for all new employees (which may include criminal background checks for some roles) and will need to process personal information to support these checks. Please refer to our Candidate Privacy Notice (where applicable) for more information about what personal information we collect, how we use it, who we share it with, and your data protection rights. Equal Opportunity Statement: Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including colour, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy, maternity or parental status, trade union membership or membership in any other legally protected category. We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond. Sony Interactive Entertainment is a Fair Chance employer and qualified applicants with arrest and conviction records will be considered for employment.

Задачи: — управление поддержкой CEO — руководство функцией исполнительного ассистента Требования: — не указаны Условия: — работа в офисе в Kings Cross, London — зарплата $75,000 в год