Accounts Payable Accountant

Responsibilities: — Manage the entire payables cycle from invoice intake through payment and reconciliation. — Process daily vendor Accounts Payable transactions using Guesty. — Post reimbursable operating expenses in QuickBooks Online. — Accurately code invoices to the correct property, entity, and expense account, including cleaning, maintenance, utilities, HOA and resort fees, supplies, and other operating expenses. — Distinguish owner-billable expenses from company costs to ensure accurate owner chargebacks. — Manage the A/P inbox to ensure efficient invoice review and approval. — Prepare and process payment runs. — Complete monthly vendor reconciliations and resolve discrepancies directly with vendors. — Onboard new vendors and maintain required W-9 documentation. — Prepare annual 1099 filings. — Reconcile company credit card and expense activity, following up on missing receipts and correcting coding errors. — Prepare draft bank reconciliations. — Prepare A/P accruals and support the month-end close process. — Support annual audits and financial reporting. — Maintain accurate, organized, and up-to-date financial and vendor records. Requirements: — Excellent written and verbal English communication skills. — Bachelor's degree in Accounting, Finance, or related field. — Minimum 3 years accounting experience, preferably 5+, with U.S., Canadian, Australian, or UK-based employers. — At least 2 years of property management or vacation rental accounting experience. — Strong proficiency in QuickBooks Online. — Experience handling high-volume Accounts Payable. — Strong attention to detail and accuracy in invoice coding and processing. — Ability to work some hours aligned with U.S. Eastern Time Zone and occasional weekends. — Full-time availability of 40–45 hours per week. — Nice-to-have: experience with Guesty PMS, Topkey, NetSuite, 1099 filings, Notion, Slack, A/P automation or expense management platforms, and property-level or trust accounting. Benefits: — Competitive annual compensation of $18,000–$26,000 USD based on experience and qualifications. — Remote work with required U.S. Eastern Time overlap and occasional weekend availability. Additional Information: — Employment type: Full-Time. — Location: Remote. — Schedule: 40–45 hours/week with U.S. Eastern Time overlap required. — Stayd Collective unites multiple vacation rental companies under one platform, providing shared services including accounting. — Proprietary operating system StaydOS centralizes data for real-time portfolio visibility. — Candidates agree to be contacted via email and WhatsApp upon applying.