HR Operations Specialist

About Us The Law Offices of Sabrina Li, P.C. is a leading, full-service U.S. immigration law firm with offices in Los Angeles, Pasadena, Santa Ana, and Dallas, as well as international operations across Asia, Africa, and Central and South America. The firm prioritizes professional development, clear career pathways, and a culture of accountability and respect. The Opportunity Seeking a tech-savvy, proactive HR professional with excellent communication skills to support HR team across recruitment, onboarding, compliance, and training. The role involves working with firm leadership to maintain smooth HR operations and improve HR processes using AI and automation. Key Responsibilities HR Operations & Compliance: — Support employee onboarding, helping new hires get proficient with firm's technology stack within first week. — Assist with HR document, process, and compliance audits; monitor completion of documentation, certifications, training, and policy acknowledgements. — Follow up with employees and managers on outstanding compliance items. — Maintain accurate HR records within Rippling and other HR systems. Recruitment & Talent Support: — Support sourcing for open roles, including candidate outreach and headhunting for hard-to-fill positions. — Manage candidate pipelines and update hiring managers on status. — Assist with background and reference checks and credential verification. — Participate in candidate interviews alongside hiring managers. Training & Development: — Maintain and update training curriculum, onboarding materials, and learning resources. — Assist in creating SOPs, workflow documentation, process maps, and training materials. — Support development of assessments and knowledge checks to track training completion. Process Improvement & Automation: — Identify opportunities to streamline HR workflows through automation and AI-powered tools. — Help maintain workflows within monday.com and other operational platforms. Qualifications — Bachelor's degree in Psychology, Human Resources, Business Administration, Management, or related field. — Tech-savvy with ability to quickly learn and adapt to new tools, systems, and platforms. — Excellent written and spoken English with strong, proactive communication skills. — Proactive and self-directed, able to anticipate needs and take initiative in fast-paced, fully remote environment. — Minimum 2 years experience in HR operations for U.S.-based company, including onboarding, compliance, or employee lifecycle support. — Experience using monday.com and HRIS platforms such as Rippling. — Experience creating clear documentation, SOPs, or process materials. — Comfortable using AI tools to support content creation, documentation, and process efficiency. — Strong attention to detail and ability to manage multiple priorities. — Preferred: recruitment or sourcing experience including candidate outreach, vetting, and interviewing. — Preferred: experience with Canva or similar tools for training or communication materials. Why Join Our Team? — Stable, remote opportunity with a well-established U.S.-based law firm. — Competitive compensation with performance-based bonuses. — Fully remote role within a diverse global team. — Paid time off including U.S. federal holidays, sick leave, and annual leave. — Pacific Time-aligned working hours with reasonable flexibility. — Opportunity to grow with the firm's HR function as it scales. — Structured onboarding and clear expectations from day one. — Supportive and collaborative work environment built on accountability and continuous improvement. — Thoughtful company culture including birthday recognitions and team appreciation initiatives. Working Hours — Full-time role, 8 hours per day (excluding 1-hour break). — Scheduling flexible but requires minimum 5–6 hours overlap with Pacific Time operating hours. Application Process — Candidates may be asked to submit resume/CV, complete communication and presentation assessments, provide proof of qualifications and references. — Compensation verification may be conducted for shortlisted candidates. Additional Information — Fully remote, South Africa-based role. — Engagement as independent contractor; tax compliance is contractor's responsibility. — 3-month probationary period applies. — Equal opportunity employer welcoming applicants from all backgrounds. — Contacting offices by phone, email, or social media regarding this position is prohibited and will result in disqualification.