Recruiting Coordinator (FTC, 12 months)

Location: Tokyo, Japan Workplace: Hybrid ABOUT THE JOB RESPONSIBILITIES: - Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time. - Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track. - Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks. - High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews. - Communicating updates to candidates regarding their applicant/interview status as needed. - Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels. This is a hybrid role, based in our Tokyo office and will require M-W in-office duties. REQUIREMENTS: - 2+ years of experience in a fast-paced recruiting coordinator position - Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator’s job to ensure a smooth experience. - Detail oriented, highly organized, able to multitask in a fast-paced environment. - An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness - Self-directed with a high sense of urgency while maintaining a meticulous attention to detail. - Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions. - Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor. - Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.